The decision on issuing the regulation and organization of the project development of tea and fruit trees _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ the MINISTER of AGRICULTURE and RURAL DEVELOPMENT, pursuant to Decree No. 73/CP dated 16/11/1995 of the Government regulations on functions, tasks, powers and organization of the Ministry of agriculture and rural development;

Loan agreement bases the development of tea and fruit trees of VIE 1781 (SF) signed on October 1, 2001 between the Government of Vietnam and the Asian Development Bank (ADB);

Pursuant to Decree No. 17/2001/ND-CP on 14/5/2001 of the Prime Minister on the issuance of regulations and enable official development assistance resources;

Pursuant to decision 1999/132/INTERNATIONAL COOPERATION/QD-BNN on 22/9/1999 of the Minister of agriculture and rural development about issuing regulations project programs have used foreign assistance resources are the responsibility of the Ministry of agriculture and rural development;

Proposal of the Board of management the projects of agriculture, Director of the Organization Department and Director of the project for the development of tea and fruit trees;

Decision: article 1. Attached to this decision "on the Organization and implementation of project development of tea and fruit trees".

Article 2. This decision takes effect 15 days from the date of signing, all previous provisions contrary to this regulation are repealed.

Article 3. Office Manager, Director of the Organization Department, the head of the unit concerned, the head of management of agricultural projects, Director of the project for the development of tea and fruit trees is responsible for the implementation of this decision. /.

 

 

REGULATION and ORGANIZATION of the PROJECT DEVELOPMENT of TEA and fruit trees (issued under decision No. 103/2001/QD-BNN-TCCB on October 29, 2001 of the Minister of agriculture and rural development) Chapter 1: GENERAL PROVISIONS article 1: this Regulation stipulates general principles and detailed provisions about the Organization and the project for the development of tea tree and fruit trees, on the basis of documents of development credit agreement 1781 VIE (SF) was signed between the Socialist Republic of Vietnam and the Asian Development Bank (ADB) on 1 October 2001.

Article 2: every activity and relationship of the central project management Committee (CPO) and the Project Management Committee (PPMU) must adhere closely under the project, the existing provisions of the law of Vietnam and the provisions of this regulation.

The terms in this regulation builds on the content of the text is primarily the following:-credit agreements the development of tea plants and fruit trees of 1781 VIE (SF) between the Socialist Republic of Vietnam and the Asian Development Bank (ADB), signed on 12 October 2001 and the official documents attached to the agreement.

-Decree 17/2001/ND-CP on 14/5/2001 of the Prime Minister on the issuance of regulations and use of official development assistance resources.

-The decision 100/BNN/TCCB/QD on 3/7/1999 of the Minister of agriculture and rural development on the establishment of management of agricultural projects.

-Decision 1999/132/BNN/QD/INTERNATIONAL COOPERATION on 22/9/1999 of the Minister of agriculture and rural development on the promulgation of regulations to manage programs and projects using foreign aid resources are the responsibility of the Ministry of agriculture and rural development.

-The decision of the Minister of agriculture and rural development of 2891 BNN/TCCB/QD on 28/6/2001 on the establishment of Project Management Committee developed the tea plants and fruit trees.

Chapter 2: ORGANIZATION of the PROJECT article 3. Organizational structure of the project organization project for the development of tea and fruit trees including: a/the central project Steering Committee (PSC) issued by the Minister of agriculture and rural development làTrưởng Board.

b/ánTrung Management Committee (CPO).

c/the project Steering Committee (PPSC).

d/the Project Management Committee (PPMU).

e/Ban project (PIU) of the Bank for agriculture and rural development, the Research Institute of vegetables, tea Research Institute, Institute of technology, Ho Chi Minh City, the southern fruit research.

Article 4. The project Steering Committee a. Central project Steering Committee (PSC): 1/ingredients:-the central project Steering Committee including: Deputy Minister of agriculture and RURAL DEVELOPMENT & is Chairperson of the project. The members of the project Steering Committee composed of representatives of the Ministry of finance, Ministry of planning and investment, banking & agriculture and rural development, the State Bank of Vietnam, the international cooperation Department of the Ministry of agriculture and RURAL DEVELOPMENT, agricultural extension Bureau & forestry &, representatives of private sector business volume of tea and fruit trees , Management of agricultural projects, Director of the project for the development of tea and fruit trees, the Project Director is Secretary to the Steering Committee.

2/the Mission of the Central Referendum Project Steering Committee: a/project Steering Committee is responsible for the coordination, monitoring the activities of the project pursuant to the project agreement documents b/directing, coordinating and promoting the implementation of the project, a guide through the central project management in policy issues the project's mode, c/approval of the capital plan, operational plan and shop's project d/approval of the contracts, the bidding results stores, construction and consultant of the project/project direction text, order and regulations, regulations related to the project and issued e/coordination with the House funding given the necessary adjustments to the project to ensure the efficient operation of the project.

g/The permanent member of the Steering Committee of the project six months. Extraordinary meetings will be organized according to the specific requirements of the work of the project and the proposal of the Chairperson of the project.

3/the working mode of the central project Steering Committee a Steering Committee meeting/at least 6 month or according to the specific requirements of the project.

b/concurrent operations Steering Committee and the self dissolved when completing the task.

B. the project Steering Committee (PPSC): 1/component: Steering Committee of the project include: Deputy Chairman of the provincial people's Committee Chairman, representative members including the Director of the Department of agriculture and rural development (DARD) is the Deputy Permanent representatives of the agencies and branches of agricultural Bank & RURAL DEVELOPMENT (VBARD) province , The farmers Union, the women's Union, the project director PPMU is a member and Secretary of the PPSC.

2/task: The PPSC was created in each province has the project and is responsible for guiding the PPMU in his province on the issue of implementation of projects and policies.

3/the working mode: the project Steering Committee meeting of 3 months, or according to specific job requirements.

Article 5. The project management A project management Committee (CPO): 1/Organization: Central project management project for the development of tea and fruit trees directly under the management of agricultural projects (known as the central project management or project office), the English name is the Central Project Office-CPO. The central project management unit headquartered in Hanoi, opened trading accounts at the Bank, independent accounting and used the seal of the Board of management of agricultural projects to the transaction.

The central project management (or project office) has a Director, Deputy Director, project accounting and project officers. Project Manager is the person responsible to the Chairperson of the project on all activities of the project.

The central project management is the permanent organ of the project for the development of tea and fruit trees, is the trading hub with domestic and foreign organizations have executive functions of the project development of tea tree and fruit tree in accordance with agreement project number 1781 VIE (SF) and the written commitment or agreement concluded between the Vietnam and the Asian Development Bank (ADB), and the executor of the policy of the regime and regulations of the State of the Socialist Republic of Vietnam.

2/the Mission of the central project management unit.


a/project Steering Committee Helps organize, implement the objectives and activities of the project and the agency involved.

b/construction regulations, implementation of the project, the technical and economic level of costs for the project, the Chairperson proposed to consider and process of The enactment.

c/based on the content stated in the agreement, planning activities, the total annual estimation of the project including the ADB'S capital and reciprocal capital sent Chairperson to review and process The browser, the organization implementing the project activities after the plan was approved.

d/capital project money receiving and allocation of use according to the approved plan.

d/a selection of staff of the project according to the hierarchy and The decision making process.

e/the Organization of training courses, training staff, technicians, professional workers involved in the project.

g/prepare the bid, make a tender selection of domestic and international experts, the Organization of construction bidding and procurement of supplies, equipment of the project according to the applicable regulations of the State and the rules of the Asian Development Bank (ADB).

h/perform the activities according to the approved plan and the General report periodically on the progress and results of the project sent Chairperson reviewed, the Ministry and the foreign partners as required.

I/the Organization audits, annual settlement and settlement at the end of the project.

B. management of the project (PPMU) and the Ban of the project (PIU): 1/Organization: project management in the province (PPMU) and the units involved with the project are open accounts in banks and used the seal of the Department of agriculture rural development & in the provinces and use the seal of the project implementation unit for the transaction.

The project management has the Head and Deputy ban PPMU, accounting, professional staff and contract employees. The Ban PPMU responsible implementation.

2/the Mission of the project management unit: a/project implementation of the respective province.

b/financial management of project components respectively.

c/Established training programs and coordination of training at the provincial level.

d/in collaboration with relevant research institutes set up the system of certification of the nursery.

d/establish market information system.

e/stores equipment according to hierarchy.

g/monitor the progress of the project at the provincial level.

h/reports, plans, progress and accounting at the provincial level to the CPO i/monitoring and evaluation of project activities including environmental protection measures due to the extra borrower implementation.

Before the start of the project, the PPMU must prepare the detailed development plan at the provincial level, which indicates the region has the potential to grow tea plants and fruit trees, the right level of attention to infrastructure and the processing equipment. These plans also need yet requires training and cooperation between the relevant authorities in the course of conducting the activities of the project.

C. the Bank of agriculture and rural development (VBARD) Bank for agriculture and rural development (VBARD) is responsible for establishing the PIU at Headquarters to perform the credit component;

PIU Vice General Director of VBARD Chairman and consists of a Director and a number of employees have the capability. The reporting system and statistics due to the credit project VBARD countryside by the ADB funding will be approved to the appropriate modifications to meet the requirements of the project, PIU is responsible for: a/plan and annual budget.

b/maintain the accounts and spending reports.

c/continue funding extra loans.

d/transfer the extra loan application loan amount in excess of $50,000, along with specific recommendations to the Asian Development Bank.

d/to keep records of capital withdrawal application and disbursement.

e/inspecting the project activities of the branch of the VARD in the provinces have projects.

g/test the operation of the terms of the loan.

h/collect and collate the statistics related to the project.

I/Compose and submit the necessary reports and statistics for CPO, the Ministry of Finance (MOF) and the ADB.

k/participate in the process of drafting and modify the technical manual was prepared in the project to guide to the farmers.

At the latest within one year from the date of effect of the project, the borrower secured VBARD will draft unveiled a lending policy, set out the terms and conditions for the loan can be for minor projects, before publication, the draft technical manual will be the ADB to consider acceptance.

The Research Institute is responsible for conducting the proper research on agronomic, processing and preserving the harvest. In case the requested, the Research Institute will support the PPMU on the basis of the contract of work: (i) prepare the entire stitch techniques; (ii) Establish standards and certification systems set up nurseries; (iii) provide location and advanced training equipment for the officers of the Department of agriculture and rural development (DARD) and (iv) shop equipment for the component hierarchy for the Research Institute on the base through the Ministry of agriculture and rural development (MARD) approval.

Chapter 3: the EXPERTS and STAFF MEMBERS of the article 6 PROJECT. The Mission of the experts and the staff of all the experts and the staff of the project, including the Vietnam and foreigners, have the task: 1/to complete the task with good quality and on time, the work was delivered according to a job description in the contract or the work assigned.

2/the report honesty and complete the work assigned.

3/maintaining working relationships with colleagues, the agencies involved. The experts and the staff of the project rights are only dealing with the basis of Vietnam and abroad according to the assignment of project management leadership. Not allowed to ask for or accept any fees, bonuses, gifts, etc. of organizations or individuals for these jobs are related to the tasks are done.

4/comply with the law and the policies of Vietnam, the regulation of the Ministry of agriculture and RURAL DEVELOPMENT and the regulation of & projects, particularly in the work of information security, document, protect your property.

5/do not stop learning, work out, improve their professional expertise, foreign language and work capacity through the activities of the project.

6/close fully and on time the taxes and duties as required.

Chapter 4: FINANCIAL and ASSETS MANAGEMENT article 7. The financial plan.

1/by the ADB and the Government Finance Vietnam provided to be used in the correct categories and procedures were defined in project documents, in full compliance with the regulations of the ADB and the Government of Vietnam.

2/all cases change, adjust the items must be approved by the Steering Committee report to review the decision.

3/action plan and annual financial due to construction project management to the project Steering Committee for approval.

Article 8. Accounting.

1/project accounting is done in accordance with the provisions in the agreement for loans and current rules of the ADB and the Government of Vietnam.

2/all invoices, expense vouchers must be kept full at the project office.

Project management must set the accounting system on the computer as required.

Article 9. Finalization and financial reporting.

1/quarterly and annually, the Project Director must make a financial report to the project Steering Committee, the Service functions and departments according to the prescribed form.

2/the report each quarter and each financial year shall be sent to the Ministry of agriculture and RURAL DEVELOPMENT, the Ministry of planning & & investment, Ministry of finance, the Office of the Government. The report you slowly for 15 days and reported in the latest 20 days after the end of the quarter and the year.

Article 10. Audit.


1/annual financial audited components by independent auditors selected by the CPO, the ADB and the Ministry of AGRICULTURE and RURAL DEVELOPMENT approved &.

2/annual audit reports should be submitted to the Ministry of agriculture and RURAL DEVELOPMENT &, organs of government management and the ADB.

3/project manager has accountability-related issues raised in the audit report.

Article 11. The assets of the project 1/all property, equipment, vehicles, tools, equipment for the Office of the CPO, shopping from PIU PPMU, project funding is the property of the management and use of the project during operation of the project, no one had the right to transfer, give, courtesy , sell assets or use for your own purposes.

2/the purchase of equipment, assets must be conducted under ADB's procurement rules and Vietnam. The purchase of the property and construction must comply with the regulation on decentralized shopping for the project.

project management 3, CPO is responsible for drafting, enacting regulations to manage the property, use of vehicles, telephone, electricity and water projects. The Ban PPMU, responsible, good organization PIU the use, storage, maintenance, repair to the property of the project always in good technical condition.

3/after the end of the project, all the assets and records of the property must be delivered in full accordance with the provisions of the State and of the Ministry of agriculture and RURAL DEVELOPMENT &.

Chapter 5: DOCUMENT MANAGEMENT and REPORTING article 12. The documentation of the project 1/all documents due to the editor component, gather, handle in the form of text, data on disk from, films, tapes, records, video recordings ... are the property of the project and should be used only for the purposes of the public service, according to the regulations of Vietnam 2/when the project ends , all documents are transferred in full and the status quo for the Ministry of agriculture and RURAL DEVELOPMENT &.

Article 13. Languages the official languages used in the project documentation is in English and Vietnamese. Every important official documents of the project have to have 2 copies: in English and Vietnamese, with identical content and have the same value.

Article 14. Document management 1/all dispatch, papers, letters, fax, telegram ... that the project sent in and out of the country must have a key stored in the Office project, there is the shared track. The documents submitted must be numbered, stating the dates, the draft and keep the title or the icon of the project.

2/The important documents, progress reports, technical reports, financial statements ... are all secret documents not published and are used according to the regulations the public service material.

3/The project officer is responsible for managing the correct usage closely the purpose of project documents in the spirit of the regulations and the regulations of the State of Vietnam.

Article 15. The release of the documents.

1/The publications and documents by the project widely released outside the Project Office (Conference, workshop materials, books, videotapes, butterfly information...) only mentioned technical content as required.

2, Director of the CPO and the Prefect PPMU, PIU is responsible for the content of the publications, documents released by his Committee.

3/before printing and issuing documents, to permit of the competent authority under the rules.

Article 16. Project management responsibility progress report quarterly, half year and annual and sudden reports as required for the Steering Committee, the Ministry of planning and investment, & management of agricultural projects and the Asian Development Bank, not later than 3 weeks after the expiry of the report. Progress reports should include full details about the implementation of financial and technical content of the project.

Article 17. After the end of the project, the central project management Committee is responsible for drafting and submitting to the Ministry of agriculture and RURAL DEVELOPMENT, the & State agency owners and ADB Annual report is built in accordance with the regulations of the ADB and the Government of Vietnam.

Article 18. After the end of each activity is allocated, experts, technical staff is responsible for the construction and completion of the technical reports as required by the project.

Article 19. All of the officers participated in the training activities abroad in the framework of the project are to complete the report of both collective and individual reports submitted to the Commission not later than 2 weeks after the trip ends. Reports on in-country training activities (seminars, training ...) by the project management of construction and the Ministry of agriculture and RURAL DEVELOPMENT, the & State agency owners not later than 2 weeks after the operation was completed.

Chapter 6: the RELATIONSHIP BETWEEN PROJECT MANAGEMENT and the COMPETENT AUTHORITIES article 20. Project management has the responsibility to implement fully and seriously the mandate of The Office of privacy protection, fire department, fire, save electricity, water, sanitation ... and full payment of the subscription money, pricing, contact the telecommunications, electricity, water, protection ... under The Office's announcement.

Article 21. The Service, the Bureau and other units of the Ministry of agriculture and RURAL DEVELOPMENT of functional & assigned responsibility to coordinate closely with the components, a complete guide to the State's regulations are relevant to the project, tracking, check the implementation of the regulation and support for the project to complete the task. At the same time have the responsibility to monitor and create conditions conducive to the partner staff in the management of the complete unit's good work.

Article 22. When necessary, the Ministry of agriculture and RURAL DEVELOPMENT and & management of agricultural projects can organize delegation to check on the implementation of the activities and financing of the project.

Article 23. In case of need, the central project management consultation Committee and suggested the Organization the leader of the Ministry of agriculture and RURAL DEVELOPMENT considers & decided to modify some terms to suit the actual situation.