Circular 09/2013/tt-Byt: Guide The Organization, Management Conference, The International Conference On Health In Vietnam

Original Language Title: Thông tư 09/2013/TT-BYT: Hướng dẫn việc tổ chức, quản lý hội nghị, hội thảo quốc tế về y tế tại Việt Nam

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CIRCULAR guide the Organization, Management Conference, the International Conference on health in Vietnam _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ pursuant to Decree No. 63/2012/ND-CP on August 31, 2012 of the Government functions, tasks, powers and organizational structure of the Ministry of health;
Pursuant to decision No. 76/2009/QD-TTg on November 30, 2010 by the Prime Minister on the Organization, management conferences, international seminars in Vietnam;
According to the proposal of the Director General, international cooperation;
The Minister of Health issued a circular guiding the Organization, Management Conference, the International Conference on health in Vietnam.
Chapter I GENERAL PROVISIONS article 1. Scope 1. This circular tuning workshop activities, Conference on health have foreign elements, organized under form meet directly on the territory of Vietnam or the online form with at least one end of the bridge in Vietnam's territory includes: a) workshops, International Conference by the Agency Vietnam organization, organization of the participation or sponsorship of foreign countries;
b) workshops, International Conference by the Agency, foreign organizations held in Vietnam.
2. This circular does not apply to the following cases: a) international press;
b) organizing workshops, International Conference of management jurisdiction of provincial people's committees, the central cities.
Article 2. Application object 1. The units of the Ministry of health.
2. The units directly under the Department of health.
3. The Agency's health organizations overseas have been Vietnam's authority to allow activity on the territory of Vietnam.
4. The professional associations of health of Vietnam.
Chapter II JURISDICTION, profile, procedures for PERMISSION to ORGANIZE WORKSHOPS, INTERNATIONAL CONFERENCE on article 3. The authority allows for the Organization of workshops, international conferences 1. The seminar, International Conference in the provisions of paragraph 1 of article 3 of decision No. 76/2009/QD-TTg on November 30, 2010 by the Prime Minister on the Organization, management seminar, International Conference in Vietnam must seek permission from the Prime Minister.
2. Ministry of health leaders decide to allow organized seminars, international conferences not in the provisions of Paragraph 1 of this article due to the Agency, organization, execution units specified in article 2 of this circular Organization (hereinafter referred to as the Agency held workshops, international conferences).
Article 4. Application for permission to organize seminars, international conferences 1. Official permission to organize seminars, international conferences.
2. The project held seminars, international conferences including the following: a) reasons, the name of the Organization, the purpose of the seminar, conferences;
b) the time and venue for seminars, conferences; places to visit, the survey (if available);
c) forms and technology organizations (in the case of organized seminars, conferences and online);
d) content, work programs and activities on the sidelines of the Conference, the Conference;
DD) organization participation component: the Vietnam, the foreign agency, funding agencies (if any);
e) participants: amount and composition structure of delegates, including delegates to Vietnam and representatives of foreign nationals;
g) funding and detailed estimation seminar, International Conference: applicable to all workshops, International Conference under the authority of the Prime Minister's decision and only apply for seminars, international conferences under the authority the decision of the leadership of the Ministry of health by the Agency held workshops the Conference, subject to the provisions of paragraph 1, paragraph 2 article 2 this circular organization.
Article 5. The procedure for permission to organize the Conference, the International Conference 1. The agency organizes seminars, conferences and send permission to organize international seminars under the provisions of article 4 of this circular to the Ministry of health (international cooperation) by the following deadlines: a) at least 60 days before the day scheduled to organize seminars, conferences and international seminars an International Conference, under the authority of the Prime Minister's decision;
b) at least 35 days before the day scheduled to organize seminars, conferences and international seminars, international conferences under the authority the decision of the leadership of the Ministry of health.
2. During 3 working days from the date of the application for permission to organize seminars, international conferences (the time of receiving the profile is determined according to the sign of the international cooperation Department), if no proposed amendments, additions, international cooperation must have send permission text seminar the International Conference, to ask for the opinion of the relevant unit in the Health Ministry.
3. During the time of 5 working days from the date of the application for permission to organize seminars, international conferences (the time of receiving the profile is determined according to the unit's sign), the unit is pleased to have comments about the text to agree or not agree to allow the workshop organization the International Conference, and highlighted the need to improve content in the profile for permission to organize seminars, international conferences. The absence of consent must clearly state the reason.
4. During 3 working days from the date of receiving the written answer of the units specified in point c of Paragraph 6 of this Article (the time of receiving dispatch is determined according to the sign of international cooperation), the international cooperation Department is responsible for general comments and the leadership of the Ministry of health review decision: a) the opinions of the Ministry of Foreign Affairs for the Organization of the Conference, the International Conference under the authority of the Prime Minister's decision;
b) allows for the Organization of workshops, International Conference for the case of the jurisdiction decision of the leadership of the Ministry of health.
Case BộY leader not agreed to send Foreign Ministry's opinion or not allow organized seminars, international conferences, international cooperation must be written notice to the Agency held workshops, conferences and stating the reason.
5. During 3 working days from the date of receiving the written reply of the Ministry of Foreign Affairs (the time of receiving dispatch is determined according to the sign of international cooperation), the international cooperation Department is responsible for: a) the preparation of dossiers for permission to organize seminars, international conferences and the leader of The review the decision, ask permission from the Prime Minister for Foreign Affairs agreed with the Organization of seminars, international conferences. The time and records the Prime Minister for permission to organize the Conference, the International Conference must comply with the provisions of point b paragraph 1 article 4 of decisions 81/2009/QD-TTg;
b) have written the Agency answer host seminars, conferences about not agree to allow an international seminar for the Foreign Ministry does not agree with the Organization of the International Conference.
6. During 3 working days from the date of the opinion of the Prime Minister (the time of receiving dispatch is determined according to the sign of international cooperation), international cooperation is responsible for sending the text message from the Prime Minister's comments with regard to the Organization of the workshop , International Conference.
Chapter III MANAGEMENT of the ORGANIZATION of the INTERNATIONAL WORKSHOP on article 6. Responsibility of international cooperation 1. Is the Chief clue, assist the Minister of the unified health management for workshops, International Conference on health in Vietnam and made the procedure allows for the Organization of workshops, International Conference on health in Vietnam.
2. Perform the duties specified in paragraph 3 article 5 decision No 76/2009/QD-TTg. 3. Guide the Agency held workshops, the Conference recommended procedures to grant immigration visas, exit for international visitors to Vietnam to attend the Conference, the International Conference and to monitor the process of implementation of this procedure.
4. the general situation of the Organization, management seminars, international conferences under the management of the Ministry of health sent the Foreign Ministry to the Prime Minister's report before 31 December each year.
Article 7. The Agency's responsibility to organize seminars, conferences 1. Make the Organization of workshops and conferences as the content has been approved by the authority and the results reported organized seminars, international conferences as stipulated in annex 1 attached to this circular to the Ministry of health (international cooperation) during 15 days from the date of the end of International Conference.
2. Manage the Organization of workshops, conferences, content, content of information propagation and other publications will be released during the International Conference; responsible for the content of the documents, data, materials, reports, papers and publications released before, during and after the Conference, the International Conference.
3. Strictly implement the provisions of the law on the protection of State secrets, the rules in the information propagation.
4. Detect and take measures promptly to individuals and organizations that the violations of the law or contrary to the provisions of this circular in the process of organizing seminars, international conferences.
5. in case of seminars, international conferences have these complications, must immediately report to the relevant authorities for permission to organize the seminar, International Conference to steer and handle in a timely manner.
6. The responsibility of conducting the procedure of visa to enter recommendations, exit for international visitors to Vietnam to attend the seminar, International Conference in accordance with the law and the guidelines of the Ministry of health (international cooperation).
7. Have specific plans in coordination with the relevant authorities to ensure security work when conducting seminars, conferences.
8. General situation held workshops, International Conference of the unit and the Ministry of health reports (international cooperation) in the form prescribed in Appendix 2 attached to this circular before December 31 of each year.
9. Implementation of the regulations on spending, financial settlement under the provisions of the law.
Chapter IV the TERMS OF IMPLEMENTATION of article 8. Effect 1. This circular effect since May 15, 2013.
2. Circular No. 24/2001/TT-BYT on 21 December 2001 of the Minister of health guide the Organization and management of conferences, international seminars in Vietnam expired from the date of this circular are enforceable.
Article 9. Responsible for enforcing

Director General, international cooperation Department, Chief of the Ministry, the Chief Inspector, Chief, Director, General Director of the Service Bureau, Directorate of the Ministry of health, the heads of the agencies and units directly under The Department of health, the Director of the ministries responsible for the implementation of this circular.
In the process, if there are difficulties and obstacles, the unit, the local Ministry of health report (international cooperation) to research, resolve./.