Circular 18/2014/tt-Bvhttdl: Regulation Of Professional Activities, Career Service Of The Library

Original Language Title: Thông tư 18/2014/TT-BVHTTDL: Quy định về hoạt động chuyên môn, nghiệp vụ của thư viện

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Number: 18 /2014/TT-BVHTTDL
Hanoi, December 8, 2014


The rules of professional activity, the library's business.


Commander of the library. 31 /2000/PL-UBTVQH10 December 28, 2000 and Decree No. 72 /2002/NĐ-CP August 6, 2002 the government rules the law of the Library of the Library;

Base of Protocol 76 /2013/NĐ-CP 16 July 2013 by the Government stipulated the functions, duties, powers, and organizational structure of the Ministry of Culture, Sports and Tourism;

On the recommendation of the Secretary of the Library,

The Minister of Culture, Sports and Tourism issued a regulatory advisory on the professional activities of the library.

Chapter I


What? 1. The tuning range and subject apply

1. This information provides for professional activity, the library of the library.

2. This information applies to the regulatory libraries at Article 13 of the Digital Protocol. 72 /2002/NĐ-CP August 6, 2002 the government regulates the implementation of a library order; the agency, the organization, the Vietnamese personally participated in the establishment and management of the library.

What? 2. Explain the word

In this Information, the words below are understood as follows:

1. Professional activity, librarian of the library is the activities undertaken in accordance with the rules, processes of the library case, including: building of document capital; document processing; organization of the research apparatus; organization of documents; document preservation; inventory; document purification; library service organization; border service; Compose library information; media activity, advocacy; library statistics.

2. Electronic Library is a library in which documents are collected, stored, processed, organized, examined, used as electronic.

3. Electronic Documents is material in the form of digification, including newspapers, electronic journals, e-books, references in the form of online or disc (CD-ROM), full-text databases, folders, and online information.

4. Library documents is the materials created during the construction of the library document capital and include some of the following primary forms: paper, electronics, multimedia, and other forms.

5. Document Capital Library. is the regular implementation of the collection process, selection, purification of documents in accordance with the function, the duties of the library and the needs of the user object the library is responsible for serving.

6. Process library documentation is the process of carrying out technical, formal, and document processing in accordance with the rules of the library.

7. Library document organization is the layout, content arrangement, the form and purpose of using the document.

8. Library document preservation is the protection, retention, prevention and exclusion of factors that cause harm to the material caused by nature or humans.

9. Library Services is the work, operation, process or manner in which the library organizes to serve, meeting the needs of the user.

10. User is the person with the need to search, find information, document, use documents, products, library services, or participate in other activities hosted by the library.

What? 3. The requirements of the organization and implementation of professional activities, the library ' s career.

The organization and implementation of professional activities, the library's business must ensure the following requirements:

1. According to the rules of the law on the library; the rule, the process of the library case.

2. In response and service to the implementation of the function, the task of each type of library has been regulated by law; in accordance with the size of the library and the user's object the library is responsible for serving.

3. Enhists the application of information technology to step into the automation of the library; focus on building electronic documentation, organizing electronic library services aimed at improving quality, library service efficiency, best response to your needs. I don't know.

Chapter II


What? 4. Document Capital

1. Build a document capital to create, strengthen and enhance the quality of the library ' s information resources that meet the diverse and always changing needs of the user.

2. Build a document capital that includes some of the following main content:

a) Define the policy of capital development that is consistent with the function, task, the user object that the library is responsible for serving;

b) The organization collects documents in the following forms:

-Buying at agencies, organizations with the authority to publish, or organizations, businesses have business functions, export books, newspapers, magazines, stationing articles by law, or individuals who own documents that the library has additional needs;

-Receiving the regime's publication of the publication of the agency, the organization has the authority to publish in accordance with the rule of law;

-Self-transform (in-form, digitization) document of the library in accordance with the provisions of the copyright law;

-Purchasing database access, electronic documentation;

-Contact the document between libraries in the country by forms: document borrowing; additional coordination, shared sharing of the database or electronic document access;

-Borrow, exchange documents with organizations, individuals in the country; exchange documents with libraries, agencies, foreign organizations, internationally; receive documents from the organization, individuals in and out of the country of transfers, donations;

The exchange of documents with the library, agency, foreign organization, international and the reception of the institution of the organization, the institution of the organization, and the foreign individual executed by law.

c) Perform the document purification.

4. The construction of the library document which must be consistent with the function, task, scale, type of library type and the needs of the user object the library is responsible for serving.

What? 5. Document Processing

1. Additional documentation into the library is processed according to the rules, the process of the library service to serve for the management, lookup and use.

2. Document processing includes:

a) Technical processing: document registration into the library's asset book (general register, personal registration); stamped; create a rating sign; label, word, bar code, frequency identification, or some other form;

b) form processing: Document descriper:

c) Content processing: classification index; theme, keyword; annotation; document content summary.

3. The handling of the document must comply with the rules, regulations of the library case; take advantage of the handling of the document content of the large libraries, the head of the industry to ensure the accuracy, unity and save time, the work and the funding of the mail. -No.

What? 6. Organisitomas

1. The library ' s security apparatus helps users to use the search, find information, documents that are in or out of the library.

2. The Department of Rescue includes some form of the following primary:

a) The traditional target lookup system helps the user use the lookup, find documents contained in the library via a description of the document, including: the letter entry (the author name, document name); the classification item; the subject of the subject;

b) Electronic lookup systems help users to investigate, find documents that are in and out of the library through computers and computer networks access to folder databases, all documents for each type of document: books; newspapers, magazines, articles, and other sources. the other kind of document;

c) The Archive Archive.

3. The security apparatus must be held in scientific, precise, unified, fully reflecting the documents that are in the library, updated in time with the new documents added to the library; access to information sources, documents outside of the library; at the same time easy to torture. It's for the people who use it.

What? 7. Document organization

1. Document organization to determine the location of the document in the library which helps to manage, preserve and serve users quickly, easily, conveniated.

2. The forms of document organizing in the library:

a) The primary paper document is held in accordance with the following forms:

-The open warehouse (document is arranged in the classification index, or subject, in conjunction with the author name or title), who uses direct access to the library document;

-The warehouse (documents are arranged by the number of individual regioners, in conjunction with the book gauge, language, and document type), who use access to the library document through the library cadres.

b) The number document is held in the form of a database;

c) Multimedia documentation is organized into a separate repository/reader with the appropriate specialized equipment.

3. The organization of the document in the library must ensure the following requirements:

a) Science, in accordance with the scale, type, document capital content, purpose of use and object of use;

b) Security benefits for the service of the user and the preservation, preserve the safety of the document.

What? 8. Document Preservation

1. Do the preservation of the document to be usable long-term, contributing to the savings of the state budget.

2. The form of paper documentation in the library includes:

a) Organization, document arranging and organizing a scientific way, adhering to technical and environmental standards to not damage material during the retention and service process;

b) The family, which closes the cover of long-kept documents in the library;

c) Working as a cleaning toilet, vacuy, smoking; desalination, anti-insect harmful to the document; there are fire prevention equipment, suitable detonation;

d) Timely Recovery of damaged documents in the process of use, or by natural disasters, fires, or because of the provision of prescribed preservation measures;

) Transform the rare document.

3. The preservation of the document must be made with every document upon the submission of the service as well as the retention in the library and must comply with the process, principle, standard, technical requirements, and in accordance with each document type.

The conversion of a digital document must ensure future technological compatibility for the data format used to digiize.

What? 9. Checking, filter document

1. Document Audit:

a) The document to evaluate the state of the library's documentation in one phase, from which to the consolidation, to improve, improve the quality of the library document;

b) The document inventory is done for all the documents that are held in the library;

c) The document audit must be done regularly, periodically, attached to the document purification work in the library.

The production of the mutations is carried out in cases where the officer changes the document, or when there is an ear, fire, or at the request of the agency, the unit directly manages the library.

2. Document purge:

a) Purfiltration of library documents aims to enhance the quality of the library document, save costs for warehouse organization and document preservation; contribute to a reduction in the document serving the user; at the same time capitalize on the use of the document. You know, the savings in the state budget.

b) The purification of the document execution by regulation at the Digital Information 21 /2012/BVHTTDL December 28, 2012 of the Minister of Culture, Sports and Tourism stipulated criteria and procedures for purification of library documents;

c) The purification of the library document must be carried out regularly, periodically and conducted for the documents held in the library.

What? 10. Library Services Organization

1. The library service organization is one of the most important professional activities in the library, in order to provide information, knowledge that meets the needs of learning, research, work and user entertainment.

2. The library service is organized in accordance with the traditional library service method, or the electronic library service, which includes the following principal services:

a) The service provides information, documents: provide documentation; information about documentation; lookup, search, dissemination and processing of information, documents;

b) The service supports learning outside the school: guidelines for use of the library; organization of educational programs in accordance with the needs of the community, the user; the workshop, the negotiation, speaking them;

c) Culture and entertainment services;

d) Public computer access;

) consulting services, professional support, library services, and some support services for library operations.

3. The organization of the library service must be appropriate, meeting the needs of the user object the library is responsible for serving; ensuring access to equal, favorable, easy for the user.

What? 11. The Library Information Editor

1. The library information publication aims to dissemate, promote, introduce library document capital; newly published documents, add to the library; at the same time only the source of the document, which helps users access the document that is consistent with the need.

2. The library information publication is compiled in the form of paper, electronics, including some of the following:

a) Directory information: The National Directory is compiled by the National Library of Vietnam; the new document notification directory adds to the library; folder of the subject; folder of articles, magazines;

b) The selection information, the subject with the summary of the document content;

c) Some other types.

3. The compilation of the library information publication must be timely, often; in line with the function, the task of each type of library type and the user object that the library is responsible for serving.

What? 12. Media Activity, Operations

1. Media activity, the lobby of the library to attract users to the library, using a library service.

2. Media activities, the advocacy of the library including some of the following primary forms:

a) On display, the exhibition introduces new books, libraries, outside libraries, on popular media and some other forms to introduce a library document;

b) The organization of cultural events at the library aims to attract users to the library, from which to encourage reading, to build reading habits;

c) The organization takes the opinion of the assessment of the public, users of the operation, the service of the library;

Construction of the organization network, the individual involved in developing the library activity.

3. Media activity, the advocacy of the library must be consistent with the function, mission, scope, subject to service of the library and adhering to the regulations of the relevant law.

What? 13. Library Statistics

1. The library statistics aim to evaluate the operational results, the level of response of the library to the user ' s needs; thereby providing the metrics needed to manage the library and the library with a plan to build the plan, maintain and improve the services of the library. That's the job from which to raise the quality, the service efficiency of the library.

2. Some statistical content mainly:

a) Statistics:

-The amount of document capital, including: head of books/books; heads of newspapers; the number of documents according to the content, the format of the document; the number of documents/databases;

-The document leg is circulated, including: the document leg used at the library, or outside of the library, is accessed on electronic documentation, multimedia documentation; the use of the document in the knowledge type.

b) Statistics:

-The number of subscribers using a regular library; the number of people first to register to use the library in the year;

-To the people who use the library;

-The people who use the library.

c) A number of other statistical content is subject to each type of library, the requirements of the direct body management of the library and the state governing body for the library.

3. The library statistics must be made in accordance with the regulation of the statistics law.

Chapter III


What? 14. Effect of execution

This announcement came into effect on 25 January 2015.

What? 15. Organization to execute

This is the basis for the development of the development plan, the five-player agency that has the authority to approve and implement the division of the librarian in accordance with the title of career as a librarian in accordance with the rules of the library. of the law.

What? 16.

1. The Secretary of the Library is responsible for monitoring, monitoring, and examining the implementation of this Information.

2. The head of the agency, the direct organization that manages the library and the library is responsible for this practice.

3. In the course of execution, if there is a matter of birth, entangrium, agencies, organizations, individuals that reflect on time about the Ministry of Culture, Sports and Tourism (through the Library Case) to review, add, modify the ./.



Your Majesty.