Key Benefits:
Original text
(State on 23 February 2016)
Extracts from the acts of the civil status attesting to the birth, marriage or death shall, where an interested party so requests or when their use requires a translation, be drawn up in accordance with Forms A, B and C annexed to the present Convention.
In each Contracting State, such extracts shall be issued only to persons who have standing to obtain literal shipments.
The extracts shall be drawn up on the basis of the originating particulars and subsequent statements of the acts.
Each Contracting State may supplement the forms annexed to this Convention by means of boxes and symbols indicating other particulars or references to the act, provided that the wording has been previously approved by The General Assembly of the International Civil Commission.
However, each Contracting State may adjoin a box to receive an identification number.
All entries on the forms are written in Latin characters of the printed matter; they may also be written in the characters of the language which has been used for the drafting of the act to which they refer.
The dates are inscribed in Arabic numerals indicating successively, under the symbols Jo, Mo and An, the day, month and year. The day and month are indicated by two digits, the year by four digits. The first nine days of the month and the first nine months of the year are indicated by numbers ranging from 01 to 09.
The name of any place mentioned in an extract is followed by the name of the State where that place is located each time that State is not the State in which the extract is issued.
The identification number is preceded by the name of the State which assigned it.
To indicate sex are used exclusively the following symbols:
M = male, F = female.
In order to indicate marriage, separation of bodies, divorce, annulment of marriage, death of the holder of the birth certificate and the death of the husband or wife, are used exclusively for the following symbols: Separation of body; Div = divorce; A = cancellation; D = death; Dm = death of husband; Df = death of wife. These symbols are followed by the date and place of the event. The "Mar" symbol is also followed by the name and surname of the spouse.
On the front of each extract, the invariable formulae, excluding the symbols provided for in s. 5 as regards the dates, shall be printed in at least two languages, including the language or one of the official languages of the State in which the extract is issued and the French language.
The meaning of the symbols shall be indicated at least in the language or in one of the official languages of each State which, at the time of signature of this Convention, are members of the International Commission of the Civil State or are Bound by the Paris Convention of 27 September 1956 1 On the issue of certain extracts from acts of civil status intended for foreign nationals, as well as in the English language.
On the back of each excerpt must appear:
Each State which accedes to this Convention shall communicate to the Swiss Federal Council, upon the deposit of its instrument of accession, the translation into its official language or languages of the invariable formulae and the meaning of the symbols.
This translation is transmitted by the Swiss Federal Council to the Contracting States and to the Secretary General of the International Commission of Civil Affairs.
Each Contracting State will have the option of adding this translation to extracts which will be issued by its authorities.
1 RS 0.211.112.111
If the wording of the act does not permit the filling of a box or part of the box of the extract, this box or part of a box is rendered unusable by strokes.
The extracts shall bear the date of their issuance and shall bear the signature and seal of the authority which issued them. They shall have the same value as extracts issued in accordance with the rules of internal law in force in the State of which they emanate.
They shall be accepted without legalisation or equivalent formality in the territory of each State bound by this Convention.
Subject to international agreements on the free delivery of shipments or extracts from acts of the civil status, extracts issued pursuant to this Convention shall not give rise to the levying of higher rights than Extracts drawn up pursuant to the internal legislation in force in the State of which they emanate.
This Convention shall not preclude the obtaining of literal shipments of civil status acts established in accordance with the rules of domestic law of the country in which such acts have been prepared or transcribed.
Each Contracting State may, at the time of the signature of the notification provided for in Article 12 or of accession, declare that it reserves the right not to apply this Convention to extracts from birth certificates concerning children Adopted.
The Contracting States shall notify the Swiss Federal Council of the completion of the procedures required by their Constitution to make this Convention applicable in their territory.
The Swiss Federal Council will notify the Contracting States and the Secretary General of the International Commission of the Civil State of any notification within the meaning of the preceding paragraph.
This Convention shall enter into force as from the thirtieth day after the date of the filing of the fifth notification and shall therefore take effect between the five States which have completed that formality.
For each Contracting State, following the formality provided for in the preceding Article, this Convention shall take effect from the thirtieth day after the date of the filing of its notification.
Upon entry into force of this Convention, the depositary Government shall transmit the text thereof to the Secretariat of the United Nations for registration and publication, in accordance with art. 102 of the United Nations Charter 1 .
The Convention on the Grant of Certain Extracts of Civil Status for Abroad, signed at Paris on 27 September 1956 1 , shall cease to be applicable between the States in respect of which this Convention entered into force.
1 RS 0.211.112.111
The reserve referred to in s. 11 may at any time be withdrawn totally or partially. The withdrawal will be notified to the Swiss Federal Council.
The Swiss Federal Council will notify the Contracting States and the Secretary General of the International Commission of the Civil State of any notification within the meaning of the preceding paragraph.
This Convention shall apply to the full extent of the metropolitan territory of each Contracting State.
Any State may, at the time of signature, notification, accession or later, declare by notification addressed to the Swiss Federal Council that the provisions of this Convention shall apply to one or more of its Non-metropolitan areas, states or territories for which it has international responsibility. The Swiss Federal Council will notify the latter each of the Contracting States and the Secretary General of the International Commission of Civil Affairs. The provisions of this Convention shall become applicable in the territory or territories designated in the notification on the sixtieth day following the date on which the Swiss Federal Council receives such notification.
Any State which has made a declaration in accordance with the provisions of para. 2 of this Article, may thereafter declare at any time, by notification addressed to the Swiss Federal Council, that this Convention shall cease to be applicable to one or more of the States or territories designated in the declaration.
The Swiss Federal Council will notify the new notification each of the Contracting States and the Secretary General of the International Commission of Civil Affairs.
The Convention shall cease to be applicable to the territory referred to on the sixtieth day following the date on which the Swiss Federal Council receives such notification.
Any State may accede to this Convention after its entry into force. The Act of Accession will be deposited with the Swiss Federal Council. The latter shall notify each of the Contracting States and the Secretary General of the International Commission of the Civil State of any deposit of an act of accession. The Convention shall enter into force, for the acceding State, on the thirtieth day after the date of the deposit of the Act of Accession.
This Convention shall remain in force without limitation. However, each Contracting State may denounce it at any time by means of a written notification to the Swiss Federal Council, which shall inform the other Contracting States and the Secretary General of the Commission International Civil Status.
Such a right of denunciation shall not be exercised by a State before the expiration of a period of one year from the date on which the Convention entered into force for it.
The denunciation shall have effect from a period of six months after the date on which the Swiss Federal Council receives the notification provided for in the first paragraph of this Article.
In witness whereof, The undersigned representatives duly authorised for this purpose have signed this Convention.
Done at Vienna, on 8 September 1976, in a single copy which shall be deposited in the archives of the Swiss Federal Council and of which a certified copy shall be furnished by diplomatic means to each of the Contracting States and to the Secretary General of the International Civil State Commission.
(Suivent signatures)
| 2 1 |
Staat: Status: Stato: |
Zivilstandsamt Civil Status Service of Servizio dello stato civil di |
Formular Formula Modulo |
A |
|
| RECTO |
|||||
| Auszug aus dem Geburtseintrag Nr 3 .Extract from birth certificate n O Estratto dell' atto di nascita n. |
* |
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| 4 |
Tag und Ort der Geburt Date and place of birth Data e luogo di nascita |
Jo MB An |
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| 5 |
Name Name Cognome |
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| 6 |
Vornamen Prenames Prenomi |
||||
| 7 |
Geschlecht Gender Sesso |
8 |
Vater Father Padre 9 |
Mutter Mother Madre |
|
| 5 |
Name Name Cognome |
||||
| 6 |
Vornamen Prenames Prenomi |
||||
| 10 |
Andere Angaben aus dem Eintrag Other particulars of the act Altre enunciazioni dell' atto |
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| 11 |
Tag der Ausstellung, Unterschrift Date of issue, signature, seal Data di rilascio, firma, bollo |
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| Jo MB An |
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| SYMBOLS /ZEICHEN/SIMBOLI |
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|
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| * The original of this form can be consulted at the Federal Office of the Civil Registry, 3003 Berne. |
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| VERSO EXTRACT ISSUED PURSUANT TO THE AGREEMENT SIGNED ON SEPTEMBER 8, 1976 *AUSZUG AUSGESTELLT GEMÄSS DEM ÜBEREINKOMMEN VON WIEN VOM 8. SEPTEMBER 1976 * ESTRATTO RILASCIATO IN APPLICAZIONE DELLA CONVENZIONE FIRMATA A VIENNA 8 SETTEMBRE 1976 * |
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| *Zusammenfassung der Artikel 3, 4, 5 und 7 dieses Übereinkommens: -Die Eintragungen sind in lateinischen Druckbuchstaben vorzunehmen; sie können ausserdem in den Schriftzeichen der Sprache geschrieben werden, die bei der Eintragung in das Zivilstandsregister, auf die sie sich beziehen, verwendet worden sind. -Die Daten sind in arabischen Ziffern einzutragen, die nacheinander Tag, Monat und Jahr bezeichnen. Tag und Monat sind durch zwei, das Jahr durch vier Ziffern zu bezeichnen. Die ersten neun Tage des Monats und die ersten neun Monate des Jahres sind durch Ziffern von 01 bis 09 zu bezeichnen. -Jedem Ortsnamen ist der Name des Staates beizufügen, in dem der Ort liegt, wenn dieser Staat nicht derjenige ist, in dem der Auszug ausgestellt wird. -Den Zeichen Mar, Sc, Div, A, D, Dm und Df sind das Datum und der Name des Ortes des Ereignisses beizufügen. Dem Zeichen Mar sind ausserdem der Familienname und die Vornamen des Ehegatten beizufügen. -Ermöglicht der Eintrag im Zivilstandsregister nicht, ein Feld oder einen Teil eines Feldes auszufüllen, so ist dieses Feld oder dieser Teil eines Feldes durch Striche unbenutzbar zu machen. -Die Beifügung weiterer Felder oder Zeichen bedarf der vorgängigen Genehmigung durch International Kommission für das Zivilstandswesen. |
*According to Articles 3, 4, 5 and 7 of this Convention: -Entries are written in Latin characters of a printed matter; they may also be written in the characters of the language which has been used for the drafting of the act to which they refer. -Dates are entered in Arabic numerals indicating successively the day, month and year. The day and month are indicated by two digits, the year by four digits, The first nine days of the month and the first nine months of the year are indicated by digits ranging from 01 to 09. -The name of any place shall be followed by the name of the State where that place is located each time that State is not the State in which the extract is issued. -The symbols Mar, Sc, Div, A, D, Dm and Df are followed by the date and place of the event. The Mar symbol is also followed by the name and surname of the spouse. -If the wording of the act does not allow the filling of a box or part of a case, they are rendered unusable by strokes. -The addition of other boxes or symbols is subject to the prior agreement of the International Commission of the Civil State. |
* Riassunto degli articoli 3, 4, 5 e 7 di questa Convenzione: -The iscrizioni sono scritte in caratteri latini tipografici; possono anche essere scritte nei caratteri della lingua che è stata utilizzata per l' iscrizione nel registro dello stato civile a cui si riferiscono. -Le date sono scritte in cifre arabe indicanti successivamente il giorno, il teenth e l' anno. Il giorno e il orate sono indicati con due cifre, l' anno con quattro cifre. I primi nove giorni del ached ed i nove primi mesi dell' anno sono indicati con cifre che vanno da 01 a 09. -Il nome di ogni località è seguito dal nome dello Stato in cui tale località è situata ogni volta che questo Stato non sia quello in cui l' estratto è rilasciato. -I simboli Mar, Sc, Div, A, D, Dm e Df sono seguiti dalla data e dal luogo dell' evento. Il simbolo Mar è anche seguito dal cognome e dai prenomi del congiunto. -Se la formulazione dell' iscrizione nel registro non permit di riempire una casella o parti di una casella dell' estratto, tale casella o parte di casella è annullata mediante tratti. -The aggiunta di altri caselle o simboli dev'essere precedentemente approvata dall' Assemblea generale della Commissione Internazionale dello Stato Civile. |
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| 2 1 |
| Staat: Status: Stato: |
Zivilstandsamt Civil Status Service of Servizio dello stato civil di |
Formular Formula Modulo |
B |
|
| RECTO |
||||
| Auszug aus dem Heiratseintrag Nr 3 .Extract from Marriage Act n O Estratto dell' atto di matrimonio n. |
* |
|||
| 4 |
Tag und Ort der Eheschliessung Date and place of marriage Data e luogo del matrimonio |
Jo MB An |
||
| 5 |
Ehemann Mari 6 Marito |
Ehefrau Woman Moglie |
||
| 7 |
Name vor der Eheschliessung Name before marriage Cognome prima del matrimonial |
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| 8 |
Vornamen Prenames Prenomi |
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| 9 |
Tag und Ort der Geburt Date and place of birth Data e luogo di nascita |
Jo MB An |
Jo MB An |
|
| 10 |
Name nach der Eheschliessung Name after marriage Cognome dopo il matrimonio |
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| 11 |
Andere Angaben aus dem Eintrag Other particulars of the act Altre enunciazioni dell' atto |
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| 12 |
Tag der Ausstellung, Unterschrift Date of issue, signature, seal Data di rilascio, firma, bollo |
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| Jo MB An |
||||
| SYMBOLS /ZEICHEN/SIMBOLI |
||||
|
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| * The original of this form can be consulted at the Federal Office of the Civil Registry, 3003 Berne. |
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| VERSO |
| EXTRACT ISSUED PURSUANT TO THE AGREEMENT SIGNED ON SEPTEMBER 8, 1976 * AUSZUG AUSGESTELLT GEMÄSS DEM ÜBEREINKOMMEN VON WIEN VOM 8. SEPTEMBER 1976 * ESTRATTO RILASCIATO IN APPLICAZIONE DELLA CONVENZIONE FIRMATA A VIENNA 8 SETTEMBRE 1976 * |
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| *Zusammenfassung der Artikel 3, 4, 5 und 7 dieses Übereinkommens: -Die Eintragungen sind in lateinischen Druckbuchstaben vorzunehmen; sie können ausserdem in den Schriftzeichen der Sprache geschrieben werden, die bei der Eintragung in das Zivilstandsregister, auf die sie sich beziehen, verwendet worden sind. -Die Daten sind in arabischen Ziffern einzutragen, die nacheinander Tag, Monat und Jahr bezeichnen. Tag und Monat sind durch zwei, das Jahr durch vier Ziffern zu bezeichnen. Die ersten neun Tage des Monats und die ersten neun Monate des Jahres sind durch Ziffern von 01 bis 09 zu bezeichnen. -Jedem Ortsnamen ist der Name des Staates beizufügen, in dem der Ort liegt, wenn dieser Staat nicht derjenige ist, in dem der Auszug ausgestellt wird. -Den Zeichen Sc, Div, A, Dm und Df sind das Datum und der Name des Ortes des Ereignisses beizufügen. -Ermöglicht der Eintrag im Zivilstandsregister nicht, ein Feld oder einen Teil eines Feldes auszufüllen, so ist dieses Feld oder dieser Teil eines Feldes durch Striche unbenutzbar zu machen. -Die Beifügung weiterer Felder oder Zeichen bedarf der vorgängigen Genehmigung durch International Kommission für das Zivilstandswesen. |
*According to Articles 3, 4, 5 and 7 of this Convention: -Entries are written in Latin characters of a printed matter; they may also be written in the characters of the language which has been used for the drafting of the act to which they refer. -Dates are entered in Arabic numerals indicating successively the day, month and year. The day and month are indicated by two digits, the year by four digits, The first nine days of the month and the first nine months of the year are indicated by digits ranging from 01 to 09. -The name of any place shall be followed by the name of the State where that place is located each time that State is not the State in which the extract is issued. -The symbols Sc, Div, A, Dm and Df are followed by the date and place of the event. -If the wording of the act does not allow the filling of a box or part of a case, they are rendered unusable by strokes. -The addition of other boxes or symbols is subject to the prior agreement of the International Commission of the Civil State. |
* Riassunto degli articoli 3, 4, 5 e 7 di questa Convenzione: -The iscrizioni sono scritte in caratteri latini tipografici; possono anche essere scritte nei caratteri della lingua che è stata utilizzata per l' iscrizione nel registro dello stato civile a cui si riferiscono. -Le date sono scritte in cifre arabe indicanti successivamente il giorno, il teenth e l' anno. Il giorno e il orate sono indicati con due cifre, l' anno con quattro cifre. I primi nove giorni del ached ed i nove primi mesi dell' anno sono indicati con cifre che vanno da 01 a 09. -Il nome di ogni località è seguito dal nome dello Stato in cui tale località è situata ogni volta che questo Stato non sia quello in cui l' estratto è rilasciato. -I simboli Sc, Div, A, Dm e Df sono seguiti dalla data e dal luogo dell' evento. -Se la formulazione dell' iscrizione nel registro non permit di riempire una casella o parti di una casella dell' estratto, tale casella o parte di casella è annullata mediante tratti. -The aggiunta di altri caselle o simboli dev'essere precedentemente approvata dall' Assemblea generale della Commissione Internazionale dello Stato Civile. |
||
| 2 1 |
| Staat: Status: Stato: |
Zivilstandsamt Civil Status Service of Servizio dello stato civil di |
Formular Formula Modulo |
C |
||
| RECTO |
|||||
| Auszug aus dem Todeseintrag Nr 3 .Extract from Death Act n O Estratto dell' atto di dead n. |
* |
||||
| 4 |
Tag und Ort of the Todes Date and place of death Data e luogo della dead |
Jo MB An |
|||
| 5 |
Name Name Cognome |
||||
| 6 |
Vornamen Prenames Prenomi |
||||
| 7 |
Geschlecht Gender Sesso |
||||
| 8 |
Tag und Ort der Geburt Date and place of birth Data e luogo di nascita |
Jo MB An |
|||
| 9 |
Name of the Latvian Ehegatten Last Name of Spouse Cognome dell' ultimo conjudge |
||||
| 10 |
Vornamen of the Latvian Ehegatten Last Spouse's First Names Prenomi dell' ultimo conjudge |
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| 12 |
Vater Father Padre 13 |
Mutter Mother Madre |
|||
| 5 |
Name Name Cognome |
||||
| 6 |
Vornamen Prenames Prenomi |
||||
| 11 |
Tag der Ausstellung, Unterschrift Date of issue, signature, seal Data di rilascio, firma, bollo |
||||
| Jo MB An |
|||||
| SYMBOLS /ZEICHEN/SIMBOLI |
|||||
|
|||||
| * The original of this form can be consulted at the Federal Office of the Civil Registry, 3003 Berne. |
|||||
| VERSO |
| EXTRACT ISSUED PURSUANT TO THE AGREEMENT SIGNED ON SEPTEMBER 8, 1976 * AUSZUG AUSGESTELLT GEMÄSS DEM ÜBEREINKOMMEN VON WIEN VOM 8. SEPTEMBER 1976 * ESTRATTO RILASCIATO IN APPLICAZIONE DELLA CONVENZIONE FIRMATA A VIENNA 8 SETTEMBRE 1976 * |
||||
| *Zusammenfassung der Artikel 3, 4, 5 und 7 dieses Übereinkommens: -Die Eintragungen sind in lateinischen Druckbuchstaben vorzunehmen; sie können ausserdem in den Schriftzeichen der Sprache geschrieben werden, die bei der Eintragung in das Zivilstandsregister, auf die sie sich beziehen, verwendet worden sind. -Die Daten sind in arabischen Ziffern einzutragen, die nacheinander Tag, Monat und Jahr bezeichnen. Tag und Monat sind durch zwei, das Jahr durch vier Ziffern zu bezeichnen. Die ersten neun Tage des Monats und die ersten neun Monate des Jahres sind durch Ziffern von 01 bis 09 zu bezeichnen. -Jedem Ortsnamen ist der Name des Staates beizufügen, in dem der Ort liegt, wenn dieser Staat nicht derjenige ist, in dem der Auszug ausgestellt wird. -Ermöglicht der Eintrag im Zivilstandsregister nicht, ein Feld oder einen Teil eines Feldes auszufüllen, so ist dieses Feld oder dieser Teil eines Feldes durch Striche unbenutzbar zu machen. -Die Beifügung weiterer Felder oder Zeichen bedarf der vorgängigen Genehmigung durch International Kommission für das Zivilstandswesen. |
*According to Articles 3, 4, 5 and 7 of this Convention: -Entries are written in Latin characters of a printed matter; they may also be written in the characters of the language which has been used for the drafting of the act to which they refer. -Dates are entered in Arabic numerals indicating successively the day, month and year. The day and month are indicated by two digits, the year by four digits, The first nine days of the month and the first nine months of the year are indicated by digits ranging from 01 to 09. -The name of any place shall be followed by the name of the State where that place is located each time that State is not the State in which the extract is issued. -If the wording of the act does not allow the filling of a box or part of a case, they are rendered unusable by strokes. -The addition of other boxes or symbols is subject to the prior agreement of the International Commission of the Civil State. |
* Riassunto degli articoli 3, 4, 5 e 7 di questa Convenzione: -The iscrizioni sono scritte in caratteri latini tipografici; possono anche essere scritte nei caratteri della lingua che è stata utilizzata per l' iscrizione nel registro dello stato civile a cui si riferiscono. -Le date sono scritte in cifre arabe indicanti successivamente il giorno, il teenth e l' anno. Il giorno e il orate sono indicati con due cifre, l' anno con quattro cifre. I primi nove giorni del ached ed i nove primi mesi dell' anno sono indicati con cifre che vanno da 01 a 09. -Il nome di ogni località è seguito dal nome dello Stato in cui tale località è situata ogni volta che questo Stato non sia quello in cui l' estratto è rilasciato. -Se la formulazione dell' iscrizione nel registro non permit di riempire una casella o parti di una casella dell' estratto, tale casella o parte di casella è annullata mediante tratti. -The aggiunta di altri caselle o simboli dev'essere precedentemente approvata dall' Assemblea generale della Commissione Internazionale dello Stato Civile. |
| States Parties |
Ratification Accession (A) Statement of Succession (S) |
Entry into force |
||
| Germany |
18 June |
1997 A |
18 July |
1997 |
| Austria |
12 March |
1981 |
July 30 |
1983 |
| Belgium |
2 June |
1997 |
July 2 |
1997 |
| Bosnia and Herzegovina |
11 October |
1995 S |
6 March |
1992 |
| Bulgaria |
18 November |
2013 A |
18 December |
2013 |
| Cape Verde |
September 17 |
2015 A |
17 October |
2015 |
| Croatia |
22 September |
1993 A |
22 October |
1993 |
| Spain |
25 March |
1980 |
July 30 |
1983 |
| Estonia |
24 November |
2011 A |
24 December |
2011 |
| France |
17 December |
1986 |
16 January |
1987 |
| Italy |
August 14 |
1979 |
July 30 |
1983 |
| Lithuania |
December 30 |
2009 A |
29 January |
2010 |
| Luxembourg |
28 April |
1978 |
July 30 |
1983 |
| Macedonia |
15 April |
1994 S |
8 September |
1991 |
| Moldova |
15 April |
2008 A |
15 May |
2008 |
| Montenegro |
26 March |
2007 S |
3 June |
2006 |
| Netherlands A |
March 27 |
1987 |
April 26 |
1987 |
| Poland |
2 October |
2003 A |
1 Er November |
2003 |
| Portugal |
30 June |
1983 |
July 30 |
1983 |
| Romania |
6 May |
2013 A |
5 June |
2013 |
| Serbia |
October 16 |
2001 S |
April 27 |
1992 |
| Slovenia |
1 Er December |
1992 A |
31 December |
1992 |
| Switzerland * |
19 March |
1990 |
18 April |
1990 |
| Turkey |
May 31 |
1985 |
30 June |
1985 |
|
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| A The Convention applies to the Kingdom of Europe. |
Switzerland
The Swiss Confederation declares, under s. 11, that it reserves the right not to apply this Convention to extracts from birth certificates concerning adopted children whose original filiation remains.
1 RO 1990 669, 1994 1146, 2005 995, 2009 3147, 2013 2285, 2016 729. A version of the updated scope of application is published on the DFAE website (www.dfae.admin.ch/traites).
