Chapter 1. General provisions
Introduction
paragraph 1 of this regulation, there are provisions on
1. recording information on studies in education at the
First, second and third level of Central Government
universities and colleges (Chapter 2),
2. reporting of information to the central statistical office
(SCB) for students for official statistics (Chapter 3),
3. manufacture of personnel at Statistics Sweden (Chapter 3), and
4. registration of information on academic and professional qualifications at
University and College Council (Chapter 4).
This Regulation shall apply in addition to the personal data Act (1988:204)
for wholly or partly automatic processing
personal data.
A University, a high school, Statistics Sweden and the Swedish
Council for higher education is a controller for the treatment of
personal data in their business. Regulation (2012:713).
section 2 of the high schools referred to in the future, both the University and the
high schools. Regulation (2007:264).
section 3 of this regulation,
student: applicants for training at a College, the
admitted to training at a College, and the operator
studies at the University, and
PhD student: a student who admitted to doctoral education
at a high school and students engaged in studies on the graduate level at
high school. Regulation (2007:264).
Information
4 section when applying for admission to an education, the
the University shall inform the applicant that the information
provided, as well as details of the studies will be treated
automated in the registry. The information shall include
statement that the provisions of the registry can be found in this
Regulation and include the information to be provided in accordance with
personal data Act (1998:204). Regulation (2001:1133).
Rectification and indemnity
paragraph 5 of the provisions of the personal data Act (1998:204) about
rectification and Indemnity apply to the processing of
personal data under this regulation.
Regulation (2005:665).
Appeal
paragraph 6 of That decision on rectification and refusal of
information pursuant to section 26 of the personal data Act (1998:204),
be appealed to the Administrative Court follows from section 22
administrative law (1986:223). Regulation (2005:665).
Chapter 2. Study registry
General provisions
§ 1 Each college must document information about students.
Each College shall keep a transcript indicating
the data individually for each student. The registry may
conducted by means of automated processing.
A high school must maintain an effective internal control over
registry, and there should be a description of how the registry
sales
If a high school intends to introduce a new system to bring
register or make significant changes to an existing
system, the University will consult with the national financial management authority
in order to ensure that the information in the register as
is the basis for resource allocation will be reliable,
and with the higher education authority and University
Council for higher education in order to ensure that the information contained in
the registry meet the requirements on quality and comparability between
different colleges. Regulation (2012:713).
The purpose of the registry
2 § the purpose of the study the registry is to ensure that the information
If the entrance to education, undergoing studies, score over
training and qualifications are retained. In addition, the information
able to be used as a basis for monitoring and evaluation,
admission of students, for the decision about the registration fee and
tuition fees, for the shutdown of the study fee required
students, for administration in each high school,
purposes specified in §§ 6 and 6 (a), for such official
statistics referred to in Chapter 3. and for resource allocation.
The registry may also be used for research.
Regulation (2010:595).
Data on students
section 3 of the study, the register shall, for each student are documented
data on
1. eligibility,
2. selection,
3. the obligation to pay the application fee and tuition fees,
4. payment of the application fee and tuition fees,
5. admission,
6. participation in the training and testing,
7. study results,
8. score,
9. credited training or other credited
activities, and
10. degree.
Study the register shall, in addition, contain such information as
required for the University to send information to the SCB
According to Chapter 3. and University and College Council under 4
Cape.
Study the registry must also contain the information about students
needed for reporting of results. Regulation (2012:713).
section 4 of the data in the study table about participation in
training, both results shall be kept in chronological and
systematic order. The basis for the data shall be treated
in accordance with the provisions of the regulation if vouchers
(2000:606) of government records. Regulation (2001:1133).
section 5 of the study table, each student's identity is specified with
using the name and social security number. If a Swedish social security number
missing, a student at the school for this unique number.
The processing of sensitive personal data
5 a of a University may process sensitive personal data
referred to in paragraph 13 of the personal data Act (1998:204)
admissions cases, if the individual has given consent
this. Regulation (2005:665).
Disclosure of data
section 6 of the Data on the medium of automated processing,
be released from a high school transcript to
1. another high school, if the information relating to the privileges and
basis for selection or credits that a student would
credited or invoke in connection with admission to
a training course, or the issue of graduation, or if
the information is required for cooperation in education or other
the agreed cooperation between higher education institutions,
2. an institution of higher education in a State of the European economic
area or Switzerland under the same conditions
that information may be disclosed to a high school according to 1,
3. the CSN, if the information is required for
granting and disbursement of financial aid,
4. the University Council or any other body
assisting the College with automated processing of
applications for an education, if the information is required to
carry out the work,
5. STATISTICS SWEDEN, pursuant to the provisions of this regulation,
6. another authority, if the information is required to
handle formalities for the issuance of professional identification card or
the message of the other privileges of a profession,
7. an authority in another State within the European economic
area or Switzerland under the same conditions
that information may be disclosed to the Swedish authorities under
This clause,
8. a Student Union which has that status in accordance with the decision of the
high school according to Chapter 4. 8 of the higher education Act (1992:1434), or
a nation that has such a position pursuant to Chapter 4. section 15
the higher education Act, if the information relating to a student's enrollment at
courses and necessary to the Student Union or nation should
able to determine if he or she has the right to be a member of
the Student Union or nation,
9. a student, if the information concerning him or her
self,
10. The Swedish Research Council, the Swedish governmental agency for innovation systems,
Swedish Research Council for environment, agricultural sciences and
community building and the Research Council for health, working life
and welfare, if the information is required for the granting of funds
for research,
11. the Swedish Institute, if the information is required for the granting
and the payment of grants, and
12. the higher education authority, if the information is required for
follow-up or to review the effectiveness of the activities
conducted at universities and colleges. Regulation (2015:133).
6 a of the University shall, without delay, submit to the Swedish Migration Board
out task is to
1. a student liable to pay tuition fees has been admitted to a
education, and
2. a student referred to in paragraph 1 has not been registered on
the training.
If, on the basis of the information recorded on a
student liable to pay tuition fees, there is reason to believe that
the student has canceled his studies, school Info
The Swedish Migration Board.
The information referred to in the first and second paragraphs may be made
out on medium for automated processing.
Regulation (2010:595).
Thinning
section 7 Of the thinning of the study register section 10 first and
second subparagraphs Archives Act (1990:782), unless otherwise
provided for in this regulation.
Information about the education that a student has completed with
a passing grade or a credit at the University, if
the student's score in the exam, and if the exams
that the student has passed shall not be culled.
Information relating to an applicant that has not been adopted to education
at the school, or if an applicant who has been accepted but not
have started their studies will be culled as soon as it can be done with
account of
1. high school's own requirements of material for follow-ups and
statistical processing,
2. the requirements for the reporting of results, and
3. reporting requirements for official statistics.
Regulation (2001:1133).
section 8 an indication of nationality higher education needs
decision on the obligation to pay the registration fee or
tuition fee for screening as soon as study registry
updated with information as to whether the student is a member of the
persons who must pay the registration fee or
study fee. Regulation (2010:595).
Chapter 3. Reporting of official statistics
Central statistical agency's University and College records
The purpose of the registry
section 1 of the SCB shall keep a register indicating the data
individually for each student. The registry may be using
of automated processing. Regulation (2001:1133).
section 2 of the registry may be used by STATISTICS SWEDEN to provide a basis for
producing official statistics on education at
the nation's high schools required for monitoring, evaluation and
information and other statistics, if the purpose of the processing
is not incompatible with those purposes.
The registry may also be used for research. Regulation
(2001:1133).
Data on students in Bachelor's and master's
level
section 3 of the register will contain information on all students in
Bachelor's and master's level. The data may
be downloaded from high school transcript and shall include
the following:
1. identity,
2. information about the College, registration of courses per semester
or calendar half-year,
3. the obligation to pay the application fee and tuition fees,
4. payment of the application fee and tuition fees,
5. any training program that the student has been accepted
to,
6. completed credits of courses for each semester or
calendar half-year,
7. for graduation: Diploma name and level, specialization,
scope in the credits, the date of issue of the
diplomas and the main area (main area)
training for a Bachelor or master's degree,
8. for each course:
(a)) of the course is on the first level or second level,
b) course subject group according to the definition that STATISTICS SWEDEN uses,
field of study, specialisation according to the University's assessment and
the scope of the course credits,
c) kurstakt, course time and form of distribution,
d) the municipality or the State where the course mainly is given, and
e) semester when the course is offered, as well as
9. for students who have completed a general or artistic
degree at the graduate level: former graduation according to
degree requirements for the particular degree at the advanced level.
Regulation (2010:595).
4 § the following data from other registers within the SCB may be brought
into the SCB's University and College records:
1. the time line, program or course in secondary school,
other educational backgrounds as well as score,
2. property municipality before and after University studies, and
3. the country in which the student has completed training as a given
access to the sought education at undergraduate level or
second level. Regulation (2007:264).
§ 5 From systems of admission of students at high schools
and University and College Council, information on the following
inclusion in Statistics Sweden's University and College records:
1. identity,
2. course, training programs and high school student sought
each admitted to,
3. student's prioritization of the searched-for training,
4. jurisdiction,
5. the obligation to pay the application fee and tuition fees,
and
6. payment of the application fee and tuition fees.
Regulation (2012:713).
paragraph 6 of the financial aid from the Central Board's registers (STIS) may
the following information is applied to Statistics Sweden's University
College records:
1. identity,
2. amount of funding allocated to grants and loans per
calendar half-year, and
3. studying abroad.
Data on graduate students
section 7 of the register will contain information on all graduate students.
Data may be retrieved from the high school transcript and
shall include the following:
1. identity,
2. date of admission and semester for commencement of studies,
3. substance and high school as well as, where appropriate, such
graduate school that the Government decided,
4. semester registration and activity,
5. type of funding,
6. previous education giving access to education
at the graduate level,
7. credited training or other credited
the business of credits and, where appropriate,
the recognition refers to the studies at the Bachelor's or
second level,
8. high school in Sweden, or the country where the student has
undergone such training referred to in 6 or 7, and
9. for the award of the diploma: Diploma name and subject, and the date of
issuing of diplomas. Regulation (2012:501).
Thinning
section 8 Of the thinning of the University and College register
paragraph 10, first and second subparagraphs, the Archives Act (1990:782), unless
otherwise provided in this regulation.
Information about social security numbers and high school gets culled after 30 years.
Information relating to an applicant that has not been adopted to education
at a college or if an applicant who has been accepted but not
started his studies to screen after 10 years.
Regulation (2008:712).
Detailed rules
§ 9 SCB may, after consultation with the higher education authority and
high schools announce details relating to how the data
should be reported to the STATISTICS SWEDEN. Regulation (2012:713).
Personnel statistics
section 10 as a basis for statistics on higher education personnel shall
SCB from such records within SCB compile
the following information on the persons who are employees of a
high school:
1. identity,
2. high school,
3. the employment category,
4. groups of substances as a teacher and, where applicable,
other personnel are primarily active in the,
5. the scope of work and if the person has a job
until further notice, or a temporary employment,
6. educational background, and
7. high school where the exam passed.
The data shall be compiled in a register kept by
the use of automated processing. Regulation (2012:501).
section 11 of the New designation is Chapter 1. section 5 of the Regulation (2005:665).
section 12 of the New designation 1. section 6 of the Regulation (2005:665).
Chapter 4. Admissions register
The purpose of the registry
section 1 of the higher education Council may keep a
adoption registry indicating the data individually for
each student. The registry may be proved by means of automated
treatment.
The purpose of the registry is to assist high schools
at the admission of students. The data may also be used for
purposes referred to in paragraph 4, for official statistics
referred to in Chapter 3. and for research. Regulation (2012:713).
Data on students
section 2 of the information in the admission register may be downloaded from
high school transcript and may include the following:
1. the information referred to in Chapter 2. section 3(1),
2. the founding of competence;
3. qualifications and selection, and founding
4. the information in General as a student invokes in connection with
admission to a course of training, with the exception of those
information that a student submits as a basis for decisions on
registration fee or tuition fee.
Each student's identity shall be given in the manner provided for
in Chapter 2. § 5. Regulation (2010:595).
The processing of sensitive personal data
section 3 of the University and College Council may consider sensitive
personal data referred to in paragraph 13 of the personal data Act
(1998:204) in adoption cases, if the individual has provided
consent to the Regulation (2012:713).
Disclosure of data
section 4 of the Data on the medium of automated processing,
be released from the admission register to
1. a University, if the information relates to
a) jurisdiction and the basis for selection or qualifications that
a student would be or invoke in connection with
admission to a course of training or the issue of qualification,
b) obligation to pay the application fee and tuition fees,
and
c) indicating whether the paid registration fee and tuition fee,
2. Csn, if the information is required for
granting and disbursement of financial aid,
3. STATISTICS SWEDEN, pursuant to the provisions of this regulation,
4. a student, if the information concerning him or her self,
and
5. the Swedish Institute, if the information is required for the granting
and payment of scholarships. Regulation (2014:233).
Direct access
§ 5 the data subject may have direct access to such
personal information about himself in the adoption register that receives
be disclosed to him or her. When such direct access shall
the data subject's identity shall be verified by a reliable method
for identification. Regulation (2005:665).
Thinning
section 6 Of the thinning of the admission register section 10 first
and second subparagraphs, the Archives Act (1990:782), unless otherwise
provided for in this regulation.
Information about a student to screen 10 years after
the data was last charged.
An indication of citizenship that University
Council for higher education needs as a basis for decisions on
registration fee or tuition fee for screening as soon as
admissions register has been updated with information as to whether
the students belong to the persons who will pay
registration fee or tuition fee.
Regulation (2013:78).
Transitional provisions
1993:1153
1. This Regulation shall enter into force on 1 december 1993, when
Regulation (1981:516) of study documentation and statistics
concerning higher education students.
2. the registry that have been kept on the basis of that Regulation shall
be preserved until the Government announces more. They may, however,
screening. Thinning should be in accordance with the provisions of Chapter 2. 6 §
each chapter 3. section 9 of this regulation.
3. This Regulation shall apply to the activities which have
carried out as from 1 July 1993.
4. The provision in Chapter 4. section 8 of comparison with previous years
results are applied as far as possible when it comes to
compared to the year before the entry into force.
5. The provision in Chapter 1. section 4 If the information applies to applications
to education that begins after the end of June 1994.
1994:1094
This Regulation shall enter into force on 1 July 1994. A high school
may, however, apply Chapter 4. section 11 in accounting for
activities during the financial year 1 July 1993-30 June 1994.
1995:668
1. This Regulation shall enter into force on 15 June 1995.
2. The provision in Chapter 4. section 2 shall, as far as the comparisons
with the fiscal year prior to the financial year 1 July 1993-30 June
in 1994, applied to the extent possible.
3. the provisions of Chapter 4. section 13 apply from
financial year 1 July 1995 to 31 december 1996. High school
shall, however, apply the provisions in its accounts of
activities during the financial year 1 July 1994-30 June
1995 in so far as it is possible. This is not possible,
the University regarding students admitted as guest students
account the number of full-time students spread over
fields of study.
4. The provision in Chapter 4. 14 paragraph that
regulatory capital shall be accounted for in
branches apply from the financial year 1 July
1995-december 31, 1996.
5. the provisions of Chapter 4. section 17 shall apply from
financial year 1 July 1995 to 31 december 1996.
1999:1418
1. This Regulation shall enter into force on 1 February 2000.
2. The new provisions shall apply, in relation to Chapter 3. section 8
4 the first subparagraph as from the financial year 2001, and otherwise
from the financial year 2000.
3. Older provisions shall apply for the 1999 financial year.
Information on the activities and research training under the older
provisions in Chapter 4. 3 § 4 and § 9 first paragraph 2 shall, however,
not reported in the annual report for 1999. Accounting of
all staff in the number of person-years, broken down by categories
and the teachers spread across occupational categories for each Faculty
or equivalent according to the older provisions in Chapter 4. section 11 of the
the first and second paragraphs, and an indication of the distribution of
age groups and sex by older provisions in Chapter 4. 12 § 1
should not be reported in the annual report for the year 1999;
This information shall be submitted to the national agency.
2001:1133
This Regulation shall enter into force on 1 January 2002. Older
provisions in Chapter 4. 7 and 8 sections and section 16 of the second subparagraph, the
However, applicable for the financial year 2001.
2007:264
1. This Regulation shall enter into force on 1 July 2007.
2. The older provisions shall apply to data
If students on courses or the corresponding part of
postgraduate education that begins before July 1, 2007 and
then continue.
3. The older provisions in Chapter 3. 3 § 5 shall apply in
ask for information about diplomas issued after the end of
June 2007, if the training qualification comprises in its
a whole is completed before then, or if a student under
paragraph 5 of the transitional provisions of the Regulation (2006:1053)
If the change in the higher education Ordinance (1993:100) exercised their right
to complete his training to get a degree under the older
provisions.
4. In the cases referred to in 3, the central statistical office
University and College records indicate the degree
extent in both credits and credits as specified
If the qualifications in paragraph 7 of the transitional rules to the
Regulation (2006:1053) amending the higher education Ordinance
(1993:100).
2010:595
This Regulation shall enter into force on 1 July 2010 and applied
first time on tasks in the training provided
conducted after 31 July 2011.
