Regulation (2009:1593) With Instruction For The Swedish National Archives

Original Language Title: Förordning (2009:1593) med instruktion för Riksarkivet

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Read the untranslated law here: http://rkrattsbaser.gov.se/sfst?bet=2009:1593

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§ 1 the national archives State Archives authority and have it

specific responsibilities for the State archives activities and for

Archive services in the country as evidenced by the Archives Act (1990:782),

Archive Regulation (1991:446) and this regulation.



section 2 of the national archives should have supervision over the public

Archive operations and dealing with archive particulars not

any other authority should deal with.



section 3 of the national archives should have the national overview of

Archive questions and follow the archive operation in the country.



4 §/expires U: 2016-01-01/national archives are archives authority for



1. State authorities,



2. such agencies as described in Chapter 2. paragraph 4, first sentence

public access to information and secrecy (2009:400) when it comes to

archives that are derived from the activities referred to in annex

to public access to information and secrecy,



3. such individual body which holds State archive of

under the Act (1994:1383) if the surrender of General

documents to bodies other than the authorities for storage,

and



4. Swedish Church with regard to archives held pursuant

of the Act (1999:288) if the surrender of General documents

to the Swedish Church or any of its organizational

parts for storage, etc.



4 section/entry into force: 01/01/2016/national archives are archives authority for 1. Government authorities, 2. such bodies as described in Chapter 2. paragraph 4, first sentence, publicity and secrecy (2009:400) regarding archives resulting from the activities referred to in the annex to public access to information and secrecy, 3. individual body which holds governmental Archives Act (2015:602) concerning the submission of official documents for storage, and 4. Swedish Church with regard to archives held by virtue of the law (1999:288) if the submission of official documents to the Swedish Church or any of its organizational parts for storage, accommodation Regulation (2015:607)



section 5 of the national archives should particularly



1. work to ensure that such authorities and bodies referred to in paragraph 4 of the

fulfil their obligations under the Archives Act (1990:782) and

Archive Regulation (1991:446),



2. promote the development of methods for the production,

preserving and making available of documents as part of the

management development,



3. promote appropriate screening of documents,



4. give the municipalities of advice in archive issues and push for increased

coherence and coordination between the State and the

municipal archive management, and



5. promote increased knowledge based on research and collaboration

with others, such as universities and colleges, and

impart knowledge in its field.



section 6 of the national archives may, in addition to what follows from the Archives Act

(1990:782) and section 4, receiving records from the Parliament

and its works, government offices and from municipal

authorities.



The National Archives receives records from individual if the

is of particular importance for research and cultural heritage.



The national archives will receive maps and prints of importance for

research in the field of defence.



section 7 of the national archives to keep documents that have been received for the

storage available.



section 8 of the national archives will make available the archives for research and

any other use, including: by digitizing, services for

electronic access and information about the archives.

Regulation (2014:265).



§ 9 the national archives may provide digitization services

as the scanning and indexing for authorities and other

public bodies.



section 10 of the national archives to promote the development of individual

Archives activities by distribution of Government grants.

Regulation (2012:814).



section 11 of the national archives may advise the individual in archive issues.



section 12 of the national archives, in their activities to integrate a

equality, diversity and child perspective as well as a

international and intercultural exchanges and cooperation.



The national archives will specifically promote cooperation with foreign

institutions and international organisations in

Archive area.



paragraph 13 of the national archives is responsible for the State's Heraldic activities

and shall in particular ensure that arms or heraldic emblems

referring to the State or State authorities is carried out in

accordance with heraldic norms. The national archives will also work

to provisions on flag of Sweden followed.



On behalf of the municipalities, the national archives establishment proposals

the municipal coat of arms and carrying out investigations into

such weapons. The national archives may also make other enquiries

and take other actions on the heraldic area.



section 14 of the national archives to release Svenskt biografiskt lexikon and

Svenskt diplomatarium.



14 a of the national archives to follow up the outcome of the

their activity and report it to the Swedish National Council for Cultural Affairs.

Authorities shall consult on the reporting

needed. Regulation (2014:180).



15 § in addition to the information provided by the national archives under the 2-14 § §

the Agency may, within the framework of its field commit

to carry out studies, investigations and other missions

for agencies and individuals, to the extent that it does not distort

competition in the market.



Collaboration



15 a of the National Archives ' cooperation with the authorities and other

participants will include civil society organizations.

Regulation (2014:180).



Management



section 16 of the national archives is managed by a head of Government.



section 17 at the national archives, there shall be an Advisory Council consisting

of not more than six members.



Organization



section 18 at the national archives are archives and military archives and in

Moreover, the number of devices that the Agency's leadership.



National Archives military archives to fulfil tasks for public authorities

incorporated under the Department of Defense.



section 19 of the country's archives are in Gothenburg, Härnösand, Lund, Uppsala,

Vadstena, Visby and Östersund.



Special bodies



section 20 Of the national archives is a heraldic activities

(Heraldic Board) and a cooperation Council for individual archives.

Regulation (2012:814).



paragraph 21 of the Heraldic Board shall provide an opinion to the national archives

in cases concerning the adoption of the municipal coat of arms, in cases

pursuant to section 3 of the fourth subparagraph Act (1982:268)

national coat of arms as well as in other heraldic matters and questions about

Sweden's flag as the National Archivist determines.



The Board consists of the National Archivist, who is the Board's

President, and three other members. Of each Member shall

There has to be a personal Deputy.



section 22 of the cooperation Council for the individual archive should through cooperation

between the national archives and the individual archive sector promotion

development of individual archives activities and conservation of

cultural heritage important individual archives in the country.



The cooperation Council composed of the National Archivist, who is the Chairman, and

no more than eight other members. Regulation (2012:814).



repealed by regulation 23 (2012:814).



section 24 is repealed by Regulation (2012:814).



Caseload management



section 25 is repealed by Regulation (2014:265).



section 26 is repealed by Regulation (2012:814).



Positions and assignments



section 27 of the National Archivist is the official head of the national archives.



section 28 of the Other members and their alternates in Heraldic

Board than the President is appointed by the Government for a certain

time. The Board elects from among its vice Chairman.



section 29 of the Other members and their alternates in the cooperation Council for the

individual archive than the Chairman is appointed by the National Archivist. Among

the members shall be representatives of both the national archives and

individual archives. Regulation (2012:814).



Staff disciplinary board



section 30 at the national archives, there shall be a staff disciplinary board.



Applicability of certain regulations



section 31 of the national archives should apply the staff representatives Ordinance

(1987:1101).



Fees



32 § national archives shall levy charges equivalent to full

cost coverage for



1. materials and services, when the Agency helps those

authorities or bodies referred to in paragraph 4 and paragraph 6 of the first

the paragraph with the fulfilment of their obligations regarding

Archives,



2. digital making available which takes place at the Swedish

archive information,



3. digitization services provided to authorities

and other public bodies under section 9,



4. the mission carried out in the area, according to section 13 of 19



5. external relations under section 15.



Digital making available pursuant to the first subparagraph 2 shall

be made available to public libraries, schools, folk high schools

as well as universities and colleges without fee.

Regulation (2014:265).



33 § national archives may, within the framework of full cost recovery take

charge fees



1. by such authorities or bodies referred to in paragraph 4 of the 1-3 and

section 6 of the first paragraph to receive, preserve, nurture and

provide archival documents submitted to

The national archives,



2. the individual referred to in section 6, second paragraph, to receive,

preserve, nurture and provide individual archives,



3. for such advice to municipalities and individuals referred to

in paragraph 5 of section 4 and 11,



4. for the fact-finding missions that go beyond

care might under administrative law (1986:223),

and



5. for the provision of publications, regulations, and

General advice.



Provisions on free copies of the Authority's

statute books, see paragraph 13 of the

the Constitutional Assembly Ordinance (1976:725).

Regulation (2014:265).



34 § Although it indicated in section 16 and section 21, first paragraph

fee Regulation (1992:191), the national archives charge a

fee



1. for copy of public action and for printing

recording for automatic processing, although a

order does not extend to ten pages, and



2. by the State for copy or transcript of public action,

transcript of the recording of automatic data processing, copy

by video or audiotape or transcript of

audiotape and for evidence and transcripts.




section 35 of the fees are determined by the national archives.



The national archives is to receive fee income.



Transitional provisions



2015:607



1. this Regulation shall enter into force on January 1, 2016.



2. Older regulations apply until 31 december 2016 for individual body which holds public documents on the basis of a decision on transferring and storage taken before entry into force.