Article 20 of Organic Law 15/1999, of 13 December, on the Protection of Personal Data, states that the creation, modification or deletion of the files of the Public Administrations may be made only by means of general provision published in the "Official State Gazette" or in the official journal concerned.

For its part, the Regulation on the Development of Organic Law 15/1999 of 13 December on the Protection of Personal Data, approved by Royal Decree 1720/2007 of 21 December, provides in Article 52 that the creation, the modification or deletion of the files of public ownership can only be made by general arrangement or agreement published in the "Official State Gazette" or corresponding official journal. In addition, in Article 53, it determines that where the provision relates to entities or bodies which are linked or dependent on the General Administration of the State, it may take the form of a decision of the holder of the entity or body. corresponding.

The Youth Institute, the Autonomous Body created by Royal Decree 1119/1977, of 20 May, has as general principles to promote equal opportunities among young people, to promote free and effective participation The European Union's youth in the political, social, economic and cultural development of Spain and to promote collaboration with the other ministerial departments and the other public administrations, whose activities have an impact on this sector of the population.

For its part, the Royal Decree 200/2012, of 23 January, which develops the basic organic structure of the Ministry of Health, Social Services and Equality, has in its article 2.7, which the Youth Institute is attached to Department through the Secretariat of State of Social Services and Equality, with the legal nature, structure and functions that are foreseen in its specific regulations.

In order to comply with the provisions of the Organic Law 15/1999 of 13 December on the Protection of Personal Data, and thus to ensure that they are administered the exercise of their legitimate rights, the relationship is completed. of the files managed by the Youth Institute with the deletion of the files set out in Annex I to this Resolution, and the creation of other files in Annex II.

Those affected may exercise the right of access, rectification and cancellation of the personal data contained in these files, in accordance with the provisions of Law 15/1999 of December 13, of Data Protection Personal Character.

In its virtue, prior to the report of the Spanish Agency for Data Protection, I have:

First. Deleting files.

The deletion of the personal data files listed in Annex I to this Resolution is hereby declared. Those responsible for these files shall take the necessary measures to delete and destroy any number of copies of the security or the appropriate measures to comply with the current regulations, as they have become obsolete or have been completely replaced or updated by others. The Youth Institute will also carry out the necessary actions for the destruction and physical deletion of the files and will give the notification of the deletion of the files to the Spanish Data Protection Agency, for the realization of the appropriate procedures for the cancellation of your registration in the General Data Protection Register.

Second. Creating files.

The creation of the personal data files listed in Annex II to this Resolution is hereby declared, in the terms and conditions laid down in the Organic Law 15/1999 of December 13, Personal Data and its Implementing Regulation approved by Royal Decree 1720/2007 of 21 December.

In Annex II, the organs responsible for these files are indicated, and in addition, for each of them, the following ends are included: name of the file, purpose and intended uses, persons and groups affected, procedure for the collection of data, basic structure, personal data included in the file, transfers of planned data, transfers provided to third countries, services/units to which access rights are exercised, rectification, cancellation and opposition, and level of security.

Final disposition. Entry into force.

This resolution shall enter into force on the day following that of its publication in the "Official State Gazette".

Madrid, May 21, 2012. -Director General of the Youth Institute, Ruben Urosa Sánchez.

ANNEX I

Deleting files

	Enrollment Code	File Destination
Activities and programs of the Youth Institute.	2111040244	Activities, programs, training, and exchange.
2080980854		Activities, programs, training, and exchanges
Subventions	1942712080	Aids, prizes, grants, and collaboration conventions.
Personal Injuve.	1942712076	Human Resource Management
Control.	2111040245	Access Control.
activa.com Health Contest Participants	2080981082	Deleting the file by obsolete. It does not correspond to any purpose of the Body.

These listed files have become obsolete. The current characteristics of these do not correspond to the current files in the Agency and therefore the declaration of deletion will be made to the General Registry of the Spanish Agency for Data Protection.

Reason for deletion: Changes to treatment and upgrade systems.

Data Destination: The data in the files that are deleted are migrated to the newly created files according to the correspondence in the table above. With regard to the files which do not correspond, the corresponding information supports should be removed and the notification of the deletion of the information to the Spanish Data Protection Agency will be made for the completion of the necessary procedures for the cancellation of your registration in the General Data Protection Register.

ANNEX II

Creating files

I. File: Activities, programs, training and exchanges.

1. Purpose of the file and intended uses for the file.

The purpose is the management of activities related to the different programs of the Agency: volunteering, holding events, training, congresses, forums.

The uses are the necessary steps for your organization.

2. Persons or collectives on which it is intended to obtain personal data.

The interested party or its legal representative, youth associations or their members, students, other natural persons, young people in general between 12 and 35 years.

3. Procedure for the collection of personal data. Source of the same.

Personal data will be collected from the information provided by the interested parties or their legal representatives, through a form or form, both on paper and electronically.

4. Treatment system used in the organization of data:

Mixed.

5. Basic file structure.

They will collect data of a personal identity and characteristics, as contained in the Data Protection Agency document on the Notification of the Data Processing of Personal Character.

6. Description of the types of identifying character data included in the file:

Identifying character data:

First and last names.

NIF/DNI.

Postal and electronic address.

Phone.

Signature/footprint.

Electronic signature.

Image/voice.

Other data type:

Personal characteristics.

Societal circumstances.

Academics and professionals.

Job Details.

For children under the age of fourteen, who must have the consent of their parents, guardians or legal representatives, the data of the identification of the parents, guardians or legal representatives must be included. the participants are required. The inclusion of personal data of such legal representatives shall always be enforceable in relation to those under the age of fourteen.

7. Expected data communications.

Public institutions and private entities related to programs, including countries that do not provide an adequate level of protection and those provided for in the Act.

Included in Article 12.1 of the Organic Law 15/1999, of December 13, of the Protection of Personal Data, the assumptions in which those institutions and entities are limited to collaborating with the person responsible in the organization of events, or collect personal data for an organized event or for which the responsible person is responsible in the organization of the events, since in such cases, it would be before an access to the data by a in charge of treatment.

8. Organ of the Administration responsible for the file.

Youth Institute, an autonomous body under the Ministry of Health and Social Services.

9. Services or units to which the rights of access, rectification, cancellation and opposition may be exercised.

Youth Institute, General Secretariat, c/José Ortega y Gasset, 71, 28006 Madrid.

10. Security measures with indication of the basic, medium or high level of demand.

Basic Level

11. International transfers of planned data to third countries.

Private entities or public institutions will be organized for activities, programs, training and exchanges, including countries that do not provide an adequate level of protection.

II. File: Information and documentation.

1. Purpose of the file and intended uses for the file.

The purpose of the file is youth information, exchange of information between agencies related to activities of the Youth Institute, publications and studies.

The uses are the derivatives of the sending of communications, documentation and publications, the elaboration of studies and journals, and the use as registered users of the spaces dedicated to the exchange of information.

2. Persons or collectives on which it is intended to obtain personal data.

Subscribers, users, and contributors.

3. Procedure for the collection of personal data. Source of the same.

Personal data will be collected from the information provided by the data subjects, through a form or form, both on paper and electronically.

4. Treatment system used in the organization of data:

Mixed.

5. Basic file structure.

They will collect data of a personal identity and characteristics, as contained in the Data Protection Agency document on the Notification of the Data Processing of Personal Character.

6. Description of the types of identifying character data included in the file:

Identifying character data:

First and last names.

NIF/DNI.

Postal and electronic address.

Phone.

Signature/footprint.

Electronic signature.

Other data type:

Personal characteristics.

Academics and professionals.

Job Details.

Transactions of goods and services.

7. Expected data communications.

No data will be given to third parties except those provided by law.

8. Organ of the Administration responsible for the file.

Youth Institute, an autonomous body under the Ministry of Health and Social Services.

9. Services or units to which the rights of access, rectification, cancellation and opposition may be exercised.

Youth Institute, General Secretariat, c/José Ortega y Gasset, 71, 28006 Madrid.

10. Security measures with indication of the basic, medium or high level of demand.

Basic Level.

11. International transfers of planned data to third countries.

Not identified.

III. File: Aid, awards, grants, and collaboration agreements.

1. Purpose of the file and intended uses for the file.

The purpose is the management of the call for grants, awards and grants, managed by the Agency through its different programs and the economic management derived from them.

The uses are the derivatives of the calls for aid, awards, grants and their concessions and the collaboration agreements.

2. Persons or collectives on which it is intended to obtain personal data.

Youth Associations, Private Entities, Public Administrations, Young People in General.

3. Procedure for the collection of personal data. Source of the same.

Personal data will be collected from the information provided by the interested parties or their legal representatives, through a form or form, both on paper and electronically.

4. Treatment system used in the organization of data:

Mixed.

5. Basic file structure.

They will collect data of a personal identity and characteristics, as contained in the Data Protection Agency document on the Notification of the Data Processing of Personal Character.

6. Description of the types of identifying character data included in the file:

Identifying character data:

First and last names.

NIF/DNI.

Postal and electronic address.

Phone.

Signature/footprint.

Electronic signature.

Other data type:

Personal characteristics.

Academics and professionals.

Job Details.

Transactions of goods and services.

7. Expected data communications.

Judicial organs. State Tax Administration Agency. Court of Auditors. General intervention of the State Administration. Banks and savings banks. Those provided for in the Act.

8. Organ of the Administration responsible for the file.

Youth Institute, an autonomous body under the Ministry of Health and Social Services.

9. Services or units to which the rights of access, rectification, cancellation and opposition may be exercised.

Youth Institute, General Secretariat, c/José Ortega y Gasset, 71, 28006 Madrid.

10. Security measures with indication of the basic, medium or high level of demand.

Basic Level

11. International transfers of planned data to third countries.

Not identified.

IV. File: Economic management.

1. Purpose of the file and intended uses for the file.

The purpose of this file is economic management.

The uses are the derivatives of the Agency's economic and accounting management, control of contracts and services contracted to third parties.

2. Persons or collectives on which it is intended to obtain personal data.

The interested party or its legal representative, other natural persons, Private Entities, Public Administrations.

3. Procedure for the collection of personal data. Source of the same.

Personal data will be collected on the basis of information voluntarily expressed by stakeholders or their legal representatives.

4. Treatment system used in the organization of data:

Mixed.

5. Basic file structure.

Identification data will be collected, as contained in the Data Protection Agency document on Personal Data Treatment Notification.

6. Description of the types of identifying character data included in the file:

Identifying character data:

First and last names.

NIF/DNI.

Postal and electronic address.

Phone.

Signature/footprint.

Electronic signature.

Other data type:

Personal characteristics.

Societal circumstances.

Academics and professionals.

Job Details.

Economic, financial and insurance.

Transactions of goods and services.

7. Expected data communications.

Judicial organs. State Tax Administration Agency. Court of Auditors. General intervention of the State Administration. Banks and savings banks. Those provided for in the Act

8. Organ of the Administration responsible for the file.

Youth Institute, an autonomous body under the Ministry of Health and Social Services.

9. Services or units to which the rights of access, rectification, cancellation and opposition may be exercised.

Youth Institute, General Secretariat, c/José Ortega y Gasset, 71, 28006 Madrid.

10. Security measures with indication of the basic, medium or high level of demand: Basic level.

11. International transfers of planned data to third countries.

Not identified.

V. File: Human Resource Management.

1. Purpose of the file and intended uses for the file.

The purpose is personnel management.

The uses derived from the management of files in personnel matters, additions, cesses, retirements, remuneration, control of work times, personnel statistics, payroll and everything related to the management of the Agency's staff.

2. Persons or collectives on which it is intended to obtain personal data.

Staff who provide services to the Agency, both officials and contractors.

3. Procedure for the collection of personal data. Source of the same.

Personal data shall be collected on the basis of information voluntarily expressed by stakeholders or their legal representatives and public administrations.

4. Treatment system used in the organization of data:

Mixed.

5. Basic file structure.

Identification data will be collected, as contained in the Data Protection Agency document on Personal Data Treatment Notification.

6. Description of the types of identifying character data included in the file:

Identifying character data:

First and last names.

NIF/DNI.

No. Personal Record.

No. SS/Mutuality.

Postal and electronic address.

Phone.

Signature/footprint.

Electronic signature.

Other data type:

Personal characteristics.

Societal circumstances.

Academics and professionals.

Job Details.

Family

Economic, financial and insurance.

Transactions of goods and services.

7. Expected data communications.

Social Security Agencies, State Tax Administration Agency, Court of Auditors. General intervention of the State Administration. Banks, savings banks and insurance institutions. Mutuals. Training companies. State Employment Public Service. National Institute of Public Administrations and Central Personnel Registry, both of the Ministry of Finance and Public Administration. Those provided for in the Act.

8. Organ of the Administration responsible for the file.

Youth Institute, an autonomous body under the Ministry of Health and Social Services.

9. Services or units to which the rights of access, rectification, cancellation and opposition may be exercised.

Youth Institute, General Secretariat, c/José Ortega y Gasset, 71, 28006 Madrid.

10. Security measures with indication of the basic, medium or high level of demand: Basic level.

11. International transfers of planned data to third countries.

Not identified.

VI. File: Administration and management of the Central American Central American (CEULAJ).

1. Purpose of the file and intended uses for the file.

The purpose is the administration and management of the reserves and stays in the CEULAJ, and the management of the operation of the center itself.

The uses are the derivatives of the control and management of reserves and stays for training activities and the economic and administrative management of the CEULAJ.

2. Persons or collectives on which it is intended to obtain personal data.

Young people in general between 12 and 35 years old, or their legal representatives members of youth groups or associations and other natural persons.

3. Procedure for the collection of personal data. Source of the same.

Personal data shall be collected on the basis of information voluntarily expressed by the data subjects or their legal representatives, through a form or form, both on paper and electronically.

4. Treatment system used in the organization of data:

Automated.

5. Basic file structure.

Identification data will be collected, as contained in the Data Protection Agency document on Personal Data Treatment Notification.

6. Description of the types of identifying character data included in the file:

Identifying character data:

First and last names.

NIF/DNI.

Postal and electronic address.

Phone.

Signature/footprint.

Electronic signature.

Other data type:

Personal characteristics.

Societal circumstances.

Academics and professionals.

Job Details.

Economic, financial and insurance.

Transactions of goods and services.

For children under the age of fourteen, who must have the consent of their parents, guardians or legal representatives, the data of the identification of the parents, guardians or legal representatives must be included. the participants are required. The inclusion of personal data of such legal representatives shall always be enforceable in relation to those under the age of fourteen.

7. Expected data communications.

To the State Security Forces and Corps in accordance with Instruction 1/2006, dated November 8, of the Spanish Data Protection Agency on the processing of personal data for surveillance purposes through the use of cameras or camcorders.

8. Organ of the Administration responsible for the file.

Youth Institute, an autonomous body under the Ministry of Health and Social Services.

9. Services or units to which the rights of access, rectification, cancellation and opposition may be exercised.

Youth Institute, General Secretariat, c/José Ortega y Gasset, 71, 28006 Madrid.

10. Security measures with indication of the basic, medium or high level of demand: Basic level.

11. International transfers of planned data to third countries.

Not identified.

VII. File: Access control.

1. Purpose of the file and intended uses for the file.

The purpose is to preserve security in the headquarters that the Agency has in Madrid on the street Marques de Riscal and in the street José Ortega y Gasset; and at the CEULAJ in Mollina (Malaga).

Uses are the derivatives of access control to the buildings of natural persons or legal representatives of legal persons. File submitted to the instruction 1/1996 of the Spanish Data Protection Agency.

2. Persons or collectives on which it is intended to obtain personal data.

The visitor himself or his legal representative.

3. Procedure for the collection of personal data. Source of the same.

Personal data will be collected from information voluntarily expressed by stakeholders.

4. Treatment system used in the organization of data:

Mixed.

5. Basic file structure.

Identification data will be collected, as contained in the Data Protection Agency document on Personal Data Treatment Notification.

6. Description of the types of identifying character data included in the file:

Identifying character data:

First and last names.

DNI/NIF.

Home.

Other identifying character data.

The representation that you hold in your case.

7. Expected data communications.

No data will be given to third parties except those provided by law.

8. Organ of the Administration responsible for the file.

Youth Institute, an autonomous body under the Ministry of Health and Social Services.

9. Services or units to which the rights of access, rectification, cancellation and opposition may be exercised.

Youth Institute, General Secretariat, c/José Ortega y Gasset, 71, 28006 Madrid.

10. Security measures with indication of the basic, medium or high level of demand: Basic level.

11. International transfers of planned data to third countries.

Not identified.

VIII. File: Videosurveillance.

1. Purpose of the file and intended uses for the file.

The purpose is to preserve security at the headquarters that the Agency has in Madrid on the street Marques de Riscal and at the headquarters of the CEULAJ in Mollina (Malaga).

The uses are the derivatives of the access control to the building. The system is submitted to Instruction 1/2006, dated November 8, from the Spanish Data Protection Agency.

2. Persons or collectives on which it is intended to obtain personal data.

Body staff, visitors.

3. Procedure for the collection of personal data. Source of the same.

Video surveillance equipment.

4. Treatment system used in the organization of data:

Automated.

5. Basic file structure.

Identification data will be collected, as contained in the Data Protection Agency document on Personal Data Treatment Notification.

6. Description of the types of identifying character data included in the file:

Image.

7. Expected data communications.

State Security Forces and Corps. Judicial bodies. Those provided for in the Act

8. Organ of the Administration responsible for the file.

Youth Institute, an autonomous body under the Ministry of Health and Social Services.

9. Services or units to which the rights of access, rectification, cancellation and opposition may be exercised.

Youth Institute, General Secretariat, c/José Ortega y Gasset, 71, 28006 Madrid.

10. Security measures with indication of the basic, medium or high level of demand: Basic level.

11. International transfers of planned data to third countries.

Not identified.

IX. File: Record input and output of documents.

1. Purpose of the file and intended uses for the file.

The purpose is to manage the input and output record of the Youth Institute documents.

The uses are those provided for in Article 38 of Law 30/1992 of November 26, Legal Regime of Public Administrations and Common Administrative Procedure.

2. Persons or collectives on which it is intended to obtain personal data.

Natural persons. Legal representatives of legal persons. Public Administrations. Private Entities. Senders and recipients

3. Procedure for the collection of personal data. Source of the same.

Personal data will be collected from information voluntarily expressed by stakeholders.

4. Treatment system used in the organization of data:

Mixed.

5. Basic file structure.

Identification data will be collected, as contained in the Data Protection Agency document on Personal Data Treatment Notification.

6. Description of the types of identifying character data included in the file:

Identifying character data:

First and last names.

DNI/NIF

Home.

Email address.

Other data contained in the presented document.

7. Expected data communications.

Administrative bodies to which the document is addressed in accordance with the provisions of Law 30/1992, of 26 November, of the Legal Regime of Public Administrations and Common Administrative Procedure. Those provided for in the Act.

8. Organ of the Administration responsible for the file.

Youth Institute, an autonomous body under the Ministry of Health and Social Services.

9. Services or units to which the rights of access, rectification, cancellation and opposition may be exercised.

Youth Institute, General Secretariat, c/José Ortega y Gasset, 71, 28006 Madrid.

10. Security measures with indication of the basic, medium or high level of demand: Basic level.

11. International transfers of planned data to third countries.

Not identified.

X. File: GIT systems management.

1. Purpose of the file and intended uses for the file.

The purpose is the internal electronic management and administration of the Agency.

Uses are the derivatives of user management, network management, as well as those that result from the remaining activities related to internal operation and management.

2. Persons or collectives on which it is intended to obtain personal data.

Official and work staff assigned to the Agency. External contracted staff providing services to the Agency.

3. Procedure for the collection of personal data. Source of the same.

Personal data will be collected from information voluntarily expressed by stakeholders.

4. Treatment system used in the organization of data:

Automated.

5. Basic file structure.

Identification data will be collected, as contained in the Data Protection Agency document on Personal Data Treatment Notification.

6. Description of the types of identifying character data included in the file:

Identifying character data

First and last names.

DNI/NIF

Current address.

Email address.

Phone.

Image/voice.

Signature/footprint.

Electronic Signature

Other identifying character data: identifier and access key.

7. Expected data communications.

No data will be given to third parties except those provided by law.

8. Organ of the Administration responsible for the file.

Youth Institute, an autonomous body under the Ministry of Health and Social Services.

9. Services or units to which the rights of access, rectification, cancellation and opposition may be exercised.

Youth Institute, General Secretariat, c/José Ortega y Gasset, 71, 28006 Madrid.

10. Security measures with indication of the basic, medium or high level of demand: Basic level.

11. International transfers of planned data to third countries.

Not identified.

XI. File: Complaints and Complaints.

1. Purpose of the file and intended uses for the file.

The purpose is the attention and resolution of complaints and complaints.

The uses are the derivatives of the attention and resolution of the complaints and complaints that are presented in the Agency according to Law 30/1992 of 26 November of Legal Regime of the Public Administrations and Procedure Common Administrative.

2. Persons or collectives on which it is intended to obtain personal data.

Citizens that relate to the Body and its staff.

3. Procedure for the collection of personal data. Source of the same.

Personal data will be collected from information voluntarily expressed by stakeholders.

4. Treatment system used in the organization of data:

Mixed.

5. Basic file structure.

Identification data will be collected, as contained in the Data Protection Agency document on Personal Data Treatment Notification.

6. Description of the types of identifying character data included in the file:

Identifying character data:

First and last names.

DNI/NIF

Home.

Email address.

Phone.

7. Expected data communications.

No data will be given to third parties except those provided by law.

8. Organ of the Administration responsible for the file.

Youth Institute, an autonomous body under the Ministry of Health and Social Services.

9. Services or units to which the rights of access, rectification, cancellation and opposition may be exercised.

Youth Institute, General Secretariat, c/José Ortega y Gasset, 71, 28006 Madrid.

10. Security measures with indication of the basic, medium or high level of demand: Basic level.

11. International transfers of planned data to third countries.

Not identified.

XII. File: Legal affairs.

1. Purpose of the file and intended uses for the file.

The purpose is the management of legal issues.

The uses derived from the management of legal files, contracts, legal consultations, claims and judicial procedures of the Agency.

2. Persons or collectives on which it is intended to obtain personal data.

The interested party or its legal representative. Other natural persons. Public Records. Private entities. Public Administrations.

3. Procedure for the collection of personal data. Source of the same.

Headlines. Legal representatives.

4. Treatment system used in the organization of data:

Mixed.

5. Basic file structure.

Identification data will be collected, as contained in the Data Protection Agency document on Personal Data Treatment Notification.

6. Description of the types of identifying character data included in the file:

Identifying character data:

First and last names.

NIF/DNI.

Personal Record Number.

No. SS/Mutuality.

Postal and electronic address.

Phone.

Signature/footprint.

Electronic signature.

Other data type:

Personal characteristics.

Societal circumstances.

Academics and professionals.

Job Details.

Family

Economic, financial and insurance.

Transactions of goods and services.

Commercial information.

Your own procedure.

7. Expected data communications.

Judicial Organs. State law. Banking and financial institutions. Those provided for in the Act.

8. Organ of the Administration responsible for the file.

Youth Institute, an autonomous body under the Ministry of Health and Social Services.

9. Services or units to which the rights of access, rectification, cancellation and opposition may be exercised.

Youth Institute, General Secretariat, c/José Ortega y Gasset, 71, 28006 Madrid.

10. Security measures with indication of the basic, medium or high level of demand: Basic level.

11. International transfers of planned data to third countries.

Not identified.