Order Hap/2503/2015, 25 November, Amending The Order Hap/2478/2013, Of 20 December, Which Regulates Ascribed In The Department And Certain Public Bodies Personal Data Files...

Original Language Title: Orden HAP/2503/2015, de 25 de noviembre, por la que se modifica la Orden HAP/2478/2013, de 20 de diciembre, por la que se regulan los ficheros de datos de carácter personal existentes en el departamento y en determinados organismos públicos adscrito...

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Order HAP/2478/2013, of 20 December, which regulates data files of a personal nature in the Ministry of finance and public administration and certain public bodies attached to it, contains in its annex I the value and description of the basic features of all of the personal data files available on the Ministry of finance and public administration , with the exception only of the files of the State tax administration agency and the Royal House of the national Moneda-fabrica of Mint.

The fact that all the files of the Ministry are regulated in only standard is a requirement of the principle of legal certainty, which avoids regulatory dispersion and allows easy access to the basic features of each of the files of personal data existing in the Department.

Subsequent to the publication of the order HAP/2478/2013, of 20 December, various management centres have made clear the need to create new files of personal data, as a result of new needs arising in the exercise of its powers.

Through this order is appropriate, first, to the creation of these files and their incorporation to annex I of the HAP/2478 order/2013, December 20.

In particular, files of the responsibility of the direction General of management of game, the intervention General of the administration of the State, the General direction of costs of staff and public pensions, the Government delegation in Illes Balears and the greater Oficialia are created.

On the other hand, also with subsequent to the publication of the order HAP/2478/2013, of 20 December, for reasons of speed in processing and in the framework of the reforms driven by the Commission for the reform of public administrations (CORA), has been required the creation by specific ministerial orders of the files 'Accounting register of invoices of the AGE' , «Electronic headquartes of the General access point», «Cl@ve» and 'Register of bodies representing staff and other resources of the Union'.

Comes now incorporate these files, with a description of its basic features, to annex I to the HAP/2478 order/2013, of 20 December, so are integrated from a legal point of view in the aforementioned order, with the rest of the Department files.

On the other hand, management of the files over time is necessary occasionally make adjustments to their basic characteristics as a result of the experience acu unattended in the management or changes in the organico-administrativa structure. In this order, there are these settings by modifying a certain number of files basic features.

Finally, for reasons of administrative simplification and to avoid unnecessary duplication are deleted several files whose data are to be integrated into other already existing files in the Ministry.

This order has been submitted to the previous report of the Spanish data protection agency and is run under the protection of article 20 of the organic law 15/1999, of 13 December, of protection of data of a Personal nature.

By virtue, I have: first article. Modification order HAP/2478/2013, of 20 December, which regulates files of personal data at the Ministry of finance and public administration and certain public bodies attached to it.

One. Creates the following files of personal data, which are incorporated into Annex I of order HAP/2478/2013, of 20 December, which regulates files of personal data at the Ministry of finance and public administration and certain public bodies attached to it, in accordance with the description included in Annex A of this order (: a) «File of management of corporate users for access to information systems». Responsible: Directorate-General for management of the game.

(b) «automated rates» Responsible: Directorate-General for management of the game.

(c) «file management of citizens in their relations with the DGOJ». Responsible: Directorate-General for management of the game.

(d) «CICEP.red». Person in charge: General intervention of the administration of the State (IGAE).

(e) «Iris-intervencion». Person in charge: General intervention of the administration of the State (IGAE).

(f) «INFOTRA». Responsible for. Directorate-General for the costs of personnel and public pensions.

(g) «INFONOM19». Responsible for. Directorate-General for the costs of personnel and public pensions.

(h) 'file of the system of Government of ICT'. Responsible for: Management of information technology and communications.

(i) 'file of the Centre of attention to integrators and developers (CAID)'. Responsible for: Management of information technology and communications.

(j) «number 53 file assessment services». Responsible: Delegation of the Government in the Illes Balears.

(k) 'Control of PAS and complex Eurocis access'. Responsible for: Greater Oficialia.

(l) 'video surveillance SEAP and complex Eurocis'. Responsible for. More oficialia.

Two. Are added to annex I of the HAP/2478 order/2013, of 20 December, with description included in Annex A of this order, the following files: to) 'Accounting register of invoices of the AGE', the responsibility of the General intervention of the administration of the State, created by order HAP/492/2014, of 27 March, which regulates the functional and technical requirements of the accounting register of invoices of the entities from the scope of application of law 25/2013, of 27 of December, of impulse of the electronic invoice and the accounting register of invoices in the Public Sector.

b) 'Electronic Headquartes of the General access point», of the responsibility of the General Directorate of administrative organization and procedures, created by order HAP/1949/2014, on 13 October, which regulates the point of General access of the General Administration of the State and creates electronic based.

(c) ' Cl@ve», of the responsibility of the Directorate of information technologies and communications, created by order HAP/2142/2014, of 14 November, which creates the file of Cl@ve personal data. "

(d) ' register of bodies representing staff and other resources of the Union', of the responsibility of the General Directorate of the public service, created by order HAP/535/2015, 19 February, which regulates the organisation and functioning of the register of bodies representing staff in the General Administration of the State.

With the addition of the aforementioned files to the annex I of the HAP/247812013 order, are hereby deleted the corresponding annexes of the cited orders which established the content of them.

3. Modify the files of personal data included in Annex B of this order, in accordance with the description included in the same.

Four. Files of personal data listed in Annex C to this order are deleted.

The destination you are going to be the data or, where appropriate, the forecasts which are taken to their destruction, in accordance with the provisions of article 54.3 of the regulations implementing the organic law 15/1999, of 13 December, of protection of personal data, approved by Royal Decree 1720 / 2007, of 21 December which is set for each of them in Annex C to this order.

Second article. Notification.

Pursuant to article 55 et seq. of the regulations implementing the organic law 15/1999, of 13 December, of protection of data of a Personal nature, approved by Royal Decree 1720 / 2007, of 21 December, files will be notified to the Spanish Agency of data protection for the registration in the General registry of protection of data within the period of thirty days from the publication of this order in the «Official Gazette».

Sole additional provision. No increase in public spending.

The implementation of this order, particularly in what refers to the creation of new files of personal data, is will serve with the personal media and materials in the Ministry of finance and public administration, and in no case can generate increase in public spending.

Sole final provision. Entry into force.

This order shall enter into force the day following its publication in the "Official Gazette".

Madrid, 25 November 2015.-the Minister of finance and public administration, Cristóbal Montoro Romero.

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