The Order In Which The Treasury Supports The Electronic Exchange Of Information

Original Language Title: Kārtība, kādā Valsts kase nodrošina elektronisko informācijas apmaiņu

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Cabinet of Ministers Regulations No. 386 Riga 5 June 2012 (pr. No 32 3) order in which the Treasury supports the electronic exchange of information Issued under the law on budget and financial management article 27 of the sixth General questions 1. determines the order in which the Treasury supports the electronic exchange of information with institutions financed by the budget, not the budget financed by local governments, authorities, ports and port authorities, sworn bailiff for the Auditors, sworn or certified auditor commercial companies, a corporation in which the State or local government invested capital as well as persons who do not have an account operator, but have received an account operator permission to receive the information (hereinafter referred to as the customer). 2. The State Treasury electronic exchange of information with clients through such organized information system (hereinafter referred to as the e-service system): 2.1 financing plan processing information system (hereinafter referred to as ePlān); 2.2. budgetary electronic settlement system "eKas" (eKas); 2.3. the Ministry, Central Government, and local government budget report information system (hereinafter referred to as the e-reports). 2. E-services system application submission 3. to use e-services system, the client shall submit the text fill this rule 6, 9 or 19 and 20 of the above application in paper form, certified with signature or electronic document, certified with secure electronic signature according to the law on electronic document processing and circulation (hereinafter referred to as the electronic document). Electronic document is sent to the e-mail address ekase@kase.gov.lv.
4. This rule of 6, 9, 16, 19, 20, and 31 in 30.2. the application referred to in paragraph 1 shall be signed by the head of the authority or the authorized person, the powers of which are specified in the signature sample card, submitted and approved in accordance with the laws and regulations on the procedures which the State ensures the provision of payment services (hereinafter referred to as the signature sample card).
2.1. the application for the use of the ePlān 5. ePlān use of central public authorities and public institutions financing plan for the industry to submit to the Treasury, Ministry of finance institutional or subordinated to national budgetary authorities (hereinafter in this section-client). ePlān user guide, and the application is available for download from the Treasury's Web site at http://www.kase.gov.lv. 6. the customer shall submit the application for Treasury financing plan processing information system (hereinafter referred to as the ePlān application) (annex 1) for each user. 7. Client ePlān applications indicates the user allowed access mode: 7.1. "see" – the right to select, view and print the financing plan for the project; 7.2. the authority to drive "– the right to produce, select, view and print the General financing plan; 7.3. the authority to drive specbudžet "– the right to produce, select, view and print the special budget plan for financing the project; 7.4. "confirm" – the right to approve a financing plan for the project and submit it to the central authority or the authority of the State budget, which projects a financing plan for the industry to submit to the Treasury (referred to in this section – Ministry); 7.5. "Ministry to drive" – the right to produce, select, view and print the General project plan for financing, check with the access mode "to confirm the" authorized user submitted a plan for financing the general political correctness of data and submit them to the Treasury. Access mode "Ministry to drive" applies only to the user of the Ministry; 7.6. the "specbudžet" of the Ministry to run – the right to prepare, to select, view and print the special budget plan for financing the project, check with the access mode "to confirm the" authorized user submitted a plan for financing the general political correctness of data and submit them to the Treasury. Access mode "Ministry to lead the specbudžet ' applies only to the user of the Ministry. 2.2. Submission of applications for use of the eKas 8. eKas in electronic information exchange is used for customers who have opened an account in the Treasury or which have received account operator permission to receive the information. eKas's user guide is available on the website of https://v.kase.gov.lv eKas. 9. to use the eKas, customer shall submit to the Treasury budget application for the electronic settlement systems "eKas" (hereinafter referred to as the application of eKas) (annex 2) for each user or customer information system. 10. the customer shall indicate in the application of the eKas user accounts and deployed each account indicates one of the following access modes: 10.1 "incoming" – the right to select, view and print information on incoming payments in the account; 10.2. the "outgoing" – the right to select, view and print information about outgoing payments from an account; 10.3. "view all" – the right to select, view and print the information on the account of the account's incoming and outgoing payments and request account statements, account statements on a closed day, account summary, a statement of account status and account balance report (hereinafter in this section – reports); 10.4. "to drive MR." – the right to prepare payment orders, select, view and print the information on the account of the account's incoming and outgoing payments and request reports. 10.5. the "signature": 1. the right to sign with access mode "2." authorized signature authorized user payment orders, select, view and print the information on the account of the account's incoming and outgoing payments and request reports. 10.6. the "signature" – the right to prepare and sign the payment orders, select, view and print the information on the account of the account's incoming and outgoing payments and request reports. 10.7. "signature" 3 – the right to sign with access mode "signature" and "1" 2. signature "authorized users authorized payment orders, select, view and print the information on the account of the account's incoming and outgoing payments and request reports. 10.8. "4. signature" – the right to prepare and singlehandedly sign payment orders, sign up with access mode "2." authorized signature authorized user payment orders, select, view and print the information on the account of the account's incoming and outgoing payments and request reports. Access mode "4. signature" applicable authorities and authorised persons whose powers are approved signature sample card. Access mode "4. signature" does not apply, if the account is set to associate the rule referred to in 10.7. access mode; 10.9. "view online" – to the customer's information system to request and receive data in the account statement and account statement data on closed days, using the eKas online data exchange module. Filling out the application, eKas mandatory internet protocol (IP) address or IP address range from which the user is allowed to connect to the eKas;
10.10. "online to drive" – to the customer's information system to request and receive data in the account statement and account review data on closed days, not to make a payment of import data by using the eKas eKas online data exchange module. Completing the eKas application required an IP address or IP address range from which the user is allowed to connect to eKas. 11. If the user has set this rule 10.4., 10.5, 10.6, 10.7, 10.8. or 10.10. the approach referred to in point mode, each of the application specified in the eKas account determines the amount of the payment order limit (the maximum amount in local currency, in which the user is entitled to give the Treasury the task to execute the payment order) and the daily limit (one working day maximum allowable amount in local currency, in which the user is entitled to give the Treasury the task to execute payment orders). 12. If the application is listed in the eKas account operator is not specified in the application of the eKas customer, a customer at the same time the application is filed with the eKas account organizer's written permission to access account information (does not apply to the statutory fund of the European Union – the payment authority the Treasury – and if other laws have certain rights to receive such information), using the eKas (first time it shall be submitted together with the application of the eKas). 13. Accounts, which is managing the eKas application client, established only this rule 10.1, 10.2, 10.3. or 10.9. approach referred to in point mode, unless the law provides otherwise (does not apply to sworn court bailiffs and the Treasury when it performs certain legislation in the European Union funds the payment authority functions). 14. The accounts in accordance with the laws and regulations on the procedures which the State ensures the provision of payment services, an open investment in deposit accounts or national programmes or subprogrammes of the budget accounting for the balance to their schedule for the State budget, only this rule 10.1, 10.2, 10.3. or 10.9. approach referred to in point mode. 15. the accounts to which it is connecting moment have been closed or blocked user or user the law at the time of pārjaunošan – current financial year 1 January-not open to the current financial year, the user is only available in the eKas rule 10.1, 10.2, 10.3. or 10.9. referred to in subparagraph approach mode. 16. If the customer on the one day you need to make changes to the application specified in the eKas payment amounts and (or) day limit data, submitted to the Treasury application for electronic payment systems "eKas" limit (annex 3). 17. The Treasury, under these rules, the application referred to in paragraph 16, the date specified shall make appropriate changes to the user in the order for payment amounts and (or) day limit data, but at the end of the period specified in the restore the existing eKas in application for order for payment amounts and the daily limit. 2.3. Submission of applications for the use of the e-review the E-review 18. use authority shall prepare a consolidated report on the sector, Central Government institutions, local authorities, institutions, the budget does not fund the budget authorities, sworn auditors or certified auditor commercial companies, ports and port authorities, corporations and other institutions, which are laid down in the laws and the use of the e-review, reviews, which include financial records, preparing, testing and acceptance, as well as the Bank of Latvia and the Latvian municipalities data viewing. E-statement user guide and the application is available for download from the Treasury's Web site at http://www.kase.gov.lv. 19. to apply for e-statements, authority, which shall draw up a consolidated report on the sector, the central State authority and local Government shall submit an application for the Treasury Ministry, Central Government, and local government budget report information system usage: institutions (hereinafter referred to as the e-review application "authorities") (annex 4) for institutions, which includes the consolidated report data or collect information (organization structure). 20. for e-statements, authority, which shall draw up a consolidated report on the sector, the central authority of the State and the municipality, port or a free port authority, chartered accountants or certified auditor commercial companies, the Bank of Latvia and the Latvian Union of Municipalities (referred to in this section-client), submitted to the Treasury Ministry, the application for the Central Government, and local government budget report information system usage: users (hereinafter referred to as the e-review application "users") (annex 5) for each user. 21. the customer e-statement "users" refers to the user associate the Authority institutions sector, according to a rights group and access mode: 21.1. user specifies one or more rights groups: 21.1.1. "view report" and "reporting" – access to various periods review modules; 21.1.2. "budget planning" – access to municipal budget planning module;
21.1.3. "Overview acceptance" – access to the statutory overview acceptance module, which is used to prepare and submit e-statements; 21.1.4. "auditor" – access to annual reports and comparison period module;
21.2. the Law Group client user specifies the following access modes: 21.2.1. "see" – the right to see and to select report information; 21.2.2. "drive"-right view, right to enter and select data, checking accounts; 21.2.3. "drive and sign"-right view, right to enter, select the data, checking accounts, to sign statements prepared as responsible finance; 21.2.4. "drive and sign the corporations/port report" – the right to enter and select data, checking accounts, to sign statements prepared as a responsible financial employee. Applicable to capital companies and ports; 21.2.5. "drive and sign the remuneration report" – the right to enter and select data, checking accounts, to sign the accounts in accordance with the laws and regulations in the field of remuneration in the public administration as a responsible financial employee. Applicable national public institutions from the State budget funded partly derived public persons and a budget funded institutions; 21.2.6. "consolidate" the right view, right to enter and select data, checking accounts, sign your statements as a responsible financial employee, accept or collect in the consolidation of the institutions involved in the (Corporation) reports, to make a report of the consolidation (the authorities report data consolidates or collect) and sign the consolidated accounts as a responsible financial officers; 21.2.7. "sign (institution Manager)" – the right to select, view reports e-statements and sign the financial responsible employees signed statements. Access mode "to sign the (authorities)" applicable authorities or its authorised persons; 21.2.8. "see and accept" – the right to select, view, accepting reports from institutions that are not under it. Apply to users who check and accept statements (for example, local governments prepare a report for submission to the Ministry of education and science, Ministry of education and science the Atbildigais darbinieks check and accept it); 21.2.9. "confirm" – the right to select, view reports on institutions, which gives an opinion, you can assign attributes to "verify" or "agreed" and upload control provided by the public or the opinion of the Auditors/sworn report. Applies only to sworn auditors or certified auditor commercial companies and State control as in the opinion of the provider. 22. the institutions e-statements uses the financial records of a data collection that is defined in other legislation. Before the conditions for e-inclusion of the regulatory review Act authorities agreed with the Treasury for a review of the technical support for e-statements. 3. The authentication service and the use of tools 23. Treasury after this rule 6, 9 or 20 of the application referred to in paragraph 1 and, if necessary, the provisions of paragraph 12 of that authorization verifies that the application is filled in according to the requirements in these rules, and, if discrepancies are found: 23.1. single recorded during workdays, assigns the user user number, password, code, code calculator or x 509 authentication certificate (hereinafter referred to as the authentication tools). Users who are authorized under this rule 23.1.1.: 7.1, 7.2, 7.3, 7.5, 7.6, 21.2.1.,.,., 21.2.4 21.2.3 21.2.2.,.,., or 21.2.5 21.2.6 21.2.8. the approach referred to in point mode, the authentication tool is determined by the user number and password; 23.1.2. this rule 7.4, 10.1, 10.2, 10.3, 10.4.,.,., or 10.6 21.2.7 21.2.9. the approach referred to in point mode, the authentication tool is determined by the user number and password, code or trusted certification service provider provided authentication tools (electronic signature smart card or electronic ID card); 23.1.3. This provision 10.5, 10.7. or 10.8. the approach referred to in point mode and that the rules referred to in paragraph 11 days limit exceeds 10 000 LVL, the authentication tool is determined by the user's number and code calculator or trusted certification service provider provided authentication tools (electronic signature smart card or electronic ID card); 23.1.4.10.9. these provisions or 10.10. the approach referred to in point mode, the authentication tool sets the x 509 authentication certificate; 23.2. within three working days of the application specified in attachment e-services system and access arrangements; 23.3. authentication tools – a code card or code calculator – shall be issued to the authorized person (except where the application is "authentication tools to send by mail"), which provide the identity documents. Trustee's duty to a code card or code calculator not put user personally. User number, permanent password and x 509 authentication certificate Treasury sends to the application specified in the user's e-mail address (email shall also indicate the authentication tool activation procedures). Simultaneously with the x 509 authentication certificate Treasury user sends the eKas online data exchange module user manual; 14.5. If an application is "the authentication tools to send by mail" and the application of the customer is not in the administrative territory of Riga, a code card or code calculator sent by registered mail to the trustee application specified in the customer address. Trustee's duty to a code card or code calculator not put user personally.
24. If the user is already in the State which issued the authentication tools what this provision referred to in paragraph 2 e-service system for use, the user's identification exercises previously granted authentication tools, pursuant to this rule 23.1. the requirements referred to in point. 25. the user of this provision referred to in paragraph 2 e-service system may start when the Treasury has registered users and authorized person shall have issued the user authentication tools, this rule 23.3. in the case referred to in subparagraph after the receipt of the request for user authentication tool activation and user authoring, but this rule 10.10., or 10.9 referred to approach mode – after a successful system interface design and establishment of data exchange with eKas. 26. The Treasury after the user authenticates the user authentication tools attached to or trusted certification service provider authentication tool (e-signature smart card or electronic identification cards). 27. The authentication tools (password, code, code, code card calculator and trusted certification service provider authentication tool PIN, x 509 authentication certificate) is confidential information that is known only to the user, and the user undertakes not to disclose this information to third parties, as well as prevent the possibility of third parties to find out. The user shall take all precautionary measures to ensure the maintenance of secrecy of authentication tools. User number may not be disclosed without the Treasury employee who identifies the user support service. 28. If the rules referred to in paragraph 27 of the undisclosed information has become known to a third party or there is a suspicion that it has become known to a third party, the user shall immediately notify the State that the relevant e-services system service supports the specified phone number. 29. The Treasury is blocking user authentication tools provided and prevent access to e-services systems: 29.1. If user three times in error, enter your password, code, card identification code, or code calculator code; 29.2. except the trusted certification service provider authentication tools provided, if the Treasury suspected that authentication tools have become known to a third party or has reason to believe that the authentication tools used unlawfully or fraudulently; 3. with the exception of trusted certification service provider authentication tools provided, as soon as the user has informed the Treasury of any confidentiality breach of authentication tools. While the Treasury is notified of a breach of confidentiality, the Treasury is not responsible for such unauthorized use of authentication; 18.3. If these provisions or with 10.9.10.10. approach referred to in point mode authorized user information demand interval between data requests has less than three minutes, the user performs actions that aim to bypass the built-in security features eKas or affect its operational capacity. 30. in order to restore the authentication tool: 30.1. the user through the appropriate e-services system service supports the specified phone number contact the Treasury about the renewal of access if the user has made a mistake by entering the user number, password or code card number; 30.2. the customer shall submit an application for the Treasury Treasury e-authentication services system restore tool (annex 6), if a user has made a mistake by entering the user number or code calculator code, or if the Treasury has blocked user authentication tools that rule 28 or 29.2. in the case referred to in subparagraph. The restored authentication tools the Treasury issued these regulations referred to in paragraph 23. 31. the customer has the right at any time to submit Treasury these regulations referred to in paragraph 4 of the order signed application for Treasury e-service system of the use and authentication tool suspension (annex 6) of any authorized user of the client and put the Treasury provided user authentication tools – a code card or code calculator, if the user stops access to all these rules referred to in paragraph 2 e-services system. 32. This provision 6., 9., or in point 20 (does not apply to users with the rights group "auditor") in that order is in force the application three years from the date of registration or the Treasury until the day when the Treasury approved the new rules 6, 9, or paragraph 20 referred to the application or the application for the Treasury e-service system of the use and authentication tool suspension. 33. This provision in the order referred to in paragraph 20 of the application for users that have a particular rights group "an auditor", in force until the day when the Treasury approved the new e-report application "or" application for users Treasury e-service system of the use and authentication tool suspension, but not longer than until the next financial year to September 15. 34. The Authority shall prepare a consolidated report on the sector, and the central national authority paragraph 19 of these regulations set out in the application for the period of the "year" is valid until the next financial year 1 November or until the day when the Treasury approved the new application for the period of the "year". 4. E-service system using 35. Treasury provides the rules referred to in paragraph 2 e-services system availability weekdays from 8.00 to 18.00 o'clock. The Treasury has the right to change certain access times, inserting the corresponding notification e-services system or by sending the information to a user specified email address. 36. The Treasury weekdays from noon. 8.00 to 18.00 provides support to service delivery systems to e-services users by calling the e-services system service supports the specified phone numbers. 37. If you have this provision 47 referred to technical problems or the risk of loss of funds, the Treasury may suspend access to e-services system or change the e-service system access times until further notice. The Treasury places a corresponding notification systems e-services or send information to user specified e-mail address, if any e-services system is not available for technical reasons. 38. the customer, using the e-service system, is responsible for: 38.1. application message sincerity, accuracy, and timeliness of the submission of changes to perfection; 38.2. the obligations referred to in these provisions, as well as about the fact that the user follow these rules; 38.3. the introduction of the users referred to in these provisions e-services system procedures and the use of system usage guide (user guide); 23.9. order for payment or any application that authorized using user authentication tools, data accuracy, completeness and compliance with the requirements of these rules and accounting regulations, reporting and budgetary classification; 38.5. e-statements, the accuracy of the accounts entered, and compliance with the requirements of legislation in the field of accounting and reporting; 24.0. ePlāno entered the project financing plan for data accuracy, completeness and compliance with the requirements set out in the legislation and enforcement of the award of appropriations; 36.6. any payment order or application, which authorized using user authentication tools (even if it is not made by user); 24.1. the unlawful activities of any user of the bad or not paying attention, taking risks of accident. 39. The client is obliged to consult the client messages addressed to e-service systems at least once a week. 40. the meaning of any of these provisions with the e-service system through submitted information (payment order, application, report, project financing plan), which authorized using user authentication tools, is true and binding on the customer, the user and the Treasury. 41. the payment order, applications, reports, project financing plan e-services authorisation system is sufficient proof of the Treasury, to comply with such an order, an application, a report or a financing plan for the project, and is considered to be equivalent to the signature of the authorised person of the manuscript document. 42. This provision within the meaning of the information that the Treasury provides e-services system, the authenticated user is not considered confidential report disclosure or breach of confidentiality. 43. all notifications and information reflected in the e-services system or sent through e-service system, shall be deemed to be binding on the client, the user and the Treasury and is comparable to the Treasury in the form of a paper document issued for the information presented, the certificate or the receipt. 44. The Treasury is entitled to record user actions e-services system, to record user voice call and, if necessary, to use these records user actions and demonstration of support. 45. The State Treasury shall take measures to prevent a person who does not have authority to use the e-service system, accessing customer or user data. The Treasury provides e-services system solution which protects user-entered information against unauthorized access, and a technological solution that securely protect information during its transmission networks. 46. in order to enhance and improve e-service system, the Treasury made additions and changes, and notify users of changes, inserting the corresponding notification e-services system or by sending the information to a user specified email address. 5. customer conduct e-service system technical problem situation 47. If any of these provisions referred to in paragraph 2. e-service system for technical reasons for more than six hours, in full or in part in failing to ensure the exchange of information electronically, client, worked out with the Treasury, the exchange of information carried out in one of the following ways: 29.3. payment orders shall be submitted electronically in the form of a document, including as a payment file format set by the Treasury, together with a summary of the payment order (drawn on the customer's form), with a secure electronic signature is signed by the head of the institution or authorized person that mandate is approved for signature sample card, and with the access mode "3. signature" authorized user (if applicable). Electronic document is sent to the e-mail address ekase@kase.gov.lv or copy into external storage medium (CD or Flash memory card) and submitted to the Treasury; 47.2. the regulations on the procedures which the State ensures the provision of payment services, said an application for classification code editing and application of the transaction shall submit an electronic document, the swap, which with a secure electronic signature is signed by the head of the authority or the authorized person, the powers of which are approved for the card of specimen signatures and the access mode "3. signature" authorized user (if applicable). Electronic document is sent to the e-mail address ekase@kase.gov.lv or copy into external storage medium (CD or Flash memory card) and submitted to the Treasury;
47.3. the other information referred to in the laws of procedure Treasury supports the provision of payment services, sends it to the e-mail address ekase@kase.gov.lv; 47.4. the financing plan for the project and reports that include financial records, submit: 47.4.1. an electronic document, which with a secure electronic signature is signed by the head of the institution, which powers approved signature sample card. Electronic document is sent to the e-mail address ekase@kase.gov.lv or copy into external storage medium (CD or Flash memory card) and submitted to the Treasury; 47.4.2. the file within the Treasury data interchange format that is copied to external media (CD or Flash memory card), and the client prepare a financial plan projects or reports – in paper form, certified with a signature. 48. This rule 29.3. Summary of payment referred to in subparagraph indicates the following: 48.1. the Authority's properties (name, taxpayer registration number); 48.2. the account number from which the payment will be made; 48.3. the Executive submitted to the file name; 30.1. payments per file; 30.1. the total amount of the payments file. 6. Closing questions 49. Under Cabinet of Ministers of 28 December 2011 rule 1220 "Appropriation and enforcement procedures" laid down in annex 3 to prepare submissions are valid until 1 June 2015 or until the day when the Treasury approved the new rules referred to in paragraph 6 of the application or the application for the Treasury e-service system of the use and authentication tool suspension. 50. in accordance with the Cabinet of Ministers of 20 December 2011 rule no. 982 "Account and use of the payment order to the Treasury" in annex 3 of the prepared sample applications are valid until 1 June 2015 or until the day when the Treasury approved the new rules referred to in paragraph 9 of the application or the application for the Treasury e-service system of the use and authentication tool suspension. 51. an application, drawn up in accordance with the Cabinet of Ministers of 17 august 2010 No. 777 of the provisions of the "procedure for the preparation of the annual report": 51.1.26. laid down in annex a, are valid until July 1, 2013, or until the day when the Treasury approved the new rules referred to in paragraph 20 of the application or the application for the Treasury e-service system of the use and authentication tool suspension; 51.2.27. laid down in annex a, shall be in force until the provisions referred to in paragraph 33 of the period; 51.3.28. laid down in annex a, shall be in force until the provisions referred to in paragraph 34 of the period, or up to the date when the Treasury approved the new rules the application referred to in paragraph 19. 52. With the January 1, 2013, the Treasury authorized users pursuant to this provision, or 10.8 10.5 10.7.. the approach referred to in point mode and which in paragraph 11 of these rules the day limit exceed 10 000 LVL, the authentication tool is determined by the number of users and trusted certification service provider provided authentication tools (electronic signature smart card or electronic identification card). The customer is obliged to provide under this rule 10.5., or 10.8 10.7. the approach referred to in point mode proxies users with trusted certification service provider authentication tool-issued electronic signature smart card (user at its discretion can also be used for authentication of the electronic identification card) and up to January 31, 2013 to put Treasury issued the code calculator. 53. the rules applicable to the 1 June 2012. Prime Minister v. dombrovsky Finance Minister a. Wolf annex 1: Cabinet of Ministers of 5 June 2012 regulations no 386 Treasury application for financing plan processing information systems use Finance Minister a. Wolf annex 2 Cabinet 2012 5. Regulation No. 386 of June Treasury budget application for the electronic settlement systems "use" eKAS Finance Minister a. Wolf annex 3 of the Cabinet of Ministers of 5 June 2012 regulations no 386 Treasury budget application for the electronic settlement system "eKAS" LIMIT the change of Finance Minister A. Wolf annex 4 of the Cabinet of Ministers of 5 June 2012 regulations no 386 the Treasury Ministry, the application for the Central Government, and local government budget report information systems use Finance Minister a. Wolf annex 5 of the Cabinet of Ministers of 5 June 2012 regulations no 386 State MINISTRY, kaseiPIETEIKUM of the Central Government, and local government budget report information systems use Finance Minister a. Wolf 6. attachment of the Cabinet of Ministers of 5 June 2012 regulations no 386 Treasury application for Treasury E-service system of the use/authentication tool Suspend/restore Finance Minister a. Wolf

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