The Provisions On The Grant Program Implementation, Management, Monitoring And Control Of Development Cooperation Policy

Original Language Title: Noteikumi par granta programmu ieviešanu, vadību, uzraudzību un kontroli attīstības sadarbības politikas īstenošanai

Read the untranslated law here: https://www.vestnesis.lv/ta/id/120266

Cabinet of Ministers Regulations No. 807 in Riga 2005 October 25 (Mon. No 61 § 1) rules on the grant program implementation, management, monitoring and control of development cooperation policy Issued in accordance with the Cabinet of Ministers of 14 law equipment of the first paragraph of article 3 i. General questions 1. determines the development cooperation policy of the implementation of the grant programme implementation, management, monitoring and control procedures. 2. Grant program objectives, priorities and criteria for the award of grants and the use and development of the Ministry of Foreign Affairs to grant project competition regulations. Regulations submitted for approval to the Cabinet. 3. the Grant is a grant payment to the beneficiary for the implementation of the project that is not associated with commercial and development cooperation policy. The grant recipient can be: 3.1 the direct and immediate national administrations and local authorities;
3.2. associations and foundations;
3.3. economic operators. II. Grant program implementation, management, monitoring, control and assessment bodies 4. For the implementation of development cooperation policy and ensure its monitoring, the development cooperation Council (hereinafter Council). The Council consists of the Ministry of Foreign Affairs, the Ministry of finance, the Ministry of the economy, regional development and local government ministries and the State Chancellery. 5. grant program administrative, technical and financial management is the responsibility of the Ministry of Foreign Affairs. To ensure that grant program management, Ministry of Foreign Affairs: 5.1. grant program management operation necessary technical functions: 5.1.1. accepted and recorded the contest submissions (submission);
5.1.2. ensure grant program list management;
5.1.3. organizes documents and stores the created things and registers;
5.2. shall prepare and organise the grant project competition;
5.3. create application Evaluation Commission;
5.4. organise the submission evaluation process, managed and technically supports the evaluation of the Commission's work;
5.5. the contract for the project implementation, amendment of the contract is responsible for the evaluation and preparation of the conclusion;
5.6. constantly monitors the grant project according to the terms of the contract;
5.7. ensure effective and efficient use of available resources;
5.8. technical and administrative supports the work of the Council;
5.9. ensure public availability of information on grant programs and projects as well as planning, organizing and implementing activities related to communications;
5.10. ensure regular (at least semi-annually) grant program monitoring report;
5.11. the report to the Council on perceived inconsistencies and irregularities in the implementation of the programme of grants;
5.12. provide the information required for an audit;
5.13. check grant recipient submitted grant payment requests and payment provisions in the source document;
5.14. in accordance with the grant, the procedures laid down in the Treaty payments grant to the recipient.
5.15. Requests the grant recipient or unused features are not eligible for reimbursement of the expenditure incurred;
5.16. inform the Council on the implementation of the programme of the gravel, analyzes the grant program, ruled the prob and make proposals on the necessary improvements in the implementation of the programme of the gravel. 6. in order to assess the application of the administrative and eligibility criteria, as well as technical quality and finance, the Ministry of Foreign Affairs for each grant project competition creates a Commission evaluation according to the specifics of each grant program. Evaluation the Commission shall adopt a decision on the financing of the eligible and rejected applications and submit them to the Council for approval. 7. the Council approved the decision to the administrative procedure prescribed by law may be appealed to the administrative court. III. Grant project tendering and management 8. Grant for the implementation of the programme are as follows: 8.1 grant project tendering and management;
8.2. grant, project implementation and monitoring. 9. the Ministry of Foreign Affairs in the grant project development documentation: 9.1. notice of grant project tender;
9.2. design contest rules determining the grant program objectives, priorities, the evaluation criteria the grant project submission form and grant agreement sample sample. Grant project call for proposals submitted for the approval of the Cabinet. 10. the Ministry of Foreign Affairs within seven working days after the grant project competition rules of Cabinet approval and publishing in the journal of Latvia shall grant project open tender by publishing a notice in the newspaper "Gazette" and, if necessary, other media, taking into account the specifics of the design contest of gravel, and inserts the appropriate statement of the Foreign Ministry's website on the internet. The notification shall specify the provisions of the Cabinet, which was approved in the grant announced a design contest rules. 11. the Ministry of Foreign Affairs registers the applications in the order of their submission and before the start of the evaluation of the application, stored in the unopened. Submissions that are received after the contest deadline, the Statute is not evaluated and not open are sent back to the applicant. 12. evaluation of Application has three stages: 12.1. open application;
12.2. the application of administrative and compliance evaluation;
12.3. submission of technical quality and financial evaluation. 13. evaluation the Commission open submissions submission order and carried out the administrative application and verification of compliance with the competition rules in accordance with defined criteria. Administrative and screening checks the conformity of the application design competition rules laid down in the administrative and eligibility evaluation criteria. 14. If the application does not comply with the administrative and eligibility criteria for the evaluation, the Evaluation Commission recommends that the Ministry of Foreign Affairs set a time limit within which the applicant is to be prevented or identified a need for additional explanations. If the applicant is not remedied within the time limit set or the discrepancy established did not provide further explanation or the application reviewed do not meet the administrative and eligibility evaluation criteria, the application is considered non-compliant tender requirements laid down in the Statute. 15. If the application complies with the administrative and eligibility criteria for the evaluation, the evaluation the Commission shall assess the technical quality and finance. 16. evaluation of submissions the Commission shall assess, on the basis of the specific quality of the technical and financial evaluation criteria that are defined in the call for proposals. 17. the technical and financial evaluation of the quality of the evaluation, the Commission shall submit to the Council an evaluation report, including the list of projects eligible for funding. The Council, based on the evaluation report from the Commission, shall adopt a decision on support for the project. 18. notification of the decision of the Ministry of Foreign Affairs sent to all applicants. Notice shall be sent electronically or by fax, as well as by mail. Notification within seven working days after the decision is published in the "journal" and the Foreign Ministry's website on the internet. 19. After notification of the decision of publishing the newspaper "Latvian Journal of the Ministry of Foreign Affairs concluded a contract with the grant, the grant recipient. IV. Grant implementation and monitoring of the project 20. recipient of a Grant under the grant agreement concluded: 20.1. implement projects and carry out the corresponding payments;
20.2. submits to the Ministry of Foreign Affairs the request advance payment requests and final interim payment request;
20.3. The Ministry of Foreign Affairs to submit regular reports on the progress of the implementation of the project, the funds spent and results achieved;
20.4. make a full accounting of the project;

20.5. list the unused funds or unjustified expenses incurred and ensure repayment to the Ministry of Foreign Affairs. 21. Where a change in the conditions which may affect the implementation of the project, the contract may be amended at any stage of the project. Propose amendments to the Treaty any Contracting Party. The amendments must not affect project objectives, priority action lines and reduce design contest rules requirements in the amount of the grant recipient. Amendments to the agreement will be made with the written consent of both parties. Amendments shall enter into force not later than 30 days. 22. If the contract is not possible or appropriate to further the effective implementation, it may terminate the grant recipient, at least two months in advance to the Ministry of Foreign Affairs submitted a written notice of termination. 23. If the contract is terminated before its due, but the Ministry of Foreign Affairs for objective reasons it has not agreed to and grant the beneficiary has voluntarily paid a grant amount already received, the Ministry of Foreign Affairs has the right to request the grant amount already paid in full or partial repayments. Specific circumstances and instances where the recipient of a grant is entitled to withdraw from the project, is designed for the individual in each grant project call for proposals, on the basis of the Charter objectives and priorities. 24. If the monitoring process is established that the recipient of the grant, the grant funding is used not in accordance with the requirements laid down in the Treaty, the Ministry of Foreign Affairs requires the repayment of funds. 25. If the grant recipient, without justification, reason does not implement projects in accordance with the Treaty, more than the budget of the project, not included in the planned implementation of a project or violated any other grant, the conditions referred to in the Treaty, the Foreign Ministry grant program carried out in the process of implementing the non-compliance or irregularities observed records and inform the Council. 26. the Ministry of Foreign Affairs provides grants in financial control and audit. 27. the Ministry of Foreign Affairs is responsible for the random checks. Prime Minister, Finance Minister, o. a. Spurdziņš Foreign Minister Pabriks