Internal Security And Asylum, Migration And Integration Fund 2014 – 2020 Programming Document Application Development And Project Selection Procedures

Original Language Title: Iekšējās drošības fonda un Patvēruma, migrācijas un integrācijas fonda 2014.–2020. gada plānošanas dokumentu izstrādes un projektu iesniegumu atlases kārtība

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Read the untranslated law here: https://www.vestnesis.lv/op/2015/152.1


Cabinet of Ministers Regulations No. 432 in 2015 (28 July. No 36 19) internal security and asylum, migration and integration fund 2014 – 2020 planning document development and project application selection order Issued in accordance with the internal security and asylum, migration and integration fund 2014 – 2020 programming period management article 13 of the law 1., 3., 4., 7 and 12 point i. General provisions 1 the questions determines: 1.1. Internal Security and asylum migration and integration fund 2014 – 2020 (hereinafter referred to as the Fund) planning document development and validation procedures; 1.2. project selection and evaluation procedure of the organisation, project applicants, the project application preparation and submission procedures, the information to be included in the contract, grant, and the closure order; 1.3. the Fund for the implementation of technical assistance; 1.4. the incidence of cost principles; 1.5. the order in which the public information about the project and provide the Foundation for the publicity and visual identity requirements. II. Fund planning documents the development and approval of national program of the Fund (hereinafter referred to as the national program) is a decision of the European Commission approved a document that includes the priorities, needs analysis, appropriate strategies and financial plans for the entire period of operation of the Fund. 3. the responsible authority shall, in cooperation with the authority delegated to develop a national programme and its amendments and submit them for approval to the Supervisory Committee. The national programme and its amendments after approval by the Monitoring Committee, the responsible authority shall submit for approval to the European Commission. 4. After the approval of the national programme monitoring Committee, in cooperation with the responsible authority delegated authority to develop a plan for the implementation of the programme. The plan shall specify: 4.1. planned activities; 4.2. the financial resources available for each activity; 4.3. Fund and the State budget funding in proportion to the eligible costs; 4.4. the incidence of the cost of activities start and end; 4.5. the project submission form and the reasons for the selection of activities; 4.6. the limited application of the selection of projects and the project partners, if applicable; 4.7. the decision limited the project application selection to start of implementation of the project before the grant date of conclusion of the contract; 4.8. any other information that the responsible authority or any delegated authority considers necessary. 5. the implementation plan and its amendments shall be approved by the Monitoring Committee. 6. If, after submission of the project evaluation or during the implementation of projects or the responsible authority delegated authority finds that any of the priorities or activities require less financial resources than priority or assigned to the activity, the Monitoring Committee takes a decision to reallocate the remaining funding to other priorities or activities or other project application selection within the relevant activities and accordingly amend the programme implementation plan. III. Project application selection organizing Project submission 7. selection: 7.1 following a public selection of projects application (hereinafter referred to as the open competition); 7.2. organizing limited application selection (limited selection). 8. Open tender and related information on the responsible authority or delegated authority issued by advertising in the official Edition of the "journal", and in its tīmekļvietn. 9. Limited selection or the responsible authority delegated authority organized by sending a call for project submissions for program implementation plan approved projects applicant (hereinafter referred to as the limited selection of invitation). 10. before the promulgation of the open competition or the responsible authority delegated authority to develop regulations for open competition (hereinafter referred to as the contest rules) and confirm it in the Monitoring Committee. Delegated authority the tender regulation before approval by the Monitoring Committee, coordinate with the responsible authority. 11. Contest Rules and a limited selection of invitation indicating the following information: 11.1. open competition or limited selection; 11.2. the implementation of the programme of the activity plan; 11.3. the public tender for the implementation of the activities necessary steps; 11.4. the implementation plan set out in the financial resources available to the Fund and the State budget funding in proportion to the eligible costs;

11.5. the incidence of the cost of the activity start and end date; 11.6. project deadline for submission of application and site contact information questions about the open competition or limited selection and the order in which the answers to the questions received; 7.3. the responsible authorities or delegated authority, which published the tīmekļvietn project submission form and other related documents; 7.3. other information by the responsible authority or delegated authority considers necessary. 12. the competent authority or delegated authority to develop a project for the evaluation of the application, administrative and quality criteria and the methodology for their application and confirms the Supervisory Committee. The delegated authority for application of project evaluation, administrative and quality criteria and the methodology for their application prior to approval by the Monitoring Committee, coordinate with the responsible authority. 13. in cooperation with the responsible authority delegated authority to establish such a project application for organizing the selection necessary documents: 13.1. project application form; 13.2. project preparation of methodological application instructions; 13.3. the cost incidence conditions; 13.4. the grant to the draft Treaty. 14. in paragraph 13 of these rules mentioned in the documents approved by the responsible authority. 15. the project consists of the following application forms: 15.1. application project (project description and budget); 15.2. the draft statement by the applicant; 15.3. the cooperation partner's receipt (if applicable). IV. application to the Commission for the evaluation of the project 16. Responsible Authority or delegated authority creates a public competition or selection of a limited project submission Evaluation Commission (hereinafter referred to as the Evaluation Commission). 17. the responsible authority shall ensure the participation of a representative delegated authority in the evaluation the Commission observer status. 18. the competent authority or delegated authority shall develop evaluation Commission rules. 19. The delegated authority of the Commission rules of evaluation of accordance with the responsible authority. V. requirements project applicant Project application 20. selection of the Republic of Latvia may participate directly or vicariously in public administration, a public person, derived by other public or private-law legal person or a representative of an international organisation in the Republic of Latvia, operating in the area, supported by the Foundation (hereinafter referred to as project applicant). 21. the project applicant is responsible for the implementation and management of the project, as well as the results of the project and objectives. The project applicant must not be a mediator, and implementing the project the applicant must be the same person. 22. the project is available to the applicant stable and sufficient financial resources and other resources, to determine the extent of the project provided continuity and implementation of the project within the time limit laid down. 23. the project the applicant to carry out the project to the application project planned procurement contract price feasibility study in accordance with the public procurement law or the Cabinet of Ministers on 4 June 2013 regulations No 299 "rules on procurement procedures and the procedure for its application the customer funded projects". 24. the project applicant project application can be filed together with one or more of the partners is subject to the following conditions: 24.1. partner of the Republic of Latvia or another Member State of the European Union direct or in direct public administration, derived public persona, other public authority, private-law legal person or representative of an international organisation in the Republic of Latvia, which operates an internal security fund or asylum, migration and integration fund; 24.2. the project applicant is enrolled in the project with its owned or owned property, intellectual property, finance or human resources. Such an investment due to the beneficiary and partner can not arise from the legal relationship from which the grounds that the transaction meets the public procurement contract signs according to public procurement law or public service procurement law or business must apply laws on the procurement procedure and the application of the principals of the funded projects; 24.3. the tender project applicant all partners together in accordance with the partnership agreement may be put up to 30% of the funding for the implementation of the project; 15.2. the project applicant project application adds partners partners signed a Declaration on cooperation in the implementation of the project.

25. the project applicant to one project application selection can submit one project submission. Vi. Project preparation and submission of the application, 26 to qualify for the Fund, the project applicant or limited tendering rules laid down in the notice of the selection procedure and deadlines, prepare a draft of a single copy of the application. 27. the project submission prepared into Latvian language. 28. the project application indicates the financial calculations in euro. 29. the project application to the responsible body or delegated authority may submit: 29.1. paper personally; 29.2. the electronic document by sending the electronic mail address; 29.3. the paper form sent by mail. 30. If the project application submitted personally or sent by mail, in accordance with the laws and regulations on the development and design of a document cauraukl, stamped, dated, each page number, signature and decrypts the signature, as well as indicate the number of pages. 31. the selection of a limited project application indicates the "original" and, together with the cover letter sent to the responsible authority or delegated authority. 32. To tender the project application indicates the "original" and send it to the responsible authority or delegated authority sealed and stamped envelope. On the envelope indicates the following: 32.1. distribution-responsible authorities or delegated authority name and address; 32.2. ","; 32.3. the inscription "open competition. Not to be opened before the start of the evaluation "; 32.4. the project the applicant's name and full address; 32.5. the name of the project. 33. the project to add the application to the electronic version of the electronic media, specify the following information: 33.1. ","; 33.2. the project name of the applicant; 33.3. the name of the project. 34. the application shall be accompanied, where the electronic document in the form, sign it with a secure electronic signature and certify with a time stamp according to the law on electronic document design. The e-mail "subject area" indicates "open competition. Not to be opened before the start of the assessment ". Project submission is sent to the responsible authorities or delegated authority official e-mail address, without rules of 31, 32 and 33.. the requirements referred to in paragraph 1. Electronic document submit project application to the responsible authority or delegated authority do not open before the start of the evaluation. 35. All project stakeholders in the preparation of the application, you can get additional information about the application of the project preparation. Questions about the preparation of the submission of the project sent to the responsible authority or delegated authority the tender regulation or limited selection of the time limit specified in the invitation and the agenda. 36. If you opened a open competition, the responsible authority or delegated authority answers to questions received are published authorities in tīmekļvietn contest rules and deadlines in order. 37. If the limited selection is organised, the responsible authority or delegated authority answers to questions received sends the applicant a limited project selection within the time limit set in the invitation and the agenda. 38. the public tender for the selection of projects or limited to the application date and time: 38.1. responsible authorities or delegated authority for project application registration page contains a project submission date and time of receipt, if the project application submitted personally; 38.2. the postmark date of shipment specified in the tender, if within the project submissions sent by mail; 23.8. cover sheets the registration date of the responsible authorities or delegated authority records, if the reduced selection within the project submissions sent by mail; 23.9. the project application shipment date and time when the project application submitted to an electronic document. VII. Public tender submitted project applications under evaluation 39. Responsible Authority or delegated authority for project submissions recorded project application registration page in order of their submission and assign each project application identification number. 40. the project submission driven evaluation, if it meets the following conditions: 56.1. project application is filed within the time limits laid down in the tender regulations; 40.2. the project proposal is prepared into Latvian language; 40.3. the project application is caurauklot (does not apply to project application submitted in the form of electronic documents). 41. in order to verify that the applicant is attributable to the project one of the Fund's internal security and asylum, migration and integration fund 2014 – 2020 programming period Management Act (hereinafter Act) the exclusion referred to in article 16, the responsible authority or delegated authority the information is obtained in the following order: 25.5. of the law article 16, first paragraph 1, 2 and 3 referred to in paragraph criminal offences and violations, from the Interior Ministry's information center (penalty). The responsible authority or delegated authority that information from the Ministry of Interior Information Center (the fine) is entitled to receive, without asking the applicant and other project law article 16, first paragraph, the person referred to in paragraph 1 for consent; 41.2. the law article 16, first paragraph, point 4 of the above facts, from the enterprise register of the Republic of Latvia (companies registry information system). 42. after the competent authority or delegated authority for project applicants examined this provision in the order referred to in paragraph 41, project submissions valued under the Administration and quality criteria. 43. Tender submission of draft administrative criteria consists of:

43.1. refine, not administrative criteria; 43.2. refine administrative criteria. 44. If the application complies with all the criteria, the competent administrative authority or delegated authority to move the evaluation according to the quality criteria. 45. If the application does not correspond to something one has to be responsible for the administrative criteria, authority or delegated authority shall take a decision on the rejection of the application for the project. 46. If the application does not meet at least one criterion to be administrative, the responsible authority or delegated authority to make a request in writing to the applicant of the project to refine the project submission, or submit additional information responsible authorities or delegated authority within the time limits of not less than two working days. 47. If the applicant authority or delegated authority is not made within the time limit specified in the project application or for more information, the responsible authority or delegated authority shall take a decision on the rejection of the application for the project. 48. Where the applicant authority or delegated authority within the time limit set, submit a project application to the specified or information, the responsible authority or delegated authority according to the valued again the criteria and administrative: 48.1. If necessary updates are not performed or additional information has not been submitted in full, the responsible authority or delegated authority shall take a decision on the rejection of the application of the project; 48.2. If the necessary clarifications have been made or information has been submitted in full, the responsible authority or delegated authority to take action under the provisions referred to in paragraph 44. 49. after the submission of all projects evaluated in compliance with the quality criteria, the responsible authority or delegated authority to prepare a draft list of the submissions, listing them in order of priority by the number of points earned, beginning with the most points won. 50. the application of the project's total score is obtained by summing the quality criteria points earned. 51. the project submissions, of which the total number of points does not exceed 40% of the maximum possible score, the responsible authority or delegated authority shall take a decision on the rejection of the application for the project. 52. the public tender, depending on the financial means made available, the responsible authority or delegated authority shall take a decision on the application of the project approval or a decision on an application for the approval of the project, if the project application meets the following criteria: 52.1. the number of points is greater than 40% of the maximum possible number of points; 52.2. it has won the most number of points in accordance with the provisions of paragraph 49 of the projects mentioned in the application list. 52.3. the funding can ensure 100%. 53. the responsible authority or delegated authority shall take a decision on the application for the approval of the project, if the project submission must meet the following requirements: 53.1. to eliminate inconsistencies regarding the information in different sections of the application of the project; 53.2. clarifying the description of the project activities, including the deletion of irrelevant measures and to clarify the implementation timetable; 53.3. specify the target group of the project and the target number of persons belonging to the Group; 53.4. clarifying the description of the project results, including clarifying the numerical indices and the sources of information provided for them; 13. provide additional information or clarification if information specified in the project application is incomplete or contradictory; 53.6. reduce project application the required financial means. 54. Depending on the amount of funds remaining in the call of the open competition or the responsible authority delegated authority: 54.1. If public tender the remaining financial resources is greater than or equal to eur 37 500 and not less than 80% of the provisions referred to in paragraph 49, the application list for the next greatest number of points obtained in the project application, the requested financial resources, which are not rejected in paragraph 51 of these regulations in accordance with the procedure laid down , the responsible authority or delegated authority shall take a decision on the approval of the application, the project provided for the requested reduction of funding, which may include a number of planned measures or reduction, or reduction in the indicators of the project; 54.2. If not this rule 54.1. referred to in condition or open all the projects submitted in the contest submissions are rejected, in paragraph 51 of these regulations in accordance with the procedure laid down by the responsible authority or delegated authority to take action under the provisions of the order referred to in paragraph 6. 55. If the activity you do not have the financial resources or the residue monitoring Committee decides to act in accordance with this rule 54.2. the procedure referred to in relation to the remaining project submissions to the responsible authority or delegated authority shall take a decision on the application to reject the project. 56. If the responsible authority or delegated authority to adopt the rule 54.1. the decision referred to in subparagraph, it shall request the applicant to specify the project's application, reducing project funding, and specified a time limit of not less than two working days, submit it to the responsible body or delegated authority. 57. Where the applicant authority or delegated authority is not made within the time limit specified in the project application, the designated authority or delegated authority shall take a decision on the rejection of the application for the project. 58. Where the applicant authority or delegated authority shall specify the time limit set, the application of the project, the responsible authority or delegated authority to consider whether this provision is fulfilled the conditions referred to in paragraph 54.1 and: 58.1. If the condition is met, shall take a decision on the application for the approval of the project; 58.2. If the condition is not met, it shall take a decision on the rejection of the application for the project. 59. If the application is rejected for the project pursuant to this provision, paragraph 57, or 58.2. procedure referred to the responsible authority or delegated authority repeatedly phased this provision in paragraph 52, or 54.1. the arrangements referred to in (a). 60. the responsible authority or delegated project authority shall inform the applicant of the decision taken to dismiss the project submission.

VIII. Limited selection of projects submitted within the application evaluation 61. the responsible authority or delegated authority for project submissions recorded project application to the registration page and gave it the identification number.
62. the project submissions valued, if it meets the following conditions: 62.1. the project proposal is submitted to the limited selection within the time limit set in the invitation; 62.2. project application is drawn up into the Latvian language; 38.7. project application is caurauklot (does not apply to electronically submitted project applications). 63. the project submissions valued under the Monitoring Committee approved the administrative and quality criteria. 64. After the submission of the project evaluation criteria under the administrative responsible authority or delegated authority to evaluate the quality criteria. 65. If the application complies with all the administrative and quality criteria and do not require updates in the application of the project, the responsible authority or delegated authority shall take a decision on the approval of the project application. 66. Where the application does not comply with at least one administrative or quality criteria, the responsible authority or delegated authority shall take a decision on the application for the approval of the project, the project requires the applicant to clarify the application of the project or to submit additional information responsible authorities or delegated authority within the time limits of not less than two working days. 67. the competent authority or delegated authority shall assess the conformity of the application of the draft provisions referred to in paragraph 66 demand and act according to these rules and 66 65. arrangements referred to in paragraph 1. 68. Where the application does not meet the evaluation criteria, the responsible authority or delegated authority, in agreement with the project applicant, may adopt a decision rejecting the application for the project. 69. If accepted this provision, paragraph 68 of the decision, the responsible authority or delegated authority to take action under the provisions of the order referred to in paragraph 6. IX. Grant Agreement and be closing After 70 of the draft agenda of the application or the approval of the responsible authority delegated authority 20 working days, inform the applicant of the project project approval submissions open competition or limited selection and offers project applicant to conclude a grant agreement grant agreement, sending the project. 71. If the responsible authority or delegated authority to the approved project submission, the need to make technical adjustments, the responsible authority or delegated authority requires clarification before the grant date of conclusion of the contract.
72. the Grant Agreement shall specify: 72.1. project funding; 72.2. the Fund, the State budget funding and the proportional distribution; 72.3. obligations of the parties, the rights and responsibilities; 72.4. grant amendment and termination of the contract; 72.5. other information that the party considers relevant. 73. the Grant Agreement shall be accompanied by the approved beneficiaries of the project submission. 74. The beneficiary in implementing the project in collaboration with partners, the partnership agreement defining the partner's obligations under the contract and the law grant, article 11 the first paragraph. 75. If the tender project applicant refuses or two months from the rule referred to in paragraph 70 of the sending of the offer does not provide grant agreement, the responsible authority or delegated authority to take action under the provisions of the order referred to in paragraph 6. 76. the responsible authority or delegated authority terminates the limited tender or selection without closing the grant agreement, in the following cases: 76.1. If all projects submitted submissions are rejected; 76.2. If for objective reasons (force majeure, shortage of financial resources), why the responsible authority or delegated authority cannot conclude a grant agreement with the winner of the open competition or limited selection of applicants. 77. at the limited selection or completion of open competition in the delegated authority shall inform the competent authority of the limited selection or open tender process and results. X. Fund technical assistance implementation 78. Fund technical assistance for implementing such fund management, control and supervision of the national regulatory authorities concerned: 78.1. the responsible authority; 78.2. audit authority; 78.3. delegated authority as regards asylum, migration and integration fund for inclusion. 79. the Fund's technical assistance maximum available Fund approved the national program. 80. the Fund's technical assistance between the Fund management, the control and supervision of the national regulatory authorities is determined in the following order: 80.1. the responsible authority shall draw up a proposal for the allocation of Fund technical assistance between the competent authority, audit authority and delegated authority and sent to the coordination of the audit authority and any delegated authority; 80.2. the audit authority and the delegated authority within 10 working days of the line or forward the proposal to the responsible authority; 49.9. the responsible authority shall approve the distribution of the Fund's technical assistance. 81. the Fund's technical assistance related to the implementation of the expenditure has been charged to 100% of the financing of the Fund. 82. If the Fund management, the control and supervision of the national regulatory authorities concerned operates more within the Fund, fund technical assistance implementation costs attributed to the Fund concerned, taking into account the Governments technical assistance available to the funding ratio between funds. 83. the responsible authority shall issue internal legislation for the implementation of technical assistance to the responsible body. 84. in order to ensure the audit authorities or delegated authority the implementation of technical assistance, as well as the separation of these functions, the responsible authority and the audit authority of the delegated authority are closed interdepartmental agreement on the audit authorities or delegated authority for the implementation of technical assistance. 85. the competent authority referred to in paragraph 83 of the rules of internal regulations and these rules referred to in paragraph 84 of the agreement apply to the whole period of implementation of the Fund.
XI. the incidence of Cost Principles 86. Project implementation commenced no earlier than the date of signature of the Treaty of the gravel.

87. The limited selection of projects within the framework of the implementation of the approved projects may be initiated before the grant date of conclusion of the contract, if this condition is specified in the plan of implementation of the programme. 88. Project Funding application to cover eligible costs shall not be less than 30 000 euros. 89. the costs incurred by the project may be considered eligible if they are incurred during the period from the grant date of signing of the contract to grant the contract specified in the project end date. 88. These provisions in the case referred to in paragraph project costs incurred can be considered eligible if incurred before the grant date of conclusion of the contract. 90. the eligible cost of the project is determined according to the proportion of Fund regulatory acts of the European Union. The proportion of the eligible costs of the project, approve a plan for the implementation of the programme. 91. Project management and administration cost ratio in relation to the total eligible costs of the project in the Republic of Latvia, direct or in direct public administration institution, derived public person, other public authority is up to 10% and the private-law legal person or representative of an international organisation in the Republic of Latvia, operating in the area, supported by the Fund, up to 20%. Project management and administration costs total counts indirect eligible cost amount. 92. The project's indirect eligible costs ratio in relation to project direct eligible costs up to 5% of the direct eligible costs. 93. The value added tax payments to fund the project plan as the eligible costs, if the beneficiary of the value added tax cannot be recovered from the State budget in accordance with the laws and regulations in the field of taxation. 94. the responsible authority or delegated authority may impose the following simplified project cost: 94.1. standard rate unit costs; 94.2. the lump-sum payment not exceeding 10 000 euro; 58.6. flat-rate financing, determined by applying the percentage to one or more specific cost categories. 95. The provisions referred to in paragraph 94 of the project costs for the application of the simplified methodology developed in collaboration with the responsible authority delegated authority. The simplified application of the methodology of the cost approved by the responsible authority. XII. Procedure for public information and publicity of the Fund and provide visual identity requirements 96. in cooperation with the responsible authority delegated authority development fund publicity and visual identity requirements. Fund publicity and visual identity requirements approved by the competent authority. 97. in cooperation with the responsible authority delegated authority provides a publicity plan and approval of the Monitoring Committee, the implementation of all the funds. 98. the responsible authority and the delegated authority in their tīmekļvietn publishes information on the implementation of the Fund. Published information on the implementation of the project is financed with reference to the use of the Fund for the project.
99. the responsible authority and the delegated authority provides informative events that inform you about scheduled activities, funding available, project submission requirements for the preparation and submission of the question of cost issues as well as on the results of the implementation of the Fund. On the documents and handouts that are used for communication activities, provides an indication of the use of the Fund. 100. the audit authority shall exercise the publicity measures applicable to the functions of the audit authority. 101. The responsible authority, the audit authority, and delegated authority implemented publicity measures are financed from the Fund resources for technical assistance.
Prime Minister-Minister of traffic Anrij matīss Interior Minister Richard Kozlovsk a