The Order In Which Prepared, Approved, Implemented, Monitored And Evaluated By The Phare Programme And Transition Program

Original Language Title: Kārtība, kādā sagatavo, apstiprina, īsteno, uzrauga un izvērtē PHARE programmu un Pārejas programmu

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Read the untranslated law here: https://www.vestnesis.lv/ta/id/147273

Cabinet of Ministers Regulations No. 874 in 2006 Riga on October 24th (Mon. No 55 48) procedures shall be prepared, approved, implemented, monitored and evaluated by the PHARE programme and transition program issued in accordance with the financial instruments of the European Union PHARE program and the transition program article 11 of the law on the second, the fourth paragraph of article 13 and article 15 of the eighth part i. General provisions 1 the questions determines: 1.1. priorities, as well as the development and application of project selection procedures;
1.2. The PHARE programme and the transitional arrangements for the implementation of the programme;
1.3. The PHARE programme and transition program (hereinafter referred to as the programme) the arrangements for monitoring and evaluation.
II. programme priorities, project development and application selection 2. Phare programme priorities raised by the Ministry of finance and the Ministry of Foreign Affairs.
3. priorities of the transitional programme raises the Ministry of finance, the Ministry of Justice and Ministry of Foreign Affairs after coordination with sectoral ministries.
4. After setting the priorities of the national coordinator of the foreign financial assistance matters submitted for approval of the programme priorities in the Cabinet.
5. After the approval of the Cabinet of Ministers of precedence of senior industry officer, developing a project application, provides project funding (including co-financing), planning according to the law "on budget and financial management and control of financial resources.
6. If an application development project provides several of the older persons sector Amat mutually agree on one senior industry officer responsible for the application of the project national coordinator of the foreign financial assistance.
7. Senior officials of the sector's final project application submitted to the national coordinator of the foreign financial assistance.
8. The National Coordinator of the foreign financial assistance issues evaluated the submitted project applications, taking into account the following criteria: 8.1. project objectives provided for in the application of the a priori set high compliance;
8.2. submission of the project action for compliance with project objectives;
8.3. the submission of project conformity with the programme's objectives.
9. If the application does not comply with the provisions of paragraph 8 of these criteria, the national coordinator of the foreign financial help is right to reject the project application or send it to fine-tune the older industry official.
III. Information on program approval and Amendment 10 national coordinator of the foreign financial assistance matters after the signature of the financing memorandum or financial decision, the European Commission informed the National Executive, program officer, national coordinator of the twinning projects and senior industry officials.
11. If the financing memorandum or financial decision, the necessary amendments, senior industry officials propose to do when submitting to the national foreign koord intact financial assistance on a project basis and the necessary amendments to the financing memorandum or financial decision.
12. The National Coordinator of the foreign financial assistance on a project concerning the amendments to the financing memorandum or financial decision in line with the National Executive and the Executive, as well as financial resources management documents shall prepare and submit to the Commission a request for the need to amend the financial memo rand or financial decision.
IV. Programme 13. Programme is implemented according to the extended decentralised implementation system in accordance with the partner contract and pay you to provide no additional control of the European Commission, in application of the legislation of the Republic of Latvia to the requirements of the procurement and national officer taking full financial responsibility for the funding of the programme.
14. the implementation of the administrative and financial management (carried out by the responsible officer of the program, closing a purchase agreement) include the following measures: 14.1. procurement procedures: 14.1.1. stage of implementation of the procurement documentation – call for proposals, RFP, negotiation procedures, technical specifications and other bidding documents required for the implementation of reconciliation before launching a procurement procedure, and that document the match considering the amendments, or purchase the subject and meet the financial memorandum or financial requirements set out in the decision;
14.1.2. the harmonization of the draft contracts before the conclusion of the contract of purchase;
14.1.3. contract conclusion (approval of funding) with senior industry officials about the funding of the programme for each procurement contract;
14.2. the procurement contract performance stage: 14.2.1 purchase contract amendments, when assessing whether the amended budget, procurement and payment for performance of the contract within the time limits correspond to the financing memorandum and the financial decision of the Republic of Latvia law requirements;
14.2.2. carrying out the supply and works contracts;
14.3. the payment period: UR14.3.1.vec common industries officials approved the project artist payment request and supporting documents, as well as the dock file matches concluded contracts and financial management review and approval documents;
14.3.2. preparation of the request for payment of the costs of the programme and its submission to the Treasury to make the payment.
15. the technical implementation of the project management (carried out by the senior officials of the sector through procurement contracts) shall include the following: 15.1. procurement procedures: 15.1.1. stage of implementation of the procurement Commission approval of their operating activities, project procurement documentation development, ensuring financial memorandum or the financial objectives set out in the decision, the documentation and the necessary harmonisation of the amendment with the officials responsible for organizing, shopping, as well as the provision of activities associated with the project task result for applicants , recording of the procurement process, and information on the procurement process;
15.1.2. the procurement contract by matching with program officers;
15.1.3. If intended to conclude a works contract, all necessary preparations for conducting, in accordance with the laws and regulations in the construction area to ensure the conclusion of the contract the construction works;
15.1.4. contract conclusion (approval of funding) with the officials responsible for the funding of the programme for each procurement contract;
15.2. the procurement contract performance stage: 15.2.1 the necessary preparation and amendment of contracts after making it matching with program officers;
15.2.2. in support of the project Executive for the project in accordance with the purchase agreement, project monitoring, the activities of bailiff of expenses to ensure compliance with the contractual procurement of project objectives, Project Executive Overview evaluation and approval;
15.3. the payment period: 15.3.1. a receipt for purchase invoicing of the goods referred to in the contract or receipt of services or carrying out the works, the artist payment request and supporting documents for approval;
15.3.2. payment order on the national co-financing of the project, the national co-financing of the project contractor and pay the payment order, sending a copy of the program officer;
15.4. the monitoring of programme implementation stage, a permanent monitoring program project, an industry monitoring report preparation and submission of the national coordinator of the foreign financial assistance, the project generated goodwill in accounting, project dissemination and provision of application in accordance with the project goals.
16. the implementation of the administrative and financial management (by a twinning project national coordinator, closing a small twinning agreement) include the following measures: 16.1. small-scale twinning project submission preparation stage: 16.1.1. ensuring cooperation with senior industry officials project application preparation;
16.1.2. design consideration of the application, the application of quality evaluation of the project in accordance with the provisions of paragraph 8, the criteria referred to in the comments on the quality of the project. If the application does not meet certain criteria, it may be rejected or sent to fine-tune the older industry executive;
UR16.1.3.izv ērtēt project compilation and submission of the application of authorisations requested to transmit to the meeting of senior officials of the European Union;
16.1.4. a meeting of the senior officials approved the project application submission to the European Commission for an opinion to the official;
16.2. the administration of the Member States of the European Union, and a small selection of the twinning contract period: 16.2.1. approved projects, sending the application, the Member States of the European Union after the financial memorandum or financial decision making;

16.2.2. the administration of the Member States of the European Union submitted an offer of cooperation on the collection and transmission of the program officer and senior officials of the sector;
16.2.3. Administration of the Member States of the European Union cooperation offers you the selection meetings and participation at the observer;
16.2.4. the administration of the Member States of the European Union cooperation offers you the selection meeting report review and approval;
16.2.5. Administration of the Member States of the European Union on the outcome of the meeting of the selection;
16.2.6. small-scale twinning contract review and approval;
16.3. small-scale twinning contract performance stage: UR16.3.1.dal security project management committee meetings;
16.3.2. project initial report submitted by the artist, and the final report, final report;
16.3.3. small-scale twinning agreement review and approval of the amendment, if necessary, according to the nature of the amendment.
17. the technical implementation of the project management (carried out by the senior officials of the industry by closing small twinning agreement) include the following measures: 17.1. small-scale twinning project submission preparation stage: 17.1.1. small-scale project twinning the development of the application. If an application development project provides several senior officials of industry, it is mutually agreed as the main officer responsible for the project submission;
17.1.2. small-scale project to the application of the twinning of the twinning project national coordinator;
17.1.3. project funding (including co-financing) planning financial resources management documents;
17.2. the administration of the Member States of the European Union, and a small selection of the twinning contract period: 17.2.1. project provider selection, membership of the European Union of the national administrations in the selection meeting, review the development and implementation of the definition of the submission to the national coordinator of the project "twinning;
17.2.2. small-scale twinning agreement;
17.3. small-scale twinning contract performance stage: 17.3.1. preparation of necessary amendments and the small scale of the Treaty after consulting the twinning with the national coordinator of the twinning projects and the program officer;
17.3.2. support of the small-scale project the contractor a twinning project under the small scale of the twinning agreement, project monitoring, the activities of the artist spending compliance for small contract twinning project objectives, project evaluation and review executive approval, specific objectives and providing the use of funding under the small scale twinning agreement;
17.4. the payment period – the receipt on the small-scale twinning agreement that measures project artist payment request and supporting documents.
18. the project implementation in the administrative and financial management (by a twinning project national coordinator, switch the target cooperation agreement) include the following measures: 18.1. twinning project submission preparation stage – cooperation with senior industry officials project application preparation;
18.2. Member States of the European Union Administration selection and contract award stage: 18.2.1. approved projects, sending the application to the European Commission.
18.2.2. the administration of the Member States of the European Union, the selection of the organisation and management of the meetings, as well as the report of the meeting on the project's artist choice approval;
18.2.3. the work plan for approval by transmission of the European Commission;
18.2.4.no European Commission received comments into the mērķsadar ness in the draft Treaty;
18.2.5. twinning contract review and approval;
18.3. the twinning contract performance stage: 18.3.1. amendment to the agreement the twinning consideration and approval, if necessary, according to the type of amendment;
UR18.3.2.dal security project management committee meetings;
18.3.3. project the artist submitted quarterly report and the final report, final report.
19. the technical implementation of the project management (carried out by the senior officials of the sector through the twinning contract) shall include the following: 19.1. the administration of the Member States of the European Union and for the selection of mērķsadar Ness contract period: 19.1.1 the artist selection processes, the European Union's participation in the selection of the national administrations in meeting reviewed the cooperation partner choice or rejection of preparation and submission of the twinning project national coordinator;
19.1.2. the project manager and the direct cooperation of the person posting;
19.1.3. twinning contract preparation, signing and submission for approval to the twinning project national coordinator;
19.2. the twinning contract performance stage: 19.2.1. the necessary amendments, preparation and conduct of the Treaty after consulting the mērķsadar Ness national coordinator of twinning projects and programs officer;
19.2.2. support of the project Executive for the project under the twinning agreement, project monitor in the activities of bailiffs, ensuring the eligibility of expenditure laid down in the Treaty, the twinning project objectives, project evaluation and review executive approval, specific objectives and providing the use of funding under the twinning contract;
19.3. the payment stage of the proof out the target referred to in the Treaty of cooperation measures, Project Executive of the payment request and supporting documents.
20. The National Coordinator a twinning project on matters delegated to the program officer the following small twinning project of the administrative and financial management measures: 20.1. small-scale twinning contract phase – preparation and coordination of the agreement;
20.2. small-scale twinning contract performance stage – examination of the amendments to the agreement and reconciliation, if necessary, according to the type of amendment;
20.3. the payment period: UR20.3.1.vec common industries officials approved the project artist of the payment request and review of financial statements, as well as their compliance with the contract concluded by the financial resources management and documents approval;
20.3.2. preparation of the request for payment of the costs of the programme and its submission to the Treasury to make the payment.
21. The National Coordinator a twinning project on matters delegated to the programme officer following a twinning project administrative and financial management measures: 21.1. a twinning contract phase – the draft budget of the contract review and reconciliation, as well as provision of advice to the selected project Executive and senior industry officer for financial management of the project;
21.2. the twinning contract performance stage in the amendment to the agreement and reconciliation, if necessary, according to the type of amendment;
21.3. the payment period: UR21.3.1.vec common industries officials approved the project artist of the payment request and review of financial statements, as well as the fulfilment of the contract and the twinning concluded financial management approval documents;
21.3.2. preparation of the request for payment of the costs of the programme and its submission to the Treasury to make the payment.
22. Grant Scheme of the administrative and financial management (program officer) shall include the following: 22.1. open project submission is tendering stage, grant schemes, the development of the guidelines, the grant scheme, the issue of guidelines for project applicants and, if necessary, grant scheme guidelines explaining the project applicants, the capacity project submission Evaluation Commission report and the information that the applicant did not pass the tender;
22.2. the contractual stage of contract negotiation, contract preparation, doc mentācij contract and amendment of contracts;
22.3. the implementation phase of the treaty-monitoring of the implementation of the Treaty, to complete the evaluation of repetitive motion review and approval, inspections are carried out in the grant agreement execution;
22.4. the payment period-contract payment was requested by the artist since the supporting documents and their compliance with the contract concluded by the assessed and approval, preparation of the request for payment of the costs of the programme and its submission to the Treasury to make the payment, the payment order is preparing the State budget co-financed by the payment of part of the contract (if any) and its submission to the Treasury to make the payment.

23. the Grant Scheme, the technical management (carried out by senior industry officer or program officer, if it is responsible for the technical implementation of the project management) includes the following measures: 23.1. open grant scheme of the project application to the tendering stage of project application and project applicant eligibility criteria, ensuring the financial objectives set out in the decision, the tender evaluation Commission designation and operating activities, decide on the projects to be supported and the tender evaluation report from the Commission;
23.2. the contract implementation phase – grant scheme monitoring and evaluation, dissemination of results of the project and the provision of application in accordance with the project goals.
24. Implementation of the programme, the participating institutions provide the documentation related to the project storage for five years after the European Parliament has adopted a report on the last year of the general budget of the European communities relating to the implementation of the programme.
V. 25 Holistic monitoring of the programme monitoring Committee (hereinafter the Committee) not less frequently than twice a year, review and assess the implementation of the programme in accordance with the financial memorandum or financial decision.
26. the sectoral monitoring subcommittees carry out the secretariat functions of the Ministry of finance.
27. The sectoral monitoring subcommittees shall have the following responsibilities: 27.1. to assess the program's permanent implementation of the project;
UR27.2.nov ērtē the efficiency of the use of the funds corresponding to the objectives of the 2006 Pro;
27.3. develop and make suggestions about ways to improve the implementation of the programme;
27.4. to provide the Committee with reports on the European Commission's financial leverage.
28. The National Coordinator of the foreign financial assistance: 28.1. preparing the program for monitoring work plan for the current year;
28.2. the status of implementation of the programme shall be prepared.
29. Programme Officer: 29.1. in accordance with the Committee's monitoring programme approved the work plan for the current year shall submit the national coordinator of the foreign financial assistance issues monitoring report on those programs, projects, technical management of the implementation of the programme officer;
UR29.2.iev era and implemented sectoral monitoring Committee and Subcommittee decisions for the improvement of the implementation of the programme.
30. Senior officials of the industry: 30.1. preparing the draft programme of monitoring the industry report and submit it to the national coordinator of the foreign financial assistance on matters under the Committee's monitoring programme approved the work plan for the current year;
UR30.2.iev era and implemented in the Committee and the sectoral monitoring subcommittees submitted proposals on ways of improving the implementation of the programme.
Vi. Interim evaluation of 31 national coordinator of the foreign financial assistance matters organised by the interim evaluation.
32. The National Coordinator of the foreign financial assistance on: 32.1. prepare the intermediate programme evaluation work plan for the current year;
32.2. purchasing, to ensure an independent assessment or evaluation of the company's choice of interim evaluation of the program;
32.3. The European Commission interim evaluation reports and the final report of the evaluation of the programme on the State;
32.4. the interim evaluation of the monitor's report recommendations.
33. Programme Officer and senior industry official: 33.1. provides independent validation agent information on the implementation of the programme;
33.2. the interim evaluation of appearance time Rene in Kuma on the possibilities of improving the implementation of the programme and the appropriate competence shall decide on their implementation;
33.3. inform the national coordinator of the foreign financial assistance on this rule 33.2. referred to in decision and its execution.
VII. final question 34. provisions applicable to the November 1, 2006.
Prime Minister, the Defense Minister a. Slakter Finance Minister by o. Spurdziņš Editorial Note: rules applicable to 1 November 2006.