Key Benefits:
President of the Republic,
On the report of the Prime Minister and the Minister for Foreign Affairs and International Development,
Considering the Constitution, in particular articles 52 to 55;
Vu la Act No. 2015-1198 of 30 September 2015 authorizing the approval of the agreement between the Government of the French Republic and the secretariat of the United Nations Framework Convention on Climate Change and its Kyoto Protocol concerning the twenty-first session of the Conference of the Parties to the United Nations Framework Convention on Climate Change, the eleventh session of the Conference of the Parties serving as the meeting of the Parties to the Kyoto Protocol and the sessions of the subsidiary bodies;
Vu le Decree No. 53-192 of 14 March 1953 amended on the ratification and publication of international commitments undertaken by France;
Vu le Decree No. 94-501 of 20 June 1994 publishing the United Nations Framework Convention on Climate Change (two annexes), concluded in New York on 9 May 1992 and signed by France on 13 June 1992;
Vu le Decree No. 2005-295 of 22 March 2005 issuing the Kyoto Protocol to the United Nations Framework Convention on Climate Change (two annexes) in Kyoto on 11 December 1997 and signed by France on 29 April 1998;
Vu le Decree No. 2015-78 of 29 January 2015 establishing a general secretariat for the preparation and organization of the twenty-first session of the Conference of the Parties to the United Nations Framework Convention on Climate Change,
Decrete:
The agreement between the Government of the French Republic and the secretariat of the United Nations Framework Convention on Climate Change and its Kyoto Protocol concerning the twenty-first session of the Conference of the Parties to the United Nations Framework Convention on Climate Change, the eleventh session of the Conference of the Parties serving as the meeting of the Parties to the Kyoto Protocol and the sessions of the subsidiary bodies (set of twelve annexes), signed in Paris on 20 April 2015 and in Bonn on 27 March 2015, will be published in the French Republic.
The Prime Minister and the Minister for Foreign Affairs and International Development are responsible, each with respect to him, for the execution of this decree, which will be published in the Official Journal of the French Republic.
Annex
AGREEMENT
THE GOVERNMENT OF THE FRANÇAISE REPUBLIC AND THE SECRETARIAT OF THE UNITED NATIONS FRAMEWORK CONVENTION ON THE CLIMATIC CHANGEMENTS AND THE PROTOCOL OF KYOTO CONCERNING THE VINGT AND UNTH SESSION OF THE CONFERENCE OF THE PARTIES
The Government of the French Republic (hereinafter referred to as the “Government”), represented by the Minister for Foreign Affairs and International Development and the Secretariat of the United Nations Framework Convention on Climate Change and its Kyoto Protocol (hereinafter referred to as the “Secretariat”), represented by the Executive Secretary;
Recalling General Assembly resolution 40/243 of 18 December 1985 concerning conferences held outside the headquarters of the United Nations;
Recalling decision 26/CP.18, by which the Conference of the Parties to the United Nations Framework Convention on Climate Change (hereinafter referred to as the " COP " ) noted with satisfaction that the Government expressed its readiness to host the twenty-first session of the Conference of the Parties to the United Nations Framework Convention on Climate Change, the eleventh session of the Conference of the Parties serving as the meeting of the Parties to the Kyoto Protocol and the sessions of subsidiary bodies (hereinafter referred to)
Considering that, in its decision 28/CP.19, the COP decided that the Conference would be held from 30 November to 11 December 2015 and requested the Executive Secretary of the Secretariat to continue consultations with the Government and to negotiate and finalize, with a view to convening the sessions, an Agreement in accordance with the provisions of administrative instruction ST/AI/342 of the United Nations;
Considering that pre-session meetings of the least developed country Parties, small island developing States, African States, and the Group of 77 and China will be held from 24 to 29 November 2015 inclusive (hereinafter referred to as the "pre-session meetings");
Considering that the Government has agreed, at the request of the Secretariat, to host and assist the Secretariat in organizing the meeting of the Executive Council of the Clean Development Mechanism (CDM), the meeting of the Forum of National Authorities designated (AND) and the events under the initiative "For a dynamic of change" (hereinafter collectively referred to as "known meetings");
Considering that the Government has also accepted, at the request of the Secretariat, to host the Conference and to assist it in organizing any other meeting(s) that may be prescribed in relation to the Conference before, during or after the Conference and that the Secretariat will communicate the details to the Government as soon as it has been aware of it (hereinafter referred to as "unknown meetings");
Considering that the Government has agreed to take over the cost difference between the holding of the Conference in Bonn, Germany, and the holding of the Conference in Bourget, France, and to provide environmentally friendly facilities and in accordance with the ideals proclaimed by the United Nations Framework Convention on Climate Change (hereinafter referred to as the "Convention") and its Kyoto Protocol (hereinafter referred to as the " Protocol"),
The Government and the Secretariat (hereinafter referred to as the "Parties") agreed as follows:
Article 1
Date and venue of the Conference
1. La Conférence se tiendra au Parc des expositions du Bourget, place Charles Lindbergh, 93350 Le Bourget, France, from 30 November to 11 December 2015 inclusive. The area located in the Bourget Exhibition Park, as well as any other area outside the Bourget Exhibition Park, which will be placed under the direct supervision and control of the United Nations Department of Safety and Security with the agreement of the authorities of the Government responsible for security, will collectively form the premises of the Conference (hereinafter referred to as " Conference premises").
2. Pre-session meetings will be held from 24 to 29 November 2015 inclusive. Meeting and conference rooms for pre-session meetings will be the premises of pre-session meetings (hereinafter referred to as "pre-session meeting premises").
3. The meetings will be held on the following dates:
(a) The CDM Executive Board meeting from 23 to 27 November 2015 included;
(b) The meeting of the AND Forum from 28 to 29 November 2015 included; and
(c) The events under the "For a Dynamic of Change" initiative starting on 7 December 2015 at the Conference premises, as part of the session.
The meeting rooms/conference rooms/auditoriums/ where the known meetings will take place will constitute the premises of the known meetings (hereinafter referred to as "conference halls").
4. The meetings are fully funded by the Secretariat. The Government shall assist the Secretariat by making all logistical arrangements on behalf of the Secretariat. The logistical requirements of the CDM Executive Council meeting, the AND Forum meeting and the events under the "For dynamic change" initiative are listed in Annexes IX, X and XI, respectively. The Government must, before committing any expenditure or subscribing the obligation to do so, obtain the written approval of the Secretariat and shall only enter upon receipt of the Secretariat the expenses intended to meet the logistical needs of the Secretariat. The approved costs will be reimbursed to the Government by the Secretariat within 30 days of receipt of invoices.
5. Unknown meetings will also be fully funded by the Secretariat. As soon as the Secretariat becomes aware of such a meeting, it will inform the Government accordingly and provide a list of logistical requirements related to its organization. The logistical requirements will be met in accordance with the procedure set out in paragraph 4 above with respect to the commitment or obligation to enter into commitments and their reimbursement.
6. The meeting rooms/conference rooms where the unfamiliar meetings will be held will constitute the premises of the unfamiliar meetings (hereinafter referred to as "unknown meeting premises").
7. The provisions of this Agreement also apply to pre-session meetings, known meetings and unfamiliar meetings.
Article 2
Participation in the Conference
1. In accordance with the provisions of the Convention, the Protocol and the draft rules of procedure of the Conference of the Parties currently being implemented, the Conference shall be open:
(a) Representatives of Parties to the Convention and Parties to the Protocol;
(b) To the representatives of the observer States referred to in Article 7, paragraph 6, of the Convention and Article 13, paragraph 8, of the Protocol;
(c) To the representatives of the United Nations, its specialized agencies and the International Atomic Energy Agency;
(d) To representatives of organizations with observer status referred to in Article 7, paragraph 6, of the Convention and Article 13, paragraph 8, of the Protocol;
(e) Other persons invited by the Secretariat.
2. The Executive Secretary of the Secretariat (hereinafter referred to as the "Executive Secretary") will designate Secretariat officials and other United Nations officials who will attend the Conference and other meetings held on the occasion of the Conference, in order to provide the necessary services.
3. Public meetings of the Conference and access to sessions will be open to representatives of the media accredited to the Conference by the Secretariat, in consultation with the Government. These meetings will also be open to other persons invited by the Secretariat.
Article 3
Premises, equipment, facilities and services
1. The Government shall, without the resulting expenditure on the Secretariat, provide the premises, equipment, facilities and services necessary for the holding of pre-session meetings and the Conference, as specified in the Annexes to this Agreement, including:
(a) sufficient office space to enable the Secretariat to perform its functions, as specified in Appendix I to this Agreement;
(b) Facilities and equipment for the Conference to conduct its work in the official languages of the United Nations, as specified in Annex I to this Agreement;
(c) Rooms duly furnished and equipped with the facilities and equipment mentioned above and as specified in Annexes I and II to this Agreement;
(d) The computer means and means of connection to the Internet required for the Conference, as specified in Appendix II to this Agreement. The design of the Conference ' s computer network and the distribution of hardware and software will be overseen by the Secretariat;
(e) The necessary collective services, such as water, electricity and Internet connection at the Conference premises, and communications from the Secretariat by telephone, fax or e-mail if such communications are authorized by the Executive Secretary or by the person authorized to do so. The Government is doing everything in its power to ensure a stable and uninterrupted power supply to the Conference premises.
2. The premises of the pre-session meetings/ premises of the Conference referred to above shall be furnished, fully equipped and ready to be used by the Secretariat at least forty-eight hours before the opening of the pre-session/conference meetings and for twenty-four hours after the closing of the Conference, and shall remain at the disposal of the Secretariat twenty-four hours over twenty-four for the duration of pre-session/conference meetings.
3. The space in which the registration process will take place shall be available seven days before the opening of the Conference, and a space for hosting, in the Conference premises, the servers of the computer equipment referred to in Appendix II to this Agreement, three weeks before the opening of the Conference.
4. During the above-mentioned period, the Government shall maintain in good condition the rooms and equipment referred to in Annexes I and II to this Agreement. To this end, the Government undertakes/recruits and provides, at its own cost, a sufficient number of qualified technical personnel for the installation, maintenance, support and disassembly of all technical equipment, structures and furniture. This staff will be placed under the authority of the Executive Secretary or a Secretariat official designated by the Executive Secretary and must perform the tasks requested.
5. The Government shall install and make available equipment for media representatives for the coverage of the Conference's debates as specified in Annex III to this Agreement. The Government appoints a media liaison officer from the host country, who provides liaison with the press officers/Media Officers appointed by the Executive Secretary and assists them in coordinating the use of facilities and services for the media during the Conference, and a communications policy officer from the host country who provides liaison with the spokesman of the Secretariat to the Conference and assists the Government in disseminating messages and substantive issues.
6. The Government shall cover all costs of transportation and return and insurance and related costs for shipping, the Secretariat or any permanent United Nations office to the Conference site, all supplies and equipment necessary for the smooth running of the Conference. The Secretariat shall, in consultation with the Government, determine the mode of transport of such equipment and supplies. As a subsidiary, the Government may also choose to provide, in consultation with the Secretariat, equivalent equipment on the Conference site.
7. The Government shall designate a Transport Liaison Officer, who shall be the interlocutor of the Transport Liaison Officer designated by the Executive Secretary in order to ensure the proper shipping of the items related to the conference.
8. The Government shall ensure that adequate office space is made available to the core team of the Conference, including the staff concerned from the Secretariat and other officials, two weeks prior to the opening of the Conference, as specified in Annex I to this Agreement.
9. The Government shall ensure that locked storage spaces are available at the Conference premises for the storage of conference-related items three weeks prior to the commencement of the Conference, or another storage space until the premises are made available to the Secretariat as referred to in paragraph 1 of this article.
10. The Government ensures that bank services are available at the Conference premises so that the Secretariat can carry out the financial transactions required to enable it to perform all the administrative tasks required for the Conference. The Government further ensures that this bank opens an agency in the Conference premises which will operate for the duration of the Conference. It facilitates the opening of a bank account by the Secretariat and grants it all the assistance it may need to carry out financial transactions related to the Conference.
11. The Government ensures that postal, travel, catering services and a service centre equipped with telephone, fax and photocopy facilities are available at the Conference premises. Such services shall be made available to all participants in the Conference on a fee basis and shall be equipped and operated in consultation with the Secretariat. Other services to be provided to participants in the Conference agreed in consultation with the Secretariat.
12. The Government provides facilities to enable the participation of disabled participants in the Conference. Participants with disabilities should be able to access the Conference premises and all meeting, catering, service delivery, toilets and lifts installed there. The Government ensures that transport facilities for disabled participants are available.
13. The Government consults with the Secretariat and works with it to seek its assistance to filter out entities with a doubtful background with which the Government, in its capacity as host of the Conference, should refrain from entering into sponsorship agreements with the Conference.
14. The Government shall not post on the premises of the Conference and on those of pre-session meetings the logos, emblems and names of the entities with which it has entered into agreements within the framework of the Conference without the prior written agreement of the Secretariat, such agreement may be given the conditions that the Secretariat considers appropriate, taking into account its status as a United Nations agency.
Article 4
Climate neutrality
1. By providing for the Conference the spaces, premises, equipment and services referred to in Article 3 above, the Government ensures that they are climatically neutral. To this end, the Government makes estimates of greenhouse gas emissions related to the hosting of the Conference in accordance with international standards. It minimizes greenhouse gas emissions associated with the Conference's reception and compensates those that cannot be reduced in this way in order to achieve a climate neutrality of the Conference. The Government may request the Secretariat to assist the Government in estimating greenhouse gas emissions and suggest ways to enable the Government to reduce and/or offset greenhouse gas emissions related to the Conference's hosting.
2. In order to reduce greenhouse gas emissions related to the Conference's hosting, the Government is working with the Secretariat to develop and implement a plan to reduce paper consumption during the Conference. Any equipment, services and other complementary means, other than those mentioned in the Annexes, necessary for the implementation of this plan shall be provided by the Government at its own expense.
Article 5
Medical facilities
The Government ensures that appropriate medical facilities with qualified personnel are available at the Conference premises to provide first aid and respond to emergencies. It provides, as appropriate, immediate access and admission to the hospital for participants in the Conference/pre-sessional meetings referred to in Article 2 above (hereinafter referred to as the "Participants at the Conference") and ensures that an adequate means of transport from the Conference premises and pre-sessional meeting premises are available at any time. The hospital services to which participants in the Conference resort are provided by the Government under its social protection system at more competitive costs than reasonable commercial rates.
Article 6
Accommodation and transport
The Government shall:
(a) That appropriate accommodation is available in hotels or residences at reasonable rates for Conference participants;
(b) To ensure that adequate public or private transportation is made available to all participants in the Conference at reasonable rates, to or from the airport prior to, during and after the Conference, as well as means of transportation, at its own expense, between the main hotels and premises of pre-session meetings/ premises of the Conference for the duration of pre-session/conference meetings;
(c) Any vehicles with drivers to the Secretariat and other United Nations officials designated by the Executive Secretary shall be made available to the Secretariat at its own expense as specified in Annex VIII to this Agreement.
Article 7
Communications, Internet sites and general information activities under the Conference
The Government shall:
(a) That, in all information documents for the public and documents related to the Conference, as well as in the press releases and points concerning the Conference, the official name or the official names of the Convention and meetings held in the framework of the Convention be used, as specified in Appendix V to this Agreement;
(b) To ensure that, in the public information documents and information documents of the Conference, internal and external radio or television broadcasts and the rostrum arrangements related to the meeting, the visual representation of the venue of the Conference, including the display of official logos of the United Nations and the Convention, are in accordance with the specifications given by the Secretariat in Appendix V to this Agreement. If the Government wishes to design and display a logo of the Conference and/or other graphic or decorative elements, taking into account the specifications provided, the Government and the Secretariat agree on the design and method of displaying these elements before the Conference;
(c) That the United Nations flag be deployed in such a way as to be clearly visible at the entrance of the Conference premises from the day of the opening of the Conference until its closing, according to the use in force at the United Nations, and it may be deployed in other locations designated jointly with the Secretariat;
(d) To ensure that all official information regarding sessions of Convention bodies is posted on the Secretariat's website at the address
(e) That the nature of the activities organized during the Conference on the Conference site and related to education and public awareness, including those for local non-governmental organizations (hereinafter referred to as "NGOs"), local media or intended to directly affect the local public, be agreed in advance with the Secretariat.
(f) The participation of observer organizations is an important component of the climate change process. Accordingly, the Government is encouraged to take initiatives to promote and facilitate their participation upstream of the Conference and, during the Conference, to provide facilities, including spaces for their activities, both in and outside the Conference premises.
Article 8
Liaison Officer, local and technical staff
1. The Government shall designate, in order to liaise between the Government and the Secretariat, an authorized official with experience in the management of conferences to implement, in consultation with the representative of the Secretariat designated by the Executive Secretary, the administrative and personnel arrangements necessary for the conduct of the Conference under this Agreement.
2. The Government shall hire/recruit and provide, at its own expense, and shall place under the general authority of the Executive Secretary or the person designated by the Executive Secretary, local staff and technical staff, fluent in English, who is required in addition to Secretariat officials to perform the tasks specified in this Agreement.
3. The Government shall ensure that local and technical staff referred to in paragraph 2 of this article are available throughout the Conference and:
(a) Available at least one week before the opening and at least three days after the closing of the Conference;
(b) Available for night services that may be necessary in the Conference.
Article 9
Police protection and security
1. The Government is responsible for providing, at its own cost, the police protection and security necessary to ensure the smooth running of the Conference/pre-session meetings without interference of any kind. This police system is under the direct supervision and authority of a senior official designated by the Government. He/she works in close cooperation with the principal security liaison officer appointed by the United Nations Department of Safety and Security to that end in order to ensure an adequate security and serenity climate.
2. Security in the Conference ' s premises is the responsibility of the United Nations Department of Safety and Security, in close coordination with the Secretariat, and is ensured in close cooperation with the Government ' s security authorities, while outside the Conference ' s premises, security is the responsibility of the Government. The perimeters of these two security zones and the modalities of cooperation are clearly defined by the Government and the Secretariat before the premises are placed under the authority of the Secretariat.
3. The modalities of security cooperation between the Government and the Secretariat in these two areas are detailed in a separate legally binding document entitled "Technical Arrangement" between the Government and the Secretariat and contained in Annex XII to this Agreement. The Technical Arrangement deals with issues related to the chain of command, the importation, use and storage of service weapons by United Nations officials, the management of crises, and the handover of persons detained in the Conference premises.
4. The Secretariat and the Government shall cooperate in the establishment of a comprehensive security and safety operational plan based on the security assessment of the Conference carried out by the United Nations which shall be completed before the opening of the Conference. This security plan is the framework for all security activities.
5. The Government shall provide security equipment and personnel to the Secretariat at its own expense as specified in Annex II to this Agreement.
6. The Government also provides, at its own expense, the police protection required to ensure the smooth running of known meetings and meetings not known in a climate of security and serenity and without interference of any kind.
Article 10
Privileges and immunities
1. The Convention on the Privileges and Immunities of the United Nations, adopted by the General Assembly on 13 February 1946 (hereinafter referred to as the "General Convention"), to which the French Republic is a party, applies mutatis mutandis to pre-session/conference meetings/known meetings/unknown meetings. In particular, representatives of the Parties referred to in paragraph 1(a) of Article 2 above shall enjoy the privileges and immunities provided for in Article IV of the General Convention, officials of the Secretariat and other officials of the United Nations that participate in meetings of pre-session/ Conference/ meetings known/ meetings not known or perform functions related to them shall enjoy the privileges and immunities provided for in Articles V and
2. Representatives of the Observer States referred to in paragraph 1(b) of Article 2 above shall enjoy the privileges and immunities provided for in Article IV of the General Convention.
3. Representatives of the specialized agencies of the United Nations shall enjoy the privileges and immunities provided for in the Convention on the Privileges and Immunities of the specialized agencies of 21 November 1947 (hereinafter referred to as the Convention on the Specialized Agencies), to which the French Republic is a party.
4. The Government shall grant to the representatives of the IAEA referred to in paragraph 1(c) of Article 2 above the privileges and immunities provided for in Article XV of the Statute of the International Atomic Energy Agency necessary for the exercise of their functions independently during pre-session/conference meetings/known meetings/unknown meetings.
5. The other observers/persons referred to in paragraphs 1(d) and 1(e) of Article 2 above shall enjoy immunity from jurisdiction with respect to oral or written statements and the acts carried out by them in relation to their participation in pre-session/conference meetings/in known meetings/unknown meetings.
6. The staff provided by the Government under Article 8 above shall have immunity from jurisdiction in respect of statements made orally or in writing and acts performed in the performance of its official duties, in relation to pre-session/conference meetings/known meetings/unknown meetings.
7. Without prejudice to the preceding paragraphs of this article, all persons who exercise their functions in relation to pre-session/conference meetings/known meetings/unknown meetings, including those referred to in Article 8 above and all those who are invited to pre-session/conference meetings/meeting meetings/unknown meetings/unknown meetings, shall enjoy the privileges, immunities and facilities necessary for their meetings
8. Without prejudice to the General Convention and the Convention on the specialized agencies, the privileges and immunities provided for in this Agreement shall be granted exclusively to ensure the smooth running of the Conference.
9. Without prejudice to the General Convention and the Convention on the Specialized Agencies, the Executive Secretary shall cooperate with the French authorities in order to facilitate the proper administration of justice, to ensure compliance with the police regulations and to avoid any abuse of the privileges, immunities and facilities granted under this Agreement.
10. Immunities granted to persons referred to in paragraphs 1(d) and 1(e) of Article 2 above shall be waived in all cases where they are likely to interfere with the course of justice and may be lifted without prejudice to the interests of the Secretariat.
11. All persons referred to in Article 2 above and all persons with functions related to pre-session/conference meetings/known meetings/unknown meetings, which have been invited by the Secretariat, have the right to enter and leave the territory of the French Republic, and no obstacles shall be imposed on their transit to and from the premises of pre-session/local meetings Any required visas and entry permits are issued without charge and as soon as possible. Arrangements are also made to ensure that visas for the duration of pre-session/conference meetings/known meetings/unknown meetings are issued at the airport upon arrival to persons who were unable to obtain them prior to their arrival. The Government appoints a liaison officer between the Government and the Secretariat, to whom it is responsible for the implementation of the visa and entry authorization provisions.
12. The premises of pre-session meetings/ premises of the Conference/ premises of known meetings/ premises of unfamiliar meetings referred to in Article 1 above are premises of the United Nations within the meaning of section 3 of Article II of the General Convention and access to them shall be placed under the authority and control of the Secretariat. These premises are inviolable throughout the pre-session/conference meetings/known meetings/unknown meetings, as well as during the preparatory and closing period.
13. In accordance with section 7 of Article II of the General Convention, the Government authorizes the provisional importation, free of fees and taxes, of any material necessary for pre-session/conference meetings/ meetings known/unknown meetings, including any written, audio, video, photographic material and other technical equipment accompanying participants, observers or representatives of the media, and may promptly issue the necessary export authorizations. The Government ensures that a system of rapid clearance of these items for pre-session meetings/at the Conference/at known meetings/unknown meetings is in place.
14. In France, the Secretariat enjoys the same rights and taxes privileges as those currently enjoyed by the United Nations and its specialized agencies under the General Convention and the Convention on the Specialized Agencies. As a result, the Secretariat is exempted from fees and taxes included in the price of goods and services, when purchasing goods and services valued at 150 euros or more. The purchase price of 150 euros or more is the gross value, all fees and taxes included. This exemption from fees and taxes is granted to the Secretariat only for official purchases related to the Conference/pre-session meetings/known meetings/unknown meetings.
Article 11
Financial provisions
1. In addition to the financial obligations specified elsewhere in this Agreement, the Government shall bear the actual additional costs incurred by, directly or indirectly, the holding of the Conference in Bourget, France, rather than Bonn, Germany. These expenses, the estimated amount of which is set on an interim basis at 3.026.069 euros, shall include, without limitation, the actual additional expenses related to the travel and allowances of Secretariat officials and other United Nations officials responsible for preparing or attending the Conference (see Appendix VI (a) to this Agreement) as well as the costs of the technical missions required to prepare the Conference and the costs of shipping the equipment directly and The travel arrangements for officials of the Secretariat and other officials of the United Nations that are required to ensure the preparations or service of the meetings of the Conference, as well as the actual payment of the expenses and allowances to which such officials are entitled, are then taken by the Secretariat in accordance with the Staff Regulations and Rules of the United Nations and its administrative practices concerning travel conditions, baggage allowance, daily subsistence allowance and false expenses. All procurements made by the Secretariat for the Conference must comply with the Financial Regulations and Rules of the United Nations.
2. At the request of the Government and at the expense of the Government, the Secretariat agrees that the accommodation of Secretariat officials, other officials of the United Nations and subcontractors officially assigned to the pre-session meetings and the Conference shall be provided through the agency designated by the Government for that purpose. In addition to the obligations arising from paragraph 1 of this Article, the Government shall pay to the Secretariat the sum of 3.001,845 euros for accommodation expenses detailed in Annex VI (b) to this Agreement.
3. Within twenty (20) days from the entry into force of this Agreement, the Government shall remit to the Secretariat the sum of 3.026.069 euros referred to in paragraph 1 of this Article and detailed in Annex VI (a) to this Agreement. If necessary, the Government shall make further advances to the Secretariat, at the request of the Secretariat, in order that it should not, at any time, temporarily finance the expenses of the Government on its own liquidity.
4. Within twenty (20) days from the signing of this Agreement, the Government shall remit to the Secretariat the sum of 3.001,845 euros for the accommodation expenses referred to in paragraph 2 of this Article and detailed in Annex VI (b) to this Agreement. If, at a later stage, other Secretariat officials, United Nations officials or contractors are to be accommodated, the Secretariat shall inform the Government of the matter, which shall provide the Secretariat with the additional amounts requested so that the Secretariat may make further accommodation arrangements with the Government-designated agency for that purpose.
5. The deposit and advances referred to in paragraph 3 of this Article shall be used exclusively to enable the Secretariat to fulfil its commitments with respect to the Conference.
6. All amounts paid by the Government to the Secretariat under this section shall be transferred by telegraph transfer to the following account:
Bank: JP Morgan Chase Bank,
270 Park Avenue, 43nd floor,
New York, N.Y. 10017,
United States of America
Account #: 485 001 802
Account title: UNOG General Fund
SWIFT Code: CHAS US 33
ABA: 021 000 21 (United States banking code for electronic transfers)
By specifying that the amounts paid are to be credited to: UNFCCC special account for the preparation of the Conference
7. The Secretariat shall hold an amount equal to five per cent (5%) of the actual expenditures paid under this section to cover its administrative support costs.
8. The Secretariat shall submit an interim financial report to the Government no later than 30 June 2016. On 31 August 2016 no later than 31 August 2016, it shall submit to the Government a final financial report indicating any additional actual expenditures incurred by the Secretariat and which shall be borne by the Government in accordance with paragraphs 1 and 2 of this article. The amount of these expenditures is in United States dollars based on the official United Nations exchange rate at the time the costs were incurred. On the basis of this final financial report, the Secretariat shall reimburse the Government for any unspent portion of the deposit or advances of the Government, on the bank account shown below. If the actual additional costs exceed the amount of deposit and advances, the Government shall pay the balance within two months of receipt of the final financial report. The latter is subject to an audit as provided for in the Financial Regulations and Rules of the United Nations, and the final adjustment of the accounts is subject to any observation that the audit conducted by the Board of Auditors of the United Nations, whose conclusion is accepted as appealless by the Secretariat and the Government.
Bank: Bank of France Nantes
Account #: 30001 00589 0000M055150 21
Account title: TRESORERIE GENERAL POUR L'ETRANGER
SWIFT Code: BDFEFRPPCCT
ABA: FR06 3000 1005 8900 00M0 5515 021
By specifying that the amounts paid are to be credited to: UNFCCC budget adjustment for COP 21
Article 12
Accountability
1. The Government is responsible for dealing with any action, claim or other request against the Secretariat, the United Nations or its officials arising from:
(a) bodily harm or damage or material loss occurring at pre-session meetings/ premises of the Conference referred to in Article 3 above that are provided by the Government or placed under its control;
(b) bodily harm, damage or material loss caused by the use of transportation services provided by or under the authority of the Government, or incurred during such use;
(c) Employment for the Staff Conference provided by the Government in accordance with Article 8 above.
2. The Government shall guarantee and dismiss the United Nations and the Secretariat and all its officials for any such action, claim or other request.
Article 13
Settlement of disputes
Any dispute between the Secretariat and the Government concerning the interpretation or application of this Agreement which has not been settled by negotiation or any other means of which they have agreed shall be referred, at the request of either of the parties, for final decision to an arbitral tribunal composed of three members, one of whom shall be appointed by the Secretary-General of the United Nations, one shall be appointed by the Government, the two arbitrators to designate the President. If, within sixty (60) days of the appointment of an arbitrator by one of the two parties, the other party has not designated its arbitrator, or if the two arbitrators cannot agree on the third arbitrator within sixty (60) days of designation, the Secretary-General of the Permanent Court of Arbitration may, at the request of either of the parties, make the appointment necessary. Arbitral proceedings shall be conducted in accordance with the optional rules of procedure of the Permanent Court of Arbitration for Arbitration of Disputes between International Organizations and States, in force on the date of this Agreement, on the understanding that any dispute relating to a matter relating to the General Convention shall be dealt with in accordance with section 30 of Article VIII of that Convention.
Article 14
Annexes
1. Annexes to this Agreement shall be an integral part of this Agreement and, unless expressly provided otherwise, any reference to this Agreement shall also refer to its Annexes. The exact number of items listed in the Annexes is subject to change. However, the overall value of any such change does not exceed fifteen (15) per cent of the amount transferred by the Government under section 11.
2. Notwithstanding paragraph 1 of this Article, the standards and number of elements provided for in the Annexes to this Agreement shall be considered as minimum standards and numbers. If the Government wishes to provide for higher standards or more elements than is requested by the Secretariat, it may do so after consultation with the Secretariat.
Article 15
Confidential documents and information
The information and data considered by one of the Parties as subject to an exclusive right of ownership or that one of the Parties shall give or communicate to the other Party in the course of the execution of this Agreement, and that it designates as confidential, shall be held confidential and processed in accordance with the instructions of the issuing Party.
Article 16
Final provisions
1. This Agreement may be amended by means of a written agreement between the Government and the Secretariat.
2. This Agreement shall enter into force when the Government informs the Secretariat in writing of the procedures required for its entry into force. It will remain until the Conference and for the duration of the Conference, as well as thereafter for the duration necessary for the resolution of any matters relating to any of its provisions.
IN WITNESS WHEREOF the undersigned, duly authorized to do so, have signed this Agreement.
DONE in the cities of Paris, France, on the 20th day of April 2015, and Bonn, Germany, on the 27th day of March 2015 in four original copies, two in English and two in French, the two versions being equally authentic.
For the Government of the French Republic: Laurent Fabius
Minister for Foreign Affairs and International Development
For the Secretariat of the United Nations Framework Convention on Climate Change and its Kyoto Protocol: Christiana Figueres
Executive Secretary
ANNEXES
Annex I
LOCAL
1. Conference facilities
(Estimation of space requirements: 20,000 m2 for all of the meeting rooms listed below, including two plenary rooms), each meeting or conference room with sufficient Wi-Fi coverage and LAN connections.
(a) A conference room (Plenary Room 1) with a minimum capacity of 1,900 seated persons (544 seats at tables, 544 seats for advisers, 812 additional seats); a podium (9 seats at tables and 9 seats for advisers); area reserved for conference officer near the podium (3 tables, 6 chairs); a desk, a sign for the desk in accordance with the visuals of the Conference; two large screens and technical equipment for video-projections; stage/stage with an appropriate background suitable for television broadcasting as indicated in Appendix V, and a space in front that will be used temporarily by television and press photographers; a teleprompter; an audio recording installation on CD; four fixed camera locations and two mobile cameras provided by the host broadcaster; audio outputs ( XLR audio distribution boxes, two in English and two for the speaker's language, or two in French); audio/video signal (in English and in the language of the speaker, or in French) and dedicated data/presentation signal integrated into the audio/visual system and connected to the host broadcaster's "nodal" (for more information, see Appendix III); a laptop for presentations at the table on the podium and a laptop computer in the technical area with remote control, a laptop for the conference officer and a printer in the area reserved to him; a virtual participation kit (for more information, see Appendix II); LAN connections to specific locations, including but not exclusively on the podium and in the area reserved for the conference officer; a location with tables inside the room for the distribution of documents; seven interpretation cabins; a national flag (height 170 cm) on mast and a United Nations flag (height: 170 cm).
(b) A conference room (Plenary Room 2) with a capacity of 1,300 seated persons (544 seats at tables, 544 seats for advisers, 212 additional seats); a podium (9 seats at tables and 9 seats for advisers); location near the podium for the conference officer (3 tables, 6 chairs); a desk, a sign for the desk in accordance with the visual of the Conference; two large screens and technical equipment for video-projections; four fixed camera locations and two mobile cameras provided by the host broadcaster; audio outputs ( XLR audio distribution boxes, two in English and two for the speaker's language, or two in French); audio/video signals (in English and in the language of the speaker, or in French) and dedicated data/presentation signal integrated into the audio/visual system of the room and connected to the "nodal" control of the host broadcaster; an audio recording installation on CD; a laptop for presentations at the table on the podium and a laptop computer in the technical zone with presenter, a laptop for the conference officer and a printer in the area reserved to him, a virtual participation kit (for more information, see Appendix II); LAN connections to specific locations, including but not exclusively on the podium and in the area reserved for the conference officer; a location with tables inside the room for the distribution of documents; seven interpretation cabins; a national flag (height 170 cm) on mast and a United Nations flag (height: 170 cm) on mast; stage/stage with an appropriate background suitable for television broadcasting as indicated in Appendix V.
(c) The conference rooms mentioned at points a and b will have to be equipped with a simultaneous interpretation facility in the six languages of the Conference and audio recording (English and speaker's language) on CD. Each interpretation cabin must be able to pass through the seven channels (the speaker plus each channel). The Arabic and Chinese cabins require a device to switch directly to the English or French interpretation, without taking into account the speaker's language, so that interpreters for Arabic and Chinese can work from these two languages without having to move physically. The Arabic and Chinese cabins will also be designed and equipped to receive three interpreters each (three consoles). The cabins must be placed at least at the same height as the podium. A space for two additional cabins should be provided (only).
(d) A conference room (Meeting room n°1) with a capacity of 600 seated persons (class room format; 360 seats at tables and 240 additional seats) with a podium (8 seats at the table and 8 seats for advisers).
(e) A conference room (Meeting room n°2) with a capacity of 580 people sitting (in square); 70 seats at tables, 160 seats for advisers and 350 additional seats.
(f) Three press conference rooms (Press conference rooms 1, 2 and 3) as indicated in Appendix III.
(g) Two conference rooms (Meeting rooms 3 and 4) with a capacity of 350 people seated each (class room format; 300 seats at tables and 50 additional seats) with a podium (6 seats at tables and 6 seats for advisers).
(h) Two conference rooms (Meeting rooms 5 and 6) with a capacity of 200 people seated each (class room format; 150 seats at tables and 50 additional seats) with a podium (6 seats at tables and 6 seats for advisers).
(i) Two conference rooms (Meeting rooms 7 and 8) with a capacity of 150 people seated each (class room format; 120 seats at tables and 30 additional seats) with a podium (6 seats at tables and 6 seats for advisers).
(j) Three conference rooms (Meeting rooms 9, 10 and 11) with a capacity of 100 people seated each (class room format; 80 seats at tables and 20 additional seats) with a podium (6 seats at tables).
(k) A conference room (Meeting room 12) with a capacity of 360 seated persons (in square; 80 seats at tables, 80 seats for advisers and 200 additional seats.
(l) A conference room (Meeting room No. 13) with a capacity of 200 people seated (in square; 80 seats at tables and 120 seats for advisers).
(m) Four conference rooms (meeting rooms 14, 15, 16 and 17) with a capacity of 100 people seated each (in square; 50 seats at tables and 50 seats for advisers).
(n) Three conference rooms (meeting rooms 18, 19 and 20) with a capacity of 80 people seated each (class room format; 80 seats at tables) with a podium (6 seats at tables).
(o) Two conference rooms (Meeting rooms 21 and 22) with a capacity of 80 people seated each (in square); 40 seats at tables and 40 seats for advisers).
(p) Six conference rooms (Meeting rooms 23, 24, 25, 26, 27 and 28) with a capacity of 60 people seated each (in square); 30 seats at tables and 30 seats for advisers).
(q) Two conference rooms (Meeting rooms Nos. 29 and 30) with a capacity of 40 people seated each (in square); 20 seats at tables and 20 seats for advisers).
(r) Two conference rooms (Meeting rooms Nos. 31 and 32) with a capacity of 20 people seated each (in square; 10 seats at tables and 10 seats for advisers).
(s) A conference room for parallel events and meetings of NGO groups (Meeting room "Parallel events and NGO group meetings" No. 1) with a capacity of 500 seated persons; interpretation installation (two cabins); 8 speakers, 8 advisers, desk and 4 micro walkers.
(t) Four conference rooms for side events and NGO group meetings (Meeting room "Parallel events and NGO group meetings" 2, 3, 4 and 5) with a capacity of 300 people seated each; interpretation installation (two cabins in each room); 8 speakers, 8 advisers, desk and 2 micro walkers.
(u) Two conference rooms for side events and NGO group meetings (Meeting room "Parallel events and NGO group meetings" 6 and 7) with a capacity of 200 people seated each; interpretation installation (two cabins in each room); 8 speakers, 8 advisers, desk and 2 micro walkers.
(v) Three conference rooms for side events and NGO group meetings (Meeting room "Parallel events and NGO group meetings" Nos. 8, 9 and 10) with a capacity of 150 people seated each; interpretation installation (two cabins in each room); podium for 6 speakers, 6 advisors, desk and 2 micro walkers.
(w) Two conference rooms for side events and NGO group meetings (Meeting room "Parallel events and NGO group meetings" 11 and 12) with a capacity of 100 people seated each; interpretation installation (two cabins in each room); podium for 6 speakers, 6 advisors, desk and 2 micro walkers.
(x) A conference room for meetings with observer organizations (Meeting room "Parallel events and NGO group meetings" No. 13) with a capacity of 50 seated persons; interpretation installation (two cabins); podium for 4 speakers, 4 advisors, desk and 2 micro walkers.
(y) Space for events under the "For dynamics of change" initiative, as indicated in Appendix XI.
(z) All conference rooms must be equipped with adequate lighting and sounding systems and a sufficient number of microphones depending on the size and capacity of the room; each room will have the opportunity to perform an audio recording of the session; a laptop (RJ45) connected to the network should be provided for presentations and a virtual participation kit (for more information, see Appendix II); each meeting room must have sufficient Wi-Fi coverage.
(aaa) All conference/meeting rooms must be soundproofed and equipped with adequate ventilation, air conditioning and heating systems, as well as a pendulum. Specific data on these devices will be determined in close consultation with the Secretariat during technical missions.
Plenary Halls 1 and 2 will have to have an electronic name display system indicating requests for delegations to speak on many monitors for the presidency, notetakers, conference officials and technicians. A separate list of delegates requesting the floor will be generated with the exact names of the English-language Parties/observers (this list showing the next 25 speakers will be visible on separate monitors; it will also indicate the total number of delegations that have requested the floor; different colours will be used to distinguish between Parties and observers; Please note that the presiding officer is not required to give the floor to delegates in the order of requests). The technician will open the microphone when the chair will have announced the name of the speaker. The dome camera system installed in the two plenary rooms will be connected to the sound system and programmed to automatically select the speaker's place in plenary. The name of the intervener and that of the Party or observer will be projected on the screen. A history of interventions, specifying which Party intervened and at what time, should be printed at the end of the session.
(bb) Plenary rooms 1 and 2 will have a remote control light system indicating the maximum duration of the interventions. Lights or digital displays, visible to the public, will have to be installed on the desk or projected on the screen to indicate the end of the time allocated; possibility of a sound signal when the time of speech is over.
(c) Special wiring for audio and video signals (all necessary work and equipment) so that the debates in Plenary Room 1 can be followed from Plenary Room 2 or Conference Room G77 and China in the six official languages of the United Nations plus that of the speaker.
(ddd) The plenary rooms and VIP areas will have to be decorated (inside and flowers).
| Plenary 1 | Plenary | 544 | 544 | 812 | 1.900 | 7 cabins |
| Plenary 2 | Plenary | 544 | 544 | 212 | 1.300 | 7 cabins |
| Press conference room No. 1 | Amphitheatre | 500 | 2 cabins | |||
| Press conference room No. 2 | Amphitheatre | 200 | 2 cabins | |||
| Press conference room No. 3 | Amphitheatre | 200 | 2 cabins | |||
| Meeting room No. 1 | Classroom | 360 | 240 | 600 | ||
| Meeting room No. 2 | Carré | 80 | 160 | 350 | 580 | |
| Meeting room No. 3 | Classroom | 300 | 50 | 350 | ||
| Meeting room No. 4 | Classroom | 300 | 50 | 350 | ||
| Meeting room No. 5 | Classroom | 150 | 50 | 200 | ||
| Meeting room No. 6 | Classroom | 150 | 50 | 200 | ||
| Meeting room No. 7 | Classroom | 120 | 30 | 150 | ||
| Meeting room No. 8 | Classroom | 120 | 30 | 150 | ||
| Meeting room No. 9 | Classroom | 80 | 20 | 100 | ||
| Meeting room No. 10 | Classroom | 80 | 20 | 100 | ||
| Meeting room No. 11 | Classroom | 80 | 20 | 100 | ||
| Meeting room No. 12 | Carré | 80 | 80 | 200 | 360 | |
| Meeting room No. 13 | Carré | 80 | 120 | 200 | ||
| Meeting room No. 14 | Carré | 50 | 50 | 100 | ||
| Meeting room No. 15 | Carré | 50 | 50 | 100 | ||
| Meeting room No. 16 | Carré | 50 | 50 | 100 | ||
| Meeting room No. 17 | Carré | 50 | 50 | 100 | ||
| Meeting room No. 18 | Classroom | 80 | 0 | 80 | ||
| Meeting room No. 19 | Classroom | 80 | 0 | 80 | ||
| Meeting room No. 20 | Classroom | 80 | 0 | 80 | ||
| Meeting room No. 21 | Carré | 40 | 40 | 80 | ||
| Meeting room No. 22 | Carré | 40 | 40 | 80 | ||
| Meeting room No. 23 | Carré | 30 | 30 | 60 | ||
| Meeting room No. 24 | Carré | 30 | 30 | 60 | ||
| Meeting room No. 25 | Carré | 30 | 30 | 60 | ||
| Meeting room No. 26 | Carré | 30 | 30 | 60 | ||
| Meeting room No. 27 | Carré | 30 | 30 | 60 | ||
| Meeting room No. 28 | Carré | 30 | 30 | 60 | ||
| Meeting room No. 29 | Carré | 20 | 20 | 40 | ||
| Meeting room No. 30 | Carré | 20 | 20 | 40 | ||
| Meeting room No. 31 | Carré | 10 | 10 | 20 | ||
| Meeting room No. 32 | Carré | 10 | 10 | 20 | ||
| Room « Parallel Events » No. 1 | Multi | 500 | 2 cabins | |||
| Salle « Parallel events » no 2 | Multi | 300 | 2 cabins | |||
| Salle « Parallel events » No. 3 | Multi | 300 | 2 cabins | |||
| Salle « Parallel events » n° 4 | Multi | 300 | 2 cabins | |||
| Salle « Parallel Events » No 5 | Multi | 300 | 2 cabins | |||
| Salle « Parallel events » no 6 | Multi | 200 | 2 cabins | |||
| Room « Parallel Events » No. 7 | Multi | 200 | 2 cabins | |||
| Room "Parallel Events" No. 8 | Multi | 150 | 2 cabins | |||
| Room "Parallel Events" No. 9 | Multi | 150 | 2 cabins | |||
| Salle « Parallel events » No. 10 | Multi | 150 | 2 cabins | |||
| Room "Parallel Events" No. 11 | Multi | 100 | 2 cabins | |||
| Room "Parallel Events" No. 12 | Multi | 100 | 2 cabins | |||
| Room "Parallel Events" No. 13 | Multi | 50 | 2 cabins | |||
| Total number of seats available | 11.620 |
2. Availability of conference rooms, offices and other spaces
The premises of the Conference referred to in Appendix I will be made available on a mutually agreed schedule prior to the commencement of pre-session meetings. The equipment assembly, installation and testing schedule will be agreed with the Secretariat.
3. Facilities for pre-session meetings
The host State will make available the appropriate facilities for pre-session meetings, as indicated in the table below, effective Monday, 23 November 2015. The exact needs and configuration will be determined in close consultation with the Secretariat. The pre-session meetings framework should be separate from the COP site to avoid disruptions due to development operations. To this end, a separate Internet connection (symmetrical, at least 34 MB/s, broadband (1, 2, 3), LAN infrastructure and a support service will be required for pre-session meetings. The two sites will preferably be connected by a dedicated connection or a secure VPN.
| 1 | 1 | Meeting room No. 1 G77 and China | Classroom (600 m2) | 500 | 28-29 November |
| 2 | 1 | Meeting room No. 2 (PMA/PEID) | Classroom (300 m2) | 250 | 24-27 November |
| 3 | 1 | Meeting room No. 3 (Africa Group) | Classroom (300 m2) | 250 | 26-27 November |
| 4 | 8 | Meeting rooms 4 to 11 (President meetings with negotiating teams) | Square (45 m2) | 30 | 26-29 November |
1. An emergency connection must be installed with automatic switching in case of failure of the primary link.
2. 16 public IP addresses should be provided for translation of network addresses (NAT) and Internet service. IPs must be separate from LAN Internet addresses.
3. The access provider must provide on-site technical support during installation and operation.
3.1. Conference facilities
(a) A meeting room, classroom format, with a capacity of 500 people sitting at the tables (table on the podium with 6 seats); the power supply must be sufficient in the meeting room for a large quantity of hardware and a large number of PCs and laptops.
The meeting room n°1 will have the following equipment: a laptop reserved for the projection, connected to a projector / video projector (5.000 lumens ANSI); a projection screen (270 × 180 cm); micro control unit, amplifier and speaker; 250 conference micros (one microphone for two participants); independent micros for the chair at the table on the podium, with interrupt and cut off function; two 22" LCD monitors placed in front of the podium.
(b) Two meeting rooms (nos 2 and 3), classroom format, with a capacity of 250 people sitting at the tables for each (table on the podium with 6 seats); the power supply must be sufficient in each meeting room for a large quantity of hardware and a large number of PCs and laptops.
The two meeting rooms 2 and 3 will have to have the following equipment: a laptop reserved for the projection, connected to a projector / video projector (5,000 ANSI lumens); a projection screen (270 × 180 cm); micro control unit, amplifier and speaker; 125 conference micros (one microphone for two participants); independent microphones for the chair at the table on the podium, with interrupt and cut off function; two 22" LCD monitors placed in front of the podium.
(c) Eight meeting rooms (nos 4-11), square configuration, with a capacity of 30 people sitting at tables for each; the power supply must be sufficient in the meeting rooms for a large quantity of hardware and a large number of PCs and laptops.
(d) All conference rooms must be equipped with adequate lighting and sounding.
(e) All conference rooms must be soundproofed and equipped with adequate ventilation and air conditioning systems.
(f) All meeting rooms should be reserved and available before the meeting (until Monday, November 23, 2015) for installation and testing. They will be available until the day after the last meeting day in case the meeting is delayed and will continue for the following night or morning.
3.2. Personnel offices and other spaces
(a) Two offices (about 60 m2) fully equipped, equipped and operational, each with 10 standard workstations in islets of 5 tables and chairs; a multifunction HP multifunction network printer (equivalent to HP M 880) in each staff office: medium, analog or digital multifunction printer, 60 to 90 copies per minute, recto-verso printing mode. Instructions in English should be provided. The machine will need to be installed and configured and technical assistance available from 24 November 2015. The printer settings will allow network printing.
(b) An office (Divisional DSA, approximately 25 m2) fully equipped, equipped and operational, each with 3 standard workstations, 3 tables and chairs. It will need to be located so that it can be easily accessible to participants at pre-session meetings, and equipped with a networked HP safe and photocopy printer (equivalent to HP M 880): medium, analog or digital multi-function printer, capacity of 60 to 90 copies per minute, recto-verso printing mode. Instructions in English should be provided. The machine will need to be installed and configured and technical assistance available from 24 November 2015. The printer settings will allow network printing. Ten additional chairs near the office to serve as a waiting space.
(c) A computer center (room of about 200 m2 or open space) for Internet access, via 50 laptops, with a network printer.
3.3. Restoration and other services
(a) The following services will be provided on an expensive basis and will be provided from 8:00 a.m. to 10:00 p.m. on the pre-session meeting site: cafeteria and vending machines (breakfast, lunch, dinner and catering) at reasonable prices; Banking for participants, including DAB, cashing cheques and United Nations vouchers (day subsistence allowance), changes.
(b) Water on tables for meetings G77 and China, SIDS, LDCs and Africa Group (water and glasses to be provided each morning of meeting and replenishment during the day).
(c) A fountain of water will have to be provided in each meeting room, with cardboard cups and rechargeable cups in sufficient quantities.
3.4. Support staff
(a) The host State must establish appropriate security.
(b) Security guards and staff to control badges; graduate nurses.
(c) Local staff for pre-session meetings, including technical support staff in sufficient numbers to handle laptops, printers, photocopiers, lighting, etc.
4. Offices, including the basic team, service area and other spaces
(a) Office spaces for the core team, fully equipped, equipped and operational, with 20 to 25 standard workstations as described in the table below; an average speed photocopier; 5 international terrestrial telephone lines; 4 telephones with manager/secretary function; a fax machine; a multifunction printer with scanner function (connected to the same network as the base team) a computer network (LAN and Wi-Fi) with adequate Internet connectivity; adequate number of telephones (smartphones) and computer support services for staff will be available as of 19 October 2015, three weeks before the Conference's website is delivered to the United Nations. If the development of staff offices and the installation of equipment are not finalized, the information technology services described above will remain available.
(b) Approximately 4,000 sqm of space with 80 to 100 offices (depending on the size of the Conference) fully equipped, equipped and operational (including soundproofing of the coordinator's offices, small meeting rooms, general office space and reprography rooms), for Secretariat staff and other United Nations staff, depending on the number of officers indicated by the Executive Secretary, the President of the Conference and the support team in November 2015.
(c) All offices will need adequate access to Wi-Fi. Each workstation must have at least one network connection. Additional network connections will need to be provided for offices equipped with the VoIP Gateway (VoiP phones/telephones). A redundant network connection per collective office.
(d) The offices will reflect the structure of the Secretariat ' s work teams (for example, programmes, subprogrammes, teams):
(i) VVIP Bureau (150 m2) for the Secretary-General during the second week of the Conference with United Nations flag (height 170 cm) on a single and double mast with a United Nations flag and a national flag in the Secretary-General ' s photo corner; an office for his assistants, two offices for his support team (7 workstations each); a meeting room for 20 people and a living room for 20 people.
(ii) Two directorial offices (100 m2 each), one for the Executive Secretary of the UNFCCC and the other for the President of the COP; offices must be adjacent to the directorial offices; the offices of the Executive Secretary of the UNFCCC and the COP President will have concrete walls, a national flag (height 170 cm) on mast and a United Nations flag (height 170 cm) on mast.
(iii) A UNCC Executive Management and Executive Management (EDM) and COP/CMP support services with a coordinator office and 14 support team workstations.
(iv) A joint office for the Deputy Executive Secretary (ODES) and COP/CMP support services with a coordinator office, a director office and 29 support team workstations.
(v) A collective office for the support team of the French Government, as required by the host State.
(vi) Two meeting rooms for 20 to 25 persons each for the Executive Secretary of the UNFCCC and the President of the COP, located near their offices.
(vii) A collective office for chairs/vice-chairs of the Subsidiary Body for Implementation (SBI), the Subsidiary Body for Scientific and Technological Advice (SBSTA) and the Coordination of the Ad Hoc Working Group (ADP) with 4 coordinator offices and 4 support team workstations.
(viii) A collective office for the implementation strategy cell (ISU) with a coordinator office, a director office and 20 workstations, including the ADP support team.
(ix) A collective office for Legal Affairs with a coordinator's office, a director's office and 18 workstations for the support team.
(x) A collective office for the Sustainable Development Mechanism (SDG) with a coordinator office, 3 director offices and 22 workstations.
(xi) A collective office for the Adaptation body with a coordinator office, a director's office and 23 workstations for the support team.
(xii) A joint office for the Finance, Technology and Capacity Building (FTC) programme with a coordinator office, a director office and 42 workstations for the support team, including the support team.
(xiii) A collective office for the Mitigation, Data and Analysis Program (MDA) with a coordinator office, two director offices and 52 workstations for the support team, including the SBI support team.
(xiv) A collective office for administrative services (AS) with a coordinator office and 10 workstations for the support team.
(xv) A joint office for the Communications and Outreach Service (CO) with a coordinator office, two director offices and approximately 33 workstations for strategic communications and knowledge management teams.
(xvi) A collective office for the IT and Communications Service (ITS) with a coordinator office, a director's office and 19 workstations for the support team.
(xvii) An open space office with 20 workstations for the report team of the Earth Negotiations Bulletin (ENB).
(xviii) A collective office for the Conference Affairs Branch (CAS) with 3 coordinator offices, a director's office and approximately 30 workstations for the support team, and a small meeting room for staff.
(xix) A collective office for the Documentation Unit with 14 workstations.
(xx) A collective office for the Liaison Office with observer organizations with 16 workstations, table(s) visitors and 12 visitor seats.
(xxi) A collective office for the review team with 12 workstations.
(xxii) A collective office for the typing team with 12 workstations.
(xxiii) Adequate number of printing/reprography rooms with equipment for teams in "personal" spaces; (needs specified in Appendix II).
(xxiv) Four meeting rooms for approximately 30 people (in square: 15 seats at tables and 15 additional seats) in the office area reserved for staff.
(xxv) Offices and workstations in service areas, as indicated in paragraphs (a) to (t) of the following section (office equipment).
(xxvi) Offices for Security: two coordinator offices for the Director of the Security and Security Services Division at Headquarters (DHSSS) and the Coordinator for the Safety of Events, a director office for the Deputy Coordinator for the Security of Events, an office with 2 working posts for their assistants, an office with 6 workstations for the security services of the host country, an office with 5 workstations for the Office
(xxvii) The reception/reception (complete "objects found", length 4 m) will have to have a large storage space under key of the objects found and communicate with the Security Control Centre via a key locking door (30 m2, 4 workstations including the network head of the closed-circuit television network).
(xxviii) A weapons storage room, concrete walls, will have to be located near the Security Control Centre and large enough to allow security officers to load or unload weapons through a secure "ball trap" system, and to store all other equipment (radios and multi-panel radio chargers, torches, megaphones, etc.).
(xxix) A closed dressing room that can contain 100 half-seaters, communicating with a lounge for resting security officers, with 4 workstations.
(xxx) A small room (about 30 people) for daily security meetings.
(xxxi) Two security control zones (2.000 m2) with sufficient space for queues and safety devices and equipment.
(xxxii) A dressing room (100 m2).
(e) The planning and development schedule will be finalized in close consultation with the Secretariat after the first technical mission so that the premises, as well as all equipment and services, are available in a timely manner.
(f) The detailed configuration of offices, meeting areas and service areas, as well as the distribution of equipment and furniture, will be finalized in close consultation with the Secretariat.
(g) The offices will be equipped to reflect the rank and rank of the United Nations of their occupants as shown in the table below.
(h) All offices will be equipped with workstations based on the number of staff that will occupy them and will each include at least two visiting seats. All workstations will be equipped with a desk with key-clading drawers and an appropriate office chair, as well as a desk lamp, paper basket, extension cords with 4 European sockets, and will be provided with sufficient power supply for all electrical equipment. Each workstation must have a network connection. At least 1 redundant network connection per office (collective). Wallets will be provided if necessary. A locking cabinet with key, with a shelf, will be provided for each office intended for a senior person, and one for two officers in the collective offices. The host state will provide 4 shredders.
(i) In all prefabricated buildings, special attention should be paid to lighting, air conditioning, heating and soundproofing. Specific data on these operations will be determined in close consultation with the Secretariat during technical missions.
Office equipment
The offices will be equipped to reflect the rank and rank of the United Nations of their occupants as shown in the table below:
| Individual Bureau | Yes | Yes | Yes | Yes | Yes | Yes | |
| Salon (canapé, armchairs, table) | 1 | ||||||
| Meeting table | 1 | 1 | 1 | 1 | 1 | ||
| Visitor seat | 10 | 6 | 2 | 6 | 2 | 6 | |
| Headquarters of Director | 1 | ||||||
| Secretary chair | 1 | 1 | 1 | 2 | 4 | 1 | |
| Office directorial | 1 | ||||||
| Regular Office | 1 | 1 | 1 | 2 | 4 | 1 | |
| Master furniture | 1 | ||||||
| Low storage cabinet | 1 | 1 | 1 for 2 workstations | 1 | 1 | 1 | |
| Foot lamp with variator | 1 | 1 | 1 | ||||
| Wallet | 1 | 1 | 1 | 1 for 3 workstations | 1 | ||
| International telephone | 1 | 1 | |||||
| Local/internal telephone | 1 (VoIP) 4() | 1 (VoIP) | 1 (VoIP) | 1 (VoIP) | 1 | 1 | |
| Mobile phone | 1 | 1 | 1 | 1 | |||
| Telephone with manager/secretary, international line | 1 | ||||||
| PC | 2 | 2 or 4 | |||||
| Rallongs (4 European sockets per extension) | 2 | 2 | 2 | 1 | 2 | 4 | 2 |
| Sound Office | Yes | Yes | Yes | Yes |
4 The Secretariat uses a Swyx VoIP telephony solution linking the United Nations Headquarters to the Conference Centre, allowing staff at both sites to remain connected and maintain their office and telephone numbers. Staff on the Conference site should be equipped with the necessary combinations, software and licences to use this service.
(a) Computer Network Operations Centre (NOC): provide an adequate space (approximately 20 × 20 m) with secure access control in the immediate vicinity of the primary server room or communicating with it, and configured to accommodate at least 20 workstations, 12 LCD monitors and a meeting space with a whiteboard.
(b) An adequate additional space (approximately 15 × 15 m) for permanent computer staff should be provided, preferably close to the NOC.
(c) A storage/workshop (for external suppliers) of adequate size (to be confirmed) to repair and store the equipment provided, preferably close to the NOC.
(d) An Internet Dissemination Centre (100 m2) with 14 adjacent workstations, 14 tables and chairs, a well ventilated server room and equipment storage space.
(e) Two data centres (at least 45 m2 each) whose technical specifications are specified in Annex II; both server rooms should be easily accessible from the conference area.
(f) Computer storage space (50 m2) for UNFCCC spare parts and lockers, close to the primary server room and the computer network operating centre (NOC); Must be secure.
(g) Computer storage space (20 m2) close to the recording area.
(h) Computer centers: provide one or more suitable spaces to accommodate approximately 280 tables and 510 chairs, Internet access via laptops (the exact size and number of computer centres depend on the configuration of the facilities and the number of participants, including bloggers, as indicated in Appendix II, but a minimum space of 300 m2 per centre is requested); each computer center will have at least one dedicated workstation for computer assistance and will be easily identifiable.
(i) Interpreter room (60 m2): living space (supplied, armchairs, tables and chairs) for 20 people and adjacent office space, with a director office and 3 standard workstations.
(j) Reprography space (about 250 m2) air-conditioned to ensure low humidity: tables, chairs, shelves, paper storage space, 6 photocopiers for intensive use, a large sorting table, 10 chairs and 3 office lamps.
(k) Document distribution space: it must be arranged in an easily accessible place and include a counter (length: 6 m), 100 linear meters of shelves, 3 standard workstations, tables to sort documents and chairs.
(l) Recording hall of participants and the press, with toilets (1400 to 1600 m2, not including registration offices) with sufficient space for queues outside; Right counter with blue photo walls (Hex code #5B92E5) and sufficient lighting to take pictures of the participants of optimal quality that will be recorded in the database, near the entrance of the Conference Centre (length: 40 to 45 m, able to receive printers of dimensions 50 × 50 × 50 cm and allowing 34 agents to work simultaneously); well ventilated and locked storage room (15 m2) next to the recording office; sufficient space and tools to manage long queues, security devices; office (approximately 150 m2) with approximately 20 workstations including one for the security coordination officer (SSO); 34 safety scanner kits (5), (6).
(m) Meeting room information and distribution office (about 30 m2): counter (length: 10 m) allowing 8 officers to work simultaneously and 300 lockers for delegations, located in the service area near the main entrance, soundproofed office (about 170 m2) with 22 workstations.
(n) Media and television space (a total of 5,000 m2) and offices for the press team, as indicated in Appendix III, located in a separate area of the plenary and main office area for staff, and close to the press conference rooms; adjacent outdoor parking for at least 40 satellite cars and at least 20 outdoor commentary positions.
(o) 18 coordinator offices (20 m2 each) for senior United Nations officials and VIPs, located at a location distinct from UNFCCC offices, as well as a collective office with 10 workstations for United Nations senior management teams.
(p) Four regional group offices with 3 workstations and an adjacent meeting room for 20 people for G77 and China, 2 workstations and a small meeting table for the African Group, SIDS and LDCs.
(q) Exposure space (about 4,000 m2) with sufficient space for 200 exhibitors; each stand (2 m × 2 m) will be equipped with a counter (1.5 m × 0.5 m × 1 m) and a backdrop of 2 m of height bearing the name of the exhibitor, after validation by the UNFCCC, a monitor (preferably touch screen) and lighting; each stand will be equipped with extensions with 4 European sockets and a sufficient power supply for all electrical equipment; computer solutions will have to allow virtual exhibitions;
(r) In addition, 20 display panels are required in the exhibition area; 4 shelves and a visible signage with both the Conference logo and the UNFCCC logo will be placed at the Climate Change Publications counter (2 m × 2 m each).
(s) Offices for NGO groups: two offices with 4 workstations and 8 offices with 3 workstations (one for the management organization).
(t) Two business centres (approximately 50 m2 each) with pay telephones, fax machines, modems and photocopiers; rental of telephones, furniture and other technical equipment for delegates, NGOs and the press.
(u) Approximately 500 m2 of storage space for shipments and shipments, with outside access for deliveries by car or truck near the exhibition area, available 3 weeks prior to the start and one week after the closing of the Conference, equipped with a workstation (same space as at article 3, paragraph 9).
(v) Four relaxation rooms (20 m2 each): living room in a quiet area equipped with comfortable chairs and two single beds.
(w) Two meditation / prayer rooms (20 m2 each) with prayer mats, in quiet and accessible areas, adjacent to toilets.
(x) Studio "Climate change" (4 m × 2 m × 0.5 m): 15 spectator seats in front of the podium (if fire regulation permits), a stage background (3 m × 2 m) with logo(s) and sufficient lighting for quality television coverage; audio system, two micros walkers, an LCD screen, three ordinary chairs, signalling UNFCCC's "Climate Change" Studio, a key-closing office for the shooting team: 3 workstations and 3 wired Internet connections, storage space for the shooting equipment.
(y) VIP lounge to gather VIPs and guests of honour before the opening ceremony and at VIP events, adjacent to Plenary I and the security zone, or in the immediate vicinity; including 6 rooms for bilateral meetings.
(z) A daily subsistence allowance payment office (30 m2) equipped with a safe, 4 standard workstations and a waiting area for a dozen people.
(aaa) A space equipped with screening equipment/vision of images and video clips without sound (to allow the audience to attend the activities of observers).
(5) The technical description and specifications of the safety scanner kit are listed in Appendix II point 4: Information and Communication Technologies.
(6) The precise number of security scanner kits ( laptop and barcode scanner) will be based on the final configuration of the Conference Centre and the number of input and output points; it will be determined in consultation with the UN Security Chief.
ANNEX II
EQUIPMENT AND FOURNITURE
1. Communications
(a) Telephone system:
(i) Voice over IP. (VoIP)
(ii) The host State will provide PRI (7) primary access lines that will be used for the Secretariat's VoIP traffic breakout site leading to the Secretariat's VoIP gateway.
(b) As an alternative, a SIP (8) trunk may be provided and connected between the Secretariat VoIP gateway and the local SIP provider.
(i) The host state will provide smartphones with English display, equipped with a "mobile terminal management" feature and a 2.4 and 5 GHz Wi-Fi interface. All telephone directories will have to include the latest staff data based on the SAL list two weeks before the Conference begins. A limited number of additional smartphones and 34 SIM cards (for the VoIP gateway) will be made available from the date of entry into office and up to the last working day of the core team and staff assigned to pre-session meetings. All SIM cards/all smartphones will have to be in the same call group. The calls inside the "call group" will have to be covered at a flat rate. A proper cellular coverage must be ensured on the entire Conference site, in order to allow a good GSM and Blackberry signal quality and to avoid the system's enclosure.
(c) Fax system: regular paper fax machines, recent high-speed technology, with English-language display on international lines.
(d) Responders: two simple answerers with English interface, with a minimum recording capacity of 3 minutes. The function allowing the correspondents to leave a message should be disabled, leaving only the possibility of listening to the recorded message.
(e) Radio communication system consisting of 20 radio units with charger, to enable technical staff providing the Conference service to communicate by hand-held radio during installation, Conference and dismantling. If necessary, the network will be supported by a relay station for communication with all areas of the Conference Centre. Special needs should be considered if the United Nations security team needs to use the same radio technology to ensure adequate coding and insulation.
(f) Management telephone: the "secretary" must be able to receive and filter incoming calls for the "manager" and transfer them if necessary. If the "manager" wishes to receive the calls directly, this possibility will also have to be provided accordingly.
(7) Primary access (PRI) is a standardised level of telecommunications services as part of the NIR specification for the delivery of digital voice and data transmissions to multiple DSOs between a network and a user.
(8) The Session Initiation Protocol (SIP) is a telecommunications protocol used for managing multimedia telecommunications sessions such as voice and video calls on IP networks.
2. Video and video conferencing equipment
(a) A multi-standard DVD/CD player with LCD screen: portable unit that can be deployed as needed, DVD player with no restrictions on area codes.
(b) Projection: Each meeting room must be equipped with a screen and a LCD or DLP projector connected to one or two laptops (two in the plenary rooms and meeting room 1) with monitor to present presentations from the rostrum. Laptops for the rostrum, in large meeting rooms, will be equipped with a VGA spreader with the appropriate interface to connect additional screens.
(c) Methods of coordination by videoconference: The host will provide means for high-definition videoconferencing upon request, to be used at least between the following locations: the headquarters of the UNFCCC secretariat in Bonn, Germany, the site and offices of the COP 21/CMP 11 team in Paris, France. These means will need to rely on the Internet Protocol (IP) and also have a feature that allows multiple participation. They will need to be in place as soon as possible and at least until the closure of COP 21/CMP 11, but preferably until the end of any possible post-COP 21/CMP 11 follow-up discussions.
(d) Virtual participation centres: The host will ensure the availability of a state-of-the-art videoconferencing service that will enable staff and participants to attend virtual meetings with their foreign counterparts. These centres could be placed around the Conference Centre and each could have videoconferencing and social networking kits for delegates and staff.
3. Closed-circuit television and Internet broadcast
(a) A closed-circuit television system (CCTV), with a minimum of 8 channels, will be installed to reflect the debates of the two plenary rooms and the two press conference rooms, a channel to broadcast the program and display the programme of meetings; a VGA converter will be required to display the meeting program that will be communicated from laptops. Closed-circuit television and meeting room allocation systems are integrated into television broadcasting devices.
(b) Closed-circuit television screens (LCD/plasma screens), as described in paragraph 7, point (m), of Appendix II, will be installed on the Conference's entire site, including in some Secretariat offices.
(c) UNCC will provide live and on-demand Internet services for the activities of Plenary I and II and the three press conference rooms. The demonstrations taking place in other locations may be registered for distribution on request.
(d) The host broadcaster of the host country will provide the Internet service provider with all necessary video and audio signals as indicated in Appendix III, item 5:
(i) Internet broadcasts will be recorded and broadcast in the language of the speaker and in English or French;
(ii) Services will include monitoring, insertion of optical catches and encoding of live and on-demand sequences for internal and external dissemination, including the provision of an appropriate database system to make content accessible on the Internet;
(iii) Provision of all necessary hardware and software, including installation, consultation, testing and configuration for all required hardware;
(iv) Provision of technical and editorial support;
(v) The service provider will migrate the conference files on the Internet to the Secretariat's website and, in consultation with the Secretariat's technical team, will test and confirm the availability of the service;
(vi) The service provider will have to host the Internet-based dissemination site and maintain the availability of the service until the complete completion of the migration of the service and its availability on the Secretariat's Internet site (up to two months after the Conference's closing).
(e) Internet broadcasting services will be designed and implemented in the global sound/audio architecture ICT/TV/CCTV.
4. Information and communication technology
The Secretariat and the host State will agree on the overall management of the Conference's ICT project. The project management, quality assurance and decision-making will be provided by designated Secretariat officials in consultation with the host State, in terms that will be agreed in a separate project document and plan.
(a) Material and software for Secretariat staff and participants:
(i) The host State will provide the Secretariat with computer hardware such as laptops and printing/numbering systems, associated software and licences, as set out in Appendix II, to enable the Secretariat to function properly and facilitate negotiations.
(ii) The host State will provide four images for laptop computers that will be deployed (i) to staff, (ii) to security controls, (iii) in computer and press centres and (iv) in meeting rooms. The host State will provide computer equipment, associated image, software and licences to delegations on an expensive basis. The host state will provide the wallpaper of laptops in the form of JPG 1200 × 1600 or adjusted according to the actual size and resolution capacity of the provided screens. This wallpaper/screen saver will use the visuals and logos agreed to by the UNFCCC Secretariat. The assistance provided for computer centres is the responsibility of the host State and is detailed in the Annexes.
(iii) Minimum technical specifications:
(1) Laptops:
The equipment used must be on the market for at least one year, not be at the end of business life and be fully covered by the seller guarantee for the entire duration of the Conference.
Screen 15.0" HD+ (1600 × 900 pixels) LED backlight anti-reflectors.
Must manage Windows operating system 7.
Processor Intel® Core TM i7-2760QM 2,40 GHz or equivalent.
SDRAM memory 4.0 GO, DDR3-1333 MHz.
Hard disk 250 GB.
8X DVD +/-RW.
Wifi - 802.11a/b/g/n.
Webcam and noise reduction microphone.
English Keyboard US-International.
2xUSB, 2 button mouse + roulette.
Helmet to be supplied with the microphone (e.g. Plantronics).
(2) Barcode Readers for Safety Controls / Recording Office with Minimum Specifications (Symbolism: Code 128; drive type: manual and linear (1D); USB interface; drive configuration authorizing the sending of the ASCII 248 code (equivalent to the F8 key) as a preamble and the sending of the ASCII code 013 (cart return) to indicate the end of the transmission.
(3) Printers (with adequate provision of consumables for the duration of the Conference):
(a) large multifunction printers similar to HP M 880;
(b) small multifunction printers similar to HP LaserJet Pro M521dn multifunction printers;
(c) Reto-verso desktop printers: HP LaserJet 2055 dtn analogs (or latest model in this product series/line);
(d) a secure printing feature should be proposed.
(b) Data center (server slabs):
(i) The host State will provide data centres to host the main and secondary mobile systems of the UNFCCC and the recording system switches. The main data centre should be hosted on the Conference site and be located in the immediate vicinity of the computer network operating centre (NOC) and computer storage space; the secondary centre must be remotely acceptable in terms of accessibility and meet the service continuity requirements.
(ii) The Data Centre shall meet the TIA-942 standard for data centres, including connectivity, cooling systems, power management systems and safety systems (alarm, access control and fire protection).
(iii) Adequate space for hosting computer recording equipment with power supply of 2 × 10 Amp 220V/50Hz.
(c) Internet services:
(i) The host State will provide sufficient Internet bandwidth to meet the needs of Secretariat staff and participants, meet the needs of the Conference and provide a secure VPN service between the Secretariat and its headquarters in Bonn, Germany.
(ii) Depending on the final design, different passive and active components may be required such as routers, switches, cables and accessories, etc.
(iii) Internet connections will have to be completely redundant, offer excellent availability and reliability and be able to manage at the same time 10,000 Internet customers to the maximum. The Internet service should be configured for the multi-connection and no active component or service (e.g., package filtering, sniffing, etc.) should be configured as an uplink without authorization from the Secretariat or without consultation with the Secretariat.
(d) LAN Local Network:
(i) The host State will provide, document clearly and secure the local network infrastructure (LAN) covering the entire "blue area" used by Secretariat staff and participants during the Conference.
(ii)The equipment used must be on the market for at least one year, not be at the end of business life and be fully covered by the seller warranty for the duration of the Conference. The design of the NAA will need to meet the Secretariat's safety, efficiency, high availability, ease of management and quality of service requirements.
(iii) All active components used should be remotely accessible from the Computer Network Operations Centre (NOC) (e.g. through a secure protocol such as SSH and SNMPv2c) for dynamic monitoring and rapid troubleshooting.
(iv) To ensure high reliability, the dorsal network (backbone) will preferably rely on the following:
(1) high-performance switching network, extremely available and secure in a reliable manner, configured at the core, distribution and access levels to ensure a balance between safety, efficiency and ease of use;
(2) cluster technology with 10 Gbit/s connectivity in the main switch;
(3) Virtual routing in the main switch to ensure secure routing between segments, preferably using the VPN-MPLS technology;
(4) ability of the main switch to redirect Internet traffic to the hidden/proxy web system; otherwise, need to provide separate material;
(5) Authentication and Authorization Server Access Control for all active components, with Tracking and Accounting functions;
(6) Scalability: easily extensible to other satellite/eligned locations using the available WAN technology if necessary, e.g. pre-session network.
(v) Connectivity:
(1) 10 Gbit/s connectivity to the Secretariat's mobile IT systems;
(2) at least 1 Gbit/s on the distribution layer with possibility of aggregation to ensure redundancy;
(3) at least 1 Gbit/s for POE powered wifi access points;
(4) at least 1 Gbit/s for POE powered VoIP devices;
(5) not less than 100 Mbit/s for Class 6 standardized copper lines to work stations;
(6) direct / dedicated connectivity (preferably black fibers) between the main server room and the registration center.
(vi) Wiring:
(1) Wiring should be based on industrial standards such as TIA-568-B.
(2) Optical fiber monomode or multimode depending on the distance between network equipment.
(3) The Category 6 standard wiring shall have been tested and clearly marked at both ends, in accordance with the agreement with UNFCCC technical staff.
(4) All cables including the brewing cords required for complete deployment.
(5) Cable length sufficient to the workstation to allow flexibility in the development of the premises.
(6) The number of nodes required should refer to Section 4.9 of Appendix II, Network Nodes and Connections.
(7) Clearly documented network cables and connectivity with clean marking systems.
(vii) Facilities and bays room:
(1) The main switch must be placed in a secure room with access control systems.
(2) All active components will need to be clearly marked and firmly attached to a key-closing bay.
(3) Cable management tools should be used if necessary.
(4) All connecting panels must be installed in solid bays and appropriate size.
(5) Clearly documented berry layout, marking and configuration.
(viii) Electrical power management:
(1) Power supply well distributed, with clear indications, equipped with a cut-off power system (UPS) for all essential active components.
(2) All UPS units must be solidly mounted in the bays.
(3) Provision of all necessary electrical adapters and cables.
(4) The IP-based monitoring function (SNMP) should be provided with the monitoring system software.
(5) Clearly documented electrical energy management.
(e) Wireless LAN local network:
(i) Provision of wireless infrastructure throughout the "blue zone" for use by Secretariat staff and participants during the Conference. The technology provided should be based on current standards with controller function, recent encryption technology, high availability and performance, standard 802.11a/b/g/n to 2.4 and 5 GHz, PoE access points and clean technology and very high density of use
(f) Audit:
The host State will have to conduct the necessary audits before the Conference begins to ensure a stable and secure IT environment and service.
(i) Audit of physical infrastructure:
(1) This audit will be conducted during the infrastructure deployment phase and will cover: wiring infrastructure, data centre, bays, access control, fire protection and electrical power management. Any reservation, after being recognized, must have found a solution before the Conference begins.
(ii) Computer security audit:
(1) The IT security audit will take place at least two weeks before the Conference begins. Its scope will be discussed between the host State and the UNFCCC. A detailed report containing the conclusions and recommendations should be provided to UNFCCC. Any conclusion should be ratified as recommended.
(2) Post-audit: A new security audit will be conducted if the recommendations recommended during the pre-audit have been confirmed. It should take place before the Conference begins.
(g) Technical teams:
(i) Computer and specialized technical assistance teams:
(1) The host State will recruit at its own expense and provide the Secretariat with qualified English-speaking technical staff who will provide the design, testing, installation, documentation, maintenance, assistance and disassembly of the network and all its components. This team will be placed under the general authority of the Executive Secretary or the person designated by the Executive Secretary. Ref. (i) Quantitative estimate (Bill of Quantity) (ICT). All services should be organized on site and on a rolling basis during the fixed service period. All assistance staff should speak English and be able to work on a rolling basis and
(2) The staff will be equipped with an easily identifiable clothing/uniform for visibility purposes and for differentiating participants, such as a uni shirt bearing the words "ICT Support" clearly printed on the back.
(3) All assistance services will cover weekends and holidays unless otherwise agreed with the Secretariat.
(4) Depending on the area of service, on-site assistance is scheduled between 7:30 a.m. and 10:00 p.m. during the Conference, unless otherwise provided (e.g. during the high-level segment). Monitoring should be provided outside working hours with an appropriate alert system.
(5) On-site assistance is also provided for specific teams during planning, assembly and dismantling periods in accordance with the terms of the agreement with the Conference's planning teams.
(h) More specific technical requirements and an estimate of the necessary efforts are included in the quantitative estimate (ICT).
Specific expertise teams
(i) Network administration:
Expertise in network operating systems, including Windows, UNIX, Linux, NetApp, VMware, etc.
Applicable certifications: Microsoft Certified Solutions Expert (MCSE), VCAP5-DCA, Vmware Certified Advance Professional 5 - Datacenter Administration (Vsphare 5); NetApp; NCDA, Exchange Administrator, Secure Printing Expert Solution.
(ii) Internet Expertise:
The expertise will preferably be provided by the Internet access provider. Expertise in Internet service management, including surveillance, troubleshooting and traffic analysis; the service shall be carried out on a rolling basis during the service period with follow-up outside the service period.
(iii) Computer security expert:
Liability includes: security of workstations, network security, internet security, security audit, firewalls, access controls, website security, etc.
Applicable Certifications: CCSE, Checkpoint Certified Security Expert - NGX, CCIE: Security.
(iv) Expertise Voice over IP:
Expertise in VoIP and GSM telephony, videoconferencing, PRI/SIP integration, installation and configuration of the VoIP gateway and IVR. Applicable certifications: CCNP Voice or equivalent; VoIP Expert Certification.
(v) Infrastructure engineering (and wiring expertise):
Professional expertise should cover specific network technologies such as LAN/WAN and wireless technologies.
Knowledge of essential CISCO technology.
Service to be provided on a rolling basis during the service period with monitoring outside the service period.
A sufficient number of wiring personnel to meet all wiring/brassage requirements.
Applicable certifications: CCNA, CCNP, CCIE; Routing and Switching; CCIE; Wireless LAN.
(vi) Material assistance:
Preferably provided by the supplier/seller of equipment responsible for the installation and installation of all equipment as well as imaging/cloning, maintenance, replacement and disassembly of laptops.
Knowledge of Ms-SCCM, Ghost or similar system.
(vii) User Support Service / Support Service:
User groups: Secretariat staff, computer centres, press centre, WiFi users and participants in general benefit on an expensive basis.
Limited assistance is expected on the arrival of the core team.
All assistance staff should be on the site a week before the start of pre-session workshops and the Conference.
Each support team will have to include two authorized Microsoft Office (SMO) specialists for Microsoft Office programs and Windows operating systems.
(1) Knowledge of incident ticket management systems (registration, issuance and tracking of computer support requests)
(2) Knowledge of all operating systems and software deployed for the Conference, including Windows7, MS Office2010, tablets (e.g. iPad).
(3) Resolution of 1st level network connectivity problems and troubleshooting of conventional desktop devices such as printers, tablets and scanners.
(viii) Project management:
Project manager and assistant will be available until the last technical mission. Project management, including project documentation and monitoring; knowledge of management tools such as MS Project; This responsibility includes the supervision of the organization of bearings within the various assistance teams and the information of the Secretariat project manager on all project issues. Must be able to report a past experience on similar projects of magnitude and complexity.
Project management certification such as PMP or Prince2 or equivalent.
(i) Quantitative Currency (ICT) (Bill of Quantity)
(i) Non-human resources (equipment, software, licenses, electrical equipment, etc.) (1 lot means a sufficient number of units. The exact number should be discussed on the basis of the Conference configuration/design.
| Internet Service Ref. Appendix II 4(C) | Main line synchronized to 1 GBIT/S leading to main data centre | 1 |
| Secondary Internet line synchronized to 1 Gbit/s leading to secondary data centre | 1 | |
| public/subnet official IPv4 address with autonomous system numbers | 16 | |
| Electricity needs | 16 Amp 220V/50 Hz with 7/4 Schuko plug for Internet streaming | 2 |
| 32 Amp 220V/50Hz with 3-pin IEC 60309 female connector in the main data centre | 1 | |
| 16 Amp 220V/50Hz with 7/4 Schuko socket in the main data centre. Circuit to be provided from a different phase | 3 | |
| 32 Amp 220V/50Hz with 3-pin IEC 60309 female connector in secondary data centre | 1 | |
| 16 Amp 220V/50Hz with Schuko EEC 7/4 socket in the secondary data centre. Circuit to be provided from a different phase | 3 | |
| Connectivity (between data centres and backsales LAN) | Single-mode fibre margins between main and secondary data centres | 12 |
| Single-mode fiber pairs between main data centre and main switch room | 4 | |
| Single-mode fibre pairs between secondary data centre and main switch room | 4 | |
| Pairs of single-mode or multi-mode fibers (depending on distance) between the main data centre and the recording server room | 2 | |
| Pairs of single-mode or multi-mode fibers (depending on distance) between secondary data centre and recording server room | 2 | |
| Mobile Ramps | To transport equipment from the UNFCCC server to data centres and storage | 1 lot |
| Telephone Ref. Annex II 1(a) | Fixed lines (national and international) | 70 |
| Telephones | 70 | |
| Smartphones with SIM cards (in English), MDM, must manage wifi at 2.4 and 5 GHz | 450 | |
| Additional SIM cards (Without mobile phones) | 34 | |
| PRI lines for IP Voice gateway | 2 | |
| Telefax with lines (IP adapters to be provided if necessary) | 5 | |
| Interactive Voice Response System (VIS) | 1 | |
| Responders (3 min at least time of registration) | 2 | |
| IP videoconferencing system Ref. Annex II 2(a) | Portable DVD/CD player with LCD screen. No restrictions on DVD player | 1 |
| High definition videoconferencing kit | 1 | |
| Virtual participation centres (depending on design) | 1 lot | |
| Internet / Skype conference kit for NGO group offices Ref. Annex I, Bureaux (m) | 7 | |
| Virtual participation kits | Laptops | 40 |
| EMU | 40 | |
| XLR cables between EMU and audio system | 40 | |
| Network connection (RJ45) | 40 | |
| Video capture system (video dazzle) if the room has a video camera system | 5 | |
| Laptops Ref. Appendix II 4(a)iv (version 1) | Computer and press centres | 620 |
| Meeting rooms, plenary 1 and 2 | 50 | |
| Laptops Ref. Appendix II 4(a)iv (version 2) | Staff/VIP/NGOs, regional groups, etc. | 150 |
| Security kits Ref. Annex II 4(a) | Laptops Barcode Readers | 40+30 (to) confirm) |
| VGA displays and dividers Ref. Annex II 4(a) | TFT display | 10 |
| 42" Monitors with foot to use in NOC | 12 | |
| Network nodes and connections ( wifi connections not included) Ref. Annexes I ' III | Staff/VIP/NGOs, regional groups, etc. | 1.000 |
| Computer centres (including plugNplay) | 550 | |
| Loft bloggers | 50 | |
| Meeting rooms, plenary 1 and 2 | 100 | |
| Closed-circuit television/IPTV | 310 | |
| Press space | 974 | |
| Multifunction Printers / Standard Printers / Scanners | Large multifunction printers | 10 |
| Flat scanners with ADF charger | 2 | |
| Large multifunction printers for the computer centre and the press centre (a multifunction printer for 50 computers or a multifunction printer per area if fewer computers) | 20 | |
| Small multifunction printers similar to HP LaserJet Pro M521dn | 40 | |
| Secure printing system | 1 | |
| Office printers | 50 | |
| Recording printers Brother 4570CDW | 50 | |
| Consumables for recording printers | High capacity magenta toner cartridges for Brother 4570CDW | 36 |
| Tambours for Brother 4570CDW | 5 | |
| High capacity cyan toner cartridges for Brother 4570CDW | 36 | |
| High capacity yellow toner cartridges for Brother 4570CDW | 36 | |
| High Capacity Black Toner Cartridges for Brother 4570CDW | 36 | |
| Ink games for Design Jet T790 | 2 | |
| Full set of print heads for Design Jet T790 | 1 | |
| HP Extra White Inkjet Paper (Q1445A) | 5 | |
| Computer software for participants | The host state will provide software in English and licenses for all the equipment it provides, including Windows7, MsOffice 2010, anti-virus software Kapersky Enterprise (or analog) and standard software licenses for all other equipment provided | 756 |
(ii) Human Resources Expertise (1 lot is a team of experts/assistance staff in sufficient numbers with the required skills. The exact number should be discussed on the basis of the Conference configuration/design.
| Expertise technique Ref. Annex II 4(a) | Network administrators | 1 lot |
| Experts services Internet | 1 lot | |
| Computer security | 1 lot | |
| Experts VoIP | 1 lot | |
| Infrastructure engineers (and wiring expertise) | 1 lot | |
| Equipment | 1 lot | |
| Support to users/developing team | 1 lot | |
| Information centres management staff | 1 lot | |
| Project management | 1 lot |
Photocopiers:
| Photocopiers | Small | 20 copies per minute (recto verso), model comparable to Ricoh Aficio 2045, with sorting and stapling functions. Staples and toner in sufficient quantities. Display in English. These components should be considered in relation to MFA printers in Table 1. Possibility of providing the same services with MFA printers. | 4 |
| Average | 50 to 70 copies per minute (recto verso), model comparable to Ricoh Aficio 1075 with SR 810 finishing module and sorting, stapling and scanning functions. Staples and toner in sufficient quantities; display in English. These components should be considered in relation to MFA printers in Table 1. Possibility of providing the same services with MFA printers. | 14 | |
| High performance model | 100 to 120 copies per minute (recto verso, allowing for about 400,000 copies each), model comparable to Ricoh Aficio 1050 with SR 810 finishing module and sorting and stapling functions for 100 minimum sheets. Staples and toner in sufficient quantities; display in English. | 6 | |
| Photocopiers for participants | For use in an expensive way. 55 to 70 copies per minute (recto verso), model comparable to Ricoh Aficio 1075, with sorting, stapling and scanning functions; staples and toner in sufficient quantities; display in English. These components should be considered in relation to MFA printers in Table 1. Equipment needs: individual computers above with the ability to provide the same services with MFA printers. | 5 | |
| Photocopiers - printers | Colour | Photocopier and color printer, 20 copies per minute (recto verso), comparable to Ricoh Aficio 611/410, with sorting, stapling and scanning functions; staples and toner in sufficient quantities; display in English. These components should be considered in relation to MFA printers in Table 1. Possibility of providing the same services with MFA printers. | 2 |
| Miscellaneous | A4 paper | A4 paper for photocopier, 80 g/m2 | 3,000 |
| Reproduced pages | Number of pages reproduced in black and white | 3,000 | |
| Number of pages reproduced in colour | 7 000 | ||
| A3 paper | Paper sheets A3 for photocopier | 30 000 | |
| Technical maintenance | Maintenance on request: English speaking staff available 24 hours a day for technical assistance. | ||
| High performance photocopier operator | Personnel responsible for ensuring the operation of high-performance photocopiers and providing technical assistance for all machines. Staff costs will be calculated based on a 24-hour presence on a rolling basis throughout the Conference. The provider will be responsible for regularly reprocessing all photocopiers and printers used during the Conference. English speaking staff. | 6 |
(iii) Production of pamphlets for the Conference: the Secretariat and the host State will agree on a calendar for the joint production of two pamphlets for the Conference ("Information for participants" and " Brochure on side events and exhibitions"). The Secretariat will provide the contents of the brochures and the host State will design the layout and finalize the publications in electronic format.
5. Security
(a) Radiocommunication system: The security services radio system will enable each security officer to communicate via a portable radio. If necessary, the network will include a relay station that will allow communication between the different points of the Conference Centre. The system will consist of 110 full portable individual radio stations with 110 individual listeners, 220 batteries, a multiple charger system and a central radio base station.
(b) 40 metal detectors (number to be confirmed after the safety assessment visit).
(c) 40 manual metal detectors (number to be confirmed after the safety assessment visit).
(d) 40 x-ray inspection machines for baggage, including two large for bulk baggage in each main control area (4 in total), with two maintenance-loaded radiation protection technicians, as well as 10 large plastic bins and 10 small plastic bins (airport standard) by X-ray machine; 80 tables compatible to deposit/retake items from X-ray machines (confirmation as above).
(e) 262 civilian police. This security team will assist the United Nations security team in X-ray control areas and magnetometer at site access points, monitor participant access and connect with the various groups of participants (press, NGOs, etc.). 202 police officers will be required for the day team (12 hours, 7:00 a.m. to 7:00 p.m.) and 60 for the night team (12 hours, from 7:00 p.m. to 7:00 p.m.) (number to be confirmed after the security assessment visit).
(f) The police personnel made available should not be armed and should be uniformly dressed. The usual uniform of the police and marks of rank or insignia should not be worn.
(g) A strong fireproof cabinet that can contain up to 100 weapons.
(h) A firearm unloading station ("ball trap").
(i) 10 megaphones.
(j) 110 key lockers (approximate dimensions: 30 × 50 × 80 cm) with two keys for each.
(k) Mobile barriers as required to delineate United Nations territory.
(l) 70 torch lamps.
(m) Recording systems / video surveillance by closed-circuit television cameras to be installed at all access points and in plenary rooms. Remote access to the closed-circuit television system of the Conference Centre from the Security Control Centre.
(n) 1,000 control posts (airport type).
(o) 4 wheelchairs made available to the security team.
(p) Signals for all security offices and for all checkpoints.
(q) Ripper (confidential documents).
6. Electrical Power Management Plan
An electrical power management plan, including crisis management mechanisms, will be put in place for the entire Conference Centre (United Nations zone) and special attention will be given to sensitive technical areas such as registration, servers, the International Radio and Television Centre and network switching cabinets/salles. All supplied powerless power systems (UPS) will need to be equipped with IP monitoring functions. All active components will have UPS units and isolated power circuits to protect them from surges and voltage irregularities. The UPS units provided will have a management/monitoring module. The necessary telemonitoring, software and license will be provided by the host State.
7. Miscellaneous
(a) 10 manual wagons (small: 40 × 60 cm and large: 70 × 100 cm, with four wheels and a handle) for the transport of documents and equipment.
(b) 5 trolleys for the transport of pallets (panels by lever).
(c) 2 boxes (inner dimensions: approx. 650 × 450 × 350 mm) with 2 keys each.
(d) 5 first aid kits.
(e) Panels for office doors and meeting rooms and a sufficient number of panels to guide participants in the building. All arrangements conforming to the Conference logo; development, names of meeting rooms, text and flange for the report to be determined in close consultation with the Secretariat.
(f) 8 movable sheets with pens and paper for rooms for parallel events.
(g) 8 whiteboards with pens and sponges for dedicated spaces.
(h) 3 interactive tables.
(i) 60 paper baskets (safe and closed for records and documents, approx. 70 litres).
(j) 100 water dispensers (heat/cold; vouchers of at least 18.9 litres), with permanent charging (water bottles and cuplets) in conference rooms and dedicated areas. Fresh water will also need to be made available with glasses and spare glasses, and replenishment will be provided on the podiums of the plenary and meeting rooms as requested in the daily programme of meetings.
(k) Kensington security lock anchors to prevent theft of laptops on offices.
(l) Supports with a total of 300 individual metal lockers with locks and two keys each. The dimensions of each metal locker shall be greater than 50 × 40 × 20 cm.
(m) 70 closed-circuit television monitors of a minimum of 40-42 inches, with base, wiring, transport and installation, for the transmission of the programme of meetings and work of the Conference from the plenary and press conference rooms, to be installed inside the Conference space, plus the number of closed-circuit television monitors for the press and the media in Appendix III.
(n) Up to 300 adapters for the connection of electronic equipment, such as the laptop computers of the staff, in case the cables and extension of the workspace would not be equipped with European or multifunction sockets, for the UNFCCC offices.
(o) The following services will be offered on an expensive basis: at least one restaurant will be open 24 hours a day; cafeteria and distributors providing a catering service (breakfast, lunch, dinner and catering) at reasonable prices; Banking services for participants, including DAB, cashing cheques and vouchers UN for daily subsistence allowance, change.
ANNEX III
INSTALLATIONS AND SERVICES FOR MEDIA
1. Media coordination
(a) The following requirements for logistical arrangements and information services for media representatives accredited to the Conference are intended to ensure optimal global coverage of the Conference.
(b) The Communications and Outreach Coordinator of the UNFCCC (CO) acts as the media coordinator of the Conference responsible for the media and communication team. The media coordinator and his team carry out the following tasks:
(i) Media information: in particular communication policy, coordination with the President of the Conference of the Parties (COP), briefings, interviews with the Executive Secretary and other senior officials, preparation of press releases, daily press review, liaison with the Department of Public Information (PID) in New York, and communications officials of the United Nations system attending sessions and preparation of daily Internet video clips dedicated to the Conference.
(ii) Media services and management: including facilities and services for print, radiotelevised and online media, press accreditation, establishment and operation of the International Radio and Television Centre, liaison with the host broadcaster, management of press conference rooms, programmes for the website, as well as services provided to the Secretary-General and liaison with the media team in the host country.
(c) The timely appointment of a media liaison officer in the host country, at least six months before the start of the Conference, is essential to ensure close and effective coordination between the Secretariat and the public authorities of the host State in relation to media relations. The media liaison officer plays an essential role in:
(i) Contribute to the formulation of a communication strategy to promote the Conference;
(ii) Mobilizing the interest of local and foreign media in the issues of the Conference by ensuring a wide dissemination of general information on UNFCCC and accreditation forms and by organizing press conferences and seminars with senior officials;
(iii) Raising awareness of the host country to the Conference by conducting a set of public relations actions such as the publication of special supplements in major local newspapers as well as the organization of special radio and television programs on local channels, the creation of a conference home page in consultation with the Secretariat and the production of posters and banners to be available in the city centre;
(iv) To assist the UNFCCC Accreditation Officer by providing information on applications for accreditation from local media and, upon request, through validation;
(v) Cooperate closely with the UNFCCC media coordinator for the management of media facilities and specific media arrangements during the Conference;
(vi) Continuously monitor how local media cover the Conference and provide daily local media clippings to a daily press kit to the COP President, the Executive Secretary of the UNFCCC and other senior officials.
2. Accreditation of members of the press
(a) The participation of the media in the sessions of the Convention bodies is subject to accreditation by UNFCCC. The Secretariat complies with the official accreditation policy and requirements of the United Nations and, as agreed, takes special arrangements for bloggers and other online media in accordance with a "digital media" project.
(b) Press accreditation is strictly reserved for members of the press in good faith (written press, photographers, radios, televisions, cinema, press agencies and online information services) who gather all the conditions defined by the United Nations in the field of press accreditation. No accreditation or multiple registration in different titles (e.g. media / delegation / NGOs) will be possible, except as part of the provisions agreed under the Secretariat's "digital media" project. An application for accreditation may be rejected if the applicant cannot establish that he is a professional journalist or if his application is incomplete. Representatives of NGOs and advocacy associations wishing to inform the Conference on behalf of their own television, radio, or their written or online press services will be accredited in a different category and will be offered facilities in an online publishing space located in the exhibition area.
(c) All accreditations will be processed online and granted on presentation of valid press cards and supporting documents:
(i) duly completed and transmitted accreditation form online;
(ii) order of mission on official letterhead of a press body, signed by the editor, editor or head of office or by the director of the television channel or radio station and specifying the identity and function of the person concerned;
(iii) photocopying of a valid press/working card.
(d) Independent journalists are subject to the same conditions and are required to clearly prove that they are on mission on behalf of a press body or a specific publication.
(e) Journalists who have already been duly accredited to UNFCCC conferences may make use of the accelerated accreditation procedure indicated on the accreditation form. The photographs for the press badge will be taken at the conference centre at the handover of the badge.
(f) Subject to agreed deadlines, the Secretariat initiates the accreditation procedure for journalists three months prior to the opening of the Conference. The procedure is closed 14 days before the opening of the Conference. The host State will be asked to assist the Secretariat in ensuring the widest possible dissemination of accreditation forms to local media as well as to foreign correspondents, press clubs and news agencies in the host country. The electronic accreditation form is available on the UNFCCC website at the address
(g) Accreditation of journalists will be provided by a UNCC Accreditation Officer, who will consult with the media liaison officer as necessary on the validity of supporting documents submitted by the local press. The validation of any pending application for accreditation should be received without delay.
3. Press area
Installations for online media and print media
(a) An area reserved for the press (3 000 m2) for at least 1,000 accredited correspondents of the print press will provide a workspace including:
(i) 500 tables with chairs and electrical sockets;
(ii) 100 workstations with laptop/ portable computers with Internet connection and four multifunction printers (specification in Appendix II);
(iii) 200 offices with ready-to-use configuration with network cables (RJ45) in the press centre. Telephone and/or RNIS lines may be provided on an expensive basis;
(iv) wireless Internet connection with the possibility of downloading a certain amount of data (the specifications are in Appendix II);
(v) 24 closed-circuit television monitors with a minimum size of 40-42 inches that can be individually adjusted to monitor the work in plenary rooms 1 and 2 and in the three press conference rooms, as well as program announcements;
(vi) an infrared acoustic distributor for the use of headphones in the area reserved for the press in order to monitor on the closed-circuit television monitors the conduct of the work in plenary rooms 1 and 2 and the events that will take place in the three press conference rooms;
(vii) a speaker system for media announcements.
(viii) The press area will be open to 24-hour media representatives, including Sundays during the Conference. Services may be reduced between 10:00 and 08:00.
Services destined for the Press
(a) A news desk for journalists, held by the head of the Information Bureau (UNCC staff member), will be set up in the press area and equipped as follows:
(i) ten offices, ten chairs and two large tables;
(ii) two locking cabinets with key and 12 linear meters of shelving;
(iii) high-speed photocopiers (the specifications are in Appendix II);
(iv) a microphone for a speaker system for press announcements in the press area;
(v) locker cabinets for the distribution of press releases, briefing notes, speech texts and certain documents of the Conference, as well as a series of locker furniture separately or six tables for the distribution of information material provided by delegations and/or NGOs (excluding information desks), and two large blank tables for advertisements and interview requests.
(b) A counter/counter for headphones.
(a) A reprography service will be available (only) in the press area. Journalists will have fixed telephones and expensive fax machines in the conference centre, which will also have to offer the possibility of renting local mobile phones.
(b) A cafeteria will be installed in the press area or in an adjacent location; there will be beverages and fast food products paid during the opening hours of the press area.
4. Services for television and radio stations
(a) The host State shall, at least six months before the opening of the COP, designate an organization to provide international and national television and radio stations accredited to the Conference with live video and audio broadcasts of the work of the Conference from plenary 1 and 2 and three press conference rooms. The host broadcaster will also provide visual and audio transmissions for closed-circuit television coverage as well as the online broadcast of the work of the Conference.
(b) The host broadcaster, as the official agent of the Conference on Radio and Television, will have the exclusive right to cover all public debates of the Conference live. Other radio and television teams may only be admitted to the plenary meeting room at the moment, accompanied by the UNFCCC Audiovisual Coordination Officer, to film certain speakers.
(c) For the purpose of the closed-circuit television system and on-line broadcasting, the conference's television signals and radio signals will be provided to the Secretariat by the host broadcaster, free of charge. They will also be provided free of charge to international and national television and radio stations accredited to the Conference, as well as to international news agencies. However, other television services, including the use of installation and technical management equipment, will need to be offered on an expensive basis. The transmission costs, including the costs associated with lines and satellite transmission, will also be charged. The host broadcaster shall make the necessary administrative arrangements to provide these services to accredited television and radio stations. The host State will ensure that the communications fees charged to them are in compliance with international standards. To meet the audiovisual coverage needs of national and international broadcasters, the host broadcaster will provide:
(i) Full-quality live television and radio coverage in plenary rooms 1 and 2 from four fixed cameras and two robotic and/or mobile cameras to cover uninterrupted speeches from the podium and in the room. An electronic guidance system related to robotic cameras and the audio tracking system (see Appendix I) will need to help the director identify and quickly find stakeholders.
(ii) A high-quality, live TV and radio coverage of two press conference rooms with two fixed cameras and two mobile cameras to continuously cover the discussions in these rooms.
(iii) Two visual content: (i) including graphical elements (country names, for example) for projection screens in plenary meetings rooms and for broadcast to closed-circuit television monitors and (ii) a "clean" signal for broadcasters receiving the signal from IBC networks (integrated broadband communications) and Internet broadcasting.
(d) A permanent "specific" limited space with a particular stage background with event logo and adequate lighting, to be located at a location allowing ministers and other personalities to make brief appearances and statements on the screen. It is necessary to find an area inside the Conference Centre and to quickly have lighting, background and supports.
(e) A permanent space dedicated to interviews, which can be used in an ad hoc manner by independent film teams. The space will be equipped with four chairs, a round table, lighting and a background with the event logo.
(f) Up to 30 positions as a commentator for live television channels will be established in an appropriate venue of the Conference Centre and will be used throughout the Conference. These positions are not allowed in the plenary rooms. The host broadcaster will be able to choose, first and foremost, certain positions of an expensive commentator with a flow to and from the nodal or transmission point. All positions will have an optional power of 16 and 32 amperes. If they are located in a place exposed to the elements, their total surface must be equipped with adequate shelter. Positions should ideally be within 100 metres of the transmission points (e.g. location of the bus-regia). The cables will be arranged according to an established route to be respected by all broadcasters.
(g) An International Radio and Television Centre (IRTC) must be established to accommodate international, national, regional and local radio and television channels that will request the allocation of a space and, if accredited, will be able to benefit from all television and radio facilities and services provided by the host broadcaster. The entire area of the CIRT must be protected from outside noise as much as possible. The Centre will have nodal control (approximately 100 m2) where all visual and audio signals will be recorded and retransmitted to:
(i) at least 450 workspaces for certain open-space radio and television channels (other option: installation of 150 cabins);
(ii) not more than 30 closed international television stations;
(iii) an additional area with a maximum of 20 visual and audio content for general use of radio and television broadcasters without a personal workspace;
(iv) the closed-circuit television network on the entire Conference site;
(v) the online dissemination system of the conference;
(vi) 12 closed cabins of international news agencies.
(h) Archive services:
(i) Full video recording by the host broadcaster, according to the Secretariat's specifications, on at least two adequate hard disks with sufficient storage capacity for the entire work, including all images (after mixing) and audio files (orator's language, English and all languages interpreted). Video recordings should be available in HD quality and use the following two formats:
NTSC/ PAL
Codec: XDCAM HD- MPEG-2 Long GOP
Debit: 25 MB/s, Constant flow rate, 8 bits
Color space: 4:2:0
MPEG-2 Standard: MPEG MP@HL-1440
Resolution: 1440 × 1080
Image frequency: 29,97 images per second (NTSC)
Image frequency: 25 images per second (PAL)
Audio: 8 stereo audio tracks (16 channels), not compressed 16 bits,
48 kHz PCM AES3
The material provided must be sufficient to record all meetings without interruption. This will require two devices per task (meeting) capable of recording with a few overlaps. All records will contain a SMPTE chronocode set to the time of day. Device inputs must be patchable so that additional recordings can be made if necessary. All hard drives will have to be identical, one being the master disk and the other the backup disk. All sessions of the Conference should be recorded in accordance with the recommendations of the UNFCCC archivists. Hard disks should be handed over to the Director of the UNFCCC CIRT at the end of the last meeting of the Conference.
(ii) Audio recordings will be required in full, according to Secretariat specifications, on two portable external hard disks. The audio recording should be in MONO PCM 16 bits 48 kHz single uncompressed WAV file, or STEREO PCM 16 bits 48 kHz non-compressed stereo WAV file. All hard drives will have to be identical, one being the master disk and the other the backup disk. They will have to include English, the language of the speaker and all languages interpreted. All sessions of the Conference should be recorded in accordance with the recommendations of the UNFCCC archivists. Hard disks should be handed over to the Director of the UNFCCC CIRT at the end of the last meeting of the Conference.
(iii) The technical constraints specified in paragraph (i) above shall be observed accordingly if the UNFCCC requests additional video recordings.
(iv) All audio-visual recordings should be kept at least six months after the closing of the Conference and be available upon request from UNFCCC.
(i) CIRT's pay facilities and services will need to include:
(i) Technical board equipment for satellite, live and/or deferred broadcasting to foreign television channels. Arrangements for the global dissemination of audiovisual content will be made by the host broadcaster. To this end, a television and radio service reservation office will be established to collect and process applications from accredited broadcasters.
(ii) A point dedicated to the rental of commercial services that may be offered by the host broadcaster, such as wireless cameras and other equipment and personnel as required by accredited media representatives.
(iii) At the request of the UNFCCC during video recordings, the above technical specifications will be observed accordingly.
(iv) All audio-visual recordings should be kept at least six months after the closing of the Conference and be available upon request from UNFCCC.
(j) A quiet room that will be used for radio interviews. Only imperative: that it be the best soundproof possible and equipped with a round table and four chairs. This studio will be managed by the director of the UNFCCC CIRT.
(k) It will be installed 450 open space workstations (or 150 cabins) for television and radio stations. Each will have basic equipment including:
(i) work plan, three chairs and ceiling lighting. Office lamp, eight sockets with three pins (European standards) and paper basket and three network connections;
(ii) 180 closed-circuit television monitors (26-32”) that can be set up on different channels to receive video coverage of the two plenary rooms, the three press conference rooms, the deferred channel and the meeting programme; to the extent available, use a shared screen system to view images from all sources on the same screen;
(iii) a quality video signal from both plenary and three press conference rooms:
(iv) a quality audio signal, in English and in the original/language of the speaker, or in French, from the two plenary rooms and the three press conference rooms;
(v) 150 locking metal lockers with a shelf, each with 3 keys. Dimensions: 120 × 45 × 60 cm. Each locker shall have a reference number corresponding to the work stations of the open space. All keys must be labeled and referenced. If possible, a pass will be entrusted to the Director of the CIRT.
(l) A storage space should be provided in the premises or next to the CIRT to allow broadcasters to store their empty trunks and cargo bags during the Conference. The director of the CIRT will control the access.
Another storage space will be available to people working in open space whose equipment will be too large to accommodate in lockers for one-time storage. The director of the CIRT will control the access.
(m) At least 30 key locking cabins (dimensions: 4 × 4 m) for international and local news agencies and online services will be provided; they shall be equipped as follows:
(i) work plans for 9 journalists, 9 chairs, adequate lighting and 4 × 4 electric sockets (European standards) with 9 network connections;
(ii) a closed-circuit television monitor that can be individually adjusted to receive video and audio coverage from both plenary and three press conference rooms, the channel for deferred programs and the meeting programme. These monitors must be attached to the wall;
(iii) Doors will need to be locked and three keys will be provided. All keys must be labeled and referenced. If possible, a pass will be entrusted to the Director of the CIRT.
(n) At least 6 key locking cabins (dimensions: 8 × 4 m) will be installed for large international television channels and equipped as follows:
(i) workplans for 9 people, 9 chairs, adequate lighting and 4 × 4 electrical sockets (European standards) with 9 network connections;
(ii) a closed-circuit television monitor that can be individually adjusted to receive video and audio coverage from both plenary and three press conference rooms, the channel for deferred programs and the meeting programme. These monitors must be attached to the wall;
(iii) Doors will need to be locked and three keys will be provided. All keys must be labeled and referenced. If possible, a pass will be entrusted to the Director of the CIRT.
(o) The final number of workspaces required for the various television stations, radio stations and news agencies will be determined by the media coordinator of the UNFCCC in close consultation with the host State, given the requests received at a deadline of agreement. Their distribution will be decided by the UNFCCC media coordinator or the Director of the ICRT in consultation with the host broadcaster. The cabins with the basic equipment mentioned above will be made available free of charge; any additional equipment requested by customers, including fax machines, must be leased by them at the existing commercial rates.
5. Dissemination on the Internet
(a) Signs to be transmitted to the Internet room:
(i) Plenary Room 1, Plenary Room 2 and the three press conference rooms: analog sound and video (FBAS and XLR symmetric connector) and also digital (SDI) or other format to be determined.
(ii) The projection signal of the presentation computer of the plenary rooms 1 and 2 shall be transmitted in DVI or AVI or another format to be determined.
(iii) Separate line (analog and digital A/V) for video sequences recorded by ENG teams and other images as required.
6. Photography services
(a) The host State will provide a limited number of press photographs from the opening ceremony of the Conference, the high-level segment and other events and events, which will be broadcast free of charge on the Conference's website.
(b) The host State may invite a local commercial photographer to install a photo distribution booth of the Conference at the request in the room of the plenary meeting. This service should be available, at the request of delegations or NGOs, for photographic coverage of specific events or statements, and will be provided on an expensive basis.
7. Press conferences
(a) Three rooms will be reserved for conferences and press briefings by Conference and/or United Nations officials, the Spokesperson for the Conference and delegates and representatives of the specialized agencies and programmes of the United Nations. The use of these three rooms will be coordinated by the office of the media coordinator, who will carry out the allocation of time beaches.
(b) Press conference room No. 1 should be able to accommodate at least 500 accredited correspondents installed on slaughtering tablet seats and have sufficient space for press photographers. It should also include:
(i) a podium (for 6 speakers) equipped with 4 microphones;
(ii) a background with logo(s) and sufficient lighting for quality television coverage;
(iii) two fixed cameras and two mobile cameras provided by the host broadcaster;
(iv) at least two micro walkers for the questions asked by the assistance;
(v) a coordinated amplification system with the host broadcaster, headphones and recording equipment on audio CD;
(vi) a platform located at the bottom of each room and allowing to place a maximum of 20 television cameras and XLR distribution boxes for broadcasting the sound in English, in the original language/language of the speaker or in French (10/10/10) in each room [sic];
(vii) two interpretation cabins;
(viii) a large screen to be placed on each side of the podium to project the image of the speakers.
(c) Press conference rooms 2 and 3 will have to accommodate at least 200 correspondents accredited on slaughtering tablet seats and have sufficient space for press photographers. They should also understand:
(i) a podium (for 6 speakers) equipped with 4 microphones;
(ii) two interpretation cabins;
(iii) a background with logo(s) and sufficient lighting for quality television coverage;
(iv) two fixed cameras and two mobile cameras provided by the host broadcaster;
(v) at least two micro walkers for the questions asked by the assistance;
(vi) a system of amplification coordinated with the host broadcaster, headphones and audio CD recording equipment;
(vii) a platform located at the bottom of the press conference room and allowing to place a maximum of 20 television cameras and XLR distribution boxes for broadcasting sound in English, in the original language/language of the speaker or in French (10/10/10);
(viii) a large screen to be placed on each side of the podium to project the image of the speakers.
(d) The Digital Media Centre of the Studio and the kiosk of climate change is an open space of approximately 100 m2. It supports online and virtual participation in the Conference and contributes to communication. The space devoted to it will have to understand:
(i) a main table (for 6 speakers) with 4 microphones;
(ii) a seating space (30 seats) facing the main table;
(iii) a background with CD logo and sufficient lighting;
(iv) two micro walkers for questions posed by the assistance;
(v) an amplification system.
8. Blog space
(a) A blog space will be created and equipped with 100 workstations with LAN and WiFi connections.
9. Media offices
(a) An office area for media coordination will be located near the press centre. These offices will be equipped in accordance with the specifications in Appendix I, paragraph 4 (d, xv). In addition, spaces will be required to:
(i) the Director of the UNFCCC CIRT, the Audiovisual Coordination Officer and three Audiovisual Assistants (5), to be installed at the International Centre for Radio and Television, close to the Nodal Authority;
(ii) the media liaison officer and his team;
(iii) a meeting room for the media team (for 20 people).
ANNEX IV
LOCAL PERSONNEL
(a) 28 conference clerks (current English):
• 1 conference clerk from 24 November to 11 December 2015
• 5 conference clerks from 28 November to 11 December 2015
• 2 conference clerks from 28 November to 12 December 2015
• 8 conference clerks from 29 November to 11 December 2015
• 2 conference clerks from 29 November to 12 December 2015
• 3 conference clerks from 30 November to 11 December 2015
• 2 conference clerks from 1 to 12 December 2015
• 6 conference clerks from 29 November to 13 December 2015
- having an in-depth knowledge of information technology
(b) 6 secretaries:
• 1 Chief Secretary from November 5 to December 13, 2015
• 1 Chief Secretary from November 29 to December 14, 2015
• 2 secretaries/note speakers from November 27 to December 11, 2015
• 1 secretary from November 24 to December 12, 2015
• 1 secretary from November 25 to December 12, 2015
(c) 12 assistants for side events and exhibitions (current English), some of whom may be required to make long working days, on demand and as required, from 29 November to 11 December 2015
(d) 2 liaison assistants with organizations with observer status (current English), who may be required to make long working days, on demand and as required, from 29 November to 11 December 2015
(e) 10 Facilities Officers (current English plus, for the entire team, a maximum of United Nations official languages):
• 2 Facilities Officers from November 4 to December 15, 2015
• 8 Facilities Officers from November 19 to December 15, 2015
(f) 1 Shipment and Shipment Assistant (current English) from 2 November to 15 December 2015
(g) 2 staff at computer services facilities (current English) from 15 October to 14 December 2015
(h) 6 ICT officers (current English) from 28 November to 13 December 2015
(i) 30 virtual participation officers (current English plus, for the entire team, a maximum of United Nations official languages):
• 15 from 28 November to 10 December 2015
• 15 from 28 November to 11 December 2015
(j) 27 registration officers (current English plus, for the entire team, a maximum of United Nations official languages) from November 22 to December 11, 2015
(k) 6 data entry officers (current English plus, for the entire team, a maximum of United Nations official languages) from November 21 to December 11, 2015
(l) 4 Registration Assistance Officers (current English plus, for the entire team, a maximum of United Nations official languages) from November 21 to December 11, 2015
(m) 8 officers assigned to information desks (current English plus, for the entire team, a maximum of United Nations official languages) from November 27 to December 11, 2015
(n) 4 officers assigned to the media information desk (current English) from November 28 to December 11, 2015
(o) 9 press conference assistants (current English) from 29 November to 12 December 2015
(p) 2 TV and radio assistants (current English) from 29 November to 12 December 2015
(q) 1 Web site assistant (current English) from 8 November to 12 December 2015
(r) 25 conference assistants (current English plus, for the entire team, a maximum of United Nations official languages):
• 10 conference assistants from 26 November to 14 December 2015
• 15 conference assistants from 29 November to 14 December 2015
(s) 25 officers responsible for the delivery of headphones (current English) from 29 November to 14 December 2015
(t) 15 officers for the dissemination of documents from 26 November to 14 December 2015
(u) 15 reprography officers from 26 November to 14 December 2015
(v) 3 Object Office Assistants found (current English plus, for the entire team, a maximum of United Nations official languages) from November 27 to December 12, 2015
(w) 4 Transport Regulatory Assistants (current English plus, for the entire team, a maximum of United Nations official languages) from November 28 to December 12, 2015
Annex V
ADMISSIONS AND NORMS FOR SIGNALETICAL
Comprehensive designation: United Nations Framework Convention on Climate Change
Short designation: Climate Change Convention
2nd reference name: The Convention
Acronym: UNFCCC
Comprehensive designation: United Nations Framework Convention on Climate Change Secretariat and its Kyoto Protocol
Abridged designation: Climate Change Secretariat
2nd reference name: The Secretariat
Acronym: nothing
Comprehensive designation: Kyoto Protocol to the United Nations Framework Convention on Climate Change
Short designation: Kyoto Protocol
Second Reference Name: The Protocol
Acronym: nothing
To be amended [sic]:
Comprehensive designation: Twenty-first session of the Conference of the Parties to the United Nations Framework Convention on Climate Change
Abridged designation: UNFCCC Conference of the Parties
2nd reference name: The Conference of the Parties
Acronym: COP 21
Full designation: Eleventh session of the Conference of the Parties serving as the meeting of the Parties to the Kyoto Protocol
Abridged designation: Meeting of the Parties to the Kyoto Protocol
2nd Reference Name: Meeting of the Parties
Acronym: CMP 11
Common designation: United Nations Conference on Climate Change (to be used only in public information bulletins to designate both the Conference of the Parties to the UNFCCC and the Meeting of the Parties to the Kyoto Protocol)
Acronym: COP 21 / CMP 11
Full designation: The Government of the French Republic
Short designation: The Government
For communication and information purposes, the conference is designated as "The 2015 United Nations Conference on Climate Change in Paris".
ANNEX VI(a) (1)
ESTIMATION OF DIRECT FRAIS IN REPORT WITH THE TENUE OF THE CONFERENCE OF THE SECRETARIAT OF UNCC
| Travel (transport and false charges at departure and arrival) | ||
| UNFCCC staff (Bonn) | 151.054 | |
| United Nations Conference Services (2) | - | |
| United Nations Conference Services (Supplementary Team) | 18.774 | |
| United Nations security personnel | 142.141 | 311.969 |
| Daily subsistence allowance | ||
| UNFCCC personnel | 841.225 | |
| United Nations Conference Services (2) | - | |
| United Nations Conference Services (Supplementary Team) | 38.456 | |
| United Nations security personnel | 283.487 | 1.163.168 |
| Freight and related costs | ||
| UNFCCC shipping costs, insurance and miscellaneous expenses | 167.580 | |
| United Nations Conference Services Shipping Costs, Insurance and Miscellaneous Expenses (2) | - | |
| United Nations Security Services Shipping Costs, Insurance and Miscellaneous Expenses | 30.870 | 198.450 |
| Online distribution | ||
| Online distribution | 141.546 | 141.546 |
| Preparatory missions | ||
| Travel (transport and false charges at departure and arrival) | 39.627 | |
| Daily subsistence allowance | 91.688 | 131.315 |
| Other: | ||
| Staff costs | ||
| Replacement and overtime of United Nations security personnel | 441.000 | |
| General temporary assistance | 197.246 | 638.245 |
| Equipment and supplies | ||
| Equipment and supplies | 35.280 | 35.280 |
| SOUS-TOTAL 1 | 2.619.973 | |
| Imprévus (10% subtotal 1) | 261.997 | |
| SOUS-TOTAL 2 | 2.881.970 | |
| Administration costs (5% of subtotal 2) | 144.099 | |
| TOTAL GENERAL (EUR) | 3.026.069 |
Notes:
(1) The above-mentioned items of expenditure are based on the provisions of United Nations administrative instruction ST/AI/342 governing the terms and conditions of conferences hosted by States, including the development of their budgets. The amounts are estimated in euros based on the situation as of February 1, 2015 and are subject to change.
(2) The initial costs incurred by the United Nations Conference Services are offset by the Government of the French Republic's contribution to accommodation costs. Any balance in favour of the Government of the French Republic will be reported and will be refunded.
ANNEX VI(b)(1)
ESTIMATION OF DIRECT FRAIS IN REPORT WITH THE TENUE OF THE CONFERENCE OF THE SECRETARIAT OF UNCC
Hospitality expenses only (in euros)
| Accommodation (2) | ||
| UNFCCC staff (Bonn) | 1.662.500 | |
| United Nations Conference Services staff (3) | 252.250 | |
| United Nations Conference Services (Supplementary Team) | 76.000 | |
| United Nations security personnel | 560.250 | |
| Internet Transmission Team | 48.000 | 2.599.000 |
| SOUS-TOTAL 1 | 2.599.000 | |
| Imprévus (10% subtotal 1) | 259.900 | |
| SOUS-TOTAL 2 | 2.858.900 | |
| Administration costs (5% of subtotal 2) | 142.945 | |
| TOTAL GENERAL (EUR) | 3.001.845 |
Notes:
(1) The average cost of accommodation in the above budget is €250.00 per night, to be confirmed by the host State agency for this purpose.
(2) The accommodation costs cover 566 hotel rooms, an estimated number required in the Secretariat, and will be supported by the Government of the French Republic. This number of hotel rooms does not include the necessary rooms for the Secretary-General of the United Nations and his team, the United Nations General Assembly team or the other necessary rooms for the secretariat, which will be financed by other means.
(3) Please refer to note 2 of Appendix VI(a).
Annex VIII
TRANSPORT
The following vehicles must be available 24 hours a day, with drivers rotating:
(a) 1 car/berline for the Executive Secretary from 25 November to 13 December 2015;
(b) 1 12-seater minibus for the UNFCCC Core Team (core team) from October 19 to December 16, 2015;
(c) 1 12-seater minibus for the United Nations basic security team from 16 November to 15 December 2015;
The following vehicles will be available with a driver from 10:00 to 7:00:
(d) 1 12-seater minibus for the UNFCCC core team from 16 November to 14 December 2015;
(e) 1 20-seat minibus for United Nations Conference Service staff (interprets) from 30 November to 13 December 2015;
The following vehicle shall be available with driver as follows:
(f) 1 bus/car 50-60 seats for the United Nations security team: from 23 November to 6 December 2015 from 6:00 to 24:00 and from 7 to 15 December 2015 24 hours a day.
Note:
The host State may consider proposing other types of vehicles to meet the same requirements.
Annex IX
SECRETARIAT ADVANT-SESSION MEETING: EXIGENCE FOR THE 87th MEETING OF THE EXECUTIVE BOARD OF THE CDM
Support by the Secretariat
1. Conference facilities
(a) A meeting room (meeting room no. 1, 250 m2), table layout in U for 30 people (table on the podium with 8 seats); behind the table on the podium, a table for advisers (25 seats of advisers at the table, classroom format). The tables of the meeting room No. 1 shall measure at least 80 cm wide and 170 cm long. The electrical power of the room must be sufficient for a large quantity of hardware and a large number of PCs or laptops. There must be enough space to accommodate the technical teams in an angle of the meeting room.
The following equipment should be provided in meeting room #1: independent sound system with cut-off function. A laptop for projections with Microsoft software in English and cable Internet connection. Two micro walkers connected to the sound system. A projector / projector (4.500 ANSI lumens) with an input and output, a projection screen (4 × 3 m). Seventeen conference micros (one microphone for two participants), independent micros for the presidency and vice president with cut-off and interruption function. Seven 42 inches LCD screens. Two moving sheets. Two PowerPoint remotes. Meeting room No. 1 should be soundproofed to ensure the confidentiality of the exchanges. It should be able to serve throughout the conference and be accessible only to staff and the Executive Council.
(b) A meeting room (meeting room 2, observer room) with a capacity of 20 participants (class room format, 20 seats at tables). Provide a space at the bottom of the room for Internet-based broadcasting equipment and 3 workstations for the Internet-based broadcast team. To guarantee confidentiality, the observer room must be located at a certain distance from meeting room No. 1. Equipment required in meeting room No. 2: An independent sonorization system to monitor the debates taking place in meeting room No. 1. La salle de réunion n° 2 sera interconnectée pour suivre les débats de la salle de réunion n° 1 (audio et vidéo). Two projectors (3.000 ANSI lumens minimum) and two screens (180 × 210 cm) that may be replaced by two 80 inch plasma screens.
(c) All conference rooms will need to be equipped with appropriate sound and lighting systems and a sufficient number of microphones depending on the size and capacity of the room.
(d) All conference rooms must be soundproofed and equipped with adequate ventilation and air conditioning systems.
(e) All meeting rooms should be booked and available before the meeting to enable them to be developed and tested (two days before for meeting rooms, three days before for offices). The rooms will be available until the day after the last meeting day in case the meeting is delayed and will continue during the next night or morning.
2. Office for Personnel and Equipment
(a) An office for fully equipped, equipped and operational staff, with 25 standard workstations arranged in islets of 4 offices with chairs. Three tables for documents. A multifunction HP printer in network (equivalent to HP M 880): print in black and white/medium speed, analog or digital, capacity of 60 to 90 copies per minute, recto-verso mode. It will have to have a tri and stapler function, enough staples and toner for five days of meeting and three days of preparatory work.See a large amount of paper (one session can represent about 20,000 copies). Possibility to print on paper A4 and A3. Instructions should be available in English. The possibility of scanning a document for the network should be proposed. The device will be installed and configured and technical assistance available as of 20 November 2015. Printer settings will allow network printing
(b) A parallel meeting room, layout of U tables for a minimum of 25 people, available from 21 November 2015, for group meetings and bilateral consultations. Suitable for a sufficient number of laptops in the room.
(c) An adequate Internet connection (network connection/WLAN) for staff will be available as of 20 November 2015. If the office layout for staff and the installation of equipment is not finalized, temporary office space will be provided. The staff office should be located close to the meeting room and provide quick access to meeting rooms 1 and 2 (so located on the same floor). The precise configuration of the office for staff, meeting areas and service areas will be finalized in close consultation with the Secretariat.
(d) All workstations will have to include work desks and suitable office chairs, office lamps, paper baskets and sufficient power supply for all electrical equipment. A shredder should be provided.
(e) In all prefabricated buildings, special attention should be paid to lighting, air conditioning, heating and soundproofing.
(f) A computer center for Internet access, via 3 PCs or laptops, with a network printer (approximately 50 m2); standard computers with monitors with Windows operating system in English, Microsoft Office standard pack, Acrobat Reader and WinZip.
(g) A check-in space for participants: counter allowing two agents to work simultaneously, close to the entrance of the meeting room #1, with two chairs and two tables and a sufficient number of electrical outlets.
(h) A storage space of approximately 50 m2 for shipments, deposits, boxes and packaging equipment of technical service providers.
3. Communications
30 local SIM cards for mobile phones for Secretariat staff.
4. Computer equipment/requirements
| Internet services. | Internet line synchronized 34 MB/s for staff and participants, configured for automatic switching with Internet 10 MB/s. Line and hardware with terminal located in the server room. If space allows, possibility to use the hotel's server room. | 1 lot |
| 10 MB/s independent line for Internet streaming with redundant/supply line. Terminal to the Internet broadcasting office. | 1 lot | |
| sufficient number of IP addresses for Internet encoding, NAT 1 × /28 public subnet IP address for Internet | 1 lot | |
| Both Internet lines will be provided with all the required configuration and active elements: routers and switches. Provide a network switch and router for the Internet line. | 1 lot | |
| Server room | - A suitable space for servers, locked, sufficiently ventilated or air-conditioned. if the environment is ready, possibility to use the hotel's server room - 16amp power supply 220v/50Hz - 2 X 16amp 220v/50Hz with European schuko ECE 7/4 | 1 lot |
| LAN network equipment and Wi-Fi | - Provide all necessary network equipment, including LAN switches - Provide a suitable Wi-Fi service by providing a sufficient number of access points - Provide all wiring, power supply and other equipment necessary for connection - The network must guarantee a fast Ethernet connection for each IP device connected to the network - A manageable Cisco structure would be desirable | 1 lot |
| PC | - Provide, for all supplied hardware, English software and licenses, including for Windows 7, Office 2010, antivirus software (or equivalent) and standard software licenses for any other hardware provided | |
| - Computer Centre | 3 | |
| - Laptops for presentations in meeting rooms | 3 | |
| Internet connections | - Computer centres | 4 |
| - Offices for staff (one connection per workstation) | 25 | |
| - Server room | ||
| - Meeting rooms | 3 | |
| - Internet Dissemination | 3 | |
| Multifunction printers / standard printers | - Multifunction printer for staff | 1 |
| - Network printer for computer center | 1 | |
| Assistance | - Provide sufficient human resources to provide: - assistance during the installation and the duration of the workshop; - network expertise for all network service management including Wi-Fi |
5. Internet dissemination
(a) Audio for Internet broadcasting:
All audio signals of the meeting's discussions will have to be made available via the Internet provided by the audio service provider: [analog, fully symmetrical, +4 dB nominal level, XLR data sheets]
(b) Workspace for Internet dissemination:
Provide a space for 3 officers charged with Internet broadcasting at the bottom of the observer room and for their equipment (20 m2 and three tables with chairs).
Provide the necessary power supply [independent omnibus bar, 230V~/50Hz, explicit for audio/video devices, protected].
(c) Internet images:
Power supply to connect photo and video equipment. The meeting room should be sufficiently lit. (Appareil de prise de vue supplied by the German Internet broadcasting company).
6. snacks and refreshments
(a) Three breaks a day: tea and coffee for 30 people (detailed content to be specified in the menu).
(b) Water for the Executive Council meeting room and coffee break (water and glasses to provide each morning of the meeting and replenishment during the day).
7. Support staff
(a) Two local agents speaking English with knowledge of desktop hardware and basic Windows programs. Support staff should be available two days prior to the start of the meeting (21 November 2015) and, on a rolling basis, during the entire duration of the meeting.
(b) A security officer: (Security Officer for the session from 23 to 27 November 2015 until the completion of the work).
8. Transport
(a) Two 9-seater minibuses for Executive Council members if public transport is not suitable to bring participants to the meeting place and bring them back to their hotel. Minibuses should be available on the first day of the meeting.
Annex X
ANNUAL MEETING -SESSION OF THE SECRETARIAT: EXIGENCE FOR THE FORUM OF NATIONAL DISTRIBUTIONS (DNA FORUM)
Support by the Secretariat
1. Conference facilities
(a) A meeting room (meeting room 1) in plenary/class room, capacity of 150 people at tables (with a stage of 8 seats, minimum 40 cm), equipped with a sound and projection system for sound and video. Provide a space for additional tables for documentation on the side or back of the room, two projectors/videoprojectors (4.000 lumens ANSI minimum) with input and output, two projection screens (3 × 2 m minimum), a laptop/PC computer for projections with Microsoft software in English and connected to the Internet via cable. Table micros (one microphone for two participants); two micros walkers. Two 42-inch LCD monitors facing the podium. Electric power supply and sufficient number of sockets for a large amount of hardware and a large number of PCs. Three interpretation booths (two interpreters per cabin) for English, Spanish and French. 150 headphones and infrared radiation system. At least a moving sheetboard. Four remotes for presentations (including in parallel meeting rooms).
(b) Two parallel meeting rooms (meeting rooms 2 and 3), layout of tables in U/in square, capacity of 40 people at tables, equipped with sound and projection systems for sound and video. A projector / projector (3.000 lumens ANSI minimum) with an entrance and exit in each room. A projection screen (180 × 210 cm minimum). A laptop/PC for projections with Microsoft software in English and connected to the cable Internet. Wi-Fi Internet access (for detailed specifications, see the "computer hardware" section below). Enough electricity.
(c) A meeting room (meeting room No. 4, parallel meeting room), table layout in U/en square, capacity of 50 people at tables, equipped with sound and projection system for sound and video. A projector/videoprojector (3.000 lumens ANSI minimum), a projection screen (180 × 210 cm minimum), a laptop/PC computer for projections with Microsoft software in English and connected to the cable Internet. Table microphones (one microphone for two participants). 50 listeners. Two interpretation cabins (English and Spanish, double cabins). Wi-Fi Internet access (see detailed specifications in the "computer hardware" section below). Enough electricity. Electric power supply sufficient for a large quantity of hardware and a large number of PCs. Speakers in sufficient numbers to follow the meeting.
(d) All conference rooms must be soundproofed and equipped with adequate ventilation and air conditioning systems.
2. Availability of meeting rooms, offices and other spaces
(a) The rooms mentioned will be available before the beginning of the meetings (27 November). The dismantling will take place one day after the last meeting day (Monday). The equipment assembly, installation and testing schedule will be agreed with the Secretariat.
3. Offices and other spaces
(a) An office for the basic team, fully equipped, equipped and operational with 6 standard workstations, the day before the meeting (November 27, 2015).
(b) A multifunction HP printer in network (equivalent to HP M 880): print in black and white/medium speed, analog or digital, capacity of 60 to 90 copies per minute, recto-verso printing mode. It must have a tri and stapler function, enough staples and toner for the two days. Possibility to print on paper A4 and A3. Instructions should be available in English. The possibility of scanning a document for the network should be proposed. The device will be installed and configured and technical assistance available if necessary. The printer settings will allow network printing.
(c) A sufficient number of electrical outlets on the tables to connect the technical equipment in the main meeting room, in the parallel meeting rooms and in the office for laptops, PCs and printers.
(d) All workstations should include work desks and suitable office chairs, office lamps, paper baskets, electric power supply and adapters for all electrical equipment.
(e) A computer center for Internet access, via 10 PCs or laptops, with a black and white network printer; Standard PC with monitors with Windows operating system in English, Standard MS Office, Acrobat Reader and WinZip.
(f) A recording space for participants: tables and chairs in sufficient numbers for the recording staff (4 minimum agents), close to the entrance. Table for programs, nominative knights and other documentation and billboard for information to be disseminated in immediate vicinity. Two medium-speed black and white photocopiers. Enough electricity.
(g) An office for interpreters with Internet access, two laptops and a black and white printer.
(h) A space for the payment of daily subsistence allowance with two workstations and two photocopiers if this space is not located near the registration space.
4. Photocopying and printing
(a) For the desktop: a multifunction HP printer in network (equivalent to HP M 880): medium speed, black and white/color, analog or digital, capacity of 60 to 90 copies per minute, recto-verso printing mode. It must have a tri and stapler function, enough staples and toner for the two days. Possibility to print on paper A4 and A3. Instructions should be available in English. The possibility of scanning a document for the network should be proposed. The device will be installed and configured and technical assistance available if necessary. The printer settings will allow network printing.
(b) Two medium-speed photocopiers (with scan function): a photocopier allowing colour printing to be installed near the space for registration/payment of daily subsistence allowance; English instructions and technical assistance available in English.
5. Computer equipment/requirements
| Internet services | Synchronized line 34 MB/s for staff and participants, configured for automatic switching with Internet 10 MB/s. Line and hardware with terminal located in the server room. If space allows, possibility to use the hotel's server room. | 1 lot |
| 10 MB/s independent line for Internet streaming with redundant/supply line. Terminal to the Internet broadcasting office. | 1 lot | |
| sufficient number of IP addresses for Internet encoding, NAT 1 × /28 public Internet subnet IP address | 1 lot | |
| Both internet lines will be provided with all the required configuration and active elements: routers and switches. Provide a network switch and router for the internet line. | 1 lot | |
| Server room | - A suitable space for servers, locked, sufficiently ventilated or air-conditioned. If the environment is ready, you can use the hotel's server room. - Power supply of 16Amp 220v/50Hz. - 2 × 16Amp 220v/50Hz with European SchuKo EEC 7/4. | 1 lot |
| LAN network equipment and Wi-Fi | - Provide all necessary network equipment, including LAN switches. - Provide a suitable Wi-Fi service by installing a sufficient number of access points. - Provide all wiring, power supply and other equipment necessary for connection. - The network must guarantee a fast Ethernet connection for each IP device connected to the network. - A manageable Cisco structure would be desirable. | 1 lot |
| PC | - Provide, for all supplied hardware, English software and licenses, including for Windows 7, Office 2010, antivirus software (or equivalent) and standard software licenses for any other hardware provided | |
| - Computer Centre | 3 | |
| - Laptops for presentations in meeting rooms | 3 | |
| Internet connections | - Computer Centre | 4 |
| - Offices for staff (one connection per workstation) | 25 | |
| - Server room | ||
| - Meeting room | 3 | |
| - Internet Dissemination | 3 | |
| Multifunction printers / standard printers | - Multifunction printer for staff | 1 |
| - Network printer for computer center | 1 | |
| Assistance | - Provide sufficient human resources to provide: - assistance during the installation and the duration of the workshop; - network expertise for all network service management including Wi-Fi. |
6. snacks and refreshments
(a) Three breaks a day: coffee, tea, water and biscuits/fruit for 150 people; details to be specified on the menu.
(b) Water for the podium in all meeting rooms, the interpreters' lounge, interpretation cabins and coffee break (water and glasses to be provided each morning of the meeting and replenishment during the day). Otherwise, provide two water dispensers with water candies in the main meeting room.
7. Support staff
(a) Two on-site agents speaking English with knowledge of desktop hardware and basic Windows programs. Recording space support staff available one day before the start of the meeting and, on a rolling basis, throughout its work.
(b) A security officer from 28 to 29 November 2015 from 8 a.m. to the end of the work.
ANNEX XI
FOR A DYNAMICAL OF CHANGEMENT
Staffed by the Secretariat
1. Context
"For a dynamic of change" (Momentum for Change) is an initiative of the UNFCCC Secretariat whose purpose is to offer a public forum to highlight large-scale actions that already have effects on the ground both in the fight against climate change and on a broader socio-economic and environmental plan. It consists of four areas of action:
(a) Poverty in urban areas, in favour of actions that improve living conditions in urban areas in developing countries. This action is implemented with the generous support of the Bill ' Melinda Gates Foundation.
(b) Women for results, in support of actions by women in the field of climate change. This action is implemented with the generous support of the Rockefeller Foundation.
(c) Finance climate-friendly investments in successful financial innovation in climate change adaptation and mitigation. This is being done in partnership with the World Economic Forum.
(d) ICT solutions, in support of successful actions in the field of information and communication technologies and related to climate change mitigation or adaptation. This work is being carried out in partnership with the Global Initiative on the Environment and Sustainable Development Sector.
The initiative For a dynamic of change was launched at the United Nations Conference on Climate Change in Durban, South Africa, in December 2011.
The premises and means specified in this annex will be used as part of other Secretariat initiatives in support of the engagement of high-level stakeholders. All additional costs related to these actions will be borne by the Secretariat.
2. Premises
Appropriate premises for actions to support the engagement of high-level stakeholders will be made available by the host State, as outlined in the table below, Monday, December 7, 2015. The specific specifications and layout of these premises will be defined in close cooperation with the Secretariat.
| 1 | 1 | Meeting room n°1 (room for parallel events n° 1) for general information sessions | classroom (600 m2) | 500 | 5 |
| 2 | 1 | Meeting room n°2 (room for parallel events n°7) for technical sessions | classroom (200 m2) | 150 | 5 |
3. Meeting facilities
All meeting rooms must be soundproofed.
(a) Meeting Room No. 1 will include:
(i) Audiovisual equipment:
(1) 16-way sonorization console;
(2) ten micro ties;
(3) three micro walkers;
(4) on-stage video monitors allowing stakeholders to view the screen;
(5) live installation and control equipment and monitors for live projection on one or more screens;
(6) Clearcom position for connection between camera/commutation, lighting, sound and technical direction;
(7) two projection screens (one on each side of the room);
(8) two fixed cameras and two mobile cameras provided by the host broadcaster;
(9) sounding equipment for musical performances, stage equipment and instruments (indicative list attached to this annex).
(ii) for the stage:
(1) flat in height (1 m at least);
(2) flags: France and the United Nations;
(3) furniture: 8 to 10 comfortable chairs;
(4) scenery, plants and small tables for water;
(5) one or two homes close to the room;
(6) live governing room;
(7) electrical outlets for all equipment;
(8) podiums for cameras intended for Internet broadcasting.
(iii) personnel:
(1) scouting;
(2) licensee of sound;
(3) Musical equipment technician;
(4) stage assistant;
(5) audiovisual team in the back for three days.
(b) Meeting room No. 2 should include the following:
(i) Audiovisual equipment:
(1) ten micro ties;
(2) three micro walkers;
(3) on-stage video monitors allowing stakeholders to view the screen;
(4) live installation and control equipment and monitors for live projection on one or more screens;
(5) Clearcom position for connection between camera/commutation, lighting, sound and technical direction;
(6) two projection screens (one on each side of the room);
(7) two fixed cameras and two mobile cameras provided by the host broadcaster.
(ii) for the stage:
(1) flat in height (1 m at least);
(2) flags: France and the United Nations;
(3) furniture: 8 to 10 comfortable chairs;
(4) scenery, plants and small tables for water;
(5) one or two homes close to the room;
(6) live governing room;
(7) podiums for cameras intended for Internet broadcasting;
(8) two interpretation cabins.
(iii) personnel:
(1) scouting;
(2) licensee.
The supplier will ensure that radio interference is avoided between the different conference rooms.
4. Dissemination on the Internet
(a) Events related to the "For a dynamic of change" initiative:
(i) live broadcast of a choice of sessions;
(ii) made available for incorporation/sharing of videos on the UNFCCC.int website;
(iii) live broadcast on large screens on the conference site.
(b) Information Bulletins:
(i) production of three short newsletters (2 to 3 minutes at one per day) focused on the best examples/persons interviewed, with appropriate archive images and/or animations.
(c) Meeting rooms 1 and 2 : audio and video in analog (FBAS and XLR symmetric) and digital (SDI) or other format to be agreed.
(d) The projection from the presentation computer in the meeting rooms 1 and 2 will be provided in DVI or AVI, or another format to be agreed.
(e) A separate line (analog and digital audiovisual) for the broadcast of sequences recorded by ENG and others according to needs.
Additional sound equipment for musical performances (indicative list):
(a) 1 Yamaha LS9-16 digital mixing table;
(b) 2 caissons of extreme-graves of Q-Sub;
(c) 2 MeyerSound UPA-1P 2-way broadband speakers;
(d) 6 scene returns from MAX 12;
(e) 4 amplifiers of quotb D 12;
(f) 1 set of battery micros (small: BD / SD / 2 × OH / 2 × TT);
(g) 4 micros Shure SM58 Vocal/Instrumental;
(h) 2 micros Shure SM57 Instrumental;
(i) 1 Sennheiser UHF 2000 wireless receiver;
(j) 1 micro wireless rider SKM2000;
(k) 4 DIB-100 direct boxes;
(l) 1 set of cables;
(m) 1 set of supports for micros
(n) 1 ECE-3x230V 32 A distributor;
o) 1 MacBookPro with PlaybackPro and InstaCue.
Scene equipment and instruments:
(a) 1 Yamaha Maple Custom battery with 10"/14 low toms, 16" low tom and 22" large box;
(b) 1 Yamaha Maple Custom clear box;
(c) 1 set of Zildjian K Custom cymbals with ride 20", crash 18", crash 17" and HH 13";
(d) 1 Tama Hardware Roadpro;
(e) 1 mobile battery platform, 2 m × 2 m, h 20 cm;
(f) 1 guitar amplifier Mesa Boogie Dual Rectify with CAB MB 4 × 12";
(g) 1 pedal wah-wah Dunlop 535Q;
(h) 1 time modeler Line6 DL4;
(i) 1 Aguilar DB750 bass amplifier;
(j) 2 bass boxes Aguilar DB410;
(k) 1 Roland RD 700 NX keyboard;
(l) 1 Yamaha Motif 7XF keyboard;
(m) 2 keyboard supports;
(n) 1 set of cables and accessories.
VINGT AND UNIEME SESSION OF THE CONFERENCE OF THE PARTIES TO THE UNITED NATIONS FRAMEWORK CONVENTION ON CLIMATIC CHANGEMENTS
ONZIEME SESSION OF THE CONFERENCE OF THE PARTIES UNDER THE PARTIES TO THE KYOTO PROTOCOL,
SESSION OF SUBSIDIARY BODIES
LE BOURGET (FRANCE), 30 November - 11 December 2015
TECHNICAL ARRANGEMENT ON THE COOPERATION IN SECURITY AND SURETATION
ANNEX XII
THE ACCORD WITH THE HOTE EAST
PREAMBULE
• Having regard to the Agreement with the Host State signed between the UNFCCC Secretariat and the Government of France, to which this Technical Arrangement is annexed,
• Encouraged by the joint commitment of the Minister of the Interior of the Government of the French Republic and the Executive Secretariat of the UNFCCC to ensure the security and tranquillity necessary for the successful conduct of the twenty-first session of the Conference of the Parties to the United Nations Framework Convention on Climate Change, the eleventh session of the Conference of the Parties serving as the meeting of the Parties to the Kyoto Protocol, and the sessions of the subsidiary bodies,
The Minister of the Interior of the French Republic and the Deputy Executive Secretary of the UNFCCC agreed as follows:
This Technical Arrangement shall be read with reference to the Agreement between the United Nations and the Government of the French Republic concerning the twenty-first session of the Conference of the Parties to the United Nations Framework Convention on Climate Change, the eleventh session of the Conference of the Parties serving as the meeting of the Parties to the Kyoto Protocol, and the sessions of the subsidiary bodies, below referred to as "Agreement with the Host State", signed by the United Nations and France.
The Agreement with the Host State shall:
[...]
Article 9
Police protection and security
1. The Government is responsible for providing, at its own cost, the police protection and security necessary to ensure the smooth running of the Conference/pre-session meetings without interference of any kind. This police system is under the direct supervision and authority of a senior official designated by the Government. He/she works in close cooperation with the principal security liaison officer appointed by the United Nations Department of Safety and Security to that end in order to ensure an adequate security and serenity climate.
2. Security in the Conference ' s premises is the responsibility of the United Nations Department of Safety and Security, in close coordination with the Secretariat, and is ensured in close cooperation with the Government ' s security authorities, while outside the Conference ' s premises, security is the responsibility of the Government. The perimeters of these two security zones and the modalities of cooperation are clearly defined by the Government and the Secretariat before the premises are placed under the authority of the Secretariat
3. The modalities of security cooperation between the Government and the Secretariat in these two areas are detailed in a separate legally binding document entitled "Technical Arrangement" between the Government and the Secretariat and contained in Annex XII to this Agreement. The Technical Arrangement deals with issues related to the chain of command, the importation, use and storage of service weapons by United Nations officials, the management of crises, and the handover of persons detained in the Conference premises.
4. The Secretariat and the Government shall cooperate in the establishment of a comprehensive security and safety operational plan based on the security assessment of the Conference carried out by the United Nations which shall be completed before the opening of the Conference. This security plan is the framework for all security activities.
5. The Government shall provide security equipment and personnel to the Secretariat at its own expense as specified in Annex II to this Agreement.
6. The Government also provides, at its own expense, the police protection required to ensure the smooth running of known meetings and meetings not known in a climate of security and serenity and without interference of any kind.
TECHNICAL ARRANGEMENT ON THE COOPERATION OF SECURITY AND SECURITY
Article 1
United Nations Security Coordinator (MSC) and High Security Officer (HFS)
In accordance with Article 9 above, the United Nations Department of Safety and Security and the host State authorities conclude the following key arrangements to facilitate the preparation and execution of an ad hoc operational plan for security and security.
The head of the United Nations Security and Safety Section in Vienna, Mr. Kevin O Hanlon, for the purposes of this document, acts as the Coordinator for the Security of the United Nations Event, referred to as the " MSC " . On the host state side, Chief Hubert Weigel acts as Senior Security and Safety Officer, hereinafter referred to as HFS."
Both designated officials cooperate in the development of the Operational Security and Safety Plan. This plan details the security coverage of the Conference, which is considered a joint operation of the United Nations Department of Safety and Security and the French authorities.
Article 2
Accountability
While it is understood that the United Nations maintains full control of the Conference site, considered inviolable, any serious security-related situation that may affect the normal conduct of the Conference is assessed in conjunction with the host State authorities and the recommendations of the Conference are submitted to the Executive Secretary of the United Nations Framework Convention on Climate Change (UNFCCC) for decision. The only exception is the initiation of the evacuation plan in the event of a fire or any other imminent and serious threat that could affect the safety of people and require immediate protection.
In accordance with Article 9 of the Agreement with the Host State, the authorized area of the Conference site, which is the responsibility of the United Nations Department of Safety and Security, is described as including all areas exclusively devoted to the conduct of the Conference.
Article 3
Assistance from the host Government
Following agreement with the MSC, the host Government provides assistance in the following areas:
• liaison and support to operations;
• control of access to Conference premises and restricted areas;
• provision of security equipment in accordance with Annex II of the Agreement with the Host State;
• protection of high personalities;
• medical support;
• Safety support, including fire safety;
• detection and search for explosives on the Conference site;
• screening of all vehicles entering the Conference site.
While this Technical Arrangement defines the official responsibilities of each party, it does not prejudge requests for security assistance from either party within their respective areas of competence.
Article 4
Command Chain
1. All officers of the French security forces working on the Conference site remain under the operational command of the HFS or its delegate. All private security officers working on the Conference site are placed under the command of the MSC. The HFS works closely with the MSC to ensure that the mission of the United Nations security team is fulfilled. All private security officers involved in the joint operation on the Conference site shall be held appropriately as agreed between the MSC and the HFS and identification badges issued by the United Nations.
2. The Security and Safety Operational Plan includes a staffing table that assigns functions and responsibilities to each security officer. This table may be amended by mutual agreement between the parties.
Article 5
Transfer of responsibilities
The MSC takes official responsibility for the conference premises on Saturday, 28 November 2015, at 6:00 a.m. The responsibility for these sectors is officially vested in the French authorities on Saturday, 12 December 2015, at 6:00 a.m. or at a mutually agreed date as required by the Conference. At any time before, during and after the Conference, the French authorities provide a sufficient number of security officers to ensure the effective functioning of the Conference in an atmosphere of security and calm, without interference of any kind.
Article 6
Liaison
1. The HFS shall make available to security officers, as agreed with the MSC, under the conditions set out in paragraph 1 of Article 4, in order to carry out, inter alia, joint missions defined in Article 3 of this Technical Arrangement. These security officers operate under the operational command of designated United Nations security personnel.
2. The United Nations Department of Safety and Security established its headquarters in the United Nations Security Office. By mutual agreement, coordination meetings are held regularly or at the request of one of the parties.
Article 7
Firearms
In carrying out their duties, United Nations security officers carry their official United Nations service weapons that are imported and for which a permit is issued in accordance with French legislation. When not carried, firearms must be kept in a safe place at the United Nations Security Office in a secure repository made available by the French authorities. United Nations security personnel comply with United Nations regulations on the use of physical force and physical force that could lead to death.
The HFS undertakes to provide reasonable assistance to the MSC by facilitating the clearance of weapons from United Nations security officers at the point of arrival and departure in accordance with French firearms control legislation.
Private security officers recruited by the French authorities for the event are not allowed to carry firearms on the Conference site for the duration of the event.
Article 8
Crisis management
From the beginning to the end of the Conference, a crisis cell composed of representatives of both parties stands ready to intervene. The MSC submits the recommendations of the Crisis Unit to the Executive Secretary. the UNFCCC, which then decides on the way forward if the crisis affects the Conference site.
Article 9
Communications security
Both parties agree to mutually agree on the right to establish and use secure communications on the Conference site for the duration of the Conference and to authorize the operation of such secure communications without interference.
Article 10
Security arrangements for senior United Nations officials
The HFS agrees to provide reasonable assistance to the MSC in the personal protection of visiting dignitaries and other prominent United Nations officials.
Article 11
Objects lost
The MSC assumes full responsibility for the establishment, staffing and management of a lost objects office of the Conference. Any unclaimed lost object at the end of the Conference shall be transferred to HFS for further conservation and disposal.
Article 12
Certification badges issued
Any person who enters the Conference premises must be accredited and have a UNFCCC access badge visible at any time as long as it is in the said premises. The MSC is responsible for the design, implementation and issuance of all passes for meetings, maps and other forms of identification documents required to access the Conference and related facilities. The Pass and Map System proposed for the Conference is included in a brochure to be delivered to the HFS. Information on participants authorized to be accredited to the Conference shall be communicated to the French authorities.
Article 13
Fire safety
The HFS ensures that all conference facilities comply with national fire safety codes and standards. The HFS also provides a copy of the evacuation plan to the MSC. A United Nations security staff member is appointed to provide liaison for the coordination of fire and support security services, in conjunction with a French counterpart.
Article 14
Dismissed persons
If the United Nations security personnel appeal to a person on the Conference site, a report must be prepared immediately and forwarded to the HFS. Based on this report and any other relevant information, United Nations security personnel or HFS, as the case may be, may request that the person in question be made available to the competent French authorities. The decision to be made available and, where appropriate, the surrender of the arrested person must intervene as soon as possible. In any event, the MSC retains all discretion to decide whether or not to access an HFS application in the manner it determines. He immediately informed the Executive Secretary of the UNFCCC. The HFS undertakes to keep the MSC informed of any administrative or judicial proceedings against the arrested person. If the arrested person is not handed over to the French authorities, it is left free of his movements.
Article 15
Threat assessment and update
The HFS shall, in a timely manner, provide the MSC with a Threat Assessment Document for the Conference that is used to establish the security measures put in place for the duration of the Conference. The HFS shall transmit to the MSC any information that may result in adjustments, modifications or enhancement of security measures.
Article 16
Security and Safety Operational Plan
1. The MSC and HFS cooperate closely in the preparation of an Operational Security and Safety Plan. This plan provides the framework within which all security and safety-related missions are implemented, and annexes covering each subject in detail are attached to the body of the document.
2. Once completed, this Plan, including the United Nations security recommendations for the Conference site, is submitted for approval to the Office of the United Nations Designated Officer in France and the Executive Secretary of the UNFCCC. However, the annexes to the plan may be amended or supplemented if necessary.
3. Any disagreement between the United Nations and the French security forces in the execution of security missions is quickly brought to the attention of the MSC and the HFS for settlement.
This Technical Arrangement was signed in English and French, both texts being equally authentic.
Minister of the Interior
Deputy Executive Secretary 1a UNFCCC
ANNEXES
Annex I
LOCAL
1. Conference facilities
(Estimation of space requirements: 20,000 m2 for all of the meeting rooms listed below, including two plenary rooms), each meeting or conference room with sufficient Wi-Fi coverage and LAN connections.
(a) A conference room (Plenary Room 1) with a minimum capacity of 1,900 seated persons (544 seats at tables, 544 seats for advisers, 812 additional seats); a podium (9 seats at tables and 9 seats for advisers); area reserved for conference officer near the podium (3 tables, 6 chairs); a desk, a sign for the desk in accordance with the visuals of the Conference; two large screens and technical equipment for video-projections; stage/stage with an appropriate background suitable for television broadcasting as indicated in Appendix V, and a space in front that will be used temporarily by television and press photographers; a teleprompter; an audio recording installation on CD; four fixed camera locations and two mobile cameras provided by the host broadcaster; audio outputs ( XLR audio distribution boxes, two in English and two for the speaker's language, or two in French); audio/video signal (in English and in the language of the speaker, or in French) and dedicated data/presentation signal integrated into the audio/visual system and connected to the host broadcaster's "nodal" (for more information, see Appendix III); a laptop for presentations at the table on the podium and a laptop computer in the technical area with remote control, a laptop for the conference officer and a printer in the area reserved to him; a virtual participation kit (for more information, see Appendix II); LAN connections to specific locations, including but not exclusively on the podium and in the area reserved for the conference officer; a location with tables inside the room for the distribution of documents; seven interpretation cabins; a national flag (height 170 cm) on mast and a United Nations flag (height: 170 cm).
(b) A conference room (Plenary Room 2) with a capacity of 1,300 seated persons (544 seats at tables, 544 seats for advisers, 212 additional seats); a podium (9 seats at tables and 9 seats for advisers); location near the podium for the conference officer (3 tables, 6 chairs); a desk, a sign for the desk in accordance with the visual of the Conference; two large screens and technical equipment for video-projections; four fixed camera locations and two mobile cameras provided by the host broadcaster; audio outputs ( XLR audio distribution boxes, two in English and two for the speaker's language, or two in French); audio/video signals (in English and in the language of the speaker, or in French) and dedicated data/presentation signal integrated into the audio/visual system of the room and connected to the "nodal" control of the host broadcaster; an audio recording installation on CD; a laptop for presentations at the table on the podium and a laptop computer in the technical zone with presenter, a laptop for the conference officer and a printer in the area reserved to him, a virtual participation kit (for more information, see Appendix II); LAN connections to specific locations, including but not exclusively on the podium and in the area reserved for the conference officer; a location with tables inside the room for the distribution of documents; seven interpretation cabins; a national flag (height 170 cm) on mast and a United Nations flag (height: 170 cm) on mast; stage/stage with an appropriate background suitable for television broadcasting as indicated in Appendix V.
(c) The conference rooms mentioned at points a and b will have to be equipped with a simultaneous interpretation facility in the six languages of the Conference and audio recording (English and speaker's language) on CD. Each interpretation cabin must be able to pass through the seven channels (the speaker plus each channel). The Arabic and Chinese cabins require a device to switch directly to the English or French interpretation, without taking into account the speaker's language, so that interpreters for Arabic and Chinese can work from these two languages without having to move physically. The Arabic and Chinese cabins will also be designed and equipped to receive three interpreters each (three consoles). The cabins must be placed at least at the same height as the podium. A space for two additional cabins should be provided (only).
(d) A conference room (Meeting room n°1) with a capacity of 600 seated persons (class room format; 360 seats at tables and 240 additional seats) with a podium (8 seats at the table and 8 seats for advisers).
(e) A conference room (Meeting room n°2) with a capacity of 580 people sitting (in square); 70 seats at tables, 160 seats for advisers and 350 additional seats.
(f) Three press conference rooms (Press conference rooms 1, 2 and 3) as indicated in Appendix III.
(g) Two conference rooms (Meeting rooms 3 and 4) with a capacity of 350 people seated each (class room format; 300 seats at tables and 50 additional seats) with a podium (6 seats at tables and 6 seats for advisers).
(h) Two conference rooms (Meeting rooms 5 and 6) with a capacity of 200 people seated each (class room format; 150 seats at tables and 50 additional seats) with a podium (6 seats at tables and 6 seats for advisers).
(i) Two conference rooms (Meeting rooms 7 and 8) with a capacity of 150 people seated each (class room format; 120 seats at tables and 30 additional seats) with a podium (6 seats at tables and 6 seats for advisers).
(j) Three conference rooms (Meeting rooms 9, 10 and 11) with a capacity of 100 people seated each (class room format; 80 seats at tables and 20 additional seats) with a podium (6 seats at tables).
(k) A conference room (Meeting room 12) with a capacity of 360 seated persons (in square; 80 seats at tables, 80 seats for advisers and 200 additional seats.
(l) A conference room (Meeting room No. 13) with a capacity of 200 people seated (in square; 80 seats at tables and 120 seats for advisers).
(m) Four conference rooms (meeting rooms 14, 15, 16 and 17) with a capacity of 100 people seated each (in square; 50 seats at tables and 50 seats for advisers).
(n) Three conference rooms (meeting rooms 18, 19 and 20) with a capacity of 80 people seated each (class room format; 80 seats at tables) with a podium (6 seats at tables).
(o) Two conference rooms (Meeting rooms 21 and 22) with a capacity of 80 people seated each (in square); 40 seats at tables and 40 seats for advisers).
(p) Six conference rooms (Meeting rooms 23, 24, 25, 26, 27 and 28) with a capacity of 60 people seated each (in square); 30 seats at tables and 30 seats for advisers).
(q) Two conference rooms (Meeting rooms Nos. 29 and 30) with a capacity of 40 people seated each (in square); 20 seats at tables and 20 seats for advisers).
(r) Two conference rooms (Meeting rooms Nos. 31 and 32) with a capacity of 20 people seated each (in square; 10 seats at tables and 10 seats for advisers).
(s) A conference room for parallel events and meetings of NGO groups (Meeting room "Parallel events and NGO group meetings" No. 1) with a capacity of 500 seated persons; interpretation installation (two cabins); 8 speakers, 8 advisers, desk and 4 micro walkers.
(t) Four conference rooms for side events and NGO group meetings (Meeting room "Parallel events and NGO group meetings" 2, 3, 4 and 5) with a capacity of 300 people seated each; interpretation installation (two cabins in each room); 8 speakers, 8 advisers, desk and 2 micro walkers.
(u) Two conference rooms for side events and NGO group meetings (Meeting room "Parallel events and NGO group meetings" 6 and 7) with a capacity of 200 people seated each; interpretation installation (two cabins in each room); 8 speakers, 8 advisers, desk and 2 micro walkers.
(v) Three conference rooms for side events and NGO group meetings (Meeting room "Parallel events and NGO group meetings" Nos. 8, 9 and 10) with a capacity of 150 people seated each; interpretation installation (two cabins in each room); podium for 6 speakers, 6 advisors, desk and 2 micro walkers.
(w) Two conference rooms for side events and NGO group meetings (Meeting room "Parallel events and NGO group meetings" 11 and 12) with a capacity of 100 people seated each; interpretation installation (two cabins in each room); podium for 6 speakers, 6 advisors, desk and 2 micro walkers.
(x) A conference room for meetings with observer organizations (Meeting room "Parallel events and NGO group meetings" No. 13) with a capacity of 50 seated persons; interpretation installation (two cabins); podium for 4 speakers, 4 advisors, desk and 2 micro walkers.
(y) Space for events under the "For dynamics of change" initiative, as indicated in Appendix XI.
(z) All conference rooms must be equipped with adequate lighting and sounding systems and a sufficient number of microphones depending on the size and capacity of the room; each room will have the opportunity to perform an audio recording of the session; a laptop (RJ45) connected to the network should be provided for presentations and a virtual participation kit (for more information, see Appendix II); each meeting room must have sufficient Wi-Fi coverage.
(aaa) All conference/meeting rooms must be soundproofed and equipped with adequate ventilation, air conditioning and heating systems, as well as a pendulum. Specific data on these devices will be determined in close consultation with the Secretariat during technical missions.
Plenary Halls 1 and 2 will have to have an electronic name display system indicating requests for delegations to speak on many monitors for the presidency, notetakers, conference officials and technicians. A separate list of delegates requesting the floor will be generated with the exact names of the English-language Parties/observers (this list showing the next 25 speakers will be visible on separate monitors; it will also indicate the total number of delegations that have requested the floor; different colours will be used to distinguish between Parties and observers; Please note that the presiding officer is not required to give the floor to delegates in the order of requests). The technician will open the microphone when the chair will have announced the name of the speaker. The dome camera system installed in the two plenary rooms will be connected to the sound system and programmed to automatically select the speaker's place in plenary. The name of the intervener and that of the Party or observer will be projected on the screen. A history of interventions, specifying which Party intervened and at what time, should be printed at the end of the session.
(bb) Plenary rooms 1 and 2 will have a remote control light system indicating the maximum duration of the interventions. Lights or digital displays, visible to the public, will have to be installed on the desk or projected on the screen to indicate the end of the time allocated; possibility of a sound signal when the time of speech is over.
(c) Special wiring for audio and video signals (all necessary work and equipment) so that the debates in Plenary Room 1 can be followed from Plenary Room 2 or Conference Room G77 and China in the six official languages of the United Nations plus that of the speaker.
(ddd) The plenary rooms and VIP areas will have to be decorated (inside and flowers).
| Plenary 1 | Plenary | 544 | 544 | 812 | 1.900 | 7 cabins |
| Plenary 2 | Plenary | 544 | 544 | 212 | 1.300 | 7 cabins |
| Press conference room No. 1 | Amphitheatre | 500 | 2 cabins | |||
| Press conference room No. 2 | Amphitheatre | 200 | 2 cabins | |||
| Press conference room No. 3 | Amphitheatre | 200 | 2 cabins | |||
| Meeting room No. 1 | Classroom | 360 | 240 | 600 | ||
| Meeting room No. 2 | Carré | 80 | 160 | 350 | 580 | |
| Meeting room No. 3 | Classroom | 300 | 50 | 350 | ||
| Meeting room No. 4 | Classroom | 300 | 50 | 350 | ||
| Meeting room No. 5 | Classroom | 150 | 50 | 200 | ||
| Meeting room No. 6 | Classroom | 150 | 50 | 200 | ||
| Meeting room No. 7 | Classroom | 120 | 30 | 150 | ||
| Meeting room No. 8 | Classroom | 120 | 30 | 150 | ||
| Meeting room No. 9 | Classroom | 80 | 20 | 100 | ||
| Meeting room No. 10 | Classroom | 80 | 20 | 100 | ||
| Meeting room No. 11 | Classroom | 80 | 20 | 100 | ||
| Meeting room No. 12 | Carré | 80 | 80 | 200 | 360 | |
| Meeting room No. 13 | Carré | 80 | 120 | 200 | ||
| Meeting room No. 14 | Carré | 50 | 50 | 100 | ||
| Meeting room No. 15 | Carré | 50 | 50 | 100 | ||
| Meeting room No. 16 | Carré | 50 | 50 | 100 | ||
| Meeting room No. 17 | Carré | 50 | 50 | 100 | ||
| Meeting room No. 18 | Classroom | 80 | 0 | 80 | ||
| Meeting room No. 19 | Classroom | 80 | 0 | 80 | ||
| Meeting room No. 20 | Classroom | 80 | 0 | 80 | ||
| Meeting room No. 21 | Carré | 40 | 40 | 80 | ||
| Meeting room No. 22 | Carré | 40 | 40 | 80 | ||
| Meeting room No. 23 | Carré | 30 | 30 | 60 | ||
| Meeting room No. 24 | Carré | 30 | 30 | 60 | ||
| Meeting room No. 25 | Carré | 30 | 30 | 60 | ||
| Meeting room No. 26 | Carré | 30 | 30 | 60 | ||
| Meeting room No. 27 | Carré | 30 | 30 | 60 | ||
| Meeting room No. 28 | Carré | 30 | 30 | 60 | ||
| Meeting room No. 29 | Carré | 20 | 20 | 40 | ||
| Meeting room No. 30 | Carré | 20 | 20 | 40 | ||
| Meeting room No. 31 | Carré | 10 | 10 | 20 | ||
| Meeting room No. 32 | Carré | 10 | 10 | 20 | ||
| Room « Parallel Events » No. 1 | Multi | 500 | 2 cabins | |||
| Salle « Parallel events » no 2 | Multi | 300 | 2 cabins | |||
| Salle « Parallel events » No. 3 | Multi | 300 | 2 cabins | |||
| Salle « Parallel events » n° 4 | Multi | 300 | 2 cabins | |||
| Salle « Parallel Events » No 5 | Multi | 300 | 2 cabins | |||
| Salle « Parallel events » no 6 | Multi | 200 | 2 cabins | |||
| Room « Parallel Events » No. 7 | Multi | 200 | 2 cabins | |||
| Room "Parallel Events" No. 8 | Multi | 150 | 2 cabins | |||
| Room "Parallel Events" No. 9 | Multi | 150 | 2 cabins | |||
| Salle « Parallel events » No. 10 | Multi | 150 | 2 cabins | |||
| Room "Parallel Events" No. 11 | Multi | 100 | 2 cabins | |||
| Room "Parallel Events" No. 12 | Multi | 100 | 2 cabins | |||
| Room "Parallel Events" No. 13 | Multi | 50 | 2 cabins | |||
| Total number of seats available | 11.620 |
2. Availability of conference rooms, offices and other spaces
The premises of the Conference referred to in Appendix I will be made available on a mutually agreed schedule prior to the commencement of pre-session meetings. The equipment assembly, installation and testing schedule will be agreed with the Secretariat.
3. Facilities for pre-session meetings
The host State will make available the appropriate facilities for pre-session meetings, as indicated in the table below, effective Monday, 23 November 2015. The exact needs and configuration will be determined in close consultation with the Secretariat. The pre-session meetings framework should be separate from the COP site to avoid disruptions due to development operations. To this end, a separate Internet connection (symmetrical, at least 34 MB/s, broadband (1, 2, 3), LAN infrastructure and a support service will be required for pre-session meetings. The two sites will preferably be connected by a dedicated connection or a secure VPN.
| 1 | 1 | Meeting room No. 1 G77 and China | Classroom (600 m2) | 500 | 28-29 November |
| 2 | 1 | Meeting room No. 2 (PMA/PEID) | Classroom (300 m2) | 250 | 24-27 November |
| 3 | 1 | Meeting room No. 3 (Africa Group) | Classroom (300 m2) | 250 | 26-27 November |
| 4 | 8 | Meeting rooms 4 to 11 (President meetings with negotiating teams) | Square (45 m2) | 30 | 26-29 November |
1. An emergency connection must be installed with automatic switching in case of failure of the primary link.
2. 16 public IP addresses should be provided for translation of network addresses (NAT) and Internet service. IPs must be separate from LAN Internet addresses.
3. The access provider must provide on-site technical support during installation and operation.
3.1. Conference facilities
(a) A meeting room, classroom format, with a capacity of 500 people sitting at the tables (table on the podium with 6 seats); the power supply must be sufficient in the meeting room for a large quantity of hardware and a large number of PCs and laptops.
The meeting room n°1 will have the following equipment: a laptop reserved for the projection, connected to a projector / video projector (5.000 lumens ANSI); a projection screen (270 × 180 cm); micro control unit, amplifier and speaker; 250 conference micros (one microphone for two participants); independent micros for the chair at the table on the podium, with interrupt and cut off function; two 22" LCD monitors placed in front of the podium.
(b) Two meeting rooms (nos 2 and 3), classroom format, with a capacity of 250 people sitting at the tables for each (table on the podium with 6 seats); the power supply must be sufficient in each meeting room for a large quantity of hardware and a large number of PCs and laptops.
The two meeting rooms 2 and 3 will have to have the following equipment: a laptop reserved for the projection, connected to a projector / video projector (5,000 ANSI lumens); a projection screen (270 × 180 cm); micro control unit, amplifier and speaker; 125 conference micros (one microphone for two participants); independent microphones for the chair at the table on the podium, with interrupt and cut off function; two 22" LCD monitors placed in front of the podium.
(c) Eight meeting rooms (nos 4-11), square configuration, with a capacity of 30 people sitting at tables for each; the power supply must be sufficient in the meeting rooms for a large quantity of hardware and a large number of PCs and laptops.
(d) All conference rooms must be equipped with adequate lighting and sounding.
(e) All conference rooms must be soundproofed and equipped with adequate ventilation and air conditioning systems.
(f) All meeting rooms should be reserved and available before the meeting (until Monday, November 23, 2015) for installation and testing. They will be available until the day after the last meeting day in case the meeting is delayed and will continue for the following night or morning.
3.2. Personnel offices and other spaces
(a) Two offices (about 60 m2) fully equipped, equipped and operational, each with 10 standard workstations in islets of 5 tables and chairs; a multifunction HP multifunction network printer (equivalent to HP M 880) in each staff office: medium, analog or digital multifunction printer, 60 to 90 copies per minute, recto-verso printing mode. Instructions in English should be provided. The machine will need to be installed and configured and technical assistance available from 24 November 2015. The printer settings will allow network printing.
(b) An office (Divisional DSA, approximately 25 m2) fully equipped, equipped and operational, each with 3 standard workstations, 3 tables and chairs. It will need to be located so that it can be easily accessible to participants at pre-session meetings, and equipped with a networked HP safe and photocopy printer (equivalent to HP M 880): medium, analog or digital multi-function printer, capacity of 60 to 90 copies per minute, recto-verso printing mode. Instructions in English should be provided. The machine will need to be installed and configured and technical assistance available from 24 November 2015. The printer settings will allow network printing. Ten additional chairs near the office to serve as a waiting space.
(c) A computer center (room of about 200 m2 or open space) for Internet access, via 50 laptops, with a network printer.
3.3. Restoration and other services
(a) The following services will be provided on an expensive basis and will be provided from 8:00 a.m. to 10:00 p.m. on the pre-session meeting site: cafeteria and vending machines (breakfast, lunch, dinner and catering) at reasonable prices; Banking for participants, including DAB, cashing cheques and United Nations vouchers (day subsistence allowance), changes.
(b) Water on tables for meetings G77 and China, SIDS, LDCs and Africa Group (water and glasses to be provided each morning of meeting and replenishment during the day).
(c) A fountain of water will have to be provided in each meeting room, with cardboard cups and rechargeable cups in sufficient quantities.
3.4. Support staff
(a) The host State must establish appropriate security.
(b) Security guards and staff to control badges; graduate nurses.
(c) Local staff for pre-session meetings, including technical support staff in sufficient numbers to handle laptops, printers, photocopiers, lighting, etc.
4. Offices, including the basic team, service area and other spaces
(a) Office spaces for the core team, fully equipped, equipped and operational, with 20 to 25 standard workstations as described in the table below; an average speed photocopier; 5 international terrestrial telephone lines; 4 telephones with manager/secretary function; a fax machine; a multifunction printer with scanner function (connected to the same network as the base team) a computer network (LAN and Wi-Fi) with adequate Internet connectivity; adequate number of telephones (smartphones) and computer support services for staff will be available as of 19 October 2015, three weeks before the Conference's website is delivered to the United Nations. If the development of staff offices and the installation of equipment are not finalized, the information technology services described above will remain available.
(b) Approximately 4,000 sqm of space with 80 to 100 offices (depending on the size of the Conference) fully equipped, equipped and operational (including soundproofing of the coordinator's offices, small meeting rooms, general office space and reprography rooms), for Secretariat staff and other United Nations staff, depending on the number of officers indicated by the Executive Secretary, the President of the Conference and the support team in November 2015.
(c) All offices will need adequate access to Wi-Fi. Each workstation must have at least one network connection. Additional network connections will need to be provided for offices equipped with the VoIP Gateway (VoiP phones/telephones). A redundant network connection per collective office.
(d) The offices will reflect the structure of the Secretariat ' s work teams (for example, programmes, subprogrammes, teams):
(i) VVIP Bureau (150 m2) for the Secretary-General during the second week of the Conference with United Nations flag (height 170 cm) on a single and double mast with a United Nations flag and a national flag in the Secretary-General ' s photo corner; an office for his assistants, two offices for his support team (7 workstations each); a meeting room for 20 people and a living room for 20 people.
(ii) Two directorial offices (100 m2 each), one for the Executive Secretary of the UNFCCC and the other for the President of the COP; offices must be adjacent to the directorial offices; the offices of the Executive Secretary of the UNFCCC and the COP President will have concrete walls, a national flag (height 170 cm) on mast and a United Nations flag (height 170 cm) on mast.
(iii) A UNCC Executive Management and Executive Management (EDM) and COP/CMP support services with a coordinator office and 14 support team workstations.
(iv) A joint office for the Deputy Executive Secretary (ODES) and COP/CMP support services with a coordinator office, a director office and 29 support team workstations.
(v) A collective office for the support team of the French Government, as required by the host State.
(vi) Two meeting rooms for 20 to 25 persons each for the Executive Secretary of the UNFCCC and the President of the COP, located near their offices.
(vii) A collective office for chairs/vice-chairs of the Subsidiary Body for Implementation (SBI), the Subsidiary Body for Scientific and Technological Advice (SBSTA) and the Coordination of the Ad Hoc Working Group (ADP) with 4 coordinator offices and 4 support team workstations.
(viii) A collective office for the implementation strategy cell (ISU) with a coordinator office, a director office and 20 workstations, including the ADP support team.
(ix) A collective office for Legal Affairs with a coordinator's office, a director's office and 18 workstations for the support team.
(x) A collective office for the Sustainable Development Mechanism (SDG) with a coordinator office, 3 director offices and 22 workstations.
(xi) A collective office for the Adaptation body with a coordinator office, a director's office and 23 workstations for the support team.
(xii) A joint office for the Finance, Technology and Capacity Building (FTC) programme with a coordinator office, a director office and 42 workstations for the support team, including the support team.
(xiii) A collective office for the Mitigation, Data and Analysis Program (MDA) with a coordinator office, two director offices and 52 workstations for the support team, including the SBI support team.
(xiv) A collective office for administrative services (AS) with a coordinator office and 10 workstations for the support team.
(xv) A joint office for the Communications and Outreach Service (CO) with a coordinator office, two director offices and approximately 33 workstations for strategic communications and knowledge management teams.
(xvi) A collective office for the IT and Communications Service (ITS) with a coordinator office, a director's office and 19 workstations for the support team.
(xvii) An open space office with 20 workstations for the report team of the Earth Negotiations Bulletin (ENB).
(xviii) A collective office for the Conference Affairs Branch (CAS) with 3 coordinator offices, a director's office and approximately 30 workstations for the support team, and a small meeting room for staff.
(xix) A collective office for the Documentation Unit with 14 workstations.
(xx) A collective office for the Liaison Office with observer organizations with 16 workstations, table(s) visitors and 12 visitor seats.
(xxi) A collective office for the review team with 12 workstations.
(xxii) A collective office for the typing team with 12 workstations.
(xxiii) Adequate number of printing/reprography rooms with equipment for teams in "personal" spaces; (needs specified in Appendix II).
(xxiv) Four meeting rooms for approximately 30 people (in square: 15 seats at tables and 15 additional seats) in the office area reserved for staff.
(xxv) Offices and workstations in service areas, as indicated in paragraphs (a) to (t) of the following section (office equipment).
(xxvi) Offices for Security: two coordinator offices for the Director of the Security and Security Services Division at Headquarters (DHSSS) and the Coordinator for the Safety of Events, a director office for the Deputy Coordinator for the Security of Events, an office with 2 working posts for their assistants, an office with 6 workstations for the security services of the host country, an office with 5 workstations for the Office
(xxvii) The reception/reception (complete "objects found", length 4 m) will have to have a large storage space under key of the objects found and communicate with the Security Control Centre via a key locking door (30 m2, 4 workstations including the network head of the closed-circuit television network).
(xxviii) A weapons storage room, concrete walls, will have to be located near the Security Control Centre and large enough to allow security officers to load or unload weapons through a secure "ball trap" system, and to store all other equipment (radios and multi-panel radio chargers, torches, megaphones, etc.).
(xxix) A closed dressing room that can contain 100 half-seaters, communicating with a lounge for resting security officers, with 4 workstations.
(xxx) A small room (about 30 people) for daily security meetings.
(xxxi) Two security control zones (2.000 m2) with sufficient space for queues and safety devices and equipment.
(xxxii) A dressing room (100 m2).
(e) The planning and development schedule will be finalized in close consultation with the Secretariat after the first technical mission so that the premises, as well as all equipment and services, are available in a timely manner.
(f) The detailed configuration of offices, meeting areas and service areas, as well as the distribution of equipment and furniture, will be finalized in close consultation with the Secretariat.
(g) The offices will be equipped to reflect the rank and rank of the United Nations of their occupants as shown in the table below.
(h) All offices will be equipped with workstations based on the number of staff that will occupy them and will each include at least two visiting seats. All workstations will be equipped with a desk with key-clading drawers and an appropriate office chair, as well as a desk lamp, paper basket, extension cords with 4 European sockets, and will be provided with sufficient power supply for all electrical equipment. Each workstation must have a network connection. At least 1 redundant network connection per office (collective). Wallets will be provided if necessary. A locking cabinet with key, with a shelf, will be provided for each office intended for a senior person, and one for two officers in the collective offices. The host state will provide 4 shredders.
(i) In all prefabricated buildings, special attention should be paid to lighting, air conditioning, heating and soundproofing. Specific data on these operations will be determined in close consultation with the Secretariat during technical missions.
Office equipment
The offices will be equipped to reflect the rank and rank of the United Nations of their occupants as shown in the table below:
| Individual Bureau | Yes | Yes | Yes | Yes | Yes | Yes | |
| Salon (canapé, armchairs, table) | 1 | ||||||
| Meeting table | 1 | 1 | 1 | 1 | 1 | ||
| Visitor seat | 10 | 6 | 2 | 6 | 2 | 6 | |
| Headquarters of Director | 1 | ||||||
| Secretary chair | 1 | 1 | 1 | 2 | 4 | 1 | |
| Office directorial | 1 | ||||||
| Regular Office | 1 | 1 | 1 | 2 | 4 | 1 | |
| Master furniture | 1 | ||||||
| Low storage cabinet | 1 | 1 | 1 for 2 workstations | 1 | 1 | 1 | |
| Foot lamp with variator | 1 | 1 | 1 | ||||
| Wallet | 1 | 1 | 1 | 1 for 3 workstations | 1 | ||
| International telephone | 1 | 1 | |||||
| Local/internal telephone | 1 (VoIP) 4() | 1 (VoIP) | 1 (VoIP) | 1 (VoIP) | 1 | 1 | |
| Mobile phone | 1 | 1 | 1 | 1 | |||
| Telephone with manager/secretary, international line | 1 | ||||||
| PC | 2 | 2 or 4 | |||||
| Rallongs (4 European sockets per extension) | 2 | 2 | 2 | 1 | 2 | 4 | 2 |
| Sound Office | Yes | Yes | Yes | Yes |
4 The Secretariat uses a Swyx VoIP telephony solution linking the United Nations Headquarters to the Conference Centre, allowing staff at both sites to remain connected and maintain their office and telephone numbers. Staff on the Conference site should be equipped with the necessary combinations, software and licences to use this service.
(a) Computer Network Operations Centre (NOC): provide an adequate space (approximately 20 × 20 m) with secure access control in the immediate vicinity of the primary server room or communicating with it, and configured to accommodate at least 20 workstations, 12 LCD monitors and a meeting space with a whiteboard.
(b) An adequate additional space (approximately 15 × 15 m) for permanent computer staff should be provided, preferably close to the NOC.
(c) A storage/workshop (for external suppliers) of adequate size (to be confirmed) to repair and store the equipment provided, preferably close to the NOC.
(d) An Internet Dissemination Centre (100 m2) with 14 adjacent workstations, 14 tables and chairs, a well ventilated server room and equipment storage space.
(e) Two data centres (at least 45 m2 each) whose technical specifications are specified in Annex II; both server rooms should be easily accessible from the conference area.
(f) Computer storage space (50 m2) for UNFCCC spare parts and lockers, close to the primary server room and the computer network operating centre (NOC); Must be secure.
(g) Computer storage space (20 m2) close to the recording area.
(h) Computer centers: provide one or more suitable spaces to accommodate approximately 280 tables and 510 chairs, Internet access via laptops (the exact size and number of computer centres depend on the configuration of the facilities and the number of participants, including bloggers, as indicated in Appendix II, but a minimum space of 300 m2 per centre is requested); each computer center will have at least one dedicated workstation for computer assistance and will be easily identifiable.
(i) Interpreter room (60 m2): living space (supplied, armchairs, tables and chairs) for 20 people and adjacent office space, with a director office and 3 standard workstations.
(j) Reprography space (about 250 m2) air-conditioned to ensure low humidity: tables, chairs, shelves, paper storage space, 6 photocopiers for intensive use, a large sorting table, 10 chairs and 3 office lamps.
(k) Document distribution space: it must be arranged in an easily accessible place and include a counter (length: 6 m), 100 linear meters of shelves, 3 standard workstations, tables to sort documents and chairs.
(l) Recording hall of participants and the press, with toilets (1400 to 1600 m2, not including registration offices) with sufficient space for queues outside; Right counter with blue photo walls (Hex code #5B92E5) and sufficient lighting to take pictures of the participants of optimal quality that will be recorded in the database, near the entrance of the Conference Centre (length: 40 to 45 m, able to receive printers of dimensions 50 × 50 × 50 cm and allowing 34 agents to work simultaneously); well ventilated and locked storage room (15 m2) next to the recording office; sufficient space and tools to manage long queues, security devices; office (approximately 150 m2) with approximately 20 workstations including one for the security coordination officer (SSO); 34 safety scanner kits (5), (6).
(m) Meeting room information and distribution office (about 30 m2): counter (length: 10 m) allowing 8 officers to work simultaneously and 300 lockers for delegations, located in the service area near the main entrance, soundproofed office (about 170 m2) with 22 workstations.
(n) Media and television space (a total of 5,000 m2) and offices for the press team, as indicated in Appendix III, located in a separate area of the plenary and main office area for staff, and close to the press conference rooms; adjacent outdoor parking for at least 40 satellite cars and at least 20 outdoor commentary positions.
(o) 18 coordinator offices (20 m2 each) for senior United Nations officials and VIPs, located at a location distinct from UNFCCC offices, as well as a collective office with 10 workstations for United Nations senior management teams.
(p) Four regional group offices with 3 workstations and an adjacent meeting room for 20 people for G77 and China, 2 workstations and a small meeting table for the African Group, SIDS and LDCs.
(q) Exposure space (about 4,000 m2) with sufficient space for 200 exhibitors; each stand (2 m × 2 m) will be equipped with a counter (1.5 m × 0.5 m × 1 m) and a backdrop of 2 m of height bearing the name of the exhibitor, after validation by the UNFCCC, a monitor (preferably touch screen) and lighting; each stand will be equipped with extensions with 4 European sockets and a sufficient power supply for all electrical equipment; computer solutions will have to allow virtual exhibitions;
(r) In addition, 20 display panels are required in the exhibition area; 4 shelves and a visible signage with both the Conference logo and the UNFCCC logo will be placed at the Climate Change Publications counter (2 m × 2 m each).
(s) Offices for NGO groups: two offices with 4 workstations and 8 offices with 3 workstations (one for the management organization).
(t) Two business centres (approximately 50 m2 each) with pay telephones, fax machines, modems and photocopiers; rental of telephones, furniture and other technical equipment for delegates, NGOs and the press.
(u) Approximately 500 m2 of storage space for shipments and shipments, with outside access for deliveries by car or truck near the exhibition area, available 3 weeks prior to the start and one week after the closing of the Conference, equipped with a workstation (same space as at article 3, paragraph 9).
(v) Four relaxation rooms (20 m2 each): living room in a quiet area equipped with comfortable chairs and two single beds.
(w) Two meditation / prayer rooms (20 m2 each) with prayer mats, in quiet and accessible areas, adjacent to toilets.
(x) Studio "Climate change" (4 m × 2 m × 0.5 m): 15 spectator seats in front of the podium (if fire regulation permits), a stage background (3 m × 2 m) with logo(s) and sufficient lighting for quality television coverage; audio system, two micros walkers, an LCD screen, three ordinary chairs, signalling UNFCCC's "Climate Change" Studio, a key-closing office for the shooting team: 3 workstations and 3 wired Internet connections, storage space for the shooting equipment.
(y) VIP lounge to gather VIPs and guests of honour before the opening ceremony and at VIP events, adjacent to Plenary I and the security zone, or in the immediate vicinity; including 6 rooms for bilateral meetings.
(z) A daily subsistence allowance payment office (30 m2) equipped with a safe, 4 standard workstations and a waiting area for a dozen people.
(aaa) A space equipped with screening equipment/vision of images and video clips without sound (to allow the audience to attend the activities of observers).
(5) The technical description and specifications of the safety scanner kit are listed in Appendix II point 4: Information and Communication Technologies.
(6) The precise number of security scanner kits ( laptop and barcode scanner) will be based on the final configuration of the Conference Centre and the number of input and output points; it will be determined in consultation with the UN Security Chief.
ANNEX II
EQUIPMENT AND FOURNITURE
1. Communications
(a) Telephone system:
(i) Voice over IP. (VoIP)
(ii) The host State will provide PRI (7) primary access lines that will be used for the Secretariat's VoIP traffic breakout site leading to the Secretariat's VoIP gateway.
(b) As an alternative, a SIP (8) trunk may be provided and connected between the Secretariat VoIP gateway and the local SIP provider.
(i) The host state will provide smartphones with English display, equipped with a "mobile terminal management" feature and a 2.4 and 5 GHz Wi-Fi interface. All telephone directories will have to include the latest staff data based on the SAL list two weeks before the Conference begins. A limited number of additional smartphones and 34 SIM cards (for the VoIP gateway) will be made available from the date of entry into office and up to the last working day of the core team and staff assigned to pre-session meetings. All SIM cards/all smartphones will have to be in the same call group. The calls inside the "call group" will have to be covered at a flat rate. A proper cellular coverage must be ensured on the entire Conference site, in order to allow a good GSM and Blackberry signal quality and to avoid the system's enclosure.
(c) Fax system: regular paper fax machines, recent high-speed technology, with English-language display on international lines.
(d) Responders: two simple answerers with English interface, with a minimum recording capacity of 3 minutes. The function allowing the correspondents to leave a message should be disabled, leaving only the possibility of listening to the recorded message.
(e) Radio communication system consisting of 20 radio units with charger, to enable technical staff providing the Conference service to communicate by hand-held radio during installation, Conference and dismantling. If necessary, the network will be supported by a relay station for communication with all areas of the Conference Centre. Special needs should be considered if the United Nations security team needs to use the same radio technology to ensure adequate coding and insulation.
(f) Management telephone: the "secretary" must be able to receive and filter incoming calls for the "manager" and transfer them if necessary. If the "manager" wishes to receive the calls directly, this possibility will also have to be provided accordingly.
(7) Primary access (PRI) is a standardised level of telecommunications services as part of the NIR specification for the delivery of digital voice and data transmissions to multiple DSOs between a network and a user.
(8) The Session Initiation Protocol (SIP) is a telecommunications protocol used for managing multimedia telecommunications sessions such as voice and video calls on IP networks.
2. Video and video conferencing equipment
(a) A multi-standard DVD/CD player with LCD screen: portable unit that can be deployed as needed, DVD player with no restrictions on area codes.
(b) Projection: Each meeting room must be equipped with a screen and a LCD or DLP projector connected to one or two laptops (two in the plenary rooms and meeting room 1) with monitor to present presentations from the rostrum. Laptops for the rostrum, in large meeting rooms, will be equipped with a VGA spreader with the appropriate interface to connect additional screens.
(c) Methods of coordination by videoconference: The host will provide means for high-definition videoconferencing upon request, to be used at least between the following locations: the headquarters of the UNFCCC secretariat in Bonn, Germany, the site and offices of the COP 21/CMP 11 team in Paris, France. These means will need to rely on the Internet Protocol (IP) and also have a feature that allows multiple participation. They will need to be in place as soon as possible and at least until the closure of COP 21/CMP 11, but preferably until the end of any possible post-COP 21/CMP 11 follow-up discussions.
(d) Virtual participation centres: The host will ensure the availability of a state-of-the-art videoconferencing service that will enable staff and participants to attend virtual meetings with their foreign counterparts. These centres could be placed around the Conference Centre and each could have videoconferencing and social networking kits for delegates and staff.
3. Closed-circuit television and Internet broadcast
(a) A closed-circuit television system (CCTV), with a minimum of 8 channels, will be installed to reflect the debates of the two plenary rooms and the two press conference rooms, a channel to broadcast the program and display the programme of meetings; a VGA converter will be required to display the meeting program that will be communicated from laptops. Closed-circuit television and meeting room allocation systems are integrated into television broadcasting devices.
(b) Closed-circuit television screens (LCD/plasma screens), as described in paragraph 7, point (m), of Appendix II, will be installed on the Conference's entire site, including in some Secretariat offices.
(c) UNCC will provide live and on-demand Internet services for the activities of Plenary I and II and the three press conference rooms. The demonstrations taking place in other locations may be registered for distribution on request.
(d) The host broadcaster of the host country will provide the Internet service provider with all necessary video and audio signals as indicated in Appendix III, item 5:
(i) Internet broadcasts will be recorded and broadcast in the language of the speaker and in English or French;
(ii) Services will include monitoring, insertion of optical catches and encoding of live and on-demand sequences for internal and external dissemination, including the provision of an appropriate database system to make content accessible on the Internet;
(iii) Provision of all necessary hardware and software, including installation, consultation, testing and configuration for all required hardware;
(iv) Provision of technical and editorial support;
(v) The service provider will migrate the conference files on the Internet to the Secretariat's website and, in consultation with the Secretariat's technical team, will test and confirm the availability of the service;
(vi) The service provider will have to host the Internet-based dissemination site and maintain the availability of the service until the complete completion of the migration of the service and its availability on the Secretariat's Internet site (up to two months after the Conference's closing).
(e) Internet broadcasting services will be designed and implemented in the global sound/audio architecture ICT/TV/CCTV.
4. Information and communication technology
The Secretariat and the host State will agree on the overall management of the Conference's ICT project. The project management, quality assurance and decision-making will be provided by designated Secretariat officials in consultation with the host State, in terms that will be agreed in a separate project document and plan.
(a) Material and software for Secretariat staff and participants:
(i) The host State will provide the Secretariat with computer hardware such as laptops and printing/numbering systems, associated software and licences, as set out in Appendix II, to enable the Secretariat to function properly and facilitate negotiations.
(ii) The host State will provide four images for laptop computers that will be deployed (i) to staff, (ii) to security controls, (iii) in computer and press centres and (iv) in meeting rooms. The host State will provide computer equipment, associated image, software and licences to delegations on an expensive basis. The host state will provide the wallpaper of laptops in the form of JPG 1200 × 1600 or adjusted according to the actual size and resolution capacity of the provided screens. This wallpaper/screen saver will use the visuals and logos agreed to by the UNFCCC Secretariat. The assistance provided for computer centres is the responsibility of the host State and is detailed in the Annexes.
(iii) Minimum technical specifications:
(1) Laptops:
The equipment used must be on the market for at least one year, not be at the end of business life and be fully covered by the seller guarantee for the entire duration of the Conference.
Screen 15.0" HD+ (1600 × 900 pixels) LED backlight anti-reflectors.
Must manage Windows operating system 7.
Processor Intel® Core TM i7-2760QM 2,40 GHz or equivalent.
SDRAM memory 4.0 GO, DDR3-1333 MHz.
Hard disk 250 GB.
8X DVD +/-RW.
Wifi - 802.11a/b/g/n.
Webcam and noise reduction microphone.
English Keyboard US-International.
2xUSB, 2 button mouse + roulette.
Helmet to be supplied with the microphone (e.g. Plantronics).
(2) Barcode Readers for Safety Controls / Recording Office with Minimum Specifications (Symbolism: Code 128; drive type: manual and linear (1D); USB interface; drive configuration authorizing the sending of the ASCII 248 code (equivalent to the F8 key) as a preamble and the sending of the ASCII code 013 (cart return) to indicate the end of the transmission.
(3) Printers (with adequate provision of consumables for the duration of the Conference):
(a) large multifunction printers similar to HP M 880;
(b) small multifunction printers similar to HP LaserJet Pro M521dn multifunction printers;
(c) Reto-verso desktop printers: HP LaserJet 2055 dtn analogs (or latest model in this product series/line);
(d) a secure printing feature should be proposed.
(b) Data center (server slabs):
(i) The host State will provide data centres to host the main and secondary mobile systems of the UNFCCC and the recording system switches. The main data centre should be hosted on the Conference site and be located in the immediate vicinity of the computer network operating centre (NOC) and computer storage space; the secondary centre must be remotely acceptable in terms of accessibility and meet the service continuity requirements.
(ii) The Data Centre shall meet the TIA-942 standard for data centres, including connectivity, cooling systems, power management systems and safety systems (alarm, access control and fire protection).
(iii) Adequate space for hosting computer recording equipment with power supply of 2 × 10 Amp 220V/50Hz.
(c) Internet services:
(i) The host State will provide sufficient Internet bandwidth to meet the needs of Secretariat staff and participants, meet the needs of the Conference and provide a secure VPN service between the Secretariat and its headquarters in Bonn, Germany.
(ii) Depending on the final design, different passive and active components may be required such as routers, switches, cables and accessories, etc.
(iii) Internet connections will have to be completely redundant, offer excellent availability and reliability and be able to manage at the same time 10,000 Internet customers to the maximum. The Internet service should be configured for the multi-connection and no active component or service (e.g., package filtering, sniffing, etc.) should be configured as an uplink without authorization from the Secretariat or without consultation with the Secretariat.
(d) LAN Local Network:
(i) The host State will provide, document clearly and secure the local network infrastructure (LAN) covering the entire "blue area" used by Secretariat staff and participants during the Conference.
(ii)The equipment used must be on the market for at least one year, not be at the end of business life and be fully covered by the seller warranty for the duration of the Conference. The design of the NAA will need to meet the Secretariat's safety, efficiency, high availability, ease of management and quality of service requirements.
(iii) All active components used should be remotely accessible from the Computer Network Operations Centre (NOC) (e.g. through a secure protocol such as SSH and SNMPv2c) for dynamic monitoring and rapid troubleshooting.
(iv) To ensure high reliability, the dorsal network (backbone) will preferably rely on the following:
(1) high-performance switching network, extremely available and secure in a reliable manner, configured at the core, distribution and access levels to ensure a balance between safety, efficiency and ease of use;
(2) cluster technology with 10 Gbit/s connectivity in the main switch;
(3) Virtual routing in the main switch to ensure secure routing between segments, preferably using the VPN-MPLS technology;
(4) ability of the main switch to redirect Internet traffic to the hidden/proxy web system; otherwise, need to provide separate material;
(5) Authentication and Authorization Server Access Control for all active components, with Tracking and Accounting functions;
(6) Scalability: easily extensible to other satellite/eligned locations using the available WAN technology if necessary, e.g. pre-session network.
(v) Connectivity:
(1) 10 Gbit/s connectivity to the Secretariat's mobile IT systems;
(2) at least 1 Gbit/s on the distribution layer with possibility of aggregation to ensure redundancy;
(3) at least 1 Gbit/s for POE powered wifi access points;
(4) at least 1 Gbit/s for POE powered VoIP devices;
(5) not less than 100 Mbit/s for Class 6 standardized copper lines to work stations;
(6) direct / dedicated connectivity (preferably black fibers) between the main server room and the registration center.
(vi) Wiring:
(1) Wiring should be based on industrial standards such as TIA-568-B.
(2) Optical fiber monomode or multimode depending on the distance between network equipment.
(3) The Category 6 standard wiring shall have been tested and clearly marked at both ends, in accordance with the agreement with UNFCCC technical staff.
(4) All cables including the brewing cords required for complete deployment.
(5) Cable length sufficient to the workstation to allow flexibility in the development of the premises.
(6) The number of nodes required should refer to Section 4.9 of Appendix II, Network Nodes and Connections.
(7) Clearly documented network cables and connectivity with clean marking systems.
(vii) Facilities and bays room:
(1) The main switch must be placed in a secure room with access control systems.
(2) All active components will need to be clearly marked and firmly attached to a key-closing bay.
(3) Cable management tools should be used if necessary.
(4) All connecting panels must be installed in solid bays and appropriate size.
(5) Clearly documented berry layout, marking and configuration.
(viii) Electrical power management:
(1) Power supply well distributed, with clear indications, equipped with a cut-off power system (UPS) for all essential active components.
(2) All UPS units must be solidly mounted in the bays.
(3) Provision of all necessary electrical adapters and cables.
(4) The IP-based monitoring function (SNMP) should be provided with the monitoring system software.
(5) Clearly documented electrical energy management.
(e) Wireless LAN local network:
(i) Provision of wireless infrastructure throughout the "blue zone" for use by Secretariat staff and participants during the Conference. The technology provided should be based on current standards with controller function, recent encryption technology, high availability and performance, standard 802.11a/b/g/n to 2.4 and 5 GHz, PoE access points and clean technology and very high density of use
(f) Audit:
The host State will have to conduct the necessary audits before the Conference begins to ensure a stable and secure IT environment and service.
(i) Audit of physical infrastructure:
(1) This audit will be conducted during the infrastructure deployment phase and will cover: wiring infrastructure, data centre, bays, access control, fire protection and electrical power management. Any reservation, after being recognized, must have found a solution before the Conference begins.
(ii) Computer security audit:
(1) The IT security audit will take place at least two weeks before the Conference begins. Its scope will be discussed between the host State and the UNFCCC. A detailed report containing the conclusions and recommendations should be provided to UNFCCC. Any conclusion should be ratified as recommended.
(2) Post-audit: A new security audit will be conducted if the recommendations recommended during the pre-audit have been confirmed. It should take place before the Conference begins.
(g) Technical teams:
(i) Computer and specialized technical assistance teams:
(1) The host State will recruit at its own expense and provide the Secretariat with qualified English-speaking technical staff who will provide the design, testing, installation, documentation, maintenance, assistance and disassembly of the network and all its components. This team will be placed under the general authority of the Executive Secretary or the person designated by the Executive Secretary. Ref. (i) Quantitative estimate (Bill of Quantity) (ICT). All services should be organized on site and on a rolling basis during the fixed service period. All assistance staff should speak English and be able to work on a rolling basis and
(2) The staff will be equipped with an easily identifiable clothing/uniform for visibility purposes and for differentiating participants, such as a uni shirt bearing the words "ICT Support" clearly printed on the back.
(3) All assistance services will cover weekends and holidays unless otherwise agreed with the Secretariat.
(4) Depending on the area of service, on-site assistance is scheduled between 7:30 a.m. and 10:00 p.m. during the Conference, unless otherwise provided (e.g. during the high-level segment). Monitoring should be provided outside working hours with an appropriate alert system.
(5) On-site assistance is also provided for specific teams during planning, assembly and dismantling periods in accordance with the terms of the agreement with the Conference's planning teams.
(h) More specific technical requirements and an estimate of the necessary efforts are included in the quantitative estimate (ICT).
Specific expertise teams
(i) Network administration:
Expertise in network operating systems, including Windows, UNIX, Linux, NetApp, VMware, etc.
Applicable certifications: Microsoft Certified Solutions Expert (MCSE), VCAP5-DCA, Vmware Certified Advance Professional 5 - Datacenter Administration (Vsphare 5); NetApp; NCDA, Exchange Administrator, Secure Printing Expert Solution.
(ii) Internet Expertise:
The expertise will preferably be provided by the Internet access provider. Expertise in Internet service management, including surveillance, troubleshooting and traffic analysis; the service shall be carried out on a rolling basis during the service period with follow-up outside the service period.
(iii) Computer security expert:
Liability includes: security of workstations, network security, internet security, security audit, firewalls, access controls, website security, etc.
Applicable Certifications: CCSE, Checkpoint Certified Security Expert - NGX, CCIE: Security.
(iv) Expertise Voice over IP:
Expertise in VoIP and GSM telephony, videoconferencing, PRI/SIP integration, installation and configuration of the VoIP gateway and IVR. Applicable certifications: CCNP Voice or equivalent; VoIP Expert Certification.
(v) Infrastructure engineering (and wiring expertise):
Professional expertise should cover specific network technologies such as LAN/WAN and wireless technologies.
Knowledge of essential CISCO technology.
Service to be provided on a rolling basis during the service period with monitoring outside the service period.
A sufficient number of wiring personnel to meet all wiring/brassage requirements.
Applicable certifications: CCNA, CCNP, CCIE; Routing and Switching; CCIE; Wireless LAN.
(vi) Material assistance:
Preferably provided by the supplier/seller of equipment responsible for the installation and installation of all equipment as well as imaging/cloning, maintenance, replacement and disassembly of laptops.
Knowledge of Ms-SCCM, Ghost or similar system.
(vii) User Support Service / Support Service:
User groups: Secretariat staff, computer centres, press centre, WiFi users and participants in general benefit on an expensive basis.
Limited assistance is expected on the arrival of the core team.
All assistance staff should be on the site a week before the start of pre-session workshops and the Conference.
Each support team will have to include two authorized Microsoft Office (SMO) specialists for Microsoft Office programs and Windows operating systems.
(1) Knowledge of incident ticket management systems (registration, issuance and tracking of computer support requests)
(2) Knowledge of all operating systems and software deployed for the Conference, including Windows7, MS Office2010, tablets (e.g. iPad).
(3) Resolution of 1st level network connectivity problems and troubleshooting of conventional desktop devices such as printers, tablets and scanners.
(viii) Project management:
Project manager and assistant will be available until the last technical mission. Project management, including project documentation and monitoring; knowledge of management tools such as MS Project; This responsibility includes the supervision of the organization of bearings within the various assistance teams and the information of the Secretariat project manager on all project issues. Must be able to report a past experience on similar projects of magnitude and complexity.
Project management certification such as PMP or Prince2 or equivalent.
(i) Quantitative Currency (ICT) (Bill of Quantity)
(i) Non-human resources (equipment, software, licenses, electrical equipment, etc.) (1 lot means a sufficient number of units. The exact number should be discussed on the basis of the Conference configuration/design.
| Internet Service Ref. Appendix II 4(C) | Main line synchronized to 1 GBIT/S leading to main data centre | 1 |
| Secondary Internet line synchronized to 1 Gbit/s leading to secondary data centre | 1 | |
| public/subnet official IPv4 address with autonomous system numbers | 16 | |
| Electricity needs | 16 Amp 220V/50 Hz with 7/4 Schuko plug for Internet streaming | 2 |
| 32 Amp 220V/50Hz with 3-pin IEC 60309 female connector in the main data centre | 1 | |
| 16 Amp 220V/50Hz with 7/4 Schuko socket in the main data centre. Circuit to be provided from a different phase | 3 | |
| 32 Amp 220V/50Hz with 3-pin IEC 60309 female connector in secondary data centre | 1 | |
| 16 Amp 220V/50Hz with Schuko EEC 7/4 socket in the secondary data centre. Circuit to be provided from a different phase | 3 | |
| Connectivity (between data centres and backsales LAN) | Single-mode fibre margins between main and secondary data centres | 12 |
| Single-mode fiber pairs between main data centre and main switch room | 4 | |
| Single-mode fibre pairs between secondary data centre and main switch room | 4 | |
| Pairs of single-mode or multi-mode fibers (depending on distance) between the main data centre and the recording server room | 2 | |
| Pairs of single-mode or multi-mode fibers (depending on distance) between secondary data centre and recording server room | 2 | |
| Mobile Ramps | To transport equipment from the UNFCCC server to data centres and storage | 1 lot |
| Telephone Ref. Annex II 1(a) | Fixed lines (national and international) | 70 |
| Telephones | 70 | |
| Smartphones with SIM cards (in English), MDM, must manage wifi at 2.4 and 5 GHz | 450 | |
| Additional SIM cards (Without mobile phones) | 34 | |
| PRI lines for IP Voice gateway | 2 | |
| Telefax with lines (IP adapters to be provided if necessary) | 5 | |
| Interactive Voice Response System (VIS) | 1 | |
| Responders (3 min at least time of registration) | 2 | |
| IP videoconferencing system Ref. Annex II 2(a) | Portable DVD/CD player with LCD screen. No restrictions on DVD player | 1 |
| High definition videoconferencing kit | 1 | |
| Virtual participation centres (depending on design) | 1 lot | |
| Internet / Skype conference kit for NGO group offices Ref. Annex I, Bureaux (m) | 7 | |
| Virtual participation kits | Laptops | 40 |
| EMU | 40 | |
| XLR cables between EMU and audio system | 40 | |
| Network connection (RJ45) | 40 | |
| Video capture system (video dazzle) if the room has a video camera system | 5 | |
| Laptops Ref. Appendix II 4(a)iv (version 1) | Computer and press centres | 620 |
| Meeting rooms, plenary 1 and 2 | 50 | |
| Laptops Ref. Appendix II 4(a)iv (version 2) | Staff/VIP/NGOs, regional groups, etc. | 150 |
| Security kits Ref. Annex II 4(a) | Laptops Barcode Readers | 40+30 (to) confirm) |
| VGA displays and dividers Ref. Annex II 4(a) | TFT display | 10 |
| 42" Monitors with foot to use in NOC | 12 | |
| Network nodes and connections ( wifi connections not included) Ref. Annexes I ' III | Staff/VIP/NGOs, regional groups, etc. | 1.000 |
| Computer centres (including plugNplay) | 550 | |
| Loft bloggers | 50 | |
| Meeting rooms, plenary 1 and 2 | 100 | |
| Closed-circuit television/IPTV | 310 | |
| Press space | 974 | |
| Multifunction Printers / Standard Printers / Scanners | Large multifunction printers | 10 |
| Flat scanners with ADF charger | 2 | |
| Large multifunction printers for the computer centre and the press centre (a multifunction printer for 50 computers or a multifunction printer per area if fewer computers) | 20 | |
| Small multifunction printers similar to HP LaserJet Pro M521dn | 40 | |
| Secure printing system | 1 | |
| Office printers | 50 | |
| Recording printers Brother 4570CDW | 50 | |
| Consumables for recording printers | High capacity magenta toner cartridges for Brother 4570CDW | 36 |
| Tambours for Brother 4570CDW | 5 | |
| High capacity cyan toner cartridges for Brother 4570CDW | 36 | |
| High capacity yellow toner cartridges for Brother 4570CDW | 36 | |
| High Capacity Black Toner Cartridges for Brother 4570CDW | 36 | |
| Ink games for Design Jet T790 | 2 | |
| Full set of print heads for Design Jet T790 | 1 | |
| HP Extra White Inkjet Paper (Q1445A) | 5 | |
| Computer software for participants | The host state will provide software in English and licenses for all the equipment it provides, including Windows7, MsOffice 2010, anti-virus software Kapersky Enterprise (or analog) and standard software licenses for all other equipment provided | 756 |
(ii) Human Resources Expertise (1 lot is a team of experts/assistance staff in sufficient numbers with the required skills. The exact number should be discussed on the basis of the Conference configuration/design.
| Expertise technique Ref. Annex II 4(a) | Network administrators | 1 lot |
| Experts services Internet | 1 lot | |
| Computer security | 1 lot | |
| Experts VoIP | 1 lot | |
| Infrastructure engineers (and wiring expertise) | 1 lot | |
| Equipment | 1 lot | |
| Support to users/developing team | 1 lot | |
| Information centres management staff | 1 lot | |
| Project management | 1 lot |
Photocopiers:
| Photocopiers | Small | 20 copies per minute (recto verso), model comparable to Ricoh Aficio 2045, with sorting and stapling functions. Staples and toner in sufficient quantities. Display in English. These components should be considered in relation to MFA printers in Table 1. Possibility of providing the same services with MFA printers. | 4 |
| Average | 50 to 70 copies per minute (recto verso), model comparable to Ricoh Aficio 1075 with SR 810 finishing module and sorting, stapling and scanning functions. Staples and toner in sufficient quantities; display in English. These components should be considered in relation to MFA printers in Table 1. Possibility of providing the same services with MFA printers. | 14 | |
| High performance model | 100 to 120 copies per minute (recto verso, allowing for about 400,000 copies each), model comparable to Ricoh Aficio 1050 with SR 810 finishing module and sorting and stapling functions for 100 minimum sheets. Staples and toner in sufficient quantities; display in English. | 6 | |
| Photocopiers for participants | For use in an expensive way. 55 to 70 copies per minute (recto verso), model comparable to Ricoh Aficio 1075, with sorting, stapling and scanning functions; staples and toner in sufficient quantities; display in English. These components should be considered in relation to MFA printers in Table 1. Equipment needs: individual computers above with the ability to provide the same services with MFA printers. | 5 | |
| Photocopiers - printers | Colour | Photocopier and color printer, 20 copies per minute (recto verso), comparable to Ricoh Aficio 611/410, with sorting, stapling and scanning functions; staples and toner in sufficient quantities; display in English. These components should be considered in relation to MFA printers in Table 1. Possibility of providing the same services with MFA printers. | 2 |
| Miscellaneous | A4 paper | A4 paper for photocopier, 80 g/m2 | 3,000 |
| Reproduced pages | Number of pages reproduced in black and white | 3,000 | |
| Number of pages reproduced in colour | 7 000 | ||
| A3 paper | Paper sheets A3 for photocopier | 30 000 | |
| Technical maintenance | Maintenance on request: English speaking staff available 24 hours a day for technical assistance. | ||
| High performance photocopier operator | Personnel responsible for ensuring the operation of high-performance photocopiers and providing technical assistance for all machines. Staff costs will be calculated based on a 24-hour presence on a rolling basis throughout the Conference. The provider will be responsible for regularly reprocessing all photocopiers and printers used during the Conference. English speaking staff. | 6 |
(iii) Production of pamphlets for the Conference: the Secretariat and the host State will agree on a calendar for the joint production of two pamphlets for the Conference ("Information for participants" and " Brochure on side events and exhibitions"). The Secretariat will provide the contents of the brochures and the host State will design the layout and finalize the publications in electronic format.
5. Security
(a) Radiocommunication system: The security services radio system will enable each security officer to communicate via a portable radio. If necessary, the network will include a relay station that will allow communication between the different points of the Conference Centre. The system will consist of 110 full portable individual radio stations with 110 individual listeners, 220 batteries, a multiple charger system and a central radio base station.
(b) 40 metal detectors (number to be confirmed after the safety assessment visit).
(c) 40 manual metal detectors (number to be confirmed after the safety assessment visit).
(d) 40 x-ray inspection machines for baggage, including two large for bulk baggage in each main control area (4 in total), with two maintenance-loaded radiation protection technicians, as well as 10 large plastic bins and 10 small plastic bins (airport standard) by X-ray machine; 80 tables compatible to deposit/retake items from X-ray machines (confirmation as above).
(e) 262 civilian police. This security team will assist the United Nations security team in X-ray control areas and magnetometer at site access points, monitor participant access and connect with the various groups of participants (press, NGOs, etc.). 202 police officers will be required for the day team (12 hours, 7:00 a.m. to 7:00 p.m.) and 60 for the night team (12 hours, from 7:00 p.m. to 7:00 p.m.) (number to be confirmed after the security assessment visit).
(f) The police personnel made available should not be armed and should be uniformly dressed. The usual uniform of the police and marks of rank or insignia should not be worn.
(g) A strong fireproof cabinet that can contain up to 100 weapons.
(h) A firearm unloading station ("ball trap").
(i) 10 megaphones.
(j) 110 key lockers (approximate dimensions: 30 × 50 × 80 cm) with two keys for each.
(k) Mobile barriers as required to delineate United Nations territory.
(l) 70 torch lamps.
(m) Recording systems / video surveillance by closed-circuit television cameras to be installed at all access points and in plenary rooms. Remote access to the closed-circuit television system of the Conference Centre from the Security Control Centre.
(n) 1,000 control posts (airport type).
(o) 4 wheelchairs made available to the security team.
(p) Signals for all security offices and for all checkpoints.
(q) Ripper (confidential documents).
6. Electrical Power Management Plan
An electrical power management plan, including crisis management mechanisms, will be put in place for the entire Conference Centre (United Nations zone) and special attention will be given to sensitive technical areas such as registration, servers, the International Radio and Television Centre and network switching cabinets/salles. All supplied powerless power systems (UPS) will need to be equipped with IP monitoring functions. All active components will have UPS units and isolated power circuits to protect them from surges and voltage irregularities. The UPS units provided will have a management/monitoring module. The necessary telemonitoring, software and license will be provided by the host State.
7. Miscellaneous
(a) 10 manual wagons (small: 40 × 60 cm and large: 70 × 100 cm, with four wheels and a handle) for the transport of documents and equipment.
(b) 5 trolleys for the transport of pallets (panels by lever).
(c) 2 boxes (inner dimensions: approx. 650 × 450 × 350 mm) with 2 keys each.
(d) 5 first aid kits.
(e) Panels for office doors and meeting rooms and a sufficient number of panels to guide participants in the building. All arrangements conforming to the Conference logo; development, names of meeting rooms, text and flange for the report to be determined in close consultation with the Secretariat.
(f) 8 movable sheets with pens and paper for rooms for parallel events.
(g) 8 whiteboards with pens and sponges for dedicated spaces.
(h) 3 interactive tables.
(i) 60 paper baskets (safe and closed for records and documents, approx. 70 litres).
(j) 100 water dispensers (heat/cold; vouchers of at least 18.9 litres), with permanent charging (water bottles and cuplets) in conference rooms and dedicated areas. Fresh water will also need to be made available with glasses and spare glasses, and replenishment will be provided on the podiums of the plenary and meeting rooms as requested in the daily programme of meetings.
(k) Kensington security lock anchors to prevent theft of laptops on offices.
(l) Supports with a total of 300 individual metal lockers with locks and two keys each. The dimensions of each metal locker shall be greater than 50 × 40 × 20 cm.
(m) 70 closed-circuit television monitors of a minimum of 40-42 inches, with base, wiring, transport and installation, for the transmission of the programme of meetings and work of the Conference from the plenary and press conference rooms, to be installed inside the Conference space, plus the number of closed-circuit television monitors for the press and the media in Appendix III.
(n) Up to 300 adapters for the connection of electronic equipment, such as the laptop computers of the staff, in case the cables and extension of the workspace would not be equipped with European or multifunction sockets, for the UNFCCC offices.
(o) The following services will be offered on an expensive basis: at least one restaurant will be open 24 hours a day; cafeteria and distributors providing a catering service (breakfast, lunch, dinner and catering) at reasonable prices; Banking services for participants, including DAB, cashing cheques and vouchers UN for daily subsistence allowance, change.
ANNEX III
INSTALLATIONS AND SERVICES FOR MEDIA
1. Media coordination
(a) The following requirements for logistical arrangements and information services for media representatives accredited to the Conference are intended to ensure optimal global coverage of the Conference.
(b) The Communications and Outreach Coordinator of the UNFCCC (CO) acts as the media coordinator of the Conference responsible for the media and communication team. The media coordinator and his team carry out the following tasks:
(i) Media information: in particular communication policy, coordination with the President of the Conference of the Parties (COP), briefings, interviews with the Executive Secretary and other senior officials, preparation of press releases, daily press review, liaison with the Department of Public Information (PID) in New York, and communications officials of the United Nations system attending sessions and preparation of daily Internet video clips dedicated to the Conference.
(ii) Media services and management: including facilities and services for print, radiotelevised and online media, press accreditation, establishment and operation of the International Radio and Television Centre, liaison with the host broadcaster, management of press conference rooms, programmes for the website, as well as services provided to the Secretary-General and liaison with the media team in the host country.
(c) The timely appointment of a media liaison officer in the host country, at least six months before the start of the Conference, is essential to ensure close and effective coordination between the Secretariat and the public authorities of the host State in relation to media relations. The media liaison officer plays an essential role in:
(i) Contribute to the formulation of a communication strategy to promote the Conference;
(ii) Mobilizing the interest of local and foreign media in the issues of the Conference by ensuring a wide dissemination of general information on UNFCCC and accreditation forms and by organizing press conferences and seminars with senior officials;
(iii) Raising awareness of the host country to the Conference by conducting a set of public relations actions such as the publication of special supplements in major local newspapers as well as the organization of special radio and television programs on local channels, the creation of a conference home page in consultation with the Secretariat and the production of posters and banners to be available in the city centre;
(iv) To assist the UNFCCC Accreditation Officer by providing information on applications for accreditation from local media and, upon request, through validation;
(v) Cooperate closely with the UNFCCC media coordinator for the management of media facilities and specific media arrangements during the Conference;
(vi) Continuously monitor how local media cover the Conference and provide daily local media clippings to a daily press kit to the COP President, the Executive Secretary of the UNFCCC and other senior officials.
2. Accreditation of members of the press
(a) The participation of the media in the sessions of the Convention bodies is subject to accreditation by UNFCCC. The Secretariat complies with the official accreditation policy and requirements of the United Nations and, as agreed, takes special arrangements for bloggers and other online media in accordance with a "digital media" project.
(b) Press accreditation is strictly reserved for members of the press in good faith (written press, photographers, radios, televisions, cinema, press agencies and online information services) who gather all the conditions defined by the United Nations in the field of press accreditation. No accreditation or multiple registration in different titles (e.g. media / delegation / NGOs) will be possible, except as part of the provisions agreed under the Secretariat's "digital media" project. An application for accreditation may be rejected if the applicant cannot establish that he is a professional journalist or if his application is incomplete. Representatives of NGOs and advocacy associations wishing to inform the Conference on behalf of their own television, radio, or their written or online press services will be accredited in a different category and will be offered facilities in an online publishing space located in the exhibition area.
(c) All accreditations will be processed online and granted on presentation of valid press cards and supporting documents:
(i) duly completed and transmitted accreditation form online;
(ii) order of mission on official letterhead of a press body, signed by the editor, editor or head of office or by the director of the television channel or radio station and specifying the identity and function of the person concerned;
(iii) photocopying of a valid press/working card.
(d) Independent journalists are subject to the same conditions and are required to clearly prove that they are on mission on behalf of a press body or a specific publication.
(e) Journalists who have already been duly accredited to UNFCCC conferences may make use of the accelerated accreditation procedure indicated on the accreditation form. The photographs for the press badge will be taken at the conference centre at the handover of the badge.
(f) Subject to agreed deadlines, the Secretariat initiates the accreditation procedure for journalists three months prior to the opening of the Conference. The procedure is closed 14 days before the opening of the Conference. The host State will be asked to assist the Secretariat in ensuring the widest possible dissemination of accreditation forms to local media as well as to foreign correspondents, press clubs and news agencies in the host country. The electronic accreditation form is available on the UNFCCC website at the address
(g) Accreditation of journalists will be provided by a UNCC Accreditation Officer, who will consult with the media liaison officer as necessary on the validity of supporting documents submitted by the local press. The validation of any pending application for accreditation should be received without delay.
3. Press area
Installations for online media and print media
(a) An area reserved for the press (3 000 m2) for at least 1,000 accredited correspondents of the print press will provide a workspace including:
(i) 500 tables with chairs and electrical sockets;
(ii) 100 workstations with laptop/ portable computers with Internet connection and four multifunction printers (specification in Appendix II);
(iii) 200 offices with ready-to-use configuration with network cables (RJ45) in the press centre. Telephone and/or RNIS lines may be provided on an expensive basis;
(iv) wireless Internet connection with the possibility of downloading a certain amount of data (the specifications are in Appendix II);
(v) 24 closed-circuit television monitors with a minimum size of 40-42 inches that can be individually adjusted to monitor the work in plenary rooms 1 and 2 and in the three press conference rooms, as well as program announcements;
(vi) an infrared acoustic distributor for the use of headphones in the area reserved for the press in order to monitor on the closed-circuit television monitors the conduct of the work in plenary rooms 1 and 2 and the events that will take place in the three press conference rooms;
(vii) a speaker system for media announcements.
(viii) The press area will be open to 24-hour media representatives, including Sundays during the Conference. Services may be reduced between 10:00 and 08:00.
Services destined for the Press
(a) A news desk for journalists, held by the head of the Information Bureau (UNCC staff member), will be set up in the press area and equipped as follows:
(i) ten offices, ten chairs and two large tables;
(ii) two locking cabinets with key and 12 linear meters of shelving;
(iii) high-speed photocopiers (the specifications are in Appendix II);
(iv) a microphone for a speaker system for press announcements in the press area;
(v) locker cabinets for the distribution of press releases, briefing notes, speech texts and certain documents of the Conference, as well as a series of locker furniture separately or six tables for the distribution of information material provided by delegations and/or NGOs (excluding information desks), and two large blank tables for advertisements and interview requests.
(b) A counter/counter for headphones.
(a) A reprography service will be available (only) in the press area. Journalists will have fixed telephones and expensive fax machines in the conference centre, which will also have to offer the possibility of renting local mobile phones.
(b) A cafeteria will be installed in the press area or in an adjacent location; there will be beverages and fast food products paid during the opening hours of the press area.
4. Services for television and radio stations
(a) The host State shall, at least six months before the opening of the COP, designate an organization to provide international and national television and radio stations accredited to the Conference with live video and audio broadcasts of the work of the Conference from plenary 1 and 2 and three press conference rooms. The host broadcaster will also provide visual and audio transmissions for closed-circuit television coverage as well as the online broadcast of the work of the Conference.
(b) The host broadcaster, as the official agent of the Conference on Radio and Television, will have the exclusive right to cover all public debates of the Conference live. Other radio and television teams may only be admitted to the plenary meeting room at the moment, accompanied by the UNFCCC Audiovisual Coordination Officer, to film certain speakers.
(c) For the purpose of the closed-circuit television system and on-line broadcasting, the conference's television signals and radio signals will be provided to the Secretariat by the host broadcaster, free of charge. They will also be provided free of charge to international and national television and radio stations accredited to the Conference, as well as to international news agencies. However, other television services, including the use of installation and technical management equipment, will need to be offered on an expensive basis. The transmission costs, including the costs associated with lines and satellite transmission, will also be charged. The host broadcaster shall make the necessary administrative arrangements to provide these services to accredited television and radio stations. The host State will ensure that the communications fees charged to them are in compliance with international standards. To meet the audiovisual coverage needs of national and international broadcasters, the host broadcaster will provide:
(i) Full-quality live television and radio coverage in plenary rooms 1 and 2 from four fixed cameras and two robotic and/or mobile cameras to cover uninterrupted speeches from the podium and in the room. An electronic guidance system related to robotic cameras and the audio tracking system (see Appendix I) will need to help the director identify and quickly find stakeholders.
(ii) A high-quality, live TV and radio coverage of two press conference rooms with two fixed cameras and two mobile cameras to continuously cover the discussions in these rooms.
(iii) Two visual content: (i) including graphical elements (country names, for example) for projection screens in plenary meetings rooms and for broadcast to closed-circuit television monitors and (ii) a "clean" signal for broadcasters receiving the signal from IBC networks (integrated broadband communications) and Internet broadcasting.
(d) A permanent "specific" limited space with a particular stage background with event logo and adequate lighting, to be located at a location allowing ministers and other personalities to make brief appearances and statements on the screen. It is necessary to find an area inside the Conference Centre and to quickly have lighting, background and supports.
(e) A permanent space dedicated to interviews, which can be used in an ad hoc manner by independent film teams. The space will be equipped with four chairs, a round table, lighting and a background with the event logo.
(f) Up to 30 positions as a commentator for live television channels will be established in an appropriate venue of the Conference Centre and will be used throughout the Conference. These positions are not allowed in the plenary rooms. The host broadcaster will be able to choose, first and foremost, certain positions of an expensive commentator with a flow to and from the nodal or transmission point. All positions will have an optional power of 16 and 32 amperes. If they are located in a place exposed to the elements, their total surface must be equipped with adequate shelter. Positions should ideally be within 100 metres of the transmission points (e.g. location of the bus-regia). The cables will be arranged according to an established route to be respected by all broadcasters.
(g) An International Radio and Television Centre (IRTC) must be established to accommodate international, national, regional and local radio and television channels that will request the allocation of a space and, if accredited, will be able to benefit from all television and radio facilities and services provided by the host broadcaster. The entire area of the CIRT must be protected from outside noise as much as possible. The Centre will have nodal control (approximately 100 m2) where all visual and audio signals will be recorded and retransmitted to:
(i) at least 450 workspaces for certain open-space radio and television channels (other option: installation of 150 cabins);
(ii) not more than 30 closed international television stations;
(iii) an additional area with a maximum of 20 visual and audio content for general use of radio and television broadcasters without a personal workspace;
(iv) the closed-circuit television network on the entire Conference site;
(v) the online dissemination system of the conference;
(vi) 12 closed cabins of international news agencies.
(h) Archive services:
(i) Full video recording by the host broadcaster, according to the Secretariat's specifications, on at least two adequate hard disks with sufficient storage capacity for the entire work, including all images (after mixing) and audio files (orator's language, English and all languages interpreted). Video recordings should be available in HD quality and use the following two formats:
NTSC/ PAL
Codec: XDCAM HD- MPEG-2 Long GOP
Debit: 25 MB/s, Constant flow rate, 8 bits
Color space: 4:2:0
MPEG-2 Standard: MPEG MP@HL-1440
Resolution: 1440 × 1080
Image frequency: 29,97 images per second (NTSC)
Image frequency: 25 images per second (PAL)
Audio: 8 stereo audio tracks (16 channels), not compressed 16 bits,
48 kHz PCM AES3
The material provided must be sufficient to record all meetings without interruption. This will require two devices per task (meeting) capable of recording with a few overlaps. All records will contain a SMPTE chronocode set to the time of day. Device inputs must be patchable so that additional recordings can be made if necessary. All hard drives will have to be identical, one being the master disk and the other the backup disk. All sessions of the Conference should be recorded in accordance with the recommendations of the UNFCCC archivists. Hard disks should be handed over to the Director of the UNFCCC CIRT at the end of the last meeting of the Conference.
(ii) Audio recordings will be required in full, according to Secretariat specifications, on two portable external hard disks. The audio recording should be in MONO PCM 16 bits 48 kHz single uncompressed WAV file, or STEREO PCM 16 bits 48 kHz non-compressed stereo WAV file. All hard drives will have to be identical, one being the master disk and the other the backup disk. They will have to include English, the language of the speaker and all languages interpreted. All sessions of the Conference should be recorded in accordance with the recommendations of the UNFCCC archivists. Hard disks should be handed over to the Director of the UNFCCC CIRT at the end of the last meeting of the Conference.
(iii) The technical constraints specified in paragraph (i) above shall be observed accordingly if the UNFCCC requests additional video recordings.
(iv) All audio-visual recordings should be kept at least six months after the closing of the Conference and be available upon request from UNFCCC.
(i) CIRT's pay facilities and services will need to include:
(i) Technical board equipment for satellite, live and/or deferred broadcasting to foreign television channels. Arrangements for the global dissemination of audiovisual content will be made by the host broadcaster. To this end, a television and radio service reservation office will be established to collect and process applications from accredited broadcasters.
(ii) A point dedicated to the rental of commercial services that may be offered by the host broadcaster, such as wireless cameras and other equipment and personnel as required by accredited media representatives.
(iii) At the request of the UNFCCC during video recordings, the above technical specifications will be observed accordingly.
(iv) All audio-visual recordings should be kept at least six months after the closing of the Conference and be available upon request from UNFCCC.
(j) A quiet room that will be used for radio interviews. Only imperative: that it be the best soundproof possible and equipped with a round table and four chairs. This studio will be managed by the director of the UNFCCC CIRT.
(k) It will be installed 450 open space workstations (or 150 cabins) for television and radio stations. Each will have basic equipment including:
(i) work plan, three chairs and ceiling lighting. Office lamp, eight sockets with three pins (European standards) and paper basket and three network connections;
(ii) 180 closed-circuit television monitors (26-32”) that can be set up on different channels to receive video coverage of the two plenary rooms, the three press conference rooms, the deferred channel and the meeting programme; to the extent available, use a shared screen system to view images from all sources on the same screen;
(iii) a quality video signal from both plenary and three press conference rooms:
(iv) a quality audio signal, in English and in the original/language of the speaker, or in French, from the two plenary rooms and the three press conference rooms;
(v) 150 locking metal lockers with a shelf, each with 3 keys. Dimensions: 120 × 45 × 60 cm. Each locker shall have a reference number corresponding to the work stations of the open space. All keys must be labeled and referenced. If possible, a pass will be entrusted to the Director of the CIRT.
(l) A storage space should be provided in the premises or next to the CIRT to allow broadcasters to store their empty trunks and cargo bags during the Conference. The director of the CIRT will control the access.
Another storage space will be available to people working in open space whose equipment will be too large to accommodate in lockers for one-time storage. The director of the CIRT will control the access.
(m) At least 30 key locking cabins (dimensions: 4 × 4 m) for international and local news agencies and online services will be provided; they shall be equipped as follows:
(i) work plans for 9 journalists, 9 chairs, adequate lighting and 4 × 4 electric sockets (European standards) with 9 network connections;
(ii) a closed-circuit television monitor that can be individually adjusted to receive video and audio coverage from both plenary and three press conference rooms, the channel for deferred programs and the meeting programme. These monitors must be attached to the wall;
(iii) Doors will need to be locked and three keys will be provided. All keys must be labeled and referenced. If possible, a pass will be entrusted to the Director of the CIRT.
(n) At least 6 key locking cabins (dimensions: 8 × 4 m) will be installed for large international television channels and equipped as follows:
(i) workplans for 9 people, 9 chairs, adequate lighting and 4 × 4 electrical sockets (European standards) with 9 network connections;
(ii) a closed-circuit television monitor that can be individually adjusted to receive video and audio coverage from both plenary and three press conference rooms, the channel for deferred programs and the meeting programme. These monitors must be attached to the wall;
(iii) Doors will need to be locked and three keys will be provided. All keys must be labeled and referenced. If possible, a pass will be entrusted to the Director of the CIRT.
(o) The final number of workspaces required for the various television stations, radio stations and news agencies will be determined by the media coordinator of the UNFCCC in close consultation with the host State, given the requests received at a deadline of agreement. Their distribution will be decided by the UNFCCC media coordinator or the Director of the ICRT in consultation with the host broadcaster. The cabins with the basic equipment mentioned above will be made available free of charge; any additional equipment requested by customers, including fax machines, must be leased by them at the existing commercial rates.
5. Dissemination on the Internet
(a) Signs to be transmitted to the Internet room:
(i) Plenary Room 1, Plenary Room 2 and the three press conference rooms: analog sound and video (FBAS and XLR symmetric connector) and also digital (SDI) or other format to be determined.
(ii) The projection signal of the presentation computer of the plenary rooms 1 and 2 shall be transmitted in DVI or AVI or another format to be determined.
(iii) Separate line (analog and digital A/V) for video sequences recorded by ENG teams and other images as required.
6. Photography services
(a) The host State will provide a limited number of press photographs from the opening ceremony of the Conference, the high-level segment and other events and events, which will be broadcast free of charge on the Conference's website.
(b) The host State may invite a local commercial photographer to install a photo distribution booth of the Conference at the request in the room of the plenary meeting. This service should be available, at the request of delegations or NGOs, for photographic coverage of specific events or statements, and will be provided on an expensive basis.
7. Press conferences
(a) Three rooms will be reserved for conferences and press briefings by Conference and/or United Nations officials, the Spokesperson for the Conference and delegates and representatives of the specialized agencies and programmes of the United Nations. The use of these three rooms will be coordinated by the office of the media coordinator, who will carry out the allocation of time beaches.
(b) Press conference room No. 1 should be able to accommodate at least 500 accredited correspondents installed on slaughtering tablet seats and have sufficient space for press photographers. It should also include:
(i) a podium (for 6 speakers) equipped with 4 microphones;
(ii) a background with logo(s) and sufficient lighting for quality television coverage;
(iii) two fixed cameras and two mobile cameras provided by the host broadcaster;
(iv) at least two micro walkers for the questions asked by the assistance;
(v) a coordinated amplification system with the host broadcaster, headphones and recording equipment on audio CD;
(vi) a platform located at the bottom of each room and allowing to place a maximum of 20 television cameras and XLR distribution boxes for broadcasting the sound in English, in the original language/language of the speaker or in French (10/10/10) in each room [sic];
(vii) two interpretation cabins;
(viii) a large screen to be placed on each side of the podium to project the image of the speakers.
(c) Press conference rooms 2 and 3 will have to accommodate at least 200 correspondents accredited on slaughtering tablet seats and have sufficient space for press photographers. They should also understand:
(i) a podium (for 6 speakers) equipped with 4 microphones;
(ii) two interpretation cabins;
(iii) a background with logo(s) and sufficient lighting for quality television coverage;
(iv) two fixed cameras and two mobile cameras provided by the host broadcaster;
(v) at least two micro walkers for the questions asked by the assistance;
(vi) a system of amplification coordinated with the host broadcaster, headphones and audio CD recording equipment;
(vii) a platform located at the bottom of the press conference room and allowing to place a maximum of 20 television cameras and XLR distribution boxes for broadcasting sound in English, in the original language/language of the speaker or in French (10/10/10);
(viii) a large screen to be placed on each side of the podium to project the image of the speakers.
(d) The Digital Media Centre of the Studio and the kiosk of climate change is an open space of approximately 100 m2. It supports online and virtual participation in the Conference and contributes to communication. The space devoted to it will have to understand:
(i) a main table (for 6 speakers) with 4 microphones;
(ii) a seating space (30 seats) facing the main table;
(iii) a background with CD logo and sufficient lighting;
(iv) two micro walkers for questions posed by the assistance;
(v) an amplification system.
8. Blog space
(a) A blog space will be created and equipped with 100 workstations with LAN and WiFi connections.
9. Media offices
(a) An office area for media coordination will be located near the press centre. These offices will be equipped in accordance with the specifications in Appendix I, paragraph 4 (d, xv). In addition, spaces will be required to:
(i) the Director of the UNFCCC CIRT, the Audiovisual Coordination Officer and three Audiovisual Assistants (5), to be installed at the International Centre for Radio and Television, close to the Nodal Authority;
(ii) the media liaison officer and his team;
(iii) a meeting room for the media team (for 20 people).
ANNEX IV
LOCAL PERSONNEL
(a) 28 conference clerks (current English):
• 1 conference clerk from 24 November to 11 December 2015
• 5 conference clerks from 28 November to 11 December 2015
• 2 conference clerks from 28 November to 12 December 2015
• 8 conference clerks from 29 November to 11 December 2015
• 2 conference clerks from 29 November to 12 December 2015
• 3 conference clerks from 30 November to 11 December 2015
• 2 conference clerks from 1 to 12 December 2015
• 6 conference clerks from 29 November to 13 December 2015
- having an in-depth knowledge of information technology
(b) 6 secretaries:
• 1 Chief Secretary from November 5 to December 13, 2015
• 1 Chief Secretary from November 29 to December 14, 2015
• 2 secretaries/note speakers from November 27 to December 11, 2015
• 1 secretary from November 24 to December 12, 2015
• 1 secretary from November 25 to December 12, 2015
(c) 12 assistants for side events and exhibitions (current English), some of whom may be required to make long working days, on demand and as required, from 29 November to 11 December 2015
(d) 2 liaison assistants with organizations with observer status (current English), who may be required to make long working days, on demand and as required, from 29 November to 11 December 2015
(e) 10 Facilities Officers (current English plus, for the entire team, a maximum of United Nations official languages):
• 2 Facilities Officers from November 4 to December 15, 2015
• 8 Facilities Officers from November 19 to December 15, 2015
(f) 1 Shipment and Shipment Assistant (current English) from 2 November to 15 December 2015
(g) 2 staff at computer services facilities (current English) from 15 October to 14 December 2015
(h) 6 ICT officers (current English) from 28 November to 13 December 2015
(i) 30 virtual participation officers (current English plus, for the entire team, a maximum of United Nations official languages):
• 15 from 28 November to 10 December 2015
• 15 from 28 November to 11 December 2015
(j) 27 registration officers (current English plus, for the entire team, a maximum of United Nations official languages) from November 22 to December 11, 2015
(k) 6 data entry officers (current English plus, for the entire team, a maximum of United Nations official languages) from November 21 to December 11, 2015
(l) 4 Registration Assistance Officers (current English plus, for the entire team, a maximum of United Nations official languages) from November 21 to December 11, 2015
(m) 8 officers assigned to information desks (current English plus, for the entire team, a maximum of United Nations official languages) from November 27 to December 11, 2015
(n) 4 officers assigned to the media information desk (current English) from November 28 to December 11, 2015
(o) 9 press conference assistants (current English) from 29 November to 12 December 2015
(p) 2 TV and radio assistants (current English) from 29 November to 12 December 2015
(q) 1 Web site assistant (current English) from 8 November to 12 December 2015
(r) 25 conference assistants (current English plus, for the entire team, a maximum of United Nations official languages):
• 10 conference assistants from 26 November to 14 December 2015
• 15 conference assistants from 29 November to 14 December 2015
(s) 25 officers responsible for the delivery of headphones (current English) from 29 November to 14 December 2015
(t) 15 officers for the dissemination of documents from 26 November to 14 December 2015
(u) 15 reprography officers from 26 November to 14 December 2015
(v) 3 Object Office Assistants found (current English plus, for the entire team, a maximum of United Nations official languages) from November 27 to December 12, 2015
(w) 4 Transport Regulatory Assistants (current English plus, for the entire team, a maximum of United Nations official languages) from November 28 to December 12, 2015
Annex V
ADMISSIONS AND NORMS FOR SIGNALETICAL
Comprehensive designation: United Nations Framework Convention on Climate Change
Short designation: Climate Change Convention
2nd reference name: The Convention
Acronym: UNFCCC
Comprehensive designation: United Nations Framework Convention on Climate Change Secretariat and its Kyoto Protocol
Abridged designation: Climate Change Secretariat
2nd reference name: The Secretariat
Acronym: nothing
Comprehensive designation: Kyoto Protocol to the United Nations Framework Convention on Climate Change
Short designation: Kyoto Protocol
Second Reference Name: The Protocol
Acronym: nothing
To be amended [sic]:
Comprehensive designation: Twenty-first session of the Conference of the Parties to the United Nations Framework Convention on Climate Change
Abridged designation: UNFCCC Conference of the Parties
2nd reference name: The Conference of the Parties
Acronym: COP 21
Full designation: Eleventh session of the Conference of the Parties serving as the meeting of the Parties to the Kyoto Protocol
Abridged designation: Meeting of the Parties to the Kyoto Protocol
2nd Reference Name: Meeting of the Parties
Acronym: CMP 11
Common designation: United Nations Conference on Climate Change (to be used only in public information bulletins to designate both the Conference of the Parties to the UNFCCC and the Meeting of the Parties to the Kyoto Protocol)
Acronym: COP 21 / CMP 11
Full designation: The Government of the French Republic
Short designation: The Government
For communication and information purposes, the conference is designated as "The 2015 United Nations Conference on Climate Change in Paris".
ANNEX VI(a) (1)
ESTIMATION OF DIRECT FRAIS IN REPORT WITH THE TENUE OF THE CONFERENCE OF THE SECRETARIAT OF UNCC
| Travel (transport and false charges at departure and arrival) | ||
| UNFCCC staff (Bonn) | 151.054 | |
| United Nations Conference Services (2) | - | |
| United Nations Conference Services (Supplementary Team) | 18.774 | |
| United Nations security personnel | 142.141 | 311.969 |
| Daily subsistence allowance | ||
| UNFCCC personnel | 841.225 | |
| United Nations Conference Services (2) | - | |
| United Nations Conference Services (Supplementary Team) | 38.456 | |
| United Nations security personnel | 283.487 | 1.163.168 |
| Freight and related costs | ||
| UNFCCC shipping costs, insurance and miscellaneous expenses | 167.580 | |
| United Nations Conference Services Shipping Costs, Insurance and Miscellaneous Expenses (2) | - | |
| United Nations Security Services Shipping Costs, Insurance and Miscellaneous Expenses | 30.870 | 198.450 |
| Online distribution | ||
| Online distribution | 141.546 | 141.546 |
| Preparatory missions | ||
| Travel (transport and false charges at departure and arrival) | 39.627 | |
| Daily subsistence allowance | 91.688 | 131.315 |
| Other: | ||
| Staff costs | ||
| Replacement and overtime of United Nations security personnel | 441.000 | |
| General temporary assistance | 197.246 | 638.245 |
| Equipment and supplies | ||
| Equipment and supplies | 35.280 | 35.280 |
| SOUS-TOTAL 1 | 2.619.973 | |
| Imprévus (10% subtotal 1) | 261.997 | |
| SOUS-TOTAL 2 | 2.881.970 | |
| Administration costs (5% of subtotal 2) | 144.099 | |
| TOTAL GENERAL (EUR) | 3.026.069 |
Notes:
(1) The above-mentioned items of expenditure are based on the provisions of United Nations administrative instruction ST/AI/342 governing the terms and conditions of conferences hosted by States, including the development of their budgets. The amounts are estimated in euros based on the situation as of February 1, 2015 and are subject to change.
(2) The initial costs incurred by the United Nations Conference Services are offset by the Government of the French Republic's contribution to accommodation costs. Any balance in favour of the Government of the French Republic will be reported and will be refunded.
ANNEX VI(b)(1)
ESTIMATION OF DIRECT FRAIS IN REPORT WITH THE TENUE OF THE CONFERENCE OF THE SECRETARIAT OF UNCC
Hospitality expenses only (in euros)
| Accommodation (2) | ||
| UNFCCC staff (Bonn) | 1.662.500 | |
| United Nations Conference Services staff (3) | 252.250 | |
| United Nations Conference Services (Supplementary Team) | 76.000 | |
| United Nations security personnel | 560.250 | |
| Internet Transmission Team | 48.000 | 2.599.000 |
| SOUS-TOTAL 1 | 2.599.000 | |
| Imprévus (10% subtotal 1) | 259.900 | |
| SOUS-TOTAL 2 | 2.858.900 | |
| Administration costs (5% of subtotal 2) | 142.945 | |
| TOTAL GENERAL (EUR) | 3.001.845 |
Notes:
(1) The average cost of accommodation in the above budget is €250.00 per night, to be confirmed by the host State agency for this purpose.
(2) The accommodation costs cover 566 hotel rooms, an estimated number required in the Secretariat, and will be supported by the Government of the French Republic. This number of hotel rooms does not include the necessary rooms for the Secretary-General of the United Nations and his team, the United Nations General Assembly team or the other necessary rooms for the secretariat, which will be financed by other means.
(3) Please refer to note 2 of Appendix VI(a).
ANNEX VII
MODALITIES FOR FRET TRANSPORT
Pursuant to Article 3, paragraph 6, of this Agreement, the host State is required to cover all transportation, insurance and related costs related to the shipment, between the secretariat or any established United Nations office and the Conference site, and the re-shipment of all supplies and equipment necessary for the proper conduct of the Conference. Pursuant to Article 11, paragraph 2, of this Agreement [sic].
1. Methods for transport
(a) The freight forwarder must be an international freight forwarding company capable of ensuring international and national transport operations (by air, by sea, by road or by rail).
(b) The freight forwarder must be able to ensure the clearance and handling of shipments operated by UNFCCC and exhibitors on site.
(c) The freight forwarder will ensure the establishment of ATA carnets, customs invoices and necessary documents.
(d) The freight forwarder will have to have a worldwide network of experienced and specialized agents to process all shipments to Paris (France) for the purposes of the Conference.
(e) The freight forwarder will have to offer a complete set of cargo handling services, including the receipt and delivery of the goods, their unloading of the vehicle by forklift and, after the conference, their collection and reloading on board the transport vehicle.
(f) The freight forwarder will collect and store the empty boxes/boxes and, after the conference, return them if necessary for repackaging and return to the country of origin.
2. General specifications
(a) Secretariat equipment and equipment to be transported will be duly packed in solid boxes (60 × 30 × 35 cm, weight up to 15 kg) or in solid trunks of various formats. They will be deposited at central points to both destinations and will have to be returned. Packaging/packaging and collection and distribution on site will therefore not be included in the freight forwarder.
(b) The freight forwarder will carry the removal of the goods from UNFCCC premises in Bonn, Germany, and their delivery to the conference site(s) and vice versa, including their loading and unloading.
(c) The freight forwarder will affect the loading and delivery of a sufficient number of qualified and physically fit agents with sufficient knowledge of the English language. Regular and non-standard working days and hours should also be specified, if this may have a cost impact.
(d) The freight forwarder will designate a liaison officer / correspondent assigned to his seat, who will be responsible for the entire organization of operations. If this service is provided not by the freight forwarder but by a partner company, another freight forwarder will be responsible for operational matters.
(e) The freight forwarder's manager or coordinator will have to consult with the focal point designated by the UNFCCC Secretariat and give full instructions to his staff before each shipment.
(f) The freight forwarder will provide suitable vehicles for cargo of various sizes and equipped with lifting devices, including a hydraulic hayon truck that can load more than 500 kg, and
(g) The freight forwarder will provide additional equipment such as pallets, pallet holders / forklifts, packaging materials and fixing devices for containers and furniture, and forklifts. In addition, it must provide at least one forklift and five forklifts with a load capacity of 2,000 kg each.
3. Transport mode
(a) The freight forwarder must choose the fastest, direct, economical and environmentally friendly mode of transport between Bonn (Germany) and Paris (France) and between Paris (France) and Bonn (Germany).
4. Customs
(a) The freight forwarder must be able to carry out the administrative clearance procedures, making clear the distinction between the goods intended to be returned to the UNFCCC Secretariat in Bonn, Germany, and those intended for other participants.
(b) The freight forwarder will have the experience of processing shipments for conferences, trade fairs or other major events, and
(c) The freight forwarder must have experience with the processing of shipments on behalf of the United Nations, as well as the application of customs exemptions and other exemptions to United Nations property.
5. Compensation and insurance
(a) Full compensation from the UNFCCC Secretariat in the event of damage to property owned or loss of property caused by the freight forwarder, as well as in the event of delay or default of the freight forwarder.
(b) In particular, by means of an insurance covering all damages to property belonging to the UNFCCC Secretariat or any loss of such assets (technical equipment, conference and recording equipment, office documents and supplies, exhibition equipment, etc.) during their transportation, removal and/or delivery, and
(c) Full coverage of civil liability.
6. Calendar, weight, estimated volume and arrival dates of shipments
(a) consignment No. 1
Departure of:
Address 1: UNFCCC Secretariat Haus Carstanjen, Martin-Luther-King-Str. 8, 53175 Bonn, Germany
Address 2: UNFCCC Secretariat Langer Eugen, Hermann-Ehlers-Str. 10, 53113 Bonn, Germany
Address 3: UNFCCC Secretariat Altes Hochhaus, Platz der Vereinten Nationen 1, 53113 Bonn, Germany
Date of abduction: Monday, October 26, 2015
Arrival date: no later than Thursday, October 29, 2015
Shipping address: Parc des expositions du Bourget, Place Charles Lindbergh, 93350 Le Bourget (France)
Estimated weight: 3,000 kg
Estimated volume: 10 m3
(b) consignment No. 2
Departure of:
Address 1: UNFCCC Secretariat Haus Carstanjen, Martin-Luther-King-Str. 8, 53175 Bonn, Germany
Address 2: UNFCCC Secretariat Langer Eugen, Hermann-Ehlers-Str. 10, 53113 Bonn, Germany
Address 3: UNFCCC Secretariat Altes Hochhaus, Platz der Vereinten Nationen 1, 53113 Bonn, Germany
Date of abduction: Friday, November 6, 2015
Arrival date: no later than Monday, November 9, 2015
Shipping address: Parc des expositions du Bourget, Place Charles Lindbergh, 93350 Le Bourget (France)
Estimated weight: 3 500 kg
Estimated volume: 20 m3
(c) consignment No. 3
Departure of:
Address 1: UNFCCC Secretariat Haus Carstanjen, Martin-Luther-King-Str. 8, 53175 Bonn, Germany
Address 2: UNFCCC Secretariat Langer Eugen, Hermann-Ehlers-Str. 10, 53113 Bonn, Germany
Address 3: UNFCCC Secretariat Altes Hochhaus, Platz der Vereinten Nationen 1, 53113 Bonn, Germany
Date of abduction: Thursday, November 12, 2015
Arrival date: no later than Monday, November 16, 2015
Shipping address: Parc des expositions du Bourget, Place Charles Lindbergh, 93350 Le Bourget (France)
Estimated weight: 13 000 kg
Estimated volume: 25 m3
(d) consignment No. 4
Back to : Parc des expositions du Bourget, Place Charles Lindbergh, 93350 Le Bourget (France)
Date of abduction: Monday, December 14, 2015
Arrival date: no later than Thursday, December 17, 2015
Delivery :
Address 1: UNFCCC Secretariat Haus Carstanjen, Martin-Luther-King-Str. 8, 53175 Bonn, Germany
Address 2: UNFCCC Secretariat Langer Eugen, Hermann-Ehlers-Str. 10, 53113 Bonn, Germany
Address 3: UNFCCC Secretariat Altes Hochhaus, Platz der Vereinten Nationen 1, 53113 Bonn, Germany
Estimated weight: 19 500 kg
Estimated volume: 55 m3
Annex VIII
TRANSPORT
The following vehicles must be available 24 hours a day, with drivers rotating:
(a) 1 car/berline for the Executive Secretary from 25 November to 13 December 2015;
(b) 1 12-seater minibus for the UNFCCC Core Team (core team) from October 19 to December 16, 2015;
(c) 1 12-seater minibus for the United Nations basic security team from 16 November to 15 December 2015;
The following vehicles will be available with a driver from 10:00 to 7:00:
(d) 1 12-seater minibus for the UNFCCC core team from 16 November to 14 December 2015;
(e) 1 20-seat minibus for United Nations Conference Service staff (interprets) from 30 November to 13 December 2015;
The following vehicle shall be available with driver as follows:
(f) 1 bus/car 50-60 seats for the United Nations security team: from 23 November to 6 December 2015 from 6:00 to 24:00 and from 7 to 15 December 2015 24 hours a day.
Note:
The host State may consider proposing other types of vehicles to meet the same requirements.
Annex IX
SECRETARIAT ADVANT-SESSION MEETING: EXIGENCE FOR THE 87th MEETING OF THE EXECUTIVE BOARD OF THE CDM
Support by the Secretariat
1. Conference facilities
(a) A meeting room (meeting room no. 1, 250 m2), table layout in U for 30 people (table on the podium with 8 seats); behind the table on the podium, a table for advisers (25 seats of advisers at the table, classroom format). The tables of the meeting room No. 1 shall measure at least 80 cm wide and 170 cm long. The electrical power of the room must be sufficient for a large quantity of hardware and a large number of PCs or laptops. There must be enough space to accommodate the technical teams in an angle of the meeting room.
The following equipment should be provided in meeting room #1: independent sound system with cut-off function. A laptop for projections with Microsoft software in English and cable Internet connection. Two micro walkers connected to the sound system. A projector / projector (4.500 ANSI lumens) with an input and output, a projection screen (4 × 3 m). Seventeen conference micros (one microphone for two participants), independent micros for the presidency and vice president with cut-off and interruption function. Seven 42 inches LCD screens. Two moving sheets. Two PowerPoint remotes. Meeting room No. 1 should be soundproofed to ensure the confidentiality of the exchanges. It should be able to serve throughout the conference and be accessible only to staff and the Executive Council.
(b) A meeting room (meeting room 2, observer room) with a capacity of 20 participants (class room format, 20 seats at tables). Provide a space at the bottom of the room for Internet-based broadcasting equipment and 3 workstations for the Internet-based broadcast team. To guarantee confidentiality, the observer room must be located at a certain distance from meeting room No. 1. Equipment required in meeting room No. 2: An independent sonorization system to monitor the debates taking place in meeting room No. 1. La salle de réunion n° 2 sera interconnectée pour suivre les débats de la salle de réunion n° 1 (audio et vidéo). Two projectors (3.000 ANSI lumens minimum) and two screens (180 × 210 cm) that may be replaced by two 80 inch plasma screens.
(c) All conference rooms will need to be equipped with appropriate sound and lighting systems and a sufficient number of microphones depending on the size and capacity of the room.
(d) All conference rooms must be soundproofed and equipped with adequate ventilation and air conditioning systems.
(e) All meeting rooms should be booked and available before the meeting to enable them to be developed and tested (two days before for meeting rooms, three days before for offices). The rooms will be available until the day after the last meeting day in case the meeting is delayed and will continue during the next night or morning.
2. Office for Personnel and Equipment
(a) An office for fully equipped, equipped and operational staff, with 25 standard workstations arranged in islets of 4 offices with chairs. Three tables for documents. A multifunction HP printer in network (equivalent to HP M 880): print in black and white/medium speed, analog or digital, capacity of 60 to 90 copies per minute, recto-verso mode. It will have to have a tri and stapler function, enough staples and toner for five days of meeting and three days of preparatory work.See a large amount of paper (one session can represent about 20,000 copies). Possibility to print on paper A4 and A3. Instructions should be available in English. The possibility of scanning a document for the network should be proposed. The device will be installed and configured and technical assistance available as of 20 November 2015. Printer settings will allow network printing
(b) A parallel meeting room, layout of U tables for a minimum of 25 people, available from 21 November 2015, for group meetings and bilateral consultations. Suitable for a sufficient number of laptops in the room.
(c) An adequate Internet connection (network connection/WLAN) for staff will be available as of 20 November 2015. If the office layout for staff and the installation of equipment is not finalized, temporary office space will be provided. The staff office should be located close to the meeting room and provide quick access to meeting rooms 1 and 2 (so located on the same floor). The precise configuration of the office for staff, meeting areas and service areas will be finalized in close consultation with the Secretariat.
(d) All workstations will have to include work desks and suitable office chairs, office lamps, paper baskets and sufficient power supply for all electrical equipment. A shredder should be provided.
(e) In all prefabricated buildings, special attention should be paid to lighting, air conditioning, heating and soundproofing.
(f) A computer center for Internet access, via 3 PCs or laptops, with a network printer (approximately 50 m2); standard computers with monitors with Windows operating system in English, Microsoft Office standard pack, Acrobat Reader and WinZip.
(g) A check-in space for participants: counter allowing two agents to work simultaneously, close to the entrance of the meeting room #1, with two chairs and two tables and a sufficient number of electrical outlets.
(h) A storage space of approximately 50 m2 for shipments, deposits, boxes and packaging equipment of technical service providers.
3. Communications
30 local SIM cards for mobile phones for Secretariat staff.
4. Computer equipment/requirements
| Internet services. | Internet line synchronized 34 MB/s for staff and participants, configured for automatic switching with Internet 10 MB/s. Line and hardware with terminal located in the server room. If space allows, possibility to use the hotel's server room. | 1 lot |
| 10 MB/s independent line for Internet streaming with redundant/supply line. Terminal to the Internet broadcasting office. | 1 lot | |
| sufficient number of IP addresses for Internet encoding, NAT 1 × /28 public subnet IP address for Internet | 1 lot | |
| Both Internet lines will be provided with all the required configuration and active elements: routers and switches. Provide a network switch and router for the Internet line. | 1 lot | |
| Server room | - A suitable space for servers, locked, sufficiently ventilated or air-conditioned. if the environment is ready, possibility to use the hotel's server room - 16amp power supply 220v/50Hz - 2 X 16amp 220v/50Hz with European schuko ECE 7/4 | 1 lot |
| LAN network equipment and Wi-Fi | - Provide all necessary network equipment, including LAN switches - Provide a suitable Wi-Fi service by providing a sufficient number of access points - Provide all wiring, power supply and other equipment necessary for connection - The network must guarantee a fast Ethernet connection for each IP device connected to the network - A manageable Cisco structure would be desirable | 1 lot |
| PC | - Provide, for all supplied hardware, English software and licenses, including for Windows 7, Office 2010, antivirus software (or equivalent) and standard software licenses for any other hardware provided | |
| - Computer Centre | 3 | |
| - Laptops for presentations in meeting rooms | 3 | |
| Internet connections | - Computer centres | 4 |
| - Offices for staff (one connection per workstation) | 25 | |
| - Server room | ||
| - Meeting rooms | 3 | |
| - Internet Dissemination | 3 | |
| Multifunction printers / standard printers | - Multifunction printer for staff | 1 |
| - Network printer for computer center | 1 | |
| Assistance | - Provide sufficient human resources to provide: - assistance during the installation and the duration of the workshop; - network expertise for all network service management including Wi-Fi |
5. Internet dissemination
(a) Audio for Internet broadcasting:
All audio signals of the meeting's discussions will have to be made available via the Internet provided by the audio service provider: [analog, fully symmetrical, +4 dB nominal level, XLR data sheets]
(b) Workspace for Internet dissemination:
Provide a space for 3 officers charged with Internet broadcasting at the bottom of the observer room and for their equipment (20 m2 and three tables with chairs).
Provide the necessary power supply [independent omnibus bar, 230V~/50Hz, explicit for audio/video devices, protected].
(c) Internet images:
Power supply to connect photo and video equipment. The meeting room should be sufficiently lit. (Appareil de prise de vue supplied by the German Internet broadcasting company).
6. snacks and refreshments
(a) Three breaks a day: tea and coffee for 30 people (detailed content to be specified in the menu).
(b) Water for the Executive Council meeting room and coffee break (water and glasses to provide each morning of the meeting and replenishment during the day).
7. Support staff
(a) Two local agents speaking English with knowledge of desktop hardware and basic Windows programs. Support staff should be available two days prior to the start of the meeting (21 November 2015) and, on a rolling basis, during the entire duration of the meeting.
(b) A security officer: (Security Officer for the session from 23 to 27 November 2015 until the completion of the work).
8. Transport
(a) Two 9-seater minibuses for Executive Council members if public transport is not suitable to bring participants to the meeting place and bring them back to their hotel. Minibuses should be available on the first day of the meeting.
Annex X
ANNUAL MEETING -SESSION OF THE SECRETARIAT: EXIGENCE FOR THE FORUM OF NATIONAL DISTRIBUTIONS (DNA FORUM)
Support by the Secretariat
1. Conference facilities
(a) A meeting room (meeting room 1) in plenary/class room, capacity of 150 people at tables (with a stage of 8 seats, minimum 40 cm), equipped with a sound and projection system for sound and video. Provide a space for additional tables for documentation on the side or back of the room, two projectors/videoprojectors (4.000 lumens ANSI minimum) with input and output, two projection screens (3 × 2 m minimum), a laptop/PC computer for projections with Microsoft software in English and connected to the Internet via cable. Table micros (one microphone for two participants); two micros walkers. Two 42-inch LCD monitors facing the podium. Electric power supply and sufficient number of sockets for a large amount of hardware and a large number of PCs. Three interpretation booths (two interpreters per cabin) for English, Spanish and French. 150 headphones and infrared radiation system. At least a moving sheetboard. Four remotes for presentations (including in parallel meeting rooms).
(b) Two parallel meeting rooms (meeting rooms 2 and 3), layout of tables in U/in square, capacity of 40 people at tables, equipped with sound and projection systems for sound and video. A projector / projector (3.000 lumens ANSI minimum) with an entrance and exit in each room. A projection screen (180 × 210 cm minimum). A laptop/PC for projections with Microsoft software in English and connected to the cable Internet. Wi-Fi Internet access (for detailed specifications, see the "computer hardware" section below). Enough electricity.
(c) A meeting room (meeting room No. 4, parallel meeting room), table layout in U/en square, capacity of 50 people at tables, equipped with sound and projection system for sound and video. A projector/videoprojector (3.000 lumens ANSI minimum), a projection screen (180 × 210 cm minimum), a laptop/PC computer for projections with Microsoft software in English and connected to the cable Internet. Table microphones (one microphone for two participants). 50 listeners. Two interpretation cabins (English and Spanish, double cabins). Wi-Fi Internet access (see detailed specifications in the "computer hardware" section below). Enough electricity. Electric power supply sufficient for a large quantity of hardware and a large number of PCs. Speakers in sufficient numbers to follow the meeting.
(d) All conference rooms must be soundproofed and equipped with adequate ventilation and air conditioning systems.
2. Availability of meeting rooms, offices and other spaces
(a) The rooms mentioned will be available before the beginning of the meetings (27 November). The dismantling will take place one day after the last meeting day (Monday). The equipment assembly, installation and testing schedule will be agreed with the Secretariat.
3. Offices and other spaces
(a) An office for the basic team, fully equipped, equipped and operational with 6 standard workstations, the day before the meeting (November 27, 2015).
(b) A multifunction HP printer in network (equivalent to HP M 880): print in black and white/medium speed, analog or digital, capacity of 60 to 90 copies per minute, recto-verso printing mode. It must have a tri and stapler function, enough staples and toner for the two days. Possibility to print on paper A4 and A3. Instructions should be available in English. The possibility of scanning a document for the network should be proposed. The device will be installed and configured and technical assistance available if necessary. The printer settings will allow network printing.
(c) A sufficient number of electrical outlets on the tables to connect the technical equipment in the main meeting room, in the parallel meeting rooms and in the office for laptops, PCs and printers.
(d) All workstations should include work desks and suitable office chairs, office lamps, paper baskets, electric power supply and adapters for all electrical equipment.
(e) A computer center for Internet access, via 10 PCs or laptops, with a black and white network printer; Standard PC with monitors with Windows operating system in English, Standard MS Office, Acrobat Reader and WinZip.
(f) A recording space for participants: tables and chairs in sufficient numbers for the recording staff (4 minimum agents), close to the entrance. Table for programs, nominative knights and other documentation and billboard for information to be disseminated in immediate vicinity. Two medium-speed black and white photocopiers. Enough electricity.
(g) An office for interpreters with Internet access, two laptops and a black and white printer.
(h) A space for the payment of daily subsistence allowance with two workstations and two photocopiers if this space is not located near the registration space.
4. Photocopying and printing
(a) For the desktop: a multifunction HP printer in network (equivalent to HP M 880): medium speed, black and white/color, analog or digital, capacity of 60 to 90 copies per minute, recto-verso printing mode. It must have a tri and stapler function, enough staples and toner for the two days. Possibility to print on paper A4 and A3. Instructions should be available in English. The possibility of scanning a document for the network should be proposed. The device will be installed and configured and technical assistance available if necessary. The printer settings will allow network printing.
(b) Two medium-speed photocopiers (with scan function): a photocopier allowing colour printing to be installed near the space for registration/payment of daily subsistence allowance; English instructions and technical assistance available in English.
5. Computer equipment/requirements
| Internet services | Synchronized line 34 MB/s for staff and participants, configured for automatic switching with Internet 10 MB/s. Line and hardware with terminal located in the server room. If space allows, possibility to use the hotel's server room. | 1 lot |
| 10 MB/s independent line for Internet streaming with redundant/supply line. Terminal to the Internet broadcasting office. | 1 lot | |
| sufficient number of IP addresses for Internet encoding, NAT 1 × /28 public Internet subnet IP address | 1 lot | |
| Both internet lines will be provided with all the required configuration and active elements: routers and switches. Provide a network switch and router for the internet line. | 1 lot | |
| Server room | - A suitable space for servers, locked, sufficiently ventilated or air-conditioned. If the environment is ready, you can use the hotel's server room. - Power supply of 16Amp 220v/50Hz. - 2 × 16Amp 220v/50Hz with European SchuKo EEC 7/4. | 1 lot |
| LAN network equipment and Wi-Fi | - Provide all necessary network equipment, including LAN switches. - Provide a suitable Wi-Fi service by installing a sufficient number of access points. - Provide all wiring, power supply and other equipment necessary for connection. - The network must guarantee a fast Ethernet connection for each IP device connected to the network. - A manageable Cisco structure would be desirable. | 1 lot |
| PC | - Provide, for all supplied hardware, English software and licenses, including for Windows 7, Office 2010, antivirus software (or equivalent) and standard software licenses for any other hardware provided | |
| - Computer Centre | 3 | |
| - Laptops for presentations in meeting rooms | 3 | |
| Internet connections | - Computer Centre | 4 |
| - Offices for staff (one connection per workstation) | 25 | |
| - Server room | ||
| - Meeting room | 3 | |
| - Internet Dissemination | 3 | |
| Multifunction printers / standard printers | - Multifunction printer for staff | 1 |
| - Network printer for computer center | 1 | |
| Assistance | - Provide sufficient human resources to provide: - assistance during the installation and the duration of the workshop; - network expertise for all network service management including Wi-Fi. |
6. snacks and refreshments
(a) Three breaks a day: coffee, tea, water and biscuits/fruit for 150 people; details to be specified on the menu.
(b) Water for the podium in all meeting rooms, the interpreters' lounge, interpretation cabins and coffee break (water and glasses to be provided each morning of the meeting and replenishment during the day). Otherwise, provide two water dispensers with water candies in the main meeting room.
7. Support staff
(a) Two on-site agents speaking English with knowledge of desktop hardware and basic Windows programs. Recording space support staff available one day before the start of the meeting and, on a rolling basis, throughout its work.
(b) A security officer from 28 to 29 November 2015 from 8 a.m. to the end of the work.
ANNEX XI
FOR A DYNAMICAL OF CHANGEMENT
Staffed by the Secretariat
1. Context
"For a dynamic of change" (Momentum for Change) is an initiative of the UNFCCC Secretariat whose purpose is to offer a public forum to highlight large-scale actions that already have effects on the ground both in the fight against climate change and on a broader socio-economic and environmental plan. It consists of four areas of action:
(a) Poverty in urban areas, in favour of actions that improve living conditions in urban areas in developing countries. This action is implemented with the generous support of the Bill ' Melinda Gates Foundation.
(b) Women for results, in support of actions by women in the field of climate change. This action is implemented with the generous support of the Rockefeller Foundation.
(c) Finance climate-friendly investments in successful financial innovation in climate change adaptation and mitigation. This is being done in partnership with the World Economic Forum.
(d) ICT solutions, in support of successful actions in the field of information and communication technologies and related to climate change mitigation or adaptation. This work is being carried out in partnership with the Global Initiative on the Environment and Sustainable Development Sector.
The initiative For a dynamic of change was launched at the United Nations Conference on Climate Change in Durban, South Africa, in December 2011.
The premises and means specified in this annex will be used as part of other Secretariat initiatives in support of the engagement of high-level stakeholders. All additional costs related to these actions will be borne by the Secretariat.
2. Premises
Appropriate premises for actions to support the engagement of high-level stakeholders will be made available by the host State, as outlined in the table below, Monday, December 7, 2015. The specific specifications and layout of these premises will be defined in close cooperation with the Secretariat.
| 1 | 1 | Meeting room n°1 (room for parallel events n° 1) for general information sessions | classroom (600 m2) | 500 | 5 |
| 2 | 1 | Meeting room n°2 (room for parallel events n°7) for technical sessions | classroom (200 m2) | 150 | 5 |
3. Meeting facilities
All meeting rooms must be soundproofed.
(a) Meeting Room No. 1 will include:
(i) Audiovisual equipment:
(1) 16-way sonorization console;
(2) ten micro ties;
(3) three micro walkers;
(4) on-stage video monitors allowing stakeholders to view the screen;
(5) live installation and control equipment and monitors for live projection on one or more screens;
(6) Clearcom position for connection between camera/commutation, lighting, sound and technical direction;
(7) two projection screens (one on each side of the room);
(8) two fixed cameras and two mobile cameras provided by the host broadcaster;
(9) sounding equipment for musical performances, stage equipment and instruments (indicative list attached to this annex).
(ii) for the stage:
(1) flat in height (1 m at least);
(2) flags: France and the United Nations;
(3) furniture: 8 to 10 comfortable chairs;
(4) scenery, plants and small tables for water;
(5) one or two homes close to the room;
(6) live governing room;
(7) electrical outlets for all equipment;
(8) podiums for cameras intended for Internet broadcasting.
(iii) personnel:
(1) scouting;
(2) licensee of sound;
(3) Musical equipment technician;
(4) stage assistant;
(5) audiovisual team in the back for three days.
(b) Meeting room No. 2 should include the following:
(i) Audiovisual equipment:
(1) ten micro ties;
(2) three micro walkers;
(3) on-stage video monitors allowing stakeholders to view the screen;
(4) live installation and control equipment and monitors for live projection on one or more screens;
(5) Clearcom position for connection between camera/commutation, lighting, sound and technical direction;
(6) two projection screens (one on each side of the room);
(7) two fixed cameras and two mobile cameras provided by the host broadcaster.
(ii) for the stage:
(1) flat in height (1 m at least);
(2) flags: France and the United Nations;
(3) furniture: 8 to 10 comfortable chairs;
(4) scenery, plants and small tables for water;
(5) one or two homes close to the room;
(6) live governing room;
(7) podiums for cameras intended for Internet broadcasting;
(8) two interpretation cabins.
(iii) personnel:
(1) scouting;
(2) licensee.
The supplier will ensure that radio interference is avoided between the different conference rooms.
4. Dissemination on the Internet
(a) Events related to the "For a dynamic of change" initiative:
(i) live broadcast of a choice of sessions;
(ii) made available for incorporation/sharing of videos on the UNFCCC.int website;
(iii) live broadcast on large screens on the conference site.
(b) Information Bulletins:
(i) production of three short newsletters (2 to 3 minutes at one per day) focused on the best examples/persons interviewed, with appropriate archive images and/or animations.
(c) Meeting rooms 1 and 2 : audio and video in analog (FBAS and XLR symmetric) and digital (SDI) or other format to be agreed.
(d) The projection from the presentation computer in the meeting rooms 1 and 2 will be provided in DVI or AVI, or another format to be agreed.
(e) A separate line (analog and digital audiovisual) for the broadcast of sequences recorded by ENG and others according to needs.
Additional sound equipment for musical performances (indicative list):
(a) 1 Yamaha LS9-16 digital mixing table;
(b) 2 caissons of extreme-graves of Q-Sub;
(c) 2 MeyerSound UPA-1P 2-way broadband speakers;
(d) 6 scene returns from MAX 12;
(e) 4 amplifiers of quotb D 12;
(f) 1 set of battery micros (small: BD / SD / 2 × OH / 2 × TT);
(g) 4 micros Shure SM58 Vocal/Instrumental;
(h) 2 micros Shure SM57 Instrumental;
(i) 1 Sennheiser UHF 2000 wireless receiver;
(j) 1 micro wireless rider SKM2000;
(k) 4 DIB-100 direct boxes;
(l) 1 set of cables;
(m) 1 set of supports for micros
(n) 1 ECE-3x230V 32 A distributor;
o) 1 MacBookPro with PlaybackPro and InstaCue.
Scene equipment and instruments:
(a) 1 Yamaha Maple Custom battery with 10"/14 low toms, 16" low tom and 22" large box;
(b) 1 Yamaha Maple Custom clear box;
(c) 1 set of Zildjian K Custom cymbals with ride 20", crash 18", crash 17" and HH 13";
(d) 1 Tama Hardware Roadpro;
(e) 1 mobile battery platform, 2 m × 2 m, h 20 cm;
(f) 1 guitar amplifier Mesa Boogie Dual Rectify with CAB MB 4 × 12";
(g) 1 pedal wah-wah Dunlop 535Q;
(h) 1 time modeler Line6 DL4;
(i) 1 Aguilar DB750 bass amplifier;
(j) 2 bass boxes Aguilar DB410;
(k) 1 Roland RD 700 NX keyboard;
(l) 1 Yamaha Motif 7XF keyboard;
(m) 2 keyboard supports;
(n) 1 set of cables and accessories.
VINGT AND UNIEME SESSION OF THE CONFERENCE OF THE PARTIES TO THE UNITED NATIONS FRAMEWORK CONVENTION ON CLIMATIC CHANGEMENTS
ONZIEME SESSION OF THE CONFERENCE OF THE PARTIES UNDER THE PARTIES TO THE KYOTO PROTOCOL,
SESSION OF SUBSIDIARY BODIES
LE BOURGET (FRANCE), 30 November - 11 December 2015
TECHNICAL ARRANGEMENT ON THE COOPERATION IN SECURITY AND SURETATION
ANNEX XII
THE ACCORD WITH THE HOTE EAST
PREAMBULE
• Having regard to the Agreement with the Host State signed between the UNFCCC Secretariat and the Government of France, to which this Technical Arrangement is annexed,
• Encouraged by the joint commitment of the Minister of the Interior of the Government of the French Republic and the Executive Secretariat of the UNFCCC to ensure the security and tranquillity necessary for the successful conduct of the twenty-first session of the Conference of the Parties to the United Nations Framework Convention on Climate Change, the eleventh session of the Conference of the Parties serving as the meeting of the Parties to the Kyoto Protocol, and the sessions of the subsidiary bodies,
The Minister of the Interior of the French Republic and the Deputy Executive Secretary of the UNFCCC agreed as follows:
This Technical Arrangement shall be read with reference to the Agreement between the United Nations and the Government of the French Republic concerning the twenty-first session of the Conference of the Parties to the United Nations Framework Convention on Climate Change, the eleventh session of the Conference of the Parties serving as the meeting of the Parties to the Kyoto Protocol, and the sessions of the subsidiary bodies, below referred to as "Agreement with the Host State", signed by the United Nations and France.
The Agreement with the Host State shall:
[...]
Article 9
Police protection and security
1. The Government is responsible for providing, at its own cost, the police protection and security necessary to ensure the smooth running of the Conference/pre-session meetings without interference of any kind. This police system is under the direct supervision and authority of a senior official designated by the Government. He/she works in close cooperation with the principal security liaison officer appointed by the United Nations Department of Safety and Security to that end in order to ensure an adequate security and serenity climate.
2. Security in the Conference ' s premises is the responsibility of the United Nations Department of Safety and Security, in close coordination with the Secretariat, and is ensured in close cooperation with the Government ' s security authorities, while outside the Conference ' s premises, security is the responsibility of the Government. The perimeters of these two security zones and the modalities of cooperation are clearly defined by the Government and the Secretariat before the premises are placed under the authority of the Secretariat
3. The modalities of security cooperation between the Government and the Secretariat in these two areas are detailed in a separate legally binding document entitled "Technical Arrangement" between the Government and the Secretariat and contained in Annex XII to this Agreement. The Technical Arrangement deals with issues related to the chain of command, the importation, use and storage of service weapons by United Nations officials, the management of crises, and the handover of persons detained in the Conference premises.
4. The Secretariat and the Government shall cooperate in the establishment of a comprehensive security and safety operational plan based on the security assessment of the Conference carried out by the United Nations which shall be completed before the opening of the Conference. This security plan is the framework for all security activities.
5. The Government shall provide security equipment and personnel to the Secretariat at its own expense as specified in Annex II to this Agreement.
6. The Government also provides, at its own expense, the police protection required to ensure the smooth running of known meetings and meetings not known in a climate of security and serenity and without interference of any kind.
TECHNICAL ARRANGEMENT ON THE COOPERATION OF SECURITY AND SECURITY
Article 1
United Nations Security Coordinator (MSC) and High Security Officer (HFS)
In accordance with Article 9 above, the United Nations Department of Safety and Security and the host State authorities conclude the following key arrangements to facilitate the preparation and execution of an ad hoc operational plan for security and security.
The head of the United Nations Security and Safety Section in Vienna, Mr. Kevin O Hanlon, for the purposes of this document, acts as the Coordinator for the Security of the United Nations Event, referred to as the " MSC " . On the host state side, Chief Hubert Weigel acts as Senior Security and Safety Officer, hereinafter referred to as HFS."
Both designated officials cooperate in the development of the Operational Security and Safety Plan. This plan details the security coverage of the Conference, which is considered a joint operation of the United Nations Department of Safety and Security and the French authorities.
Article 2
Accountability
While it is understood that the United Nations maintains full control of the Conference site, considered inviolable, any serious security-related situation that may affect the normal conduct of the Conference is assessed in conjunction with the host State authorities and the recommendations of the Conference are submitted to the Executive Secretary of the United Nations Framework Convention on Climate Change (UNFCCC) for decision. The only exception is the initiation of the evacuation plan in the event of a fire or any other imminent and serious threat that could affect the safety of people and require immediate protection.
In accordance with Article 9 of the Agreement with the Host State, the authorized area of the Conference site, which is the responsibility of the United Nations Department of Safety and Security, is described as including all areas exclusively devoted to the conduct of the Conference.
Article 3
Assistance from the host Government
Following agreement with the MSC, the host Government provides assistance in the following areas:
• liaison and support to operations;
• control of access to Conference premises and restricted areas;
• provision of security equipment in accordance with Annex II of the Agreement with the Host State;
• protection of high personalities;
• medical support;
• Safety support, including fire safety;
• detection and search for explosives on the Conference site;
• screening of all vehicles entering the Conference site.
While this Technical Arrangement defines the official responsibilities of each party, it does not prejudge requests for security assistance from either party within their respective areas of competence.
Article 4
Command Chain
1. All officers of the French security forces working on the Conference site remain under the operational command of the HFS or its delegate. All private security officers working on the Conference site are placed under the command of the MSC. The HFS works closely with the MSC to ensure that the mission of the United Nations security team is fulfilled. All private security officers involved in the joint operation on the Conference site shall be held appropriately as agreed between the MSC and the HFS and identification badges issued by the United Nations.
2. The Security and Safety Operational Plan includes a staffing table that assigns functions and responsibilities to each security officer. This table may be amended by mutual agreement between the parties.
Article 5
Transfer of responsibilities
The MSC takes official responsibility for the conference premises on Saturday, 28 November 2015, at 6:00 a.m. The responsibility for these sectors is officially vested in the French authorities on Saturday, 12 December 2015, at 6:00 a.m. or at a mutually agreed date as required by the Conference. At any time before, during and after the Conference, the French authorities provide a sufficient number of security officers to ensure the effective functioning of the Conference in an atmosphere of security and calm, without interference of any kind.
Article 6
Liaison
1. The HFS shall make available to security officers, as agreed with the MSC, under the conditions set out in paragraph 1 of Article 4, in order to carry out, inter alia, joint missions defined in Article 3 of this Technical Arrangement. These security officers operate under the operational command of designated United Nations security personnel.
2. The United Nations Department of Safety and Security established its headquarters in the United Nations Security Office. By mutual agreement, coordination meetings are held regularly or at the request of one of the parties.
Article 7
Firearms
In carrying out their duties, United Nations security officers carry their official United Nations service weapons that are imported and for which a permit is issued in accordance with French legislation. When not carried, firearms must be kept in a safe place at the United Nations Security Office in a secure repository made available by the French authorities. United Nations security personnel comply with United Nations regulations on the use of physical force and physical force that could lead to death.
The HFS undertakes to provide reasonable assistance to the MSC by facilitating the clearance of weapons from United Nations security officers at the point of arrival and departure in accordance with French firearms control legislation.
Private security officers recruited by the French authorities for the event are not allowed to carry firearms on the Conference site for the duration of the event.
Article 8
Crisis management
From the beginning to the end of the Conference, a crisis cell composed of representatives of both parties stands ready to intervene. The MSC submits the recommendations of the Crisis Unit to the Executive Secretary. the UNFCCC, which then decides on the way forward if the crisis affects the Conference site.
Article 9
Communications security
Both parties agree to mutually agree on the right to establish and use secure communications on the Conference site for the duration of the Conference and to authorize the operation of such secure communications without interference.
Article 10
Security arrangements for senior United Nations officials
The HFS agrees to provide reasonable assistance to the MSC in the personal protection of visiting dignitaries and other prominent United Nations officials.
Article 11
Objects lost
The MSC assumes full responsibility for the establishment, staffing and management of a lost objects office of the Conference. Any unclaimed lost object at the end of the Conference shall be transferred to HFS for further conservation and disposal.
Article 12
Certification badges issued
Any person who enters the Conference premises must be accredited and have a UNFCCC access badge visible at any time as long as it is in the said premises. The MSC is responsible for the design, implementation and issuance of all passes for meetings, maps and other forms of identification documents required to access the Conference and related facilities. The Pass and Map System proposed for the Conference is included in a brochure to be delivered to the HFS. Information on participants authorized to be accredited to the Conference shall be communicated to the French authorities.
Article 13
Fire safety
The HFS ensures that all conference facilities comply with national fire safety codes and standards. The HFS also provides a copy of the evacuation plan to the MSC. A United Nations security staff member is appointed to provide liaison for the coordination of fire and support security services, in conjunction with a French counterpart.
Article 14
Dismissed persons
If the United Nations security personnel appeal to a person on the Conference site, a report must be prepared immediately and forwarded to the HFS. Based on this report and any other relevant information, United Nations security personnel or HFS, as the case may be, may request that the person in question be made available to the competent French authorities. The decision to be made available and, where appropriate, the surrender of the arrested person must intervene as soon as possible. In any event, the MSC retains all discretion to decide whether or not to access an HFS application in the manner it determines. He immediately informed the Executive Secretary of the UNFCCC. The HFS undertakes to keep the MSC informed of any administrative or judicial proceedings against the arrested person. If the arrested person is not handed over to the French authorities, it is left free of his movements.
Article 15
Threat assessment and update
The HFS shall, in a timely manner, provide the MSC with a Threat Assessment Document for the Conference that is used to establish the security measures put in place for the duration of the Conference. The HFS shall transmit to the MSC any information that may result in adjustments, modifications or enhancement of security measures.
Article 16
Security and Safety Operational Plan
1. The MSC and HFS cooperate closely in the preparation of an Operational Security and Safety Plan. This plan provides the framework within which all security and safety-related missions are implemented, and annexes covering each subject in detail are attached to the body of the document.
2. Once completed, this Plan, including the United Nations security recommendations for the Conference site, is submitted for approval to the Office of the United Nations Designated Officer in France and the Executive Secretary of the UNFCCC. However, the annexes to the plan may be amended or supplemented if necessary.
3. Any disagreement between the United Nations and the French security forces in the execution of security missions is quickly brought to the attention of the MSC and the HFS for settlement.
This Technical Arrangement was signed in English and French, both texts being equally authentic.
Minister of the Interior
Deputy Executive Secretary 1a UNFCCC
ANNEX XII
THE ACCORD WITH THE HOTE EAST
PREAMBULE
• Having regard to the Agreement with the Host State signed between the UNFCCC Secretariat and the Government of France, to which this Technical Arrangement is annexed,
• Encouraged by the joint commitment of the Minister of the Interior of the Government of the French Republic and the Executive Secretariat of the UNFCCC to ensure the security and tranquillity necessary for the successful conduct of the twenty-first session of the Conference of the Parties to the United Nations Framework Convention on Climate Change, the eleventh session of the Conference of the Parties serving as the meeting of the Parties to the Kyoto Protocol, and the sessions of the subsidiary bodies,
The Minister of the Interior of the French Republic and the Deputy Executive Secretary of the UNFCCC agreed as follows:
This Technical Arrangement shall be read with reference to the Agreement between the United Nations and the Government of the French Republic concerning the twenty-first session of the Conference of the Parties to the United Nations Framework Convention on Climate Change, the eleventh session of the Conference of the Parties serving as the meeting of the Parties to the Kyoto Protocol, and the sessions of the subsidiary bodies, below referred to as "Agreement with the Host State", signed by the United Nations and France.
The Agreement with the Host State shall:
[...]
Article 9
Police protection and security
1. The Government is responsible for providing, at its own cost, the police protection and security necessary to ensure the smooth running of the Conference/pre-session meetings without interference of any kind. This police system is under the direct supervision and authority of a senior official designated by the Government. He/she works in close cooperation with the principal security liaison officer appointed by the United Nations Department of Safety and Security to that end in order to ensure an adequate security and serenity climate.
2. Security in the Conference ' s premises is the responsibility of the United Nations Department of Safety and Security, in close coordination with the Secretariat, and is ensured in close cooperation with the Government ' s security authorities, while outside the Conference ' s premises, security is the responsibility of the Government. The perimeters of these two security zones and the modalities of cooperation are clearly defined by the Government and the Secretariat before the premises are placed under the authority of the Secretariat
3. The modalities of security cooperation between the Government and the Secretariat in these two areas are detailed in a separate legally binding document entitled "Technical Arrangement" between the Government and the Secretariat and contained in Annex XII to this Agreement. The Technical Arrangement deals with issues related to the chain of command, the importation, use and storage of service weapons by United Nations officials, the management of crises, and the handover of persons detained in the Conference premises.
4. The Secretariat and the Government shall cooperate in the establishment of a comprehensive security and safety operational plan based on the security assessment of the Conference carried out by the United Nations which shall be completed before the opening of the Conference. This security plan is the framework for all security activities.
5. The Government shall provide security equipment and personnel to the Secretariat at its own expense as specified in Annex II to this Agreement.
6. The Government also provides, at its own expense, the police protection required to ensure the smooth running of known meetings and meetings not known in a climate of security and serenity and without interference of any kind.
TECHNICAL ARRANGEMENT ON THE COOPERATION OF SECURITY AND SECURITY
Article 1
United Nations Security Coordinator (MSC) and High Security Officer (HFS)
In accordance with Article 9 above, the United Nations Department of Safety and Security and the host State authorities conclude the following key arrangements to facilitate the preparation and execution of an ad hoc operational plan for security and security.
The head of the United Nations Security and Safety Section in Vienna, Mr. Kevin O Hanlon, for the purposes of this document, acts as the Coordinator for the Security of the United Nations Event, referred to as the " MSC " . On the host state side, Chief Hubert Weigel acts as Senior Security and Safety Officer, hereinafter referred to as HFS."
Both designated officials cooperate in the development of the Operational Security and Safety Plan. This plan details the security coverage of the Conference, which is considered a joint operation of the United Nations Department of Safety and Security and the French authorities.
Article 2
Accountability
While it is understood that the United Nations maintains full control of the Conference site, considered inviolable, any serious security-related situation that may affect the normal conduct of the Conference is assessed in conjunction with the host State authorities and the recommendations of the Conference are submitted to the Executive Secretary of the United Nations Framework Convention on Climate Change (UNFCCC) for decision. The only exception is the initiation of the evacuation plan in the event of a fire or any other imminent and serious threat that could affect the safety of people and require immediate protection.
In accordance with Article 9 of the Agreement with the Host State, the authorized area of the Conference site, which is the responsibility of the United Nations Department of Safety and Security, is described as including all areas exclusively devoted to the conduct of the Conference.
Article 3
Assistance from the host Government
Following agreement with the MSC, the host Government provides assistance in the following areas:
• liaison and support to operations;
• control of access to Conference premises and restricted areas;
• provision of security equipment in accordance with Annex II of the Agreement with the Host State;
• protection of high personalities;
• medical support;
• Safety support, including fire safety;
• detection and search for explosives on the Conference site;
• screening of all vehicles entering the Conference site.
While this Technical Arrangement defines the official responsibilities of each party, it does not prejudge requests for security assistance from either party within their respective areas of competence.
Article 4
Command Chain
1. All officers of the French security forces working on the Conference site remain under the operational command of the HFS or its delegate. All private security officers working on the Conference site are placed under the command of the MSC. The HFS works closely with the MSC to ensure that the mission of the United Nations security team is fulfilled. All private security officers involved in the joint operation on the Conference site shall be held appropriately as agreed between the MSC and the HFS and identification badges issued by the United Nations.
2. The Security and Safety Operational Plan includes a staffing table that assigns functions and responsibilities to each security officer. This table may be amended by mutual agreement between the parties.
Article 5
Transfer of responsibilities
The MSC takes official responsibility for the conference premises on Saturday, 28 November 2015, at 6:00 a.m. The responsibility for these sectors is officially vested in the French authorities on Saturday, 12 December 2015, at 6:00 a.m. or at a mutually agreed date as required by the Conference. At any time before, during and after the Conference, the French authorities provide a sufficient number of security officers to ensure the effective functioning of the Conference in an atmosphere of security and calm, without interference of any kind.
Article 6
Liaison
1. The HFS shall make available to security officers, as agreed with the MSC, under the conditions set out in paragraph 1 of Article 4, in order to carry out, inter alia, joint missions defined in Article 3 of this Technical Arrangement. These security officers operate under the operational command of designated United Nations security personnel.
2. The United Nations Department of Safety and Security established its headquarters in the United Nations Security Office. By mutual agreement, coordination meetings are held regularly or at the request of one of the parties.
Article 7
Firearms
In carrying out their duties, United Nations security officers carry their official United Nations service weapons that are imported and for which a permit is issued in accordance with French legislation. When not carried, firearms must be kept in a safe place at the United Nations Security Office in a secure repository made available by the French authorities. United Nations security personnel comply with United Nations regulations on the use of physical force and physical force that could lead to death.
The HFS undertakes to provide reasonable assistance to the MSC by facilitating the clearance of weapons from United Nations security officers at the point of arrival and departure in accordance with French firearms control legislation.
Private security officers recruited by the French authorities for the event are not allowed to carry firearms on the Conference site for the duration of the event.
Article 8
Crisis management
From the beginning to the end of the Conference, a crisis cell composed of representatives of both parties stands ready to intervene. The MSC submits the recommendations of the Crisis Unit to the Executive Secretary. the UNFCCC, which then decides on the way forward if the crisis affects the Conference site.
Article 9
Communications security
Both parties agree to mutually agree on the right to establish and use secure communications on the Conference site for the duration of the Conference and to authorize the operation of such secure communications without interference.
Article 10
Security arrangements for senior United Nations officials
The HFS agrees to provide reasonable assistance to the MSC in the personal protection of visiting dignitaries and other prominent United Nations officials.
Article 11
Objects lost
The MSC assumes full responsibility for the establishment, staffing and management of a lost objects office of the Conference. Any unclaimed lost object at the end of the Conference shall be transferred to HFS for further conservation and disposal.
Article 12
Certification badges issued
Any person who enters the Conference premises must be accredited and have a UNFCCC access badge visible at any time as long as it is in the said premises. The MSC is responsible for the design, implementation and issuance of all passes for meetings, maps and other forms of identification documents required to access the Conference and related facilities. The Pass and Map System proposed for the Conference is included in a brochure to be delivered to the HFS. Information on participants authorized to be accredited to the Conference shall be communicated to the French authorities.
Article 13
Fire safety
The HFS ensures that all conference facilities comply with national fire safety codes and standards. The HFS also provides a copy of the evacuation plan to the MSC. A United Nations security staff member is appointed to provide liaison for the coordination of fire and support security services, in conjunction with a French counterpart.
Article 14
Dismissed persons
If the United Nations security personnel appeal to a person on the Conference site, a report must be prepared immediately and forwarded to the HFS. Based on this report and any other relevant information, United Nations security personnel or HFS, as the case may be, may request that the person in question be made available to the competent French authorities. The decision to be made available and, where appropriate, the surrender of the arrested person must intervene as soon as possible. In any event, the MSC retains all discretion to decide whether or not to access an HFS application in the manner it determines. He immediately informed the Executive Secretary of the UNFCCC. The HFS undertakes to keep the MSC informed of any administrative or judicial proceedings against the arrested person. If the arrested person is not handed over to the French authorities, it is left free of his movements.
Article 15
Threat assessment and update
The HFS shall, in a timely manner, provide the MSC with a Threat Assessment Document for the Conference that is used to establish the security measures put in place for the duration of the Conference. The HFS shall transmit to the MSC any information that may result in adjustments, modifications or enhancement of security measures.
Article 16
Security and Safety Operational Plan
1. The MSC and HFS cooperate closely in the preparation of an Operational Security and Safety Plan. This plan provides the framework within which all security and safety-related missions are implemented, and annexes covering each subject in detail are attached to the body of the document.
2. Once completed, this Plan, including the United Nations security recommendations for the Conference site, is submitted for approval to the Office of the United Nations Designated Officer in France and the Executive Secretary of the UNFCCC. However, the annexes to the plan may be amended or supplemented if necessary.
3. Any disagreement between the United Nations and the French security forces in the execution of security missions is quickly brought to the attention of the MSC and the HFS for settlement.
This Technical Arrangement was signed in English and French, both texts being equally authentic.
Minister of the Interior
Deputy Executive Secretary 1a UNFCCC
Done on November 10, 2015.
François Hollande
By the President of the Republic:
The Prime Minister,
Manuel Valls
Minister for Foreign Affairs and International Development,
Laurent Fabius
