In accordance with the decision of the Parliament:

ARTICLE 1

Scope of law

In addition to the collection, deposit, use and disposal of personal data relating to civil servants and employees, the law must be observed in addition to what is provided for in the law.

The provisions of Articles 6 to 9 of this Act shall also apply to the officials of the Parliament, the Office of the Bank of Finland and the staff of the Municipality of Finland, and to the disclosure of information concerning the officials and employees of the municipal and municipal authorities. Article 4 (2) and (3) and Article 5 of the Law shall apply mutatis mutandis to the collection, storage and use of information on the officials, office and office of officials and employees. (21.5.1999/627)

ARTICLE 2

Obligation to keep your initials

Each State agency and institution shall be required to carry out staff selection, service-based benefits and obligations and other servants to carry out their duties; and The workers' initials.

The Ministry may order that officials and employees in the service of a particular administrative office or establishment are kept at the Ministry or in any other administrative office or institution.

ARTICLE 3

Exemptions from the obligation to have initials

The signature does not need to be kept if the Agency or the institution so decides:

(1) officials and employees whose employment relationship has not been continuously maintained in the same office or establishment for at least three months;

(2) foreign nationals admitted to the State; and

3. On an hourly and career-paid workforce.

The Regulation may provide that the law on public employment and business services (1916/2012) Do not need to have the initials on the persons employed or other officials or workers employed in other temporary posts. (28.12.2012)

§ 4

Information to be deposited in the book

In the absence of any other law prohibiting the collection or storage of data, the following information shall be deposited with the following information:

(1) name, identity number, or, in the absence thereof, date of birth and other basic identity; (30.12.1999, P.

(2) training information;

(3) service, remuneration and other conditions as well as information describing the activity, profession or movement;

(4) the suspensions of the service and of the work, as well as the criteria for the reasons therefor; and

(5) other information necessary for the performance of personnel matters.

In addition, the following information shall be deposited:

(1) information on the performance of military service or the release of compulsory military service;

2) the following penalties:

(a) disciplinary action, with the exception of a military offence;

(b) judicial or military criminal offences; (39/1889) The punishment, with the exception of a reminder of a military offence;

(c) the term of imprisonment of the court against any other criminal offence, if the sentence has been sentenced to the official or if the offence was committed when the sentenced person was in a relationship with the State.

(28.3.2014/264)

No information on the penalties referred to in Article 2 (2) (a) and (c) shall be recorded on the employee's initials.

§ 5

Obligation to provide information

The official and the employee shall be required to provide the Agency or the institution with the information necessary for the marking of their initial entries and to indicate that they have changed. The official and the employee shall demonstrate the accuracy of the information they provide by means of original documents, certified true copies or any other reliable statement.

Penalties referred to in Article 4 (2) (b) and (c) of this Law and the Military Disciplinary Law of the Court of Justice (181/83) Shall be entered on the basis of the Letter of the Court. The Court's notification requirement is provided for separately.

ARTICLE 6 (21.5.1999/627)

Transmission of information

State official and employee, civil servant of the Bank of Finland, the Office of the Bank of Finland, or its initials or staff relating to the official or otherwise of the staff of the municipal or municipal authorities In accordance with the provisions of the Law on the publicity of the authorities' activities, (18/09/1999) Provides.

§ 7 (21.5.1999/627)

Publicity of information on penalties and remuneration

Information on the sentence imposed must be kept secret. Information to the official, the office or job holder and to the worker, on the basis of a personal performance, or of a part of his or her personal salary, of the salary or other salary, of the salary or other Any part of the remuneration and the total remuneration shall be public.

Information kept in a secret can only be disclosed:

1) if the information is disclosed to the official or to the worker himself;

(2) if the information is disclosed to the rest of the party on the basis of the criteria laid down in Article 11 of the Act on Public Publicity;

(3) if the information is disclosed under the rest of the law, but not on the basis of the law on public authorities' activities;

(4) where the information is disclosed to the authority of the State, the Municipality or the Municipality of Municipality, or to the independent body governed by public law, the exercise of the function of the authority or the fulfilment of its office or function, or any other acceptable personnel management For a mission; or

(5) if the information is disclosed for scientific research, for statistical purposes or for the planning and winding up of the Authority.

§ 8

Abolation of penalty information

The following shall be deleted from the initials within the time limit:

(1) a warning and a grace period after three years from the date of the final judgment or decision;

(2) the fine and the disciplinary action after six years from the date of the final judgment or decision;

(3) a conditional sentence of imprisonment and suspension after 10 years from the date of the final judgment or the date of the decision;

(4) a maximum term of imprisonment of no more than two years after 15 years from the date of the final judgment or decision; and

(5) unconditional, more than two and up to four years' imprisonment after 20 years from the date of the final judgment or decision.

The penalty information is deleted from the initials:

(1) where an official or an employee has reached the official in the Civil Service Act; (1999) The general retirement age provided for; or

(2) when the punishment of the offence which was the cause of the sentence or the imposition of the sentence has been removed.

Penalties shall not be removed from the initials if the initials bear an indication of the other penalties.

Penalty information shall be discarded after removal from the initials.

§ 9 (21.5.1999/627)

Method of transmission of book information

The information deposited in the book shall be released with the initials as specified in the Regulation. For the purposes of carrying out a registered inspection right and for scientific research, statistics and the planning and winding up of the Authority, information may also be disclosed in other ways, in accordance with the public authorities Is governed by the law.

The identification number shall be entered on the initials in the following cases:

(1) when an official or an employee is given an initial indication, the purpose of which is to apply for the position of the State, the Municipality or the Municipality, or the function of an independent body governed by public law;

(2) at the request of the other official or worker himself, on his or her request;

(3) where the supply or provision of the initial extract is necessary in matters relating to the service or employment relationship and related benefits; and

(4) where the initials are given or transmitted in cases other than those referred to in paragraph 3, to the authority of the State, the Municipality or the Municipality, or to an independent body governed by public law for the purpose of carrying out a task in which the official or An unequivocal identification of the employee is necessary.

(30.12.1999, P.

ARTICLES 10 TO 11

Articles 10 to 11 have been repealed by L 21 MAY 1999 627 .

ARTICLE 12

Specifications and provisions

More detailed provisions on the implementation of this law shall be adopted by the Regulation.

The Ministry of Finance provides more detailed rules and instructions.

ARTICLE 13

Entry and transitional provisions

This Act shall enter into force on 1 January 1990. The Act repeals the initials Regulation of 30 April 1964 (15/04/68) With its subsequent modifications.

The initials shall be brought into conformity with this law within two years of the entry into force of the law. However, the initials of the official who, on the date of entry into force of this Act, had been initialled on the basis of the initials Regulation, shall be initialled in accordance with this law after six months have elapsed since the entry into force of this Act.

At the time of entry into force of this Act, the information referred to in Article 4 shall be entered on the basis of the information referred to in Article 4, provided that such information can be obtained without any great inconvenience.

HE 57/89, second Ivhms. 8/89, svk.M. 116/89