11 KAR 4:060. Distribution of publications.
RELATES TO: KRS 45.253(5), 164.748(11)
STATUTORY AUTHORITY: KRS 13A.100(3), 164.748(4)
NECESSITY, FUNCTION, AND CONFORMITY: The Kentucky
Higher Education Assistance Authority develops, publishes, and distributes
certain publications containing financial aid and postsecondary education
information. This administrative regulation sets forth the conditions and
procedures under which the authority will distribute, determine costs and
charge fees for, and limit reproduction of these publications.
Section 1. Definitions. The definition of
"authority" is governed by KRS 164.740(1).
Section 2. Free Distribution. (1) The authority may
distribute to the following Kentucky organizations multiple copies of its
publications, free of charge, allotted among the organizations, at the
authority's sole discretion, on the basis of funds budgeted for printing the
(a) High schools;
(b) Public and private nonprofit libraries;
(c) Kentucky postsecondary educational institutions
participating in authority administered student financial assistance programs;
(d) Public and private nonprofit organizations
involved in assisting individuals with postsecondary educational planning.
(2) The authority may provide one (1) free copy to
individuals and organizations not specified in subsection (1) of this section,
subject to availability.
Section 3. Costs and Fees Charged. (1) The
authority may charge a fee for providing multiple copies of certain
publications: "Getting In," "Affording Higher Education,"
and Success Through Educational Planning (STEP) materials as provided in
subsections (2) and (3) of this section.
(2) If the authority determines a need to print
additional copies of any publication specified in subsection (1) of this
section based upon requests that exceed the number allotted for one (1) or more
organizations specified in Section 2(1) of this administrative regulation, then
all costs associated with the additional copies printed to accommodate the
organization's request will be charged to that organization.
(3) The authority may charge a fee for each
additional copy of publications requested by individuals and organizations
specified in Section 2(2) of this administrative regulation.
Section 4. Establishment of Fees. Fees for
publications shall be established by the authority annually, based on the unit
cost (rounded up to the nearest whole dollar) of the publications to the budget
unit calculated on the following formula: the personnel and operating costs allocated
to publication development plus the direct printing cost for all copies divided
by the total number of copies printed plus the cost of shipping (actual postage
and envelope cost) and handling (fifteen (15) minute preparation time by lowest
paid employee in the area).
Section 5. Reproduction. Copyrighted publications
of the authority may be reproduced with the written permission of the
authority. (19 Ky.R. 531; eff. 10-1-92.)