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§42-8.1-11  Transfer of records to archives. –

Published: 2015

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State Affairs and Government

CHAPTER 42-8.1

State Archives

SECTION 42-8.1-11

   § 42-8.1-11  Transfer of records to

archives. –

(a) Those records deemed by the public officer having custody thereof to be

unnecessary for the transaction of the business of his or her office and yet

deemed by the public records administrator, attorney general, or the auditor

general and the state archivist to be of permanent or historical value, may be

transferred, with the consent of the state archivist, to the custody of the

division of state archives. A list of all records so transferred, together with

a statement certifying compliance with the provisions of this chapter signed by

the state archivist, shall be preserved in the files of the office from which

the records were drawn and in the files of the division.

   (b) Items in the care, custody, and trusteeship of the state

archivist which are not records as defined by chapter 2 of title 38 and items

which are not records which are proposed for disposition but determined to be

of historical or museum interest or value by the state archivist may be

transferred to the custody of the Rhode Island historical society or other

local historical societies.

   (c) Qualified researchers, scholars and students and other

appropriate persons performing qualified research shall have the right of

reasonable access to all records in the custody of the state archivist for

purposes of historical reference, research, and information, subject to

provisions of chapter 2 of title 38. Copies of records, having historical, or

museum interest or value shall be furnished by the state archivist upon request

of any person, society, state agency or political subdivision, subject to

restraints of standard archival practices.

   (d) In the event of disagreement as to the custody of any

records as defined in § 38-3-6, the archivist with the advice of the

attorney general and auditor general shall make final and conclusive

determination, and order and direct custody accordingly per § 38-3-6.

History of Section.

(P.L. 1989, ch. 341, § 1.)