11 KAR 18:010. Robert C. Byrd Honors Scholarship Program

Link to law: http://www.lrc.ky.gov/kar/011/018/010.htm
Published: 2015

      11 KAR 18:010. Robert C. Byrd Honors

Scholarship Program.

 

      RELATES TO: KRS 164.744(2), 164.748(7),

(8), 34 C.F.R. 654.1-654.5, 654.30-654.52, 20 U.S.C. 1070d-31-1070d-41

      STATUTORY AUTHORITY: KRS 164.748(4),

164.753(3), 34 C.F.R. 654.30, 654.41, 20 U.S.C.

1070d-37, 1070d-38

      NECESSITY, FUNCTION, AND CONFORMITY: 20

U.S.C. 1070d-31 et seq., establishes the Robert C. Byrd Honors Scholarship

Program and requires the secretary to make grants to states to provide

scholarships to outstanding high school graduates who show promise of continued

excellence. 20 U.S.C. 1070d-35 and 1070d-37,

and 34 C.F.R. 654.30 and 654.41 require the

authority, as the state agency designated to receive the grant, to establish

criteria and application procedures for the

selection of eligible scholars. This

administrative regulation establishes application procedures

and selection criteria for the administration of the Robert C. Byrd Honors

Scholarship Program in Kentucky.

 

      Section 1. Definitions. (1) "ACT

score" means the composite score achieved on the American College Test at

a national test site on a national test date.

      (2) "Authority" is defined in

KRS 164.740(1).

      (3) "Award year" means the

period of time from July 1 of one (1) year through June 30 of the following

year.

      (4) "Eligible student" is

defined in KRS 164.740(5).

      (5) "Federal act" is defined in

KRS 164.740(7).

      (6) "GED coordinator" means an

adult education provider.

      (7) "High school" means a

school located within or outside of the Commonwealth enrolling students for secondary

school instruction that is:

      (a) Operated by a state; or

      (b) A private, parochial, or church

secondary school that has been recognized as accredited, or voluntarily

complying with accreditation standards, by one (1) of the fifty (50) state

departments of education or one (1) of the seven (7) independent regional

accrediting associations.

      (8) "High school graduate"

means an individual who receives:

      (a) A high school diploma;

      (b) A General Education Development (GED)

Certificate; or

      (c) Any other evidence recognized by the Commonwealth

as the equivalent of a high school diploma.

      (9) "Home school" means a

noncertified, nonpublic school within the Commonwealth in which a Kentucky resident is in attendance.

      (10) "Participating

institution" is defined in KRS 164.740(13).

      (11) "SAT score" means the sum

of the scores achieved on the critical reading and mathematics components of the

Scholastic Aptitude Test at a national test site on a single national test

date.

      (12) "Scholar" means an

individual who is selected as a Byrd Scholar.

      (13) "Secretary" is defined in

KRS 164.740(19).

 

      Section 2. Eligibility Criteria. (1)

Initial eligibility. To be eligible for selection as a scholar, an individual

shall meet the initial eligibility criteria established in 34 C.F.R. 654.40.

      (2) Continued eligibility. To remain

eligible for additional awards under this program for subsequent award years, a

scholar shall meet the continued eligibility criteria established in 34 C.F.R.

654.51.

 

      Section 3. Initial Application

Procedures. (1) In order for an eligible student to be considered for an award

under this program:

      (a) The eligible student shall not have

applied for consideration in a prior year; and

      (b) The requirements of subsection (2),

(3), or (4) of this section shall be met.

      (2) High school students.

      (a) The eligible student’s participating

high school shall nominate the eligible student, and shall submit to the

authority a completed application through the Authority's secured Web site by

February 15 on the Robert C. Byrd Honors Scholarship Program set forth in 11

KAR 4:080, Section 1(5)(a).

      (b) The application shall be accompanied

by the following supporting documentation, to be provided through the Authority's

secure Web site pertaining to the eligible student:

      1. A certified transcript showing the

cumulative grade point average as of the most recent semester completed prior

to the high school guidance counselor's certification;

      2. An official ACT score or SAT score;

      3. A high school guidance counselor’s

recommendation, not exceeding 150 words, pertaining to the student’s promise of

continued academic achievement; and

      4. A listing of honors, activities, and

community service performed during high school.

      (3) Home school students.

      (a) An eligible home school student shall

submit to the authority a completed application by February 15 on the Robert C.

Byrd Honors Scholarship Program Application set forth in 11 KAR 4:080, Section

1(5)(a).

      (b) The application shall be accompanied

by the following supporting documentation, submitted by mail to the Authority,

pertaining to the eligible student:

      1. A transcript document which clearly

specifies the name of all courses undertaken by the student, the student's

grades achieved, and the student's cumulative grade point average;

      2. An official ACT or SAT score report;

      3. A written recommendation, not

exceeding one-hundred fifty 150 words, from a nonfamily member of the student,

pertaining to the student’s promise of continued academic achievement; and

      4. A listing of all honors, activities,

and community service performed during high school.

      (4) GED recipients.

      (a) A GED coordinator shall nominate the

eligible student, and submit to the authority a completed application by June

30 on the Robert C. Byrd Honors Scholarship Program- GED Recipients form set

forth in 11 KAR 4:080, Section 1(5)(b).

      (b) The application shall be accompanied

by the following supporting documentation pertaining to the eligible student:

      1. An official General Education

Development score certification; and

      2. The GED coordinator’s recommendation,

not exceeding 150 words, pertaining to the student’s promise of continued

academic achievement.

 

      Section 4. Nomination Procedures. Each

participating high school shall select and submit applications as follows:

      (1) Number of nominations per school.

Each year, a participating high school or home school shall submit nominations

according to the following guidelines:

      (a) High schools with enrollments of

1,500 or more may nominate a maximum of five (5) applicants;

      (b) High schools with enrollments of

1,000-1,499 may nominate a maximum of four (4) applicants;

      (c) High schools with enrollments of

500-999 may nominate a maximum of three (3) applicants;

      (d) High schools with enrollments of less

than 500 may nominate a maximum of two (2) applicants; and

      (e) Home schools may nominate a maximum

of one (1) applicant per home school.

      (2) A participating high school or home

school shall nominate only eligible students who:

      (a) Have a minimum:

      1. ACT score of twenty-three (23); or

      2. SAT score of 1060; and

      (b) Have a minimum 3.5 cumulative grade

point average as:

      1. Certified by the high school guidance

counselor; or

      2. Evidenced by an official transcript

for home school students.

      (3) A GED coordinator shall nominate only

eligible students who have a minimum GED score of 2700.

 

      Section 5. Selection Procedures. (1)

Applications shall be reviewed to ensure compliance with the requirements set

forth in Sections 2, 3, and 4 of this administrative regulation.

      (2) The authority shall sort acceptable

applications according to the six (6) congressional districts in order to

ensure proportional distribution.

      (3) The authority shall evaluate and

score applications on a scientific basis by a stratified random technique, with

consideration to demonstrated outstanding academic achievement and promise of

continued achievement and reasonable geographic representation throughout the

state.

      (4) At least one (1) scholar shall be

selected among the GED recipients per congressional district. GED recipients

shall be chosen with consideration to demonstrated outstanding academic achievement

and promise of continued achievement as indicated both by the GED examination

scores as well as the GED coordinator's recommendation.

      (5) A scholar shall be selected from

eligible applicants without regard to:

      (a) The applicant’s race, color, national

origin, sex, religion, disability, economic background, educational expenses,

or financial need;

      (b) Whether the scholar attended a high

school located within or outside of the Commonwealth; or

      (c) Whether the participating institution

that the scholar plans to attend is public or private or is within or outside

the Commonwealth.

      (6) A selected scholar shall agree in

writing that he shall repay to the authority the total amount of the

scholarship funds received for the academic term during which he receives an

award if the scholar is ineligible during the academic term as determined by

the participating institution or the authority.

 

      Section 6. Notification Procedures. The

authority shall notify eligible students, tentatively selected as scholars, in

writing of their status not later than ninety (90) days after the application

submission deadline.

 

      Section 7. Award Amount. (1) The amount

of the annual award shall be governed by 34 C.F.R. 654.50 and 34 C.F.R.

654.51(b).

      (2) A scholar shall receive an aggregate

maximum of $6,000 over four (4) years for an undergraduate or an equivalent

undergraduate program of study if he or she maintains eligibility.

 

      Section 8. Disbursements. (1) The first

payment shall be made at the beginning of the fall term after the participating

institution has certified that the scholar is enrolled on a full-time basis and

that the total amount of financial aid awarded to a scholar for a year of

study, including the scholarship amount awarded pursuant to this administrative

regulation, does not exceed the eligible student’s total cost of attendance.

      (2) The award shall be paid in at least

two (2) disbursements in the amount of:

      (a) One-half (1/2) in the fall term; and

      (b) One-half (1/2) in the spring term.

      (3) The funds shall be disbursed by the

authority to the educational institution for either subsequent delivery to the

scholar or application of the funds to the account of the scholar.

      (4)(a) Except as provided in paragraph

(b) of this subsection, the award shall be utilized within twelve (12) months

of the time of initial award.

      (b) The authority's executive director

may authorize a postponement of the award utilization.

      1. The postponement shall be for up to

twelve (12) additional months from the date the scholar:

      a. Otherwise would have enrolled in the

institution after the scholarship award was made; or

      b. Interrupts enrollment.

      2. A postponement shall be granted only

if:

      a. There is sufficient good cause; and

      b. The scholar requests in writing,

before the payment is certified by the participating institution, that the

award be delayed to postpone or interrupt his enrollment.

      (c) A scholar who postpones or interrupts

his enrollment at a participating institution in accordance with paragraph (b)

of this subsection shall not be eligible to receive scholarship funds during

the period of postponement or interruption, but shall be eligible to receive

scholarship payments upon enrollment or reenrollment at a participating

institution.

      (d) The authority may extend the twelve

(12) month suspension period without terminating the scholar's eligibility if

the scholar demonstrates to the satisfaction of the authority that extended postponement

or interruption of enrollment beyond the twelve (12) month suspension is due to

exceptional circumstances beyond the scholar’s control or necessary for the

scholar to meet a commitment. (30 Ky.R. 1698; Am. 2011; eff. 3-18-2004; 2312; 31 Ky.R.

18, eff. 8-6-04; 1696; 1960; eff. 6-13-05; 33 Ky.R. 187; 716; eff. 10-6-06; 34

Ky.R. 2325; 35 Ky.R. 10; eff. 8-1-2008; 965; 1432; eff. 1-5-2009; 2317; 36

Ky.R. 14; eff. 7-13-2009.)
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