§5A-8-9. Duties of agency heads

Published: 2015

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WVC 5A-8-9

§5A-8-9. Duties of agency heads.

The head of each agency shall:

(a) Establish and maintain an active, continuing program for

the economical and efficient management of the records of the


(b) Make and maintain records containing adequate and proper

documentation of the organization, functions, policies, decisions,

procedures and essential transactions of the agency designed to

furnish information to protect the legal and financial rights of

the state and of persons directly affected by the agency's


(c) Submit to the administrator, in accordance with the

standards established by him, schedules proposing the length of

time each state record series warrants retention for

administrative, legal or fiscal purposes after it has been received

by the agency. The head of each agency also shall submit lists of

state records in custody that are not needed in the transaction of

current business and that do not have sufficient administrative,

legal or fiscal value to warrant their further keeping for disposal

in conformity with the requirements of section ten of this article.

(d) Cooperate with the administrator in the conduct of surveys

made pursuant to the provisions of this article.

(e) Comply with the rules, regulations, standards and

procedures issued by the administrator.

(f) First obtain the administrator's written approval before purchasing or acquiring any equipment or supplies used or to be

used to store or preserve records of the agency. If such approval

is obtained the agency will submit a requisition to the finance

division together with a copy of the administrator's said approval.

Note: WV Code updated with legislation passed through the 2015 Regular Session

The WV Code Online is an unofficial copy of the annotated WV Code, provided as a convenience. It has NOT been edited for publication, and is not in any way official or authoritative.