WEST VIRGINIA CODE
§5A-8-9. Duties of agency heads.
The head of each agency shall:
(a) Establish and maintain an active, continuing program for
the economical and efficient management of the records of the
(b) Make and maintain records containing adequate and proper
documentation of the organization, functions, policies, decisions,
procedures and essential transactions of the agency designed to
furnish information to protect the legal and financial rights of
the state and of persons directly affected by the agency's
(c) Submit to the administrator, in accordance with the
standards established by him, schedules proposing the length of
time each state record series warrants retention for
administrative, legal or fiscal purposes after it has been received
by the agency. The head of each agency also shall submit lists of
state records in custody that are not needed in the transaction of
current business and that do not have sufficient administrative,
legal or fiscal value to warrant their further keeping for disposal
in conformity with the requirements of section ten of this article.
(d) Cooperate with the administrator in the conduct of surveys
made pursuant to the provisions of this article.
(e) Comply with the rules, regulations, standards and
procedures issued by the administrator.
(f) First obtain the administrator's written approval before purchasing or acquiring any equipment or supplies used or to be
used to store or preserve records of the agency. If such approval
is obtained the agency will submit a requisition to the finance
division together with a copy of the administrator's said approval.
Note: WV Code updated with legislation passed through the 2015 Regular Session
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