201 KAR 8:581. Charity dental practices.
RELATES TO: KRS 313.254(8)
STATUTORY AUTHORITY: KRS 313.021, 313.060(1),
313.254(8)
NECESSITY, FUNCTION, AND
CONFORMITY: KRS 313.021(1) requires the board to exercise all of the administrative
functions of the Commonwealth in the regulation of the profession of dentistry,
KRS 313.060(1) requires the board to promulgate administrative regulations
relating to dental practices, and KRS 313.254(8) requires the board to
promulgate administrative regulations relating to the charitable practice of
dentistry. This administrative regulation establishes requirements for
charitable dental practices.
Section 1. Minimum Documentation
Standards for All Dental Patients of a Charitable Dental Practice. Each patient
record for a dental patient of a charitable dental practice in the Commonwealth
of Kentucky shall include at a minimum:
(1) The patient’s name;
(2) The patient’s date of birth;
(3) The patient’s medical history;
(4) The patient’s dental history;
(5) The patient’s current
medications from all healthcare providers;
(6) The date of current treatment;
(7) The diagnosis;
(8) The treatment options presented
to the patient;
(9) The tooth number and surfaces
to be treated, which shall be included in the progress notes;
(10) The patient’s current blood
pressure reading;
(11) Informed consent by the
patient; and
(12) Signature or initials of the
provider.
Section 2. Documentation of
Infection Control Procedures. All charitable dental practices in the
Commonwealth of Kentucky shall adhere to the universal precautions outlined in
the Guidelines for Infection Control in Dental Health-Care Settings published
by the Centers for Disease Control and Prevention and shall retain documentation
proving that:
(1) All workers have been educated
in the charitable dental practice or post-disaster clinic procedures for
infection control;
(2) All workers involved in patient
treatment of have received a Hepatitis B vaccination or have signed a waiver;
(3) A policy is in place requiring
all staff involved in clinical patient care to wear a fresh set of gloves for
each patient;
(4) A policy is in place to assure
all staff change gloves between patients;
(5) A policy is in place to assure
all staff wears protective clothing during patient care;
(6) A policy is in place to assure
all staff wear masks during procedures that may involve spatter;
(7) The charitable dental practice
contains the necessary supplies to comply with this administrative regulation;
(8) All hand-pieces are sterilized
following each patient treatment by one (1) of the following means:
(a) Autoclave;
(b) Dry heat; or
(c) Heat or chemical vapor;
(9) There is routine verification
that sterilization methods are functioning properly;
(10) Individual burs, hand instruments,
and rotary instruments are either discarded or sterilized following each use;
(11) A policy is in place that
addresses the disinfection of all operatory equipment and surfaces between
patients;
(12) All surfaces that are
difficult to disinfect shall be covered with a non-penetrable barrier;
(13) A policy is in place requiring
that all non-penetrable surfaces are changed between patients;
(14) Disinfectant is used,
including the name and type of the disinfectant;
(15) A policy is in place that
describes a separate place for the cleaning, disinfecting, and sterilization of
items, with a mechanism of separation from the patient treatment area that may
be:
(a) An enclosed instrument table;
(b) Curtains or wall separation; or
(c) Bagging of the instruments;
(16) A policy is in place that
provides for the protection of dental records, charts, and radiographs from
biohazards while those items are in the patient treatment area, or if no
protection exists, charts shall be readily reproducible with limited effort;
and
(17) An agreement exists with an
agency to properly dispose of all medical waste and bio-hazardous material,
including sharps, instruments, and human tissue.
Section 3. Infection Control
Inspections. (1) The board or its designee may perform an infection control
inspection of a charitable dental practice utilizing the Infection Control
Inspection Checklist.
(2) A charitable dental practice
that is found deficient upon an initial infection control inspection shall not
be allowed to continue until the clinic coordinator provides proof to the board
that the charitable dental practice is in compliance.
Section 4. General Requirements for
Charitable Dental Practices. All charitable dental practices in the
Commonwealth shall comply with the following requirements:
(1) The clinic coordinator, who
shall supervise and oversee all charitable dental practice functions, shall be
a Kentucky licensed dentist;
(2) There shall be a functional
radiograph machine on site;
(3) Follow-up care provisions shall
be in place for each patient requiring follow-up care;
(4) A written blood-borne pathogen
exposure control plan shall be kept on site;
(5) A sharps stick protocol shall
be followed in which:
(a) The entity that will collect
specimens shall be identified prior to the start of the event; and
(b) The laboratory that will
perform blood work analysis shall be identified prior to the start of the event;
(6) Post-operative instructions
shall be delivered to the patient prior to the patient leaving;
(7) A dentist shall not supervise
more than six (6) students in a charitable dental practice or post-disaster
clinic;
(8) All procedures shall be
concluded by the end date of the charitable dental practice unless a Kentucky
licensed dentist has stated in writing that the licensee shall complete the procedure
in a timely manner at his practice;
(9) All charitable dental practices
shall notify the board no less than thirty (30) days prior to the start of an
event of the dates, locations, and host of the event;
(10) A charitable dental practice
shall provide the names and license numbers of all participating dentists and
dental hygienists no later than fifteen (15) days post-event;
(11) A prescription for a narcotic
shall not be written during an event unless approved by a designated dental
prescription coordinator who shall hold a full license to practice dentistry in
the Commonwealth of Kentucky. The prescription shall be approved if it is medically
appropriate;
(12) A written emergency medical
response plan shall be kept on site; and
(13) All charitable dental
practices larger than forty (40) chairs shall have at least one (1) Basic Life
Support (BLS) ambulance on site for the duration of the event.
Section 5. Registered Dental
Assistants and Auxiliary Personnel. (1) For the purpose of a charitable dental
practice an individual performing a duty in the charity event, other than a licensed
dentist or licensed dental hygienist, shall be restricted to the duties of a
dental auxiliary; and
(2) A radiograph shall not be taken
unless the person performing the x-ray has met the requirements of 201 KAR 8:571.
Section 6. Incorporation by
Reference. (1) The following material is incorporated by reference:
(a) "Guidelines for Infection
Control in Dental Health-Care Settings", December 2003; and
(b) "Infection Control
Inspection Checklist", July 2010.
(2) This
material may be inspected, copied, or obtained, subject to applicable copyright
law, at the Kentucky Board of Dentistry, 312 Whittington Parkway, Suite 101,
Louisville, Kentucky 40222, Monday through Friday, 8 a.m. to 4:30 p.m. This
material is also available on the board’s Web site at http://dentistry.ky.gov. (37
Ky.R. 1931; 2378; eff. 5-6-2011.)