820 KAR 1:025. Financial reports of a
licensed charitable organization.
TO: KRS 238.550(6), (7), (8), 238.570(1)
AUTHORITY: KRS 238.515(4), (9), 238.550(6), (7), (8), 238.570(1)
FUNCTION, AND CONFORMITY: KRS 238.515(4) requires the Department of Charitable
Gaming to promulgate administrative regulations establishing standards of
accounting, recordkeeping, and reporting to insure charitable gaming receipts
are properly accounted for. KRS 238.550(6), (7), and (8) require the department
to promulgate administrative regulations concerning financial report forms. KRS
238.570(1) requires a licensed charitable organization to remit a percentage of
the gross receipts derived from charitable gaming to the department. This
administrative regulation establishes the method and time of filing the
financial reports and remitting payment of the fees due.
1. Reporting Period Defined. (1) For a licensed
charitable organization that has gross receipts of $200,000 or less per calendar
year and does not have a weekly bingo session, a complete, accurate, legible,
and verifiable financial report, in accordance with Section 2 of this
administrative regulation, shall be submitted by the licensed charitable
organization along with the fee required by Section 3 of this administrative
regulation for every year licensed to game on or before January 31st.
(2) For a licensed charitable organization not described in
subsection (1) of this section, a complete, accurate, legible, and verifiable financial report, in accordance with Section 2 of this administrative
regulation, shall be submitted by the licensed charitable organization along
with the fee required by Section 3 of this administrative regulation for every
quarter licensed to game on or before the following dates:
(a) April 30, for the quarter January 1 to March 31;
(b) July 31, for the quarter April 1 to June 30;
(c) October 31, for the quarter July 1 to September 30; and
(d) January 31, for the quarter October 1 to December 31.
(3) If the due date is on a Saturday, Sunday, or legal
holiday, the report shall be due on the first business day thereafter.
(4) The financial report and fee shall be considered filed
when due if it has been:
(a) Mailed to the department by first class mail, postage prepaid,
to the correct address and postmarked by the due date;
(b) Received in the department by hand-delivery on or before
the due date; or
(c) Received by the department electronically on or before
the due date.
2. Financial Reports. (1) A financial report shall:
Be submitted on Form CG-FIN, Financial Report for a Licensed Charitable
Organization, including all attachments;
Be completed in ink or typed;
Include the original signature and printed name or, if submitted electronically,
the typewritten name of either the chief executive officer or the chief
financial officer of the licensed charitable organization; and
Include the original signature and printed name or, if submitted
electronically, the typewritten name of the preparer if prepared by an
individual other than the chief executive officer or chief financial officer.
If an organization does not have any information to place on an attachment to
the financial report, it shall indicate "not applicable" on the
To complete the Bingo Paper Supplies Inventory page of Form CG-FIN, the product
description shall be listed in the format "# ON # UP", with:
The number "ON" being the number of bingo faces on a bingo paper
The number "UP" being the number of bingo paper sheets contained in a
bingo paper pack.
If multiple pages are used for inventory, each person completing the inventory
shall sign one (1) page of the pages that person completed and initial the
3. Fees Due. The fee imposed by KRS 238.570(1) on gross gaming receipts of a
licensed charitable organization shall be remitted by check made payable to
"Kentucky State Treasurer" at the time the financial report is due.
4. Reporting Expenses. All expenses incurred by a licensee shall be reported on
the financial report for the date on which payment was made, which shall be
either the date a check was written or an electronic funds transfer was made,
regardless of when the supplies were used or the services were rendered.
5. Incorporation by Reference. (1) Form CG-FIN, "Financial Report for a Licensed
Charitable Organization", 11/13, is incorporated by reference.
This material may be inspected, copied, or obtained, subject to applicable
copyright law, at the Department of Charitable Gaming, Public Protection
Cabinet, 132 Brighton Park Boulevard, Frankfort, Kentucky 40601, Monday through
Friday, 8 a.m. to 4:30 p.m. (21 Ky.R. 1998; Am. 2500; eff. 3-10-1995; 23 Ky.R.
1410; 1935; eff. 11-8-1996; 24 Ky.R. 152; 873; eff. 9-12-1997; Recodified from
500 KAR 11:025, 2-23-1999; 26 Ky.R. 226; eff. 10-15-1999; 28 Ky.R. 1503; 2033;
eff. 3-13-2002; 32 Ky.R. 767; 1273; 1637; eff. 3-31-2006; 33 Ky.R. 3512; 34
Ky.R. 58; 256; eff. 8-31-2007; 40 Ky.R. 1465; eff. 4-4-2014.)