101 KAR 2:066. Certification and selection of eligible applicants for appointment

Link to law: http://www.lrc.ky.gov/kar/101/002/066.htm
Published: 2015

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      101 KAR 2:066. Certification and

selection of eligible applicants for appointment.


      RELATES TO: KRS 18A.030(2),

18A.110(1)(b), (7), 18A.113, 18A.135, 18A.165


18A.110(1)(b), (7)


18A.110(1)(b) and (7) requires the Secretary of Personnel to promulgate administrative

regulations which govern the establishment of eligibility lists for

appointment, and for consideration for appointment of persons whose scores are

included in the five (5) highest scores on the examination. This administrative

regulation establishes the requirements for certification and selection of

eligible applicants for appointment.


      Section 1. Request for Certification of

Eligible Applicants. To fill a vacant position in the classified service that

is not filled by lateral transfer, reinstatement, reversion or demotion, the

appointing authority shall submit a request for a register to the secretary.

The request shall:

      (1) Be for one (1) or more positions in

the same:

      (a) Job classification; or

      (b) County;

      (2) Indicate:

      (a) The number and identity of the

positions to be filled;

      (b) The title of the job classification

for each position; and

      (c) Other pertinent information which the

appointing authority and the secretary reasonably determine are necessary; and

      (3) Be made by the appointing authority

as far in advance as possible of the date the position is to be filled.


      Section 2. Certification of Eligible

Applicants. (1) Upon receipt of a request for a register, the secretary shall

certify and submit to the appointing authority the names of eligible applicants

for the position who have applied.

      (a) If one (1) position is involved, the

secretary shall certify the names of:

      1. Each applicant who:

      a. Applied for the vacant position; and

      b. If it is a tested position, has a

score included in the highest five (5) scores earned through the selection

method; and

      2. All internal mobility candidates who

are eligible and have applied for the vacant position.

      (b) If more than one (1) vacancy is

involved, the secretary may certify sufficient additional names for the

agency's consideration in filling the total number of vacancies.

      (c) Each appointment shall be made from:

      1. The internal mobility candidate

listing of eligible applicants who have applied for the vacant position; or

      2. The eligible applicants with the five

(5) highest scores who have applied for the vacant position, if applicable.

      (2) The life of a certificate during

which action may be taken shall be ninety (90) days from the date of issue

unless otherwise specified on the certificate or job requisition. An

appointment made from the certificate during that time shall not be subject to

a change in the condition of the register taking place during that period.

      (3) Subject to the provisions of KRS

18A.113 and KRS 18A.135, a vacancy associated with an active register

certificate may be filled by an eligible who did not apply if filled by lateral

transfer, reinstatement, reversion, or demotion.


      Section 3. Preferences and Skills

Questions. (1) The secretary shall approve a list of preferences and skills

questions to assist in the determination of an applicant's qualifications and

availability for a job vacancy.

      (2) The appointing authority may identify

preferences and skills questions from the approved list of questions which

relate to the specific job classification. The appointing authority may request

that an applicant answer those preferences and skills questions when submitting

an Application for Employment. After an appointing authority has received a

register, the appointing authority may consider the answers to the preferences

and skills questions to assist in applicant selection.



4. Selection. The appointing authority shall report to the secretary the

recommended candidate for appointment. (18 Ky.R. 3554; eff. 8-1-92; Am. 19 Ky.R.

1634; eff. 3-10-93; 20 Ky.R. 1641; eff. 2-3-94; 26 Ky.R. 95; 565; eff. 8-25-99;

33 Ky.R. 4199; 34 Ky.R. 225; eff. 8-31-07; 42 Ky.R. 86, 663; eff. 10-2-2015.)