101 KAR 2:066. Certification and
selection of eligible applicants for appointment.
RELATES TO: KRS 18A.030(2),
18A.110(1)(b), (7), 18A.113, 18A.135, 18A.165
STATUTORY AUTHORITY: KRS 18A.030(2),
NECESSITY, FUNCTION, AND CONFORMITY: KRS
18A.110(1)(b) and (7) requires the Secretary of Personnel to promulgate administrative
regulations which govern the establishment of eligibility lists for
appointment, and for consideration for appointment of persons whose scores are
included in the five (5) highest scores on the examination. This administrative
regulation establishes the requirements for certification and selection of
eligible applicants for appointment.
Section 1. Request for Certification of
Eligible Applicants. To fill a vacant position in the classified service that
is not filled by lateral transfer, reinstatement, reversion or demotion, the
appointing authority shall submit a request for a register to the secretary.
The request shall:
(1) Be for one (1) or more positions in
(a) Job classification; or
(a) The number and identity of the
positions to be filled;
(b) The title of the job classification
for each position; and
(c) Other pertinent information which the
appointing authority and the secretary reasonably determine are necessary; and
(3) Be made by the appointing authority
as far in advance as possible of the date the position is to be filled.
Section 2. Certification of Eligible
Applicants. (1) Upon receipt of a request for a register, the secretary shall
certify and submit to the appointing authority the names of eligible applicants
for the position who have applied.
(a) If one (1) position is involved, the
secretary shall certify the names of:
1. Each applicant who:
a. Applied for the vacant position; and
b. If it is a tested position, has a
score included in the highest five (5) scores earned through the selection
2. All internal mobility candidates who
are eligible and have applied for the vacant position.
(b) If more than one (1) vacancy is
involved, the secretary may certify sufficient additional names for the
agency's consideration in filling the total number of vacancies.
(c) Each appointment shall be made from:
1. The internal mobility candidate
listing of eligible applicants who have applied for the vacant position; or
2. The eligible applicants with the five
(5) highest scores who have applied for the vacant position, if applicable.
(2) The life of a certificate during
which action may be taken shall be ninety (90) days from the date of issue
unless otherwise specified on the certificate or job requisition. An
appointment made from the certificate during that time shall not be subject to
a change in the condition of the register taking place during that period.
(3) Subject to the provisions of KRS
18A.113 and KRS 18A.135, a vacancy associated with an active register
certificate may be filled by an eligible who did not apply if filled by lateral
transfer, reinstatement, reversion, or demotion.
Section 3. Preferences and Skills
Questions. (1) The secretary shall approve a list of preferences and skills
questions to assist in the determination of an applicant's qualifications and
availability for a job vacancy.
(2) The appointing authority may identify
preferences and skills questions from the approved list of questions which
relate to the specific job classification. The appointing authority may request
that an applicant answer those preferences and skills questions when submitting
an Application for Employment. After an appointing authority has received a
register, the appointing authority may consider the answers to the preferences
and skills questions to assist in applicant selection.
4. Selection. The appointing authority shall report to the secretary the
recommended candidate for appointment. (18 Ky.R. 3554; eff. 8-1-92; Am. 19 Ky.R.
1634; eff. 3-10-93; 20 Ky.R. 1641; eff. 2-3-94; 26 Ky.R. 95; 565; eff. 8-25-99;
33 Ky.R. 4199; 34 Ky.R. 225; eff. 8-31-07; 42 Ky.R. 86, 663; eff. 10-2-2015.)