Section .0300 ‑ Budgeting: Accounting: Fiscal Management

Link to law: 23 - community colleges/chapter 02 - community colleges/subchapter d/23 ncac 02d .0301.html
Published: 2015

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(a)  Projections of full‑time equivalent (FTE)

students shall be based on the following:

(1)           Curriculum FTE projections shall be based

on the academic year (fall and spring semesters).

(2)           Continuing education FTE projections shall

be based on the latest spring, summer, and fall FTE figures.  Annual continuing

education FTE is determined by totaling the student hours in membership for the

three reporting periods and dividing by 688.  Note definition of annual

continuing education FTE in 23 NCAC 01A .0101(8).

(3)           Projections shall be made, program by

program, as stated in Subparagraphs (a)(1) and (2) of this Rule.  If the actual

FTE for the semesters needed are not available, the latest actual semester FTE

shall be multiplied by the latest five-year retention ratio to determine the

appropriate estimates.  Retention ratios are FTE comparisons between Fall

Semester and the Spring Semester which are used to predict FTE totals when

actual figures are not available.

(4)           The State Board may adjust the projections

based on additional factors brought to its attention.

(5)           The State Board shall adopt an official

projection of FTE.

(b)  Appropriation Requests:

(1)           Continuation Budget Requests.  The

continuation budget request shall be based on the number of FTE and amount per

FTE currently appropriated and increases in the continuation budget as directed

by the Office of State Budget and Management.  Also included in the

continuation budget requests shall be continuing categorical programs. 

Categorical programs are educational programs funded for specific purposes such

as the Customized Training Program for job growth, productivity enhancement, or

technology investment as opposed to general formula programs such as

occupational extension.

(2)           Expansion Budget Requests.  The expansion

budget request shall consist of at least the following items:

(A)          an adjustment in the number of FTEs in existing programs

based on the difference between the official FTE projections of the State Board

and the existing level of FTEs requested in the continuation budget;

(B)          an adjustment in expenditure per FTE;

(C)          additional funding for new and special programs of


(c)  State Board Reserve.  A reserve shall be requested from

the General Assembly and shall be retained by the State Board for the purpose

of making later allocations for feasibility studies, pilot projects, innovative

ideas, and start-up of new programs or as otherwise directed by the General


(d)  Formula distribution of funds for the current operation

budget.  Funds appropriated to the State Board for current operation shall be

allocated to the system colleges as directed by the General Assembly.

(e)  JTPA Administrative Allotment.  Student class hours for

class size projects funded by the Job Training Partnership Act (JTPA) shall not

be included in the full‑time equivalent (FTE) formula for earning

budget/FTE.  Administrative funds for operating these class size projects shall

be allocated on the same basis as all other administrative formula funds.


History Note:        Authority G.S. 115D‑3; 115D-5; 115D‑54;

S.L. 1995, c. 625;

Eff. February 1, 1976;

Amended Eff. September 30, 1977;

Emergency Amendment Eff. July 1, 1978 for a period of 120

days to expire on October 29, 1978;

Emergency Amendment Made Permanent Eff. July 24, 1978;

Amended Eff. June 1, 1987; July 1,


Temporary Amendment Eff. August 25,

1988 for a period of 180 days to expire on February 20, 1989;

Amended Eff. September 1, 1993; April 1, 1989;

Temporary Amendment Eff. June 1, 1997;

Amended Eff. May 1, 2009; July 1, 1998.