820 Kar 1:120. Allowable Expenses

Link to law: http://www.lrc.ky.gov/kar/820/001/120reg.htm
Published: 2015

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Department of Charitable Gaming

(As Amended at ARRS, November 10, 2015)


      820 KAR 1:120. Allowable expenses.



TO: KRS 238.536, 238.550(9)


AUTHORITY: KRS 238.515(2), (4), (9), 238.550(9)[(j)]


FUNCTION, AND CONFORMITY: KRS 238.515(4) authorizes the department[office]

to establish standards to insure charitable gaming receipts are properly

accounted for and KRS 238.515(9) authorizes the Department[Office]

of Charitable Gaming to promulgate administrative regulations necessary to

carry out the provisions of the chapter. KRS 238.550(9)(a) to (i)

lists the categories of expenses authorized by statute. KRS

238.550(9)(j) authorizes the Department[Office] of Charitable

Gaming to approve charitable gaming expenses determined to be legitimate but

which have not already been authorized by statute. This administrative

regulation establishes the other allowable expenses and establishes the limitations

and exclusions for the listed categories of expenses.



1. Other Allowable Expenses. In addition to those authorized expenses provided

for in KRS 238.550(9), each of the following expenses is determined to be

legitimate and shall be allowable charitable gaming expenses of a licensed

charitable organization:


The following customary and usual banking fees or charges paid to any financial

institution in connection with an organization's charitable gaming account:


Monthly service charges;


Check verification service charges;


Check printing charges;


Charges relating to returned checks; or


Copying charges for bank records;


Customary and usual fees or charges paid to a check reader or verification

company incurred in connection with the organization's charitable gaming



Customary and usual fees or charges incurred with accepting and processing

credit card purchases from patrons at the organization's charitable gaming



Food, any noncash item not to exceed twenty-five (25) dollars in fair

market value given upon achieving a predetermined goal in a raffle, or clothing

provided to volunteers as authorized in 820 KAR 1:060;


Payments made to the Department[Office] of Charitable Gaming;


Printing costs incurred in connection with an organization's charitable gaming

activities, which shall be the costs for printing or copying raffle tickets,

gaming occasion programs, house rules, and vouchers;


Payments for the purchase of prizes to be awarded during the organization's

conduct of charitable gaming;


Promotional items;


Federal excise taxes levied under 26 U.S.C. 4401 and 4411, or fees associated

with the filing of Internal Revenue Service Form 11-C and paid by a licensed

charitable organization during the calendar year; and


Customary and usual fees or charges incurred in the collection of checks

dishonored for insufficient funds.



2. Charitable Gaming Expense Categories. (1) The items that may be included as

a utilities expense, pursuant to KRS 238.550(9)(c), shall be the money paid for

electric, gas, water, sewer, telephone, and trash collection. It may also

include any cable or internet expenses that are incurred by the

charitable organization for credit card services,[or]

card-minding devices, or electronic pulltab systems.


The items that may be included as an advertising expense, pursuant to KRS

238.550(9)(e), shall be the expenses for a handout, flyer, radio, television,

advertising sign, billboard, or other media used to promote an event or

activity required to be licensed under KRS Chapter 238 and any printing costs

associated with them.


The items that may be included as a bookkeeping expense, pursuant to KRS

238.550(9)(g), shall be the costs of completing the financial report, the

federal excise tax form, and the federal gaming forms. Bookkeeping expenses

shall not include expenses associated with handling charitable gaming funds,

preparing gaming occasion records, or ordering supplies.


The items that may be included as security services, pursuant to KRS 238.550(9)(h),

shall be the expenses associated with paying a person whose sole duty is to

promote and provide peace, order, and safety at a charitable gaming event



May include patrolling the parking lot or accompanying the organization's

personnel to the bank or night depository with the charitable gaming receipts;



Shall not include costs for security or alarm systems or for special lighting

for the building or parking lot.



JONES, Commissioner


WILSON IV, Secretary


BY AGENCY: August 12, 2015


WITH LRC: August 14, 2015 at 11 a.m.


PERSON: Noelle J. Bailey, General Counsel, Department of Charitable Gaming, 132

Brighton Park Boulevard, Frankfort, Kentucky 40601, phone (502) 573-5528, fax

(502) 573-6625.