(A) The office will not consider adding a product or service to the procurement list available for government ordering office pursuant to sections 125.60 to 125.6012 of the Revised Code unless and until the following conditions are met:

(1) The requesting government ordering office, or their duly appointed designee, provides the office with detailed description of the products or services required.

(2) A qualified nonprofit agency or an agent representing a qualified nonprofit agency willing to provide the requested product or service, shall furnish to the office, detailed information describing other similar or same products or services currently being provided, or any other information which serves to demonstrate their current capability. Additionally, the qualified nonprofit agency or qualified nonprofit agency represented by an agent shall furnish information on how it proposes to provide the specific products or services being considered.

(3) The government ordering office, or their duly appointed designee and the qualified nonprofit agency or the agent representing a qualified nonprofit agency provides the office with a negotiated and agreed upon cost to provide the requested products or services.

(B) If the government ordering office, or their duly appointed designee, and the qualified nonprofit agency or the agent representing a qualified nonprofit agency are unable to reach an agree upon price by mutual negotiation, then upon the request of one of the entities, the office may attempt to establish a fair market price for the service or product.