SECTION .0500 - LAW FIRMS AND ASSOCIATIONS
27 nCAC 02 RULE 5.1 RESPONSIBILITIES OF PARTNERS, MANAGERS,
AND SUPERVISORY LAWYERS
(a) A partner in a law firm, and a lawyer who individually
or together with other lawyers possesses comparable managerial authority, shall
make reasonable efforts to ensure that the firm or the organization has in
effect measures giving reasonable assurance that all lawyers in the firm or the
organization conform to the Rules of Professional Conduct.
(b) A lawyer having direct supervisory authority over
another lawyer shall make reasonable efforts to ensure that the other lawyer
conforms to the Rules of Professional Conduct.
(c) A lawyer shall be responsible for another lawyer's
violation of the Rules of Professional Conduct if:
(1) the lawyer orders or, with knowledge of the
specific conduct, ratifies the conduct involved; or
(2) the lawyer is a partner or has comparable
managerial authority in the law firm in which the other lawyer practices, or
has direct supervisory authority over the other lawyer, and knows of the
conduct at a time when its consequences can be avoided or mitigated but fails
to take reasonable remedial action to avoid the consequences.
Comment
[1] Paragraph (a) applies to lawyers who have managerial
authority over the professional work of a firm or legal department of an
organization. See Rule 1.0(d). This includes members of a partnership,
the shareholders in a law firm organized as a professional corporation, and
members of other associations authorized to practice law; lawyers having
comparable managerial authority in a legal services organization or a law
department of an enterprise or government agency; and lawyers who have
intermediate managerial responsibilities in a firm. Paragraph (b) applies to
lawyers who have supervisory authority over the work of other lawyers in a firm
or organization.
[2] Paragraph (a) requires lawyers with managerial authority
within a firm or organization to make reasonable efforts to establish internal
policies and procedures designed to provide reasonable assurance that all
lawyers in the firm or organization will conform to the Rules of Professional
Conduct. Such policies and procedures include those designed to detect and
resolve conflicts of interest, identify dates by which actions must be taken in
pending matters, account for client funds and property and ensure that
inexperienced lawyers are properly supervised.
[3] Other measures that may be required to fulfill the
responsibility prescribed in paragraph (a) can depend on the firm's or
organization's structure and the nature of its practice. In a small firm of
experienced lawyers, informal supervision and periodic review of compliance
with the required systems ordinarily will suffice. In a large firm or
organization, or in practice situations in which difficult ethical problems
frequently arise, more elaborate measures may be necessary. Some firms, for
example, have a procedure whereby junior lawyers can make confidential referral
of ethical problems directly to a designated senior partner or special
committee. See Rule 5.2. Firms and organizations, whether large or
small, may also rely on continuing legal education in professional ethics. In
any event, the ethical atmosphere of a firm or organization can influence the
conduct of all its members and the partners and managing lawyers may not assume
that all lawyers associated with the firm or organization will inevitably
conform to the Rules.
[4] Paragraph (c) expresses a general principle of personal
responsibility for acts of another. See also Rule 8.4(a).
[5] Paragraph (c)(2) defines the duty of a partner or other
lawyer having comparable managerial authority in a law firm, as well as a
lawyer who has direct supervisory authority over performance of specific legal
work by another lawyer. Whether a lawyer has such supervisory authority in
particular circumstances is a question of fact. Partners and lawyers with
comparable authority have at least indirect responsibility for all work being
done by the firm, while a partner or manager in charge of a particular matter
ordinarily also has supervisory responsibility for the work of other firm
lawyers engaged in the matter. Appropriate remedial action by a partner or managing
lawyer would depend on the immediacy of that lawyer's involvement and the
seriousness of the misconduct. A supervisor is required to intervene to prevent
avoidable consequences of misconduct if the supervisor knows that the
misconduct occurred. Thus, if a supervising lawyer knows that a subordinate
misrepresented a matter to an opposing party in negotiation, the supervisor as
well as the subordinate has a duty to correct the resulting misapprehension.
[6] Professional misconduct by a lawyer under supervision
could reveal a violation of paragraph (b) on the part of the supervisory lawyer
even though it does not entail a violation of paragraph (c) because there was
no direction, ratification or knowledge of the violation.
[7] Apart from this Rule and Rule 8.4(a), a lawyer does not
have disciplinary liability for the conduct of a partner, associate or
subordinate. Moreover, this Rule is not intended to establish a standard for
vicarious criminal or civil liability for the acts of another lawyer. Whether a
lawyer may be liable civilly or criminally for another lawyer's conduct is a
question of law beyond the scope of these Rules.
[8] The duties imposed by this Rule on managing and
supervising lawyers do not alter the personal duty of each lawyer in a firm to
abide by the Rules of Professional Conduct. See Rule 5.2(a).
History Note: Authority G.S. 84-23;
Eff. July 24, 1997;
Amended Eff. February
27, 2003.