KAR 18:011. Definitions for 902 KAR Chapter 18.
TO: KRS 194A.050, 194A.505, 194A.990, 7 C.F.R. Part 246, 278.6, 21 U.S.C. 802
AUTHORITY: KRS 194A.050, 211.090(3), 7 C.F.R. Part 246, 42 U.S.C. 1786
FUNCTION, AND CONFORMITY: 42 U.S.C. 1786 and 7 C.F.R. Part 246 provide for
grants for state operation of the Special Supplemental Nutrition Program for
Women, Infants and Children (WIC). KRS 194A.050(1) authorizes the Cabinet for
Health and Family Services to promulgate administrative regulations as
necessary to qualify for the receipt of federal funds. This administrative
regulation establishes definitions for the terms used in 902 KAR Chapter 18.
1. Definitions. (1) "Above-50-percent
vendor" means a vendor that receives or is expected to receive more than
fifty (50) percent of its annual food sales revenue from WIC benefits.
is defined by KRS 241.010(1).
"Alcoholic beverage" is defined by KRS 241.010(2).
"Approved product listing" or "APL" means an electronic
list or file identifying the food items approved by the state WIC agency for
purchase with WIC food instruments by food category and subcategory.
"Authorized supplemental food" means a supplemental food authorized
by the state or a local agency for issuance to a particular participant.
"Cash value voucher" is defined by 7 C.F.R. 246.2.
"Certifying professional authority" means a person authorized to
determine eligibility and certify persons for the WIC program.
"Class" means food sale classification.
"Compliance buy" means a covert, on-site investigation.
"Contract price" means the price for a WIC food item negotiated
between the state WIC agency and the vendor.
"Dual participation" means simultaneous participation in the WIC
Program and in:
One (1) or more WIC clinics; or
The Commodity Supplemental Food Program.
"Electronic WIC benefits" or "eWIC" means a Web-based technology
that allows WIC participants to obtain food benefits by using a plastic
debit-type card with a personal identification number (PIN) at authorized
participating WIC retailers.
"Exempt infant formula" is defined by 7 C.F.R. 246.2.
"FNS" means Food and Nutrition Services.
"Food instrument" is defined by 7 C.F.R. 246.2.
"Good letter with exceptions" means a written notification letter
A compliance buy has been conducted in the store;
A violation occurred; and
No sanction was applied due to lack of pattern of incidence.
"High risk vendor" means a vendor having a high probability of noncompliance
with KRS Chapter 194A, 42 U.S.C. 1786, 7 C.F.R. Part 246, 7 C.F.R. 278.6, or
902 KAR Chapter 18.
"Integrated" means a commercial system that fully incorporates eWIC functionality
into an existing cash register (ECR) system.
"Inventory audit" means an examination of food invoices or other
proof of purchase to determine if a vendor has purchased sufficient quantities
of authorized supplemental food to provide to participants the quantities of
food items redeemed by the vendor during a given period of time.
"Investigation" means a method used by the state WIC agency to detect
a WIC program violation.
"Local agency" means an applying or participating WIC agency.
"Low variance" means the redemption of the same type of food item at
the same price or within a narrow price range.
foods" means enteral products that are specifically formulated to provide
nutritional support for individuals with a qualifying condition when the use of
conventional foods is precluded, restricted, or inadequate.
(24) "Not to exceed"
or "NTE" means:
FNS-approved cost containment methodology whereby WIC authorized vendors are
subject to price limitations; and
the maximum amount that Kentucky will pay for a specific food item identified
by its UPC code.
A pregnant, breastfeeding, or postpartum woman or an infant or child who is receiving
supplemental food or food instruments;
The breastfed infant of a breastfeeding woman who is receiving WIC program benefits;
The parent or caretaker of an infant or child receiving a WIC benefit; and
The proxy for a person identified in paragraphs (a), (b), or (c) of this
"Participant violation" means an intentional, knowing act of a
participant that violates KRS Chapter 194A, 42 U.S.C. 1786, 7 C.F.R. Part 246,
7 C.F.R. 278.6, or 902 KAR Chapter 18.
"Peer Groups" means categories into which vendors are assigned based
upon sales volume and region.
"PIN" means a unique four (4) digit personal identification number
designated by the WIC participant.
"Point of sale" or "POS" means the system supporting
WIC/eWIC food transactions in a store checkout lane.
"POS device" means a physical electronic cash register or dedicated point
of sale hardware or terminal that is used for WIC processing.
"Positive buy" means a compliance buy, on-site review, or on-line WIC
transaction review that provides evidence that a violation of the vendor agreement
or KRS Chapter 194A, 42 U.S.C. 1786, 7 C.F.R. Part 246, 7 C.F.R. 278.6, or 902
KAR Chapter 18 has occurred.
"Price look up" or "PLU" means a four (4) or five (5) digit
identifier used to identify individual and bulk produce.
"Proxy" means a
person designated by a female participant or by a parent or caretaker of an
infant or child participant to obtain and transact a food instrument or cash
value voucher to obtain a supplemental food or foods on behalf of a
"Routine monitoring" means overt, on-site monitoring during which representatives
of the WIC program identify themselves to vendor personnel.
"Rural" means any area not defined as urban.
"Shelf price" means the price displayed on the food item, shelf, or
display case where the food item is stored.
"SNAP" means the Supplemental Nutrition Assistance Program, formerly
known as the Food Stamp Program.
"Standard bar code" means a printed series of lines of varying width on
a container or product that can be read by an optical scanner to determine
product classification and price.
"Staple food items" means meat, poultry, fish, bread, breadstuff,
cereals, vegetables, fruit, vegetable and fruit juices, and dairy products,
excluding items such as coffee, tea, cocoa, carbonated and uncarbonated
beverages, condiments, and spices.
"State WIC agency" means the Cabinet for Health and Family Services
or its designated representative.
"Systematic review" means a review of electronic WIC transactions by
the state WIC agency or its representatives to monitor systematic violations of
"Trafficking" means the redemption or exchange of WIC food
instruments for cash,
ammunition, an explosive, or a controlled substance as defined in 21 U.S.C.
"Unauthorized food" means foods not authorized by the state or local
agency for issuance to a particular participant.
"Unique customer" means the number of unduplicated individuals that have
one (1) or more transactions at the sanctioned vendor during the specified time
"UPC" means a barcode consisting of twelve (12) digits used for
tracking trade items in retail stores.
"Urban" means a metropolitan area as defined by the U.S. Office of
Management and Budget (OMB) Bulletin No. 13-01.
"Vendor" means a sole proprietorship, partnership, cooperative
association, corporation, or other business entity operating one (1) or more
stores by providing authorized supplemental foods to participants under a
retail food delivery system.
"Vendor authorization" means the process by which the state WIC
agency assesses, selects, and enters into an agreement or contract with a store
that applies or subsequently reapplies to be authorized as a vendor.
"Vendor overcharge" is defined by 7 C.F.R. 246.2.
"Vendor violation" means an intentional or unintentional act of a
vendor’s current owner, officers, agent, or employee, with or without the
knowledge of management, that violates the vendor agreement or KRS Chapter
194A, 42 U.S.C. 1786, 7 C.F.R. Part 246, 7 C.F.R. 278.6, or 902 KAR Chapter 18.
(51) "WIC agency"
means a local health department or agency contracted with the state to deliver
"WIC benefits" means a voucher, check, electronic benefits transfer
card (EBT), coupon, or document that is used by a participant to obtain
"WIC program" or "WIC" means the Special Supplemental Nutrition
Program for Women, Infants, and Children authorized by Section 17 of the Child
Nutrition Act of 1966, 42 U.S.C. 1786, and administered pursuant to 42 U.S.C.
1786 and 7 C.F.R. Part 246. (40 Ky.R. 493; 827; eff. 10-16-2013.)