803 KAR 25:185. Procedure for e-mail notification of cancellation or removal of location of specific workers’ compensation coverage

Link to law: http://www.lrc.ky.gov/kar/803/025/185reg.htm
Published: 2015

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Department of Workers’


(As Amended at ARRS,

November 10, 2015)


      803 KAR 25:185. Procedure for e-mail

notification of cancellation or removal of location of specific workers’

compensation coverage.


      RELATES TO: KRS 342.0011(9),

(16), 342.260, 342.340

      STATUTORY AUTHORITY: KRS 342.260(2),



342.260(2) requires the commissioner of the Department of Workers’ Claims to

promulgate administrative regulations on or before December 31, 2015, establishing

information necessary to be received to create an e-mail notification system for[where]

a person to[may] enter his or her e-mail address

into the Insurance Coverage Look-up database and be notified of any

cancellation of a specific business workers’ compensation coverage. This administrative

regulation establishes procedures and standards for e-mail notification of

cancellation of specific business workers’ compensation coverage to persons

registered with the Department of Workers’ Claims Insurance Coverage Look-up



      Section 1. Definitions. (1) "Cancellation

of coverage" means coverage lapse notice or an employer location has been

removed from the policy.

      (2) "Commissioner" is defined by

KRS 342.0011(9).

      (3) "Insurance Coverage Look-up database"

means a location in Department of Workers’ Claims (DWC) Litigation Management

System (LMS) Web site that links a subscriber to the DWC Insurance Coverage database.

      (4) "Litigation Management System"

or "LMS" means the electronic filing system utilized in the filing

and processing of workers’ compensation claims in the Commonwealth of Kentucky.

      (5) "Person" is defined by KRS


      (6) "Workers’ compensation coverage"

means the insurance required by KRS 342.340(1)(a).


      Section 2. Subscription Requirements. (1)

Any person who wishes to receive electronic mail notification of cancellation

of a specific business’ workers’ compensation coverage shall subscribe with the

Department of Workers’ Claims at its Web site at www.labor.ky.gov/workersclaims by using the

specific link to the LMS.

      (a) The subscriber[person]

shall provide through the link the name and address of each business whose

policy is to be monitored.

      (b) The subscriber

shall provide through the link the e-mail address to which[cancellation]

notices of cancellation of coverage are to be sent.

      (2)(a) The term for

a specific subscriber shall be for a period of one (1) year from the date of


      (b) There shall

not be a[is no] limit as to how many times subsequent

consecutive subscriptions may occur.


      Section 3. Notification by the Commissioner.

Upon notification from the insurance carrier

that the specific policy selected has been cancelled, the commissioner shall

notify the subscriber by e-mail to the registered e-mail address within five

(5) days of the receipt of a notification of cancellation by the Department of

Workers’ Claims.


DWIGHT T. LOVAN, Commissioner

      APPROVED BY AGENCY: September 9, 2015

      FILED WITH LRC: September 10, 2015 at 10


      CONTACT PERSON: Charles E. Lowther,

General Counsel, Department of Worker’s Claims, Prevention Park, 657 Chamberlin

Avenue, Frankfort, Kentucky 40601, phone (502) 782-4464, fax (502) 564-0681.