Department of Workers’
(As Amended at ARRS,
November 10, 2015)
803 KAR 25:185. Procedure for e-mail
notification of cancellation or removal of location of specific workers’
RELATES TO: KRS 342.0011(9),
(16), 342.260, 342.340
STATUTORY AUTHORITY: KRS 342.260(2),
NECESSITY, FUNCTION, AND CONFORMITY: KRS
342.260(2) requires the commissioner of the Department of Workers’ Claims to
promulgate administrative regulations on or before December 31, 2015, establishing
information necessary to be received to create an e-mail notification system for[where]
a person to[may] enter his or her e-mail address
into the Insurance Coverage Look-up database and be notified of any
cancellation of a specific business workers’ compensation coverage. This administrative
regulation establishes procedures and standards for e-mail notification of
cancellation of specific business workers’ compensation coverage to persons
registered with the Department of Workers’ Claims Insurance Coverage Look-up
Section 1. Definitions. (1) "Cancellation
of coverage" means coverage lapse notice or an employer location has been
removed from the policy.
(2) "Commissioner" is defined by
(3) "Insurance Coverage Look-up database"
means a location in Department of Workers’ Claims (DWC) Litigation Management
System (LMS) Web site that links a subscriber to the DWC Insurance Coverage database.
(4) "Litigation Management System"
or "LMS" means the electronic filing system utilized in the filing
and processing of workers’ compensation claims in the Commonwealth of Kentucky.
(5) "Person" is defined by KRS
(6) "Workers’ compensation coverage"
means the insurance required by KRS 342.340(1)(a).
Section 2. Subscription Requirements. (1)
Any person who wishes to receive electronic mail notification of cancellation
of a specific business’ workers’ compensation coverage shall subscribe with the
Department of Workers’ Claims at its Web site at www.labor.ky.gov/workersclaims by using the
specific link to the LMS.
(a) The subscriber[person]
shall provide through the link the name and address of each business whose
policy is to be monitored.
(b) The subscriber
shall provide through the link the e-mail address to which[cancellation]
notices of cancellation of coverage are to be sent.
(2)(a) The term for
a specific subscriber shall be for a period of one (1) year from the date of
(b) There shall
not be a[is no] limit as to how many times subsequent
consecutive subscriptions may occur.
Section 3. Notification by the Commissioner.
Upon notification from the insurance carrier
that the specific policy selected has been cancelled, the commissioner shall
notify the subscriber by e-mail to the registered e-mail address within five
(5) days of the receipt of a notification of cancellation by the Department of
DWIGHT T. LOVAN, Commissioner
APPROVED BY AGENCY: September 9, 2015
FILED WITH LRC: September 10, 2015 at 10
CONTACT PERSON: Charles E. Lowther,
General Counsel, Department of Worker’s Claims, Prevention Park, 657 Chamberlin
Avenue, Frankfort, Kentucky 40601, phone (502) 782-4464, fax (502) 564-0681.