11 KAR 5:145. CAP grant award determination procedure

Link to law: http://www.lrc.ky.gov/kar/011/005/145.htm
Published: 2015

      11

KAR 5:145. CAP grant award determination procedure.

 

      RELATES

TO: KRS 164.744(2), 164.753(4), 164.7535, 164.7889(3)

      STATUTORY

AUTHORITY: KRS 164.748(4), 164.753(4), 164.7889(3)

      NECESSITY,

FUNCTION, AND CONFORMITY: KRS 164.748(4) requires the authority to promulgate

administrative regulations pertaining to the awarding of grants, scholarships,

and honorary scholarships as provided in KRS 164.740 to 164.7891. KRS

164.753(4) requires the authority to promulgate administrative regulations pertaining

to grants. KRS 164.7889(3) requires the authority to promulgate an

administrative regulation that increases both the maximum amount available

under the grant programs, and increases the average income level for

qualification for the grant programs if sufficient funds are available. This

administrative regulation prescribes the award determination procedures for the

CAP Grant Program.

 

      Section

1. Each application submitted pursuant to 11 KAR 4:080 and 11 KAR 5:130 shall

be reviewed for determination that all eligibility requirements established in

11 KAR 5:034 are met. To qualify for a CAP award based on financial need, the

applicant's expected family contribution shall be $5,198 or less.

 

      Section

2. CAP Grant Award. (1) Except as provided in subsection (2) of this section,

the maximum CAP grant in any semester for an applicant accepted for enrollment

on a full-time basis as determined by the educational institution in an

eligible program shall be the lesser of:

      (a)

$950; or

      (b)

The amount of eligibility the student has remaining within the aggregate KHEAA

grant limit.

      (2)

The maximum CAP grant in any semester for an applicant accepted for enrollment

on less than a full-time basis as determined by the educational institution in

an eligible program shall be:

      (a)

The amount specified in subsection (1)(a) of this section:

      1.

Divided by twelve (12); and

      2.

Multiplied by the number of credit hours in which the applicant is accepted for

enrollment; and

      (b)

Not in excess of the maximum specified in subsection (1)(b) of this section.

      (3)

For any academic year, a student shall not receive more than $1,900 for an

aggregate CAP grant award.

 

      Section

3. (1) A KHEAA grant awarded to an incarcerated individual shall be considered

an overaward to the extent that the KHEAA grant, in combination with financial

assistance received from other sources, exceeds the student's actual cost for

tuition, fees, and books.

      (2)

A KHEAA grant award shall not be made for a summer academic term.

 

      Section

4. (1) A KHEAA grant award shall not exceed the applicant's cost of education

less expected family contribution and other anticipated student financial

assistance.

      (2)

The authority shall reduce or revoke a KHEAA grant upon receipt of

documentation that financial assistance from other sources in combination with

the KHEAA grant exceeds the determination of financial need for that student.

      (3)

The KHEAA Grant Program Officer (KGPO) and the grant recipient shall make every

reasonable effort to provide the authority the information needed to prevent an

overaward.

      (4)

If the applicant’s expected family contribution, disbursed KHEAA grant amount,

plus other student financial assistance exceeds his need, the excess shall be

considered to be an overaward. If an overaward occurs, this amount shall be

returned to the authority immediately.

 

      Section

5. (1) If the authority receives revised data that, upon recomputation, results

in the student becoming ineligible for a KHEAA grant that has already been

offered, but not disbursed, the grant shall be revoked.

      (2)

If the student is determined to be ineligible after the KHEAA grant has been

disbursed, the student shall repay to the authority the entire amount of the

KHEAA grant.

 

      Section

6. If the educational institution receives revised data that, upon

recomputation, necessitates reduction of the KHEAA grant, and:

      (1)

If the grant has not yet been disbursed for the fall academic term, the

reduction shall be made to both the fall and spring disbursements, and the

educational institution shall notify the student of the reduction;

      (2)

If the grant for the fall academic term has already been disbursed and the

student enrolls for the spring academic term, the reduction shall be made to

the spring disbursement, and the educational institution shall notify the

student of the reduction;

      (3)

If the grant for the fall academic term has already been disbursed and the

student does not enroll for the spring academic term, the educational

institution shall notify the student of the fall overaward and the student shall

repay the overaward to the authority; or

      (4)

If both the fall and spring disbursements have been made, the educational

institution shall notify the student of the overaward and the student shall

repay the overaward to the authority.

 

      Section

7. (1) Students requested by the institution to provide verification of data

for any financial assistance program shall provide the verification before

receiving disbursement of a KHEAA grant.

      (2)

Any student who is awarded a KHEAA grant who fails to provide verification

requested by the participating institution shall be deemed ineligible, and the

grant shall be revoked. (18 Ky.R. 3547; eff. 8-1-1992; Am. 19 Ky.R. 1631; 2233;

eff. 4-7-93; 21 Ky.R. 56; eff. 9-12-94; 26 Ky.R. 2277; 27 Ky.R. 469; eff.

8-14-2000; 3306; eff. 8-15-01; 29 Ky.R. 164; eff. 9-9-02; 30 Ky.R. 355; 834;

eff. 10-31-03; 31 Ky.R. 577; 922; 11-8-04; 1694; eff. 6-13-05; 33 Ky.R. 178;

710; eff. 10-6-06; 34 Ky.R. 106; eff. 9-10-2007; 34 Ky.R. 2323, eff. 8-1-2008;

36 Ky.R. 123; eff. 10-12-2009; 37 Ky.R. 84; eff. 10-1-2010; 38 Ky.R. 1611; eff.

6-11-2012; 40 Ky.R. 76; eff. 9-9-13; 41 Ky.R. 2100; eff. 7-6-2015.)
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