505 KAR 1:060. Local juvenile delinquency prevention councils: operation and duties

Link to law: http://www.lrc.ky.gov/kar/505/001/060.htm
Published: 2015

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      505 KAR 1:060. Local juvenile delinquency

prevention councils: operation and duties.


      RELATES TO: KRS 15A.300

      STATUTORY AUTHORITY: KRS 15A.300(7)(b),



15A.300 requires the Department of Juvenile Justice to promulgate administrative

regulations that relate to the formation, operation and duties of local

juvenile delinquency prevention councils, as well as the administration and

operation of the grant programs operated in conjunction with the local juvenile

delinquency prevention councils. This administrative regulation relates to the

operation and duties of these councils.


      Section 1. The Operation of Councils. (1)

Each council shall submit proposed by-laws to the commissioner for review and approval.

The by-laws shall:

      (a) Create offices and committees as the

council deems necessary;

      (b) Specify the qualifications, method of

selection, and term for each office created; and

      (c) Comply with state laws and local


      (2) The council shall meet at least four

(4) times each calendar year.

      (3) Meetings shall be open to the public

and the council shall be subject to open meetings and open records laws.

      (4) Minutes shall be taken at council

meetings, and shall be forwarded to the commissioner within thirty (30) days of

the meeting date.

      (5) Each council shall submit the

following to the commissioner:

      (a) The resource identification and needs

assessment and comprehensive plan, as required by Section 2 of this

administrative regulation;

      (b) By September 1 of each year, an

annual report to include a review of the status of the comprehensive plan and

the activities of the council for the prior fiscal year, as provided in Section

2 of this administrative regulation.


      Section 2. Duties of Councils. (1) Each

council shall:

      (a) Conduct a resource identification and

needs assessment every four (4) years. The assessment shall include the

collection and analysis of data and a comprehensive review of services available

to the community in order to identify local community strengths and needs. The

analysis shall identify and discuss barriers to accessing services. The

resource identification and needs assessment shall address the following areas:

      1. The existence of or need for

alternatives to secure detention;

      2. The risk and protective factors

evident in the local community;

      3. The impact of gangs on the local


      4. Educational and school related needs;

      5. Gender specific services available for

the prevention and treatment of delinquency;

      6. Community safety needs;

      7. Substance abuse education and

treatment needs;

      8. Mental health services needs;

      9. Early childhood prevention programs;


      10. Overrepresentation of minority youth

in the juvenile justice system.

      (b) Develop a comprehensive plan based upon

the resource identification and needs assessment conducted under this subsection

in order to capitalize on the local community strengths identified, and to

address the needs and service gaps identified. The following information shall

be included in the comprehensive plan for each identified need:

      1. A statement of the identified need;

      2. A proposed plan of action to address

the identified need;

      3. Expected outcomes; and

      4. Technical assistance needed to

accomplish the proposed plan.

      (2) If a newly certified council is a

previously existing group that already has a comprehensive plan, the council

may submit the existing plan to the commissioner for review. If the

commissioner determines that the existing plan adequately addresses delinquency

and prevention issues, and that it provides clear goals, action plans, and

measurable outcomes, the commissioner shall approve the existing plan, even

though the plan does not meet the specific requirements established in

subsection (1) of this section. A council submitting a plan for review under

this paragraph shall also submit a status report that includes a proposed

budget and funding sources for programs or plan elements already in operation.

The planning cycle for an alternative plan approved by the commissioner under

this subsection shall not exceed four (4) years from the time of its initial

adoption by the council. Subsequent plans submitted by a council initially

operating under an alternative plan shall meet the requirements established in

subsection (1) of this section.

      (3) If the commissioner determines that

it is in the best interest of the local community, he may authorize a council,

in its first year of operation, to conduct an abbreviated resource

identification and needs assessment and to file a plan covering less than four

(4) years. A council that receives written authorization to conduct an

abbreviated assessment or file a plan covering less than four (4) years shall

be eligible to apply for and receive grant funding in accordance with subsection

(4) of this section.

      (4) A council shall not be eligible to

apply for or receive grant funding from the department until the resource

identification and needs assessment and four (4) year plan or alternative plan

has been filed with and approved by the commissioner. For the remaining three

(3) years of each planning cycle, the council shall file an annual report with

the commissioner, which shall include:

      (a) A summary of the status of each plan

of action identified in the comprehensive plan;

      (b) Comprehensive plan revisions; and

      (c) Technical assistance necessary to

accomplish the goals established in the comprehensive plan.

      (5) Councils shall enter into written

local interagency agreements as specified in KRS 15A.300(3)(b). Copies of these

agreements shall be included as a part of the comprehensive plan.

      (6) A council may apply for and receive

public or private grants in accordance with KRS 15A.300(3)(d).

      (7) Councils shall foster the sharing of

information in accordance with KRS 15A.300(3)(c).

      (8) Councils shall provide a forum as

specified in KRS 15A.300(3)(e). (25 Ky.R. 1488; Am. 1875; eff. 2-18-99; 30

Ky.R. 425; 865; eff. 10-31-2003.)