815 KAR 20:034. Requirements for approval of continuing education courses and providers

Link to law: http://www.lrc.ky.gov/kar/815/020/034.htm
Published: 2015

      815 KAR 20:034. Requirements for

approval of continuing education courses and providers.

 

      RELATES TO: KRS

318.054, 318.130

      STATUTORY

AUTHORITY: KRS 318.130, 318.054

      NECESSITY,

FUNCTION, AND CONFORMITY: KRS 318.054 authorizes the department, after review

by the State Plumbing Code Committee, to adopt continuing education

requirements for plumbers. This administrative regulation establishes the

process by which providers of continuing education courses are approved and

registered with the department and continuing education courses approved.

 

      Section 1.

Requirements for Continuing Education Providers. (1) Continuing education

providers shall either be a:

      (a) Trade

association with affiliation to the plumbing trade;

      (b) Trade school;

      (c) College;

      (d) Technical

school;

      (e) Business

dedicated solely to providing continuing education and that provides at least

one (1) course quarterly within each congressional district;

      (f) Plumbing

contracting company that employs full-time training personnel to conduct

continuing education programs providing continuing education for journeymen

only; or

      (g) Plumbing

manufacturer or distributor that employs full-time training personnel to

conduct continuing education programs providing continuing education for

journeymen only.

      (2) Provider

Registration. The department shall maintain a list of approved continuing

education course providers. An approved provider shall meet the criteria

established in Section 2 of this administrative regulation.

      (3)(a) Each

continuing education course provider shall register with the department as

required by subsection (3) of this section before submitting course materials

for department approval.

      (b) Registration

shall be valid for two (2) years from the date of issuance.

      (4) Course providers

shall register on Form PLB-3 provided by the department and shall include the

following:

      (a) The company

name, mailing address, email address, telephone, and fax numbers of the

provider;

      (b) Contact

person; and

      (c) The fee, if

any, to be charged to participants.

      (5) Each course

provider shall report to the department any change to the information submitted

in the initial application within thirty (30) days after the change takes

effect.

      (6) For each

course approved the provider shall distribute to each applicant in attendance a

questionnaire for the purpose of rating the course.

      (a) Questionnaires

shall include:

      1. Name of the

course;

      2. Date the course

was taken;

      3. Questions

ranking the quality of the course;

      4. Questions

ranking the quality of the course materials provided; and

      5. Questions

ranking the quality of the instructor.

      (b) Completed

questionnaires shall be submitted with license renewal applications.

 

      Section 2.

Continuing Education Course Approval. (1) A separate application for approval

shall be submitted to the department on Form PLB-4 provided by the department

for each course offered by a course provider.

      (2) An application

for approval of a continuing education course shall be submitted only by

approved providers registered with the department. Applications shall be

submitted at least thirty (30) days prior to the course offering.

      (3) A continuing

education course shall provide instruction in at least one (1) of the subject

areas specified in Section 3 of this administrative regulation.

      (4) The course

application shall include the following:

      (a) A course

syllabus;

      (b) Name of the

course;

      (c) Name and

registration number of the provider;

      (d) Name of the

instructor or presenter along with his or her qualifications;

      (e) The amount of

actual time needed to present the course;

      (f) The objectives

of the course; and

      (g) A statement of

the practicality of the course to the plumbing trade.

      (5) Content

changes made to the course shall require subsequent submission to the department

for review and approval.

      (6) Course

approval shall be valid for two (2) years from the date approved by the

department.

      (7) The office

shall issue a course number for each approved course. The course number and the

provider’s number shall appear on all advertisements and certificates for the

course.

      (8) Providers

shall submit to the department a quarterly schedule including date and

locations of courses by January 1, April 1, July 1, and October 1 annually and

the department shall be notified at least thirty (30) days prior to a course's

offering of changes made to scheduled courses.

      (9) Providers may

submit additional courses to their quarterly schedule if done at least thirty

(30) days prior to the course offerings.

      (10) The

department shall receive written notification of scheduling changes at least

ten (10) working days prior to the originally scheduled course date by fax or

e-mail to the Director of Plumbing.

      (11)

Cancellations.

      (a) The provider

shall give notice of cancellation no less than five (5) working days prior to a

scheduled class unless the Governor declares a state of emergency or other

conditions exist that would preclude a five (5) day notification of cancellation;

      (b) If the

scheduled class is canceled, providers shall, at the option of the registrant,

issue a full refund or allow the registrant to attend a rescheduled course;

      (c) A registrant

who notifies a provider of cancellation prior to five (5) working days of a

scheduled course may choose either a full refund or to attend a subsequent

course; and

      (d) Providers

shall not cancel a course with ten (10) or more registrants, unless

cancellation is the result of an emergency.

 

      Section 3.

Continuing Education Course Content. (1) All courses shall contain information

beneficial in the day-to-day operation of a plumbing business.

      (2) Courses

relating to business shall include one (1) or more of the following:

      (a) Business law;

      (b) Accounting

practices; or

      (c) Insurance.

      (3) Courses

relating to job safety shall directly relate to the construction trade.

      (4) Courses

related to the Kentucky state plumbing code shall include one (1) or more of

the following:

      (a) KRS Chapter

318;

      (b) Basic plumbing

principles;

      (c) 815 KAR 20:001

through 815 KAR 20:195;

      (d) Kentucky

Building Code; or

      (e) Kentucky

Residential Code.

      (5) Providers requesting approval of courses for

topics not listed in this section shall demonstrate the relevancy of the topic

to the plumbing trade.

 

      Section 4. Continuing Education Course Records. (1)

Each registered course provider shall establish and maintain for three (3)

years the following records for each approved course:

      (a) Certificates of completion as provided in

subsection (2) of this section;

      (b) An attendance sign-in and sign-out sheet; and

      (c) A course

syllabus.

      (2) Certificates

of completion.

      (a) Each

registered course provider shall issue a certificate of completion for each

participant who enrolled and completed an approved continuing education course.

      (b) Certificates

of completion shall contain the following information about the individual

participant:

      1. Name;

      2. Address;

      3. License number

or numbers;

      4. Date of

attendance; and

      5. Course or

courses completed.

      (c) One (1) copy

of each certificate of completion shall be:

      1. Sent to the

department electronically;

      2. Retained on

file by the provider in compliance with subsection (1) of this section; and

      3. Given to the

participant upon completion of the course.

 

      Section 5. Online

continuing education shall:

      (1) Be provided by

a continuing education provider approved in accordance with Section 1 of this

administrative regulation;

      (2) Include a

minimum of six (6) personal security questions, per course, consisting of:

      (a) One (1) random

security question at each log-in; and

      (b) Remaining security

questions at intervals not to exceed twenty (20) minutes;

      (3) Allow course

participants access to the course for a minimum of thirty (30) days following

receipt of payment for the course;

      (4) Make available

online the course certificate of completion for twelve (12) months to any

licensee who completes an online course;

      (5) Retain a

record of all course applications and completions for a minimum of three (3)

years; and

      (6) Be capable of

storing course content questions as follows:

      (a) Stored content

questions shall equal 150 percent of the content questions required; and

      (b) Duplicate questions

shall not be permitted.

      (7) A minimum of

four (4) content questions, chosen randomly from stored content questions,

shall be answered during each twenty (20) minutes of continuing education

programming.

      (8) Notification

of correct and incorrect answers, prior to completion of the online course and

issuance of a certificate of completion, shall not be permitted.

 

      Section 6. Online

Courses. Online courses shall meet all requirements of this administrative

regulation and 815 KAR 20:032.

 

      Section 7. Course

Audits. (1) Records requested in writing by the department shall be delivered

to the department within ten (10) days of the requesting date.

      (2)

Representatives of the department may, at any time, attend an approved

continuing education course to ensure that the course meets the stated

objectives and that applicable requirements are being met.

 

      Section 8.

Disciplinary Action. The department may deny, suspend, or revoke approval of

any course provider or may issue a fine to any course provider who:

      (1) Obtains or

attempts to obtain registration or course approval through fraud, false

statements, or misrepresentation;

      (2) Does not

provide complete and accurate information in either the initial registration or

in any notification of changes to the information;

      (3) Advertises a

course as being approved by the department before the approval is received; or

      (4) Fails to

comply with the requirements of this administrative regulation.

 

      Section 9.

Incorporation by Reference. (1) The following material is incorporated by

reference:

      (a) Form PLB-3,

"Application for Approval as a Plumbing Continuing Education Course

Provider", November 2010; and

      (b) Form PLB-4,

"Application for a Plumbing Continuing Education Course Approval",

November 2010.

      (2) This material

may be inspected, copied, or obtained, subject to applicable copyright law, at

the Department of Housing, Buildings and Construction, Division of Plumbing,

101 Sea Hero Road, Suite 100, Frankfort, Kentucky 40601-5405, Monday through

Friday, 8 a.m. to 4:30 p.m. (34 Ky.R. 1331; 1749; eff. 2-1-2008; 37 Ky.R. 1568; 2017;

eff. 3-4-2011; 39 Ky.R. 325; eff. 11-2-12; 39 Ky.R. 2208; 40 Ky.R. 297; eff.

9-6-2013.)
Read Entire Law on www.lrc.ky.gov