Statutory Instruments
1995 No. 991

PUBLIC RECORDS
The Public Record Office (Fees) Regulations 1995

Made
5th April 1995

Coming into force
1st May 1995

The Lord Chancellor, in exercise of the powers conferred on him by section 2(5) of the Public Records Act 1958(1) and with the concurrence of the Treasury, hereby makes the following Regulations—

1.  These Regulations may be cited as the Public Record Office (Fees) Regulations 1995 and shall come into force on 1st May 1995.

2.—(1) Subject to paragraph (3), the fees to be charged for the authentication of copies of or extracts from records under the charge of the Keeper of Public Records and for other services afforded by officers of the Public Record Office shall be those set out in column A of the Schedule in place of those set out in column B.

(2) In the Schedule, where a charge is made by reference to an hour, the full hourly charge shall be payable in respect of part of an hour.

(3) The Keeper of Public Records may remit a fee where the service performed or to be performed by him has been or is likely to be exceptionally simple.

3.  The Public Record Office (Fees) Regulations 1994(2) are hereby revoked.

Mackay of Clashfern, C.
Dated 3rd April 1995

We concur

Andrew Mackay
Timothy Wood
Two of the Lords Commissioners of Her Majesty’s Treasury
Dated 5th April 1995

Regulation 2
SCHEDULE

Column
Column

A
B

Item
New Fee
Old Fee

£
£

Officers' Time

1.
For an officer of the Public Record Office to provide a service away from the office eg attending court and delivering documents, in addition to the actual travelling expenses properly incurred, for each day or part of a day.
344.00
170.21

Research

2.1.
For any piece of Census research among the Census returns in the Public Record Office
15.00
10.00

2.2.
For any piece of research, other than Census research, for each hour for each enquiry.
30.00

Microfilming of records

3.1.
For 35 mm silver duplicate microfilm of records, where there is no existing negative film

(i)
at a rate of 120 frames per hour

Per exposure
0.45
0.44

Per hour
54.00
52.80

(ii)
at a rate of less than 120 frames per hour

Minimum charge
39.00
38.00

3.2.
For 35 mm silver duplicate microfilm of records, where there is no existing negative film, supplied for commercial purposes—

(i)
at a rate of 120 frames per hour

Per exposure
0.61
0.60

Per hour
73.00
72.00

(ii)
at a rate of less than 120 frames per hour

Minimum charge
61.00
60.00

3.3.
For 35 mm silver duplicate microfilm from existing negative film—

(i)
For each reel of 30.5 m of consecutive frames

46.36
46.00

(ii)
For each run of consecutive frames

Per metre
1.90
1.90

Minimum charge
22.00
22.00

(iii)
Where supplied for commercial purposes, for each reel of 30.5 m of consecutive frames

202.00
200.00

(iv)
Where supplied for commercial purposes, for each run of consecutive frames

Per metre
6.65
6.70

Minimum charge
77.00
79.00

3.4.
For 35 mm Diazo duplicate microfilm from existing negative film—

(i)
For each reel of 30.5 m of consecutive frames

24.10
27.60

(ii)
For each run of consecutive frames

Per metre
1.00
1.15

Minimum charge
12.00
14.00

Microfiche copies of records

4.1.
For Diazo microfiche of records, where there is no existing negative microfiche—

Per frame
0.30
0.25

Minimum charge
29.00
24.50

4.2.
For Diazo microfiche of records, where there is no existing negative microfiche, supplied for commercial purposes—

Per frame
0.38
0.32

Minimum charge
37.00
31.36

4.3.
For duplicate Diazo microfiche supplied from existing masters—

Per fiche
2.50
2.65

4.4.
For duplicate Diazo microfiche supplied for commercial purposes, from existing masters—

Per fiche
8.75
9.20

Electrostatic copies of records

5.1.
For direct copies of original documents—

(i)
Monochrome A3 sheet

Per print
0.31
0.31

(ii)
Monochrome A2 sheet

Per print
0.52
0.52

(iii)
Colour A4 sheet

Per print
2.00

(iv)
Colour A3 sheet

Per print
4.00

(v)
Colour A2 sheet

Per print
19.00

(vi)
Colour A1 sheet

Per print
38.00

(vii)
Additional charge where copying is difficult due to the nature of the document

Per hour
18.00

5.2.
For prints from existing microfilm—

Per print
0.45
0.47

5.3.
For prints from microfilm where no negative exists—

(i)
Filmed at a rate of 18 frames per hour or more

Per print
2.50
2.23

Minimum charge
5.00

(ii)
Filmed at a rate of less than 18 frames per hour

Per hour
45.00
40.14

5.4.
For prints from existing microfilm (self–service)—

Per print
0.25
0.25

Bromide prints from microfilm

6.
For bromide prints from microfilm—

(i)
20.3cm by 25.4cm

Per Print
7.00
6.00

(ii)
30.5cm by 40.6cm

Per Print
9.00
7.80

(iii)
40.6cm by 50.8cm

Per Print
10.00
8.58

(iv)
50.8cm by 61.0cm

Per Print
12.00
10.61

(v)
Additional charge for up to 50.8cm by 61cm reproduced to actual size

Per Print
2.91
2.91

(vi)
Additional charge where printing is difficult due to the nature of the document

Per hour
18.00

Photographs of records

7.1.
For monochrome prints—

20.3cm * 25.4cm
8.54
8.54

30.5cm * 40.6cm
9.00
9.00

40.6cm * 50.8cm
9.60
9.60

50.8cm * 61.0cm
10.87
10.87

61.0cm * 76.2cm
12.10
12.10

76.2cm * 102.0cm
12.64
12.64

89.0cm * 127.0cm
18.40
18.40

102.0cm * 152.4cm
25.30
25.30

Where no negative exists, for an external photographic service,
per negative
20.00

7.2.
For colour prints—

12.7cm * 17.8cm
19.63
19.63

15.2cm * 20.3cm
22.20
22.20

20.3cm * 25.4cm
28.30
28.30

Where no negative exists, for an external photographic service,
per negative
20.00

Miscellaneous reprographic charges

8.1.
Work requiring special attention or any reprographic service not mentioned in this schedule and which the Public Record Office is able to undertake

Per hour of staff time
18.00
18.00

8.2.
Work requiring special attention or any reprographic service not mentioned in this schedule and which the Public Record Office is able to undertake and supply for commercial purposes—

Per hour of staff time
29.00
29.00

8.3.
Handling charge—

Per document or film
3.00
2.35

8.4.
Packing — in addition to any postal charges properly incurred—

(i)
A3 Envelope

1.00
0.33

(ii)
Tube

2.00

(iii)
Parcel/Box

paper or fiche
1.50

(iv)
Parcel/Box

Microfilm
3.50

Transparencies/Negatives

9.1.
For the hire of colour transparencies — for each transparency

(i)
35mm

42.00

(ii)
¼ plate and below

47.00

(iii)
½ plate and below

53.00

(iv)
Whole plate

65.00

9.2.
For the hire of black and white negatives—

(i)
35mm

27.00

(ii)
¼ plate and below

32.00

(iii)
frac12; plate and below

35.00

(iv)
Whole plate

42.00

9.3.
Where no negative exists, for an external photographic service,
per negative
20.00

9.4.
Additional photographic charge for a 24 hour service

(i)
Colour

30.00

(ii)
Black and white

15.00

Authentication of copies of records

10.
For the authentication of a copy of a record or of an extract from a record, in addition to the charge for the copy, for each sheet
12.00
4.00

Supervision of outside photographers

11.
For the supervision of an outside photographer by an officer of the Public Record Office for each hour or part of an hour
20.00
16.00

Preparation of records for exhibition

12.1.
For the preparation of records for display at exhibitions outside the Public Record Office—

(i)
For documents up to 851 mm by 603 mm

30.50
23.10

(ii)
For documents between 851 mm by 603 mm and 1142 mm by 837 mm

47.50
36.30

(iii)
For documents between 1142 mm by 837 mm and 1676 mm by 1142 mm

68.20
51.70

(iv)
For documents larger than 1676 mm by 1142 mm, for each additional 300 mm or part of 300 mm on either dimension

1.40
1.30

(v)
In addition to the fees (i) to (iv) above, where the notice given of the requirement is three months or less

50.00

12.2.
For the making of perspex or other special mounts, in addition to the actual costs of materials properly incurred, for each hour of staff time
23.00
19.80

12.3.
For the repair of documents to a standard appropriate for exhibition or reproduction, in addition to the costs of preparing them for display, for each hour of staff time.
23.00
19.80

Seals

13.1.
For the making of casts of seals from an existing rubber mould, for each side of the seal—

(i)
Seals up to 50 mm in diameter

Resin
30.25
30.25

Wax
42.35
42.35

(ii)
Seals between 50 mm and 100 mm in diameter

Resin
30.80
30.80

Wax
44.55
44.55

(iii)
Seals over 100 mm in diameter

Resin
31.35
31.35

Wax
47.85
47.85

13.2.
For the making of casts of seals where no existing rubber mould exists, for each side of the seal—

(i)
Seals up to 50 mm in diameter

Resin
81.95
81.95

Wax
93.50
93.50

(ii)
Seals between 50 mm and 100 mm in diameter

Resin
86.35
86.35

Wax
99.55
99.55

(iii)
Seals over 100 mm in diameter

Resin
89.10
89.10

Wax
106.00
106.00

Explanatory Note

(This note is not part of the Regulations)
These Regulations revoke the Public Record Office (Fees) Regulations 1994 and prescribe a new range of fees to be charged for authentication of copies of records and for other services provided by the Public Record Office.


(1)
1958 c. 51.

(2)
S.I. 1994/2353.