The Public Record Office (Fees) Regulations 1998

Link to law: http://www.legislation.gov.uk/uksi/1998/599/made/data.htm?wrap=true
Published: 1998-03-06

Statutory Instruments
1998 No. 599

PUBLIC RECORDS
The Public Record Office (Fees) Regulations 1998

Made
6th March 1998

Coming into force
1st April 1998

The Lord Chancellor, in exercise of the powers conferred on him by section 2(5) of the Public Records Act 1958(1) and with the concurrence of the Treasury, hereby makes the following Regulations—

1.  These Regulations may be cited as the Public Record Office (Fees) Regulations 1998 and shall come into force on 1st April 1998.

2.—(1) Subject to paragraph (3), the fees to be charged for the authentication of copies of or extracts from records under the charge of the Keeper of Public Records and for other services afforded by officers of the Public Record Office shall be those set out in column A of the Schedule in place of those set out in column B.

(2) In the Schedule, where a charge is made by reference to an hour, the full hourly charge shall be payable in respect of part of an hour.

(3) The Keeper of Public Records may remit a fee where the service performed or to be performed by him has been or is likely to be exceptionally simple.

3.  The Public Record Office (Fees) Regulations 1997(2) are hereby revoked.

Irvine of Lairg, C.
2nd March 1998

We concur,

Jon Owen Jones
Graham Allen
Two of the Lords Commissioners of Her Majesty’s Treasury
6th March 1998

Regulation 2
SCHEDULE

Column A
Column B

Item
New Fee
Old Fee

£
£

Officer’s Time

1.  For an officer of the Public Record Office to provide a service away from the office e.g. attending court and delivering documents, in addition to the actual travelling expenses properly incurred, for each day or part of a day

380.00
369.00

Research

2.  For any piece of research, for each 15 minutes for each enquiry.

8.00
8.00

Reader Tickets

3.  For the replacement of a lost ticket

2.50
2.00

Microfilming of records

4.1  For 35mm microfilm of records, where there is no existing copy

Per hour

50.00
50.00

Minimum charge

150.00
150.00

4.2  For 35mm silver duplicate microfilm from existing film—

Per metre (silver)

1.60
1.75

Per metre (diazo)

0.90
1.00

Minimum charge

45.00
50.00

Microfiche copies of records

5.1  For Diazo microfiche of records, where there is no existing negative microfiche—

Per hour

50.00
50.00

Minimum charge

50.00
50.00

5.2  For duplicate Diazo microfiche supplied from existing masters—

Per fiche

2.60
2.60

Electrostatic copies of records at research quality

6.1  For direct copies of original documents—

(i)Monochrome A4 sheet

Per print

0.35
0.35

(ii)Monochrome A3 sheet

Per print

0.40
0.40

(iii)Monochrome A2 sheet

Per print

0.70
0.62

(iv)Colour A4 sheet

Per print

4.20
2.10

(v)Colour A3 sheet

Per print

8.40
4.20

(vi)Colour A2 sheet

Per print

19.80
19.80

(vii)Colour A1 sheet

Per print

39.60
38.50

(viii)Additional charge where copying is difficult due to the nature of the document

Per hour

20.00
19.00

6.2  For prints from existing microfilm

Per print

0.35
0.30

6.3  For prints from microfilm where no negative exists—

(i)Filmed at a rate of 18 frames per hour or more

Per print

2.60
2.60

Minimum charge

5.20
5.20

(ii)Filmed at a rate of less than 18 frames per hour

Per hour

47.00
47.00

6.4  For prints from existing microfilm (self service)—

Per print

0.25
0.25

Bromide prints from microfilm

Service withdrawn

Photographs of records

7.1  For monochrome prints—

20.3cm*25.4cm

8.90
8.90

30.5cm*40.6cm

9.40
9.40

40.6cm*50.8cm

10.00
10.00

Where no negative exists, for a photographic service—

per negative

21.00
21.00

7.2  For colour prints—

12.7cm*17.8cm

20.40
20.40

15.2cm*20.3cm

23.10
23.10

20.3cm*25.4cm

29.40
29.40

Where no negative exists, for a photographic service—

per negative

21.00
21.00

7.3  For 35mm colour slides—

per slide

11.00
11.00

Miscellaneous reprographic charges

8.1  Reprographic work requiring special attention or any reprographic service not mentioned in this Schedule and which the Public Record Office is able to undertake

Per hour of staff time

20.00
19.00

8.2  Handling, packaging, postage and insurance for all postal orders at 10% of the cost of copying work—

Minimum charge

2.50

8.3  For an estimate of the cost of copying work to be caried out requested by post, refundable on the placement of an order to the value of £10.00 or over

10.00
10.00

Authentication of copies of records

9.  For the authentication of a copy of a record or of an extract from a record, in addition to the charge for the copy, for each sheet

12.50
12.50

Preparation of records for exhibition

10.1  For the preparation of records for display at exhibitions outside the Public Records Office—

(i)For documents up to 851mm by 603mm

33.70
32.70

(ii)For documents between 851mm by 603mm and 1142mm by 837mm

53.00
51.00

(iii)For documents between 1142mm by 837mm and 1676mm by 1142mm

75.00
73.00

(iv)For documents larger than 1676mm by 1142mm, for each additional 300mm or part of 300mm on either dimension

1.60
1.60

(v)In addition to the fees (i) to (iv) above, where the notice given of the requirement is three months or less

55.00
54.00

10.2  For the making of perspex or other special mounts, in addition to the actual costs of materials properly incurred, for each hour of staff time

26.00
25.00

10.3  For the repair of documents to a standard appropriate for exhibition or reproduction, in addition to the costs of preparing them for display, for each hour of staff time

26.00
25.00

Seals

11.1  For the making of casts of seals from an existing rubber mould, for each side of the seal—

(i)Seals up to 50mm in diameter

Resin

31.00
31.00

Wax

43.00
43.00

(ii)Seals between 50mm and 100mm in diameter

Resin

31.00
31.00

Wax

45.00
45.00

(iii)Seals over 100mm in diameter

Resin

32.00
32.00

Wax

48.00
48.00

11.2  For the making of casts of seals where no existing rubber mould exists, for each side of the seal—

(i)Seals up to 50mm in diameter

Resin

82.00
82.00

Wax

94.00
94.00

(ii)Seals between 50mm and 100mm in diameter

Resin

87.00
87.00

Wax

100.00
100.00

(iii)Seals over 100mm in diameter

Resin

90.00
90.00

Wax

106.00
106.00

Datasets

(Datasets are any form of structured computer-readable data. Examples of datasets are survey files, databases and geographical information systems. For the purposes of these fees, the term ‘datasets' includes dataset documentation.)

12.1  Electronic copies of Datasets per order—

(i)Per dataset or part thereof

150.00

(ii)Per additional different dataset or part thereof

30.00

Plus for the following media—

(iii)
Per writeable CD (Compact Disc)

25.00

(iv)Per DAT (Digital Audio Tape) tape

25.00

(v)Per Exabyte tape

50.00

(vi)Per DLT (Digital Linear Tape) cassette

40.00

(vii)Per 3490 cartridge

20.00

(viii)Per 3.5 inch disk

5.00

Plus, if applicable, additional fee for subsetting data—

(ix)
Per Megabyte of input data processed

0.50

12.2  Copies of Datasets delivered via network transfer—

For types of transfer—

(i)Delayed transfers via FTP (File Transfer Protocol)

Per dataset

50.00

Plus per 10 Megabytes or part thereof

0.06

(ii)Transfer via MIME (Multipurpose Internet Messaging Extensions)

Per dataset

100.00

Plus per Megabyte or part thereof

15.00

(iii)Realtime transfers via HTTP (HyperText Transport Protocol)

Per dataset

150.00

Plus per 10 Megabytes or part thereof

0.10

Plus, if applicable, additional fee for subsetting data—

(iv)
Per Megabyte of input data processed

0.50

12.3  Copies of Datasets or parts thereof on paper—

(i)A4 Monochrome

Per page

0.40

(ii)A3 Monochrome

Per page

0.48

(iv)A4 Colour

Per page

1.60

12.4  Authentication of copies of records

(i)Electronic copies

Plus twice the media fee in 12.1

Per copy

250.00

(ii)Paper copies

Per page

12.50

12.5  Searches

For any piece of research, for each 15 minutes or part thereof for each enquiry

12.00

12.6  Miscellaneous

(i)For an estimate of a fee in respect of item 12, refundable on the placement of an order to the value of £10.00 or over

10.00

(ii)Packaging of orders—

Envelope

1.00

Box (all media except DLT and 3490)

5.00

Box (DLT/3490)

15.00

(iii)Postage to be charged at cost

(iv)Replacement of lost password or user ID

5.00

Explanatory Note

(This note is not part of the Regulations)
These Regulations revoke the Public Record Office (Fees) Regulations 1997 and prescribe a new range of fees to be charged for authentication of copies of records and for other services provided by the Public Record Office.


(1)
1958 c. 51.

(2)
S.I. 1997/400.
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