Decision on the Baltic Assembly Budget for 2007


Published: 0000-00-00

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AND
THE BALTIC COUNCIL
 
The 26th Session of the Baltic Assembly and the 13th Baltic Council will be held on 22 – 24 November in Riga, Latvia.
 
***
During the Session of the Baltic Assembly and the Baltic Council, the following meetings will be held:
 
·    Meeting of the Presidium of the Baltic Assembly;
·    Meetings of the committees of the Baltic Assembly;
·    Meeting with the representatives of the Baltic Council of Ministers;
·    Meeting of the Baltic Assembly Presidium with the chairpersons and deputy chairpersons of the Baltic Assembly committees;
·    Meetings with the representatives of the Nordic Council and the Benelux Interparliamentary Consultative Council;
·    Meetings of the party groups of the Baltic Assembly.
 
***
 
Total planned expenses for the Session of the Baltic Assembly and the Baltic Council amount to EUR 38,950. The following expense categories are budgeted for the Session of the Baltic Assembly and the Baltic Council:
1.   Salaries, contract work, premiums (tax included) include premiums for the staff and contract work for companies. Total: EUR 8,000;
2.   Travel and hotel expenses include travel and accommodation costs of invited guests and experts. Total: EUR 2,500;
3.   Information expenses include copying of materials, purchase of folders and pens for participants, informative materials. Total: EUR 500;
4.   Accommodation (catering) expenses include coffee breaks, lunches, dinners, and receptions. Total: EUR 18,950;
5.   Rent and lease include rental of equipment necessary for the work of the Session. Total: EUR 3,200;
6.   Organizational, representation and related expenses include purchase of souvenirs, decorating the premises, preparation and organization of meetings, excursions for guests, as well as unplanned expenses. Total: EUR 5,800.
 
 
MEETINGS OF THE PRESIDIUM OF THE BALTIC ASSEMBLY
 
It is expected that seven regular meetings and one unplanned meeting of the Presidium of the Baltic Assembly will take place:
 
·    Meeting of the Presidium of the BA and the joint meeting with the BICC Presidium
Time and venue: 8 – 9 February, Riga (Latvia);
·    Meeting of the Presidium of the Baltic Assembly
Time and venue: 23 – 24 March, Luxemburg (Luxemburg);
·    Meeting of the Presidium of the Baltic Assembly
Time and venue: 8 – 9 June, Luxemburg (Luxemburg);
·    Meeting of the Presidium of the Baltic Assembly
Time and venue: 27 – 28 August, Berlin (Germany);
·    Joint meeting of the BA and BICC Presidiums
Time and venue: 20 – 21 September, Brussels (Belgium);
·    Meeting of the Presidium of the Baltic Assembly
Time and venue: October, 30 October – 1 November, Oslo (Norway);
·    Meeting of the Presidium of the Baltic Assembly
Time and venue: 7 – 8 December, Luxemburg (Luxemburg).
 
***
Total expenses planned for the meetings of the Presidium of the Baltic Assembly amount to EUR 12,590. The following expense categories are budgeted for the meetings of the Presidium of the Baltic Assembly:
 
1.   Salaries, contract work, premiums (tax included) include contract work for interpreters and editors. Total: EUR 800;
2.   Information expenses include copying and binding of materials, costs for folders and pens for participants and informative materials. Total: EUR 800;
3.   Accommodation (catering) expenses include coffee breaks, lunches, dinners. Total: EUR 6,350;
4.   Rent and lease include rental of equipment and premises necessary for the work of the Presidium meetings. Total: EUR 1,490;
5.   Organizational, representation and related expenses include purchase of souvenirs, preparation and organization of meetings, as well as unplanned expenses. Total: EUR 3,150.
 
MEETINGS OF THE COMMITTEES OF THE BALTIC ASSEMBLY
 
Fifteen meetings of the standing committees, two meetings of the Budget and Audit Committee, as well as unplanned committee meetings and ad hoc committee meetings, are planned for 2007.
***
·    Meetings of the Budget and Audit Committee
Time and venue:
1–2 February, tbc (Latvia);
13–14 September, Riga (Latvia).
 
Expense categories: contract work for interpreters, accommodation (catering), informative materials, rental of premises and equipment, representation and related expenses. Total for both meetings: EUR 5,800.
 
·    Meeting of the Environmental Protection and Energy Committee
Time and venue:
25–26 January, Daugavpils (Latvia) joint meeting with the BA Legal Affairs and Security Committee and with participation of representatives from the NC and the BICC;
24–25 April, tbc. (Denmark), joint meeting with the NC Environment and Natural Resources Committee and study visit;
25–26 September, tbc. (Sweden), joint meeting with the NC Environment and Natural Resources Committee.
 
Expense categories: contract work for interpreters, rental of premises and technical equipment, travel and hotel expenses for experts, accommodation (catering), informative materials, representation and related expenses. Total for a meeting: EUR 11,400.
 
 
·    Meetings of the Economic Affairs, Communications and Informatics Committee
Time and venue:
15–17 February, Luxemburg (Luxemburg), joint meeting with the BICC Economic Affairs, Agriculture and Fisheries Committee;*
24–25 April, tbc. (Denmark), joint meeting with the NC Business and Industry Committee;
14–15 June, Valka/Valga, Latvia/Estonia with participation of representatives from the BICC;
30 October – 1 November, Oslo (Norway), joint meeting with the NC Business and Industry Committee.
 
Expense categories: contract work for interpreters, rental of premises and technical equipment, travel and hotel expenses for experts, accommodation (catering), informative materials, representation and related expenses. Total for meetings: EUR 11,400
 
* In accordance with the decision of the BA Presidium of 04 September 2006, the funds allocated for the joint meeting of the BA Economic Affairs, Communications and the BICC Economic Affairs, Agriculture and Fisheries Committee on 15 – 17 February in Luxemburg in the amount of EUR 2,100 will be transferred from the budget of the Baltic Assembly for 2006.
 
 
·    Meetings of the Social Affairs Committee
Time and venue:
29–30 January, tbc. (Finland), joint meeting with the NC Welfare Committee and the NC Citizens’ and Consumers Rights Committee;
31 May–1 June, tbc (Latvia), with participation of representatives from the NC and the BICC.
 
Expense categories: contract work for interpreters, rental of premises and technical equipment, travel and hotel expenses for experts, accommodation (catering), informative materials, representation and related expenses. Total for both meetings are EUR 11,400.
 
 
·    Meetings of the Legal Affairs and Security Committee
Time and venue:
25–26 January, Daugavpils, Latvia joint meeting with the BA Environmental Protection and Energy Committee and with participation of representatives from the NC and the BICC;
24–25 May, Šiauliai, Lithuania, joint meeting with the BA Presidium;**
25–26 September, tbc. (Sweden), joint meeting with the NC Citizens’ and Consumers Rights Committee;
4–5 October, tbc (Estonia), with participation of representatives from the NC and the BICC.
 
Expense categories: contract work for interpreters, rental of premises and technical equipment, travel and hotel expenses for experts, accommodation (catering), informative materials, representation and related expenses. Total for both meetings: EUR 11,400.
 
** In accordance with the decision of the BA Presidium of 04 September 2006, the funds allocated for the meeting of the Joint meeting of the BA Presidium and the BA Legal and Security Affairs Committee on 24 – 25 May in Šiauliai in the amount of EUR 4,500 will be transferred from the budget of the Baltic Assembly for 2006.
 
·    Meetings of the Education, Science and Culture Committee
Time and venue:
28–29 June, tbc (Estonia), with participation of representatives from the NC and the BICC;
11–12 October, tbc (Lithuania), with participation of representatives from the NC and the BICC.
 
Expense categories: contract work for interpreters, rental of premises and technical equipment, travel and hotel expenses for experts, accommodation (catering), informative materials, representation and related expenses. Total for both meeting: EUR 11,400.
 
***
Ad hoc committee meetings and unplanned committee meetings
Total expenses planned for organising ad hoc committee meetings and unplanned committee meetings amount to EUR 6,290, which includes the following expense categories: contract work for interpreters, information expenses, accommodation, rent and lease, travel and hotel expenses, representation and related expenses.
 
***
 
Total expenses planned for the Baltic Assembly committee meetings amount to EUR 75,690. The following expense categories are budgeted for the BA committee meetings:
1.   Salaries, contract work, premiums and taxes include expenses for translation of materials, interpretation at meetings, editorial services and other necessary services. Total: EUR 9,400.
2.   Travel and hotel expenses include travel and hotel costs of invited guests and experts. EUR 7,000.
3.   Information expenses include copying of materials, purchase of folders and pens for participants, informative materials. Total: EUR 3,000.
4.   Accommodation (catering) expenses include coffee breaks, lunches, dinners, and receptions. Total: EUR 25,200.
5.   Rent and lease include rental of premises and technical equipment. Total: EUR 8,250.
6.   Organizational, representation and related expenses include purchase of souvenirs, decorating the premises, preparation and organization of meetings, excursions for guests, as well as unplanned expenses. Total: EUR 22,840.
 
 
SEMINARS, CONFERENCES AND OTHER EVENTS
***
Annual Summit of the Baltic Assembly and the Nordic Council
 
Time and venue: tbc
 
Expense categories: contract work for interpreters, rental of premises and technical equipment, travel and hotel for experts, accommodation (catering), informative materials, representation and related expenses (including participation fee).
Total expenses planned for the BA-NC Annual Summit amount to EUR 12, 000.
 
***
 
Thematic Conference of the Baltic Assembly
 
The Baltic Assembly Thematic Conference will be held on 17–18 May in Latvia.
During the Theme Conference, the following meetings will be held:
·    Meeting of the Presidium of the Baltic Assembly;
·    Meetings of the committees of the Baltic Assembly;
·    Meetings of the party groups of the Baltic Assembly;
·    Meetings with representatives of the Benelux Interparliamentary Consultative Council and the Nordic Council.
 
The following expense categories are budgeted for the Theme Conference:
1.   Salaries, contract work, premiums and taxes include expenses for the translation of materials, interpretation at meetings, editorial services and other necessary services. Total: EUR 7,250.
2.   Travel and hotel expenses include travel and hotel costs for invited guests and experts. EUR 1,500.
3.   Information expenses include copying of materials, purchase of folders and pens for participants, informative materials. Total: EUR 1,250.
4.   Accommodation (catering) expenses include coffee breaks, lunches, dinners, and receptions. Total: EUR 9,000.
5.   Rent and lease include rental of premises and technical equipment. Total: EUR 2,100.
6.   Organizational, representation and related expenses include purchase of souvenirs, decorating the premises, preparation and organization of meetings, excursions for guests, as well as unplanned expenses. Total: EUR 1,000.
 
Total expenses planned for the thematic conference amount to EUR 22,100.
***
 
Conference of the Benelux Interparliamentary Consultative Council
 
Time and venue: 26–27 April, Luxemburg (Luxemburg)
Expense categories: contract work for interpreters, rental of premises and technical equipment, travel and hotel for experts, accommodation (catering), informative materials, representation and related expenses (including participation fee). Total expenses: EUR 5100.
 
***
 
OTHER ACTIVITIES
 
The Standing Committee of the Baltic Sea Parliamentary Conference
Total expenses planned for the activities related to the activities of the BSPC Standing Committee amount to EUR 6,500.
 
***
Homepage of the Baltic Assembly
It is planned to maintain and update the homepage of the Baltic Assembly. Expenses for maintaining the BA homepage include the following categories:
·    ensuring its functionality;
·    updating its information.
Total expenses planned for the homepage of the Baltic Assembly amount to EUR 550.
 
***
Newsletter of the Baltic Assembly
It is planned to publish the Newsletter of the Baltic Assembly. Expenses for the BA Newsletter include the following categories:
·    translating and editing texts;
·    preparing layouts;
·    costs of photos;
·    printing.
Total expenses planned for the Newsletter of the Baltic Assembly amount to EUR 2,000.
***
 
Information booklets and fact sheets of the Baltic Assembly
It is planned to prepare information booklets and fact sheets about activities of the Baltic Assembly. Expenses for these information materials include the following categories:
·    translating and editing texts;
·    preparing layouts;
·    printing.
Total expenses planned for the BA information booklets and fact sheets amount to EUR 4,750.
***
 
 
 
Baltic Assembly medals
 
It is planned to award Baltic Assembly medals for upholding the unity and co-operation of the Baltic States. Total: EUR 1,850.
 
BALTIC ASSEMBLY PRIZES FOR LITERATURE, THE ARTS AND SCIENCE
 
The Baltic Assembly awards its prizes annually.
It is planned to hold the following meetings of the judging committees:
·    meetings of the National Judging Committees (6 one-day meetings);
·    meeting of the Joint Judging Committee (a two-day meeting).
 
***
Total expenses planned for the Baltic Assembly Prizes for Literature, the Arts and Science amount to EUR 45,882. The following expense categories are budgeted for the Baltic Assembly Prizes for Literature, the Arts and Science:
1.   Salaries and contract work (tax included) include expenses for contract work and relevant tax payments for jury members, translators, as well as a concert director and invited artists. Total: EUR 8,600.
2.   Travel expenses include travel and hotel costs for members of the Joint Judging Committee and Baltic Assembly Prize winners. Total: EUR 3,000.
3.   Information expenses include printing costs of other necessary materials, as well as advertising. Total: EUR 2,500
4.   Accommodation expenses include accommodation of the Joint Judging Committee and reception costs. Total: EUR 6,500.
5.   Rent and lease include rental of premises and equipment for the BA Prize Awards Ceremony. Total: EUR 2,300.
6.   Organizational, representation and related expenses include purchase of souvenirs, decorating the premises, preparation and organization of meetings, as well as unplanned expenses. Total: EUR 1,982.
7.   BA Prizes. The sum allocated for prize-winners is EUR 15,000. This category also includes the cost of statuettes and certificates. Total: EUR 21,000.
 
 
 
SECRETARIAT OF THE BALTIC ASSEMBLY
 
The total amount of the expenses for the Secretariat of the Baltic Assembly is EUR 75,895. The following expense categories are budgeted for the Secretariat of the Baltic Assembly:
1.      Salaries and taxes include salaries for the staff of the BA Secretariat.
It is planned to allocate EUR 44,195 for salaries of the BA staff.
1.1.                 Salaries for the staff of the Secretariat of the Baltic Assembly amount to EUR 35,607 *:
* Employees’ state social insurance payments in the amount of 9% and personal income tax in the amount of 25% are included in the salaries.
1.2.      Employer’s state social insurance payment
Employer’s state social insurance payment amounts to EUR 8,588.
2.   Office equipment and office expenses
The total sum planned for office equipment and office expenses is EUR 25,500. The following expense categories are included:
2.1.      Office rent and public utilities: EUR 11,800;
2.2.      Electricity and heating: EUR 2,200;
2.3.      Communication expenses (Internet, phones, fax): EUR 6,000;
2.4.      Stationery: EUR 2,800;
2.5.      Information resources (BNS, Bilance, Diena, etc.): EUR 1,500;
2.6.      Services used (extermination of vermin and repairs): EUR 1,200.
3. Organisational, representation and related expenses
This category includes representation expenses; reception of guests; meetings of the Secretariats of the Baltic Assembly, the Baltic Council of Ministers, the Nordic Council and the Benelux Interparliamentary Consultative Council; souvenirs; as well as miscellaneous expenses.
The total amount of this category is EUR 6,200.
 
Unplanned expenses
 
The total amount of unplanned expenses (changes in the currency rate, etc.) is EUR 3,004, i.e., 1% of the Baltic Assembly budget for 2007.
 
 
 
 
Estimated expenditure for 2007, EUR
Budget estimate
Contract work, premiums, salaries
Travel, hotel
Information materials
Accommodation expenses
Rent and lease
Organizational, representation and other expenses
Office and equipment expenses
PA Prize
Other events
TOTAL in 2007
Total in 2006
Increase, decrease
%
EUR
1. Session:
8.000
2.500
500
18.950
3.200
5.800
0
0
0
38.950
41.950
-7,7
-3.000
The BA Session and the Baltic Council
8.000
2.500
500
18.950
3.200
5.800
0
0
0
38.950
 
 
 
2. Presidium:
800
0
800
6.350
1.490
3.150
 
 
 
12.590
12.590
0,0
0
7 regular Presidium meetings
650
 
700
5.700
1.490
2.800
 
 
 
11.340
 
 
 
1 unplanned Presidium meeting
150
 
100
650
 
350
 
 
 
1.250
 
 
 
3. Committees:
9.400
7.000
3.000
25.200
8.250
22.840
0
0
0
75.690
67.720
10,5
7.970
3 Economic Affairs, Communications and Informatics Committee meetings
1.700
1.400
500
4.500
1.500
1.800
 
 
 
11.400
 
 
 
2 Budget and Audit Committee meetings
900
 
500
2.700
750
950
 
 
 
5.800
 
 
 
3 Environmental Protection and Energy Committee meetings
1.400
1.100
400
4.100
1.100
1.300
 
 
 
11.400
 
 
 
2 Social Affairs Committee meetings
1.700
1.400
500
4.500
1.500
1.800
 
 
 
11.400
 
 
 
3 Legal and Security Committee meetings
1.400
1.100
400
4.100
1.100
1.300
 
 
 
11.400
 
 
 
2 Education, Science and Culture Committee meetings
1.700
1.400
500
4.500
1.500
1.800
 
 
 
11.400
 
 
 
Joint meeting of the BA Economic Affairs, Communications and Informatics Committee and representatives of the BICC
 
 
 
 
 
2.100
 
 
 
2.100
 
 
 
Joint meeting of the BA Legal and Security Committee and the BA Presidium
 
 
 
 
 
4.500
 
 
 
4.500
 
 
 
Ad hoc committee meetings and unplanned committee meetings
 
 
 
 
 
6290
 
 
 
6.290
 
 
 
4. Seminars, conferences and other events:
7.250
1.500
8.550
9.000
2.100
7.500
0
0
3.950
54.850
53.220
3,0
1.630
4.1. Annuaл Summit of the BA and the NC
 
 
 
 
 
12.000
 
 
 
12.000
 
 
 
4.2. Thematic conference of the BA
7.250
1.500
1.250
9.000
2.100
1.000
 
 
 
22.100
 
 
 
4.3. Standing Committee of the BSPC
 
 
 
 
 
6.500
 
 
 
6.500
 
 
 
4.4. BICC Conference
 
 
 
 
 
 
 
 
5.100
5.100
 
 
 
4.5. BA мedals
 
 
 
 
 
 
 
 
1.850
1.850
 
 
 
4.6. Other activities:
 
 
7.300
 
 
 
 
 
 
7.300
 
 
 
Homepage
 
 
550
 
 
 
 
 
 
550
 
 
 
Newsletter
 
 
2.000
 
 
 
 
 
 
2.000
 
 
 
Informative booklets and fact sheets
 
 
4.750
 
 
 
 
 
 
4.750
 
 
 
5. BA Prize:
8.600
3.000
2.500
6.500
2.300
1.982
0
21.000
0
45.882
45.882
0,0
0
Meetings of the National Judging Committees and the Joint Judging Committee
6.100
900
300
1.000
0
282
 
 
 
8.582
 
 
 
BA Prize
 
 
1.200
 
 
 
 
21.000
 
22.200
 
 
 
BA Prize awarding ceremony
2.500
2.100
1.000
5.500
2.300
1.700
 
 
 
15.100
 
 
 
6. Secretariat:
44.195
0
0
0
0
6.200
25.500
0
0
75.895
75.895
0%
0
BA Secretariat
44.195
 
 
 
 
6.200
25.500
 
 
75.895
 
 
 
7. Unplanned expenses
 
 
 
 
 
 
 
 
3.004
3.004
3.003
0%
1
Unplanned expenses in 2007
 
 
 
 
 
 
 
 
3.004
3.004
 
 
 
TOTAL
78.245
14.000
15.350
66.000
17.340
47.472
25.500
21.000
6.954
306.861
300.260
2,2
6.601