Decision on the Baltic Assembly Budget Report for 2008


Published: 0000-00-00

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  Country
Amount counted in, EUR
Amount counted in, EUR
%, EUR
Estonia
EEK 1,722628
110,096
100%
Latvia
LVL 77, 376
110,096
100%
Lithuania
LTL 380,140
110,096
100%
 
 
 
 
 
II. BA BUDGET EXPENDITURES in 2008
 
Summary of the Baltic Assembly’s Expenditures as of 31.01.09[1], EUR
 
Planned budget, EUR
Factual budget expenditure, EUR
Factual budget expenditure, %
330,310
298,739
90
 
Summary of the factual expenditure of the Baltic Assembly (on 31.01.09, EUR)
 
Event
De facto, EUR
De Facto, %
Planned in 2008, EUR
Session
45,637
100
45,637
Presidium
13,468
92
14,590
Committees
51,269
78
65,090
International Cooperation
44,858
84
53,540
Informative activities and other events
10,856
93
11,650
BA Prizes
45,722
99
45,882
Secretariat
84,012
98
85,895
Unplanned expenses
2,917
97
3,004
Reserve funds


5, 022
TOTAL
298,739
90
330,310
 
 
1. Session of the Baltic Assembly
 
The 27th Session of the Baltic Assembly, the 14th Baltic Council and the Conference on the “Baltic Sea Strategy and Energy Security” took place on 4–6 December 2008 in Viljandi, Estonia. 
During the 27th BA Session, the following meetings were held:
 
·    Meetings of the BA Presidium;
·    Meetings of the BA committees;
·    Meeting of the BA Presidium with the chairpersons and deputy chairpersons of the BA committees;
·    Meetings with international delegations.
The total amount of funds allocated for the BA Session and the Baltic Council was EUR 45,637. Total expenditures related to these events amounted to EUR 45,637, which included contract work, transportation and hotel expenses, catering expenses, rent and lease expenses, preparation of information materials, representation and organizational expenses. Balance: 0 EUR.
 
 
 
 
 
 
 
 
2. Meetings of the Presidium of the Baltic Assembly
 
The following meetings of the BA Presidium, participation in the NB8 Speakers’ meeting, in the Sessions of the Benelux Interparliamentary Consultative Council and the Nordic Council, as well as one unplanned meeting of the Baltic Assembly Presidium meeting took place between January and December 2008:
– unplanned BA Presidium meeting: 21 January, Brussels (Belgium);
 
– BA Presidium meeting: 1 March, Tallinn (Estonia);
 
– Joint Meeting between the BA – BICC Presidiums, participation of the BA Presidium in the BICC Session: 6–9 March, Luxemburg;
 
– BA Presidium meeting: 6 June, Kuressaare (Estonia);
 
– Joint Meeting between the BA – BICC Presidiums, participation of the BA Presidium in the BICC Session: 12–15 June, Luxemburg;
 
– participation of the BA President in the NB8 Speakers’ meeting: 26–28 August in Jūrmala/Rīga (Latvia);
 
– participation of the BA Presidium in the 17th BSPC: 31 August – 2 September, Visby (Sweden);
 
– Meeting of the BA Presidium: 11–12 September, Palanga (Lithuania);
 
– participation in the 4th Council of Europe Forum for Future Democracy: 15–17 October, Madrid (Spain);
 
– Joint Meeting between the BA – NC Presidiums, participation of the BA Presidium in the NC Session and the NC parliamentary debate on Northern Dimension Policy: 26–30 October (Finland);
 
– Joint Meeting between the BA – BICC Presidiums, participation of the BA Presidium in the BICC Session: 12–14 December, Luxemburg.
 
 
 
The total amount of funds allocated for meetings of the BA Presidium was EUR 14,590, and EUR 13,468 was actually spent. Expenditures included contract work, transportation and hotel expenses, catering expenses, rent and lease expenses, preparation of information materials, representation and organizational expenses. Balance: +1,122 EUR.
 
 
 
3. Meetings of the Committees of the Baltic Assembly
 
 
The following meetings of the standing committees of the Baltic Assembly took place between January and December 2008:
· BA Budget and Audit Committee
Two meetings of the BA Budget and Audit Committee took place in 2008: on 1 March in Tallinn (Estonia) and 11–12 September in Palanga (Lithuania).
                        The total amount of funds allocated for Budget and Audit Committee meetings was EUR 5,500, and EUR 5,483 was actually spent. Expenditures included contract work, transportation/hotel/catering expenses, preparation of information materials, representation and organizational expenses. Balance: + 17 EUR.
· BA Economic Affairs, Communications and Informatics Committee
Joint meeting of the BA Legal Affairs and Security Committee and the BA Economic Affairs, Communications and Informatics Committee with participation of members of the Nordic Council and the Benelux Interparliamentary Consultative Council and the Baltic Council of Ministers took place on 28 – 29 February, Tallinn (Estonia).
The total amount of funds allocated for the BA Economic Affairs, Communications and Informatics Committee meetings was EUR 10,200, and EUR 10,200 was actually spent. Expenditures included contract work, transportation/hotel/catering expenses, rent and lease expenses, preparation of information materials, representation and organizational expenses. Balance: 0 EUR.
· BA Environmental Protection and Energy Committee
Four joint meetings of the Environmental Protection and Energy Committee took place in 2008:
·  Study visit of the BA Environmental Protection and Energy Committee: 31 March – 1 April, Copenhagen (Denmark);
·  Joint meeting of the BA Environmental Protection and Energy Committee and the NC Natural Resources and Environment Committee: 15–16 April, Stavanger (Norway);
·  Joint meeting of the BA Environmental Protection and Energy Committee and the NC Natural Resources and Environment Committee with participation of BICC representatives and members of the BSPC working group on energy and climate change: 22–23 May, Tallinn (Estonia);
·  Joint meeting of the BA Environmental Protection and Energy Committee and the NC Natural Resources and Environment Committee: 24–27 June, Minsk/Gomel (Belarus), Kiev (Ukraine);
The total amount of funds allocated for the Environmental Protection and Energy Committee meetings was EUR 14,290, and EUR 14,909 was actually spent. Expenditures included contract work, transportation/hotel/catering expenses, rent and lease expenses, preparation of information materials, representation and organizational expenses. Balance: - 619 EUR.
· BA Education, Science and Culture Committee
Two meetings of the BA Education, Science and Culture Committee took place in 2008:
· Study visit of the BA Education, Science and Culture Committee: 7–8 February, Helsinki (Finland);
· Joint meeting of the BA Education, Science and Culture Committee and the BA Economic Affairs, Communications and Informatics Committee: 8–9 May, Vilnius (Lithuania).
The total amount of funds allocated for the BA Education, Science and Culture Committee meetings was EUR 13,200, and EUR 11,660 was actually spent. Expenditures included contract work, transportation/hotel/catering expenses, rent and lease expenses, preparation of information materials, representation and organizational expenses. Balance: + 1,540 EUR .
 
· Rosettes of the BA Medal
According to the decision of the BA Presidium and the BA Budget and Audit Committee meeting (12.09.08), funds for production of the rosettes for the BA Medal were allocated from this budgetary position. Total: EUR 2,853.
 
 
· Ad Hoc Committee and Unplanned Committee Meetings
In 2008 the following ad hoc committee and unplanned committee meetings took place:
·  participation of the BA Environmental Protection and Energy Committee in the meeting of the Committee on the Environment, Agriculture and Local and Regional Affairs of the Parliamentary Assembly of the Council of Europe: 21–22 February, Paris (France);
·  Meeting of the BSPC Working Group on Labour Market and Social Welfare: 4–5 May, Helsinki (Finland);
·  Meeting of the BSPC Working Group on Labour Market and Social Welfare: 28–29 September, Oslo (Norway);
·  Meeting of the BSPC Working Group on Energy and Climate Change: 20–21 October, Copenhagen (Denmark).
                        The total amount of funds allocated for ad hoc committee and unplanned committee meetings was EUR 6,200, and EUR 6,164 was actually spent. Expenditures included contract work, transportation/hotel/catering expenses, preparation of information materials, representation and organizational expenses. Balance: + EUR 36.
 
 
***
 
 
 
The total amount of funds allocated for the BA committee meetings in 2008 was EUR 65,090, and EUR 51,269 was actually spent. Balance: + EUR 13,821.
 
 
 
4. International Cooperation
 
 
 
From January to December 2008 the following seminars, conferences and other events with international partners took place:
 
 
 
4.1. Annual Summit of the Baltic Assembly and the Nordic Council
 
 
 
Annual Summit of the Baltic Assembly and Nordic Council took place on 22–23 January 2009 in Tallinn (Estonia).
 
The total amount of funds allocated for the BA – NC Annual Summit was EUR 15,000. Total expenditures related to these events amounted to EUR 9,807, which included contract work, transportation and hotel expenses, catering expenses, preparation of information materials, representation and organizational expenses. Balance: +5,193 EUR
 
 
 
4.2. Trilateral Conference of the Baltic Assembly, the Nordic Council and
 
the Benelux Interparliamentary Consultative Council
 
 
 
Trilateral Conference of the Baltic Assembly, Nordic Council and Benelux Interparliamentary Consultative Council took place on 24–25 April, Rīga (Latvia).
 
The total amount of funds allocated for the trilateral conference was EUR 22,100. Total expenditures related to this event amounted to EUR 22,099, which included contract work, transportation/hotel/catering expenses, rent and lease expenses, preparation of information materials, organizational and representation expenses. Balance: + EUR 1.
 
 
 
4.3. Standing Committee of the Baltic Sea Parliamentary Conference
 
and Cooperation with Baltic Sea States organisations
 
 
 
From January to December 2008 the following meetings of the BSPC Standing Committee, the BSPC Expanded Standing Committee, the BSPC Working Groups, the BSPC Secretariat took place:
 
– Meeting of the BSPC Expanded Standing Committee: 21–23 January, Brussels (Belgium);
 
– Meeting of the BSPC Working Group on Energy and Climate Change: 4–5 February, Tallinn (Estonia);
 
– Meeting of the BSPC Secretariat meeting: 18–19 February, Rīga (Latvia);
 
– Meeting of the BSPC Working Group on Labour Market and Social Welfare: 2–3 March, Berlin (Germany);
 
– 9th International Environmental Forum “Baltic Sea Day”: 11–13 March, St. Petersburg (Russia);
 
– Meeting of the Secretariat of the BSPC Working Group on Energy and Climate Change: 6 May, Rīga (Latvia);
 
– The 3rd Coordination Meeting of the Baltic Sea Region Organisations on Energy and Climate: 2–3 June, Stockholm ( Sweden);
 
– 17th Baltic Sea Parliamentary Conference: 31 August – 2 September, Visby (Sweden);
 
– 16th Annual Conference of the Baltic Sea States Subregional Cooperation: 17–19 September, Kaunas (Lithuania);
 
– Meeting of the BSPC Standing Committee: 20–21 November, Copenhagen (Denmark).
 
Total expenses planned for the activities related to participation in the work of the BSPC activities amounted to EUR 6,500, and EUR 6,566 was actually spent. Expense categories included contract work, transportation/hotel/catering expenses, rent and lease expenses, preparation of information materials, organizational and representation expenses. Balance: - EUR 66.
 
 
 
4.4.      Cooperation with the Nordic Council
 
 
From January to December 2008 the following joint events took place:
 
– Joint seminar of the BA and the NC with participation of representatives from Belarus: 10 March, Vilnius (Lithuania).
 
– Nordic – Baltic parliamentary seminar: 21–22 April, Copenhagen (Denmark).
 
Total expenses planned for the cooperation with the Nordic Council amounted to EUR 3,680, and EUR 2,153 was actually spent. Expense categories included contract work, transportation/hotel/catering expenses, rent and lease expenses, preparation of information materials, organizational and representation expenses. Balance: + EUR 1,527.
 
 
 
 
 
4.5. Cooperation with the Benelux Interparliamentary Consultative Council
 
 
 
Follow up Conference on cooperation of small countries in the European Union took place on 27–28 November in Brussels, Belgium.
The total amount of funds allocated for the cooperation was EUR 3,280 and EUR 1,760 was actually spent. Expenditures included contract work, transportation/hotel/catering expenses, preparation of information materials, representation and organizational expenses. Balance: + EUR 1,520.
 
 
 
4.6. Cooperation with partners of the EU Neighbourhood Policy (GUAM, etc.):
 
 
 
From January to December 2008 the following activities with partners of the EU Neighbourhood policy took place:
 
– Training visit to the South-East European Parliamentary Cooperation Group: 27–30 May, Sofia (Bulgaria).
 
– Participation in the Celebrations of the 20th Anniversary of the Parliament of Azerbaijan, Meeting with the Members of the GUAM PA: 19–20 June, Baku (Azerbaijan).
 
– Visit of the GUAM PA delegation: 7–8 December, Tallinn (Estonia).
 
The total amount of funds allocated for the cooperation was EUR 2,980 and EUR 2,483 was actually spent. Expenditures included contract work, transportation/hotel/catering expenses, preparation of information materials, representation and organizational expenses. Balance: + EUR 497.
 
The total amount of funds allocated for the international cooperation in 2008 was EUR 53,540 and EUR 44,858 was actually spent. Balance: + EUR 8,682.
 
 
 
 
 
 
 
5.  Informative Activities and Other Events
 
 
5.1. Medals of the Baltic Assembly
 
 
 
The total amount of funds allocated for producing BA Medals in 2008 was EUR 1,850, and EUR 1,824 was actually spent. Balance: + EUR 26.
 
 
 
5.2. Homepage of the Baltic Assembly
 
 
 
The total amount of funds allocated in 2008 for upkeep of the www.baltasam.org server, ensuring the functioning of the Baltic BA homepage, updating the information on the homepage and improving its content and design, was EUR 550, and EUR 554 was actually spent. Balance: - EUR 4.
 
5.3. Information materials
 
 
 
In 2008 four information booklets on the BA activities, as well as on co-operation activities with its international partners were published; two of the information booklets were issued repeatedly. Logo of the 20th Anniversary of the Baltic Way was designed. The total amount of funds allocated for BA information materials was EUR 6,750, and EUR 5,978 was actually spent.     
 
Expenditures included translation and editing of the texts, costs of preparing the layouts and printing costs. Balance: + EUR 772.
 
 
 
 
 
5.4. BA Basketball tournament in 2008
 
 
 
On 6–7 June in Kuressaare (Estonia) BA Basketball tournament was organised. The total funds allocated for this event was EUR 2,500 and EUR 2,500 was actually spent. Expenditures included contract work, transportation/hotel/catering expenses, preparation of information materials, and rent of premises, representation and organizational expenses. Balance:  EUR 0.
 
The total amount of funds allocated for informative materials and other events in 2008, was EUR 11,650, and EUR 10,856 was actually spent. Balance: + EUR 794.
 
 
 
 
 
6. Baltic Assembly Prizes in Literature, the Arts and Science
 
The Baltic Assembly awards its prizes annually (monetary prize, certificate and statuette). In 2008, meetings of the National Judging Committees were held Tallinn (Estonia), Riga (Latvia) and Vilnius (Lithuania), and one meeting of the BA Joint Judging Committee was held on 13–14 November in Riga (Latvia). Expenses for advertisement for competition for the BA Prizes were covered. The BA Prize awards ceremony took place on 5 December 2008 in Viljandi (Estonia).
The total amount of funds allocated for BA Prizes in 2008 was EUR 45,882, and EUR 45,772 was actually spent. Expenditures included awards for prize winners in literature, the arts and science, expenses for holding Judging Committee meetings and contracts for the concert director, artists and Judging Committee members, producing of certificates and statuettes, transportation, hotel and catering expenses, advertising expenses, and expenses for renting premises. Balance: + EUR 110.
 
 
7. Baltic Assembly Secretariat
 
 
 
In 2008 planned expenses of the BA Secretariat amounted to EUR 85,895 and EUR 84,012 was actually spent. These expenditures include:
 
1)   Salaries and taxes for the staff of the BA Secretariat: EUR 54,644:
1.1.      Salaries: EUR 30,774;
1.2.      Taxes: EUR 23,870;
2)   Office equipment and office expenses: EUR 25,421:
· Office rent: EUR 13,014;
· Electricity and heating: EUR 2,376;
· Communication expenses: EUR 5,463;
· Stationery: EUR 2,073 ;
· Information resources: EUR 1,491;
· Services used (Security, Office cleaning, Phytosanitary services, Repair): EUR 1,004.
3)   Representation and other expenses: EUR 3,947.
Balance: + EUR 1,883.
 
 
 
8. Unplanned expenses
 
 
 
The Budget for 2008 included EUR 3,004 (i.e., 1% of the total BA budget) for unplanned expenses, and EUR 2,917 was actually spent for covering expenses related to changes in currency exchange rates and for commission fees on money transfers. Balance: + EUR 87.
 
 
[1] BA – NC Annual Summit 2008 took place on 22–23 January 2009 in Tallinn, Estonia. Taking into account that financial funds for organising of the BA – NC Annual Summit have been included in the BA Budget 2008, the financial year of the BA Budget 2008 has been closed on 31.01.09.