Linkage Projects Funding Rules for funding commencing in 2013
Australian Research Council Act 2001
I, CHRIS EVANS, Minister for Tertiary Education, Skills, Science and Research, having satisfied myself of the matters set out in section 59 of the Australian Research Council Act 2001, approve these Funding Rules under section 60 of that Act.
Dated 6 July 2012
Minister for Tertiary Education, Skills, Science and Research
Table of Contents
Key Dates. 4
1...... Name of Funding Rules. 5
2...... Commencement 5
3...... Definitions. 5
4...... Introduction. 7
4.1...... Overview 7
4.2...... Linkage Projects 7
4.3...... Selection Criteria 7
5...... Funding. 8
5.1...... Level and Period of Funding 8
5.2...... Budget Items Supported 9
5.3...... Budget Items Not Supported 10
5.4...... Research /Activities Not Supported 10
6...... Organisational Types, Roles, Eligibility and Contributions. 11
6.1...... Eligible Organisations General Requirements 11
6.2...... Partner Organisations General Requirements 11
6.3...... Partner Organisation Contribution Requirements 12
6.4...... Eligibility for Concessional Treatment 13
6.5...... Other Organisations 13
7...... Roles and Eligibility for Researchers. 13
7.1...... Researcher Roles and General Eligibility 13
7.2...... Eligibility Criteria for Chief Investigators (CI) 14
7.3...... Eligibility Criteria for Partner Investigators (PI) 14
8...... Proposals. 15
8.1...... Number of Proposals and Cross-Scheme Eligibility 15
8.2...... Proposal Eligibility and Duplication 15
9...... Submission of Proposals. 16
9.1...... Proposals 16
9.2...... Submission of Proposals in the RMS 16
9.3...... Closing Time for Proposals 16
9.4...... Certification in the RMS 16
9.5...... Conflict of Interest 16
10.... Selection and Approval Process. 17
10.1.... Assessment and Selection Process for Proposals 17
10.2.... Rejoinder 17
10.3.... Request Not to Assess 17
10.4.... Recommendations and Offer of Funding 17
11.... Appeals Process. 18
12.... Reporting Requirements. 18
12.1.... Progress Reports 18
12.2.... End of Year Reports 18
12.3.... Final Report 19
12.4.... Audited Financial Statement 19
13.... Fundamental Principles of Conducting Research. 19
13.1.... Ethics and Research Practices 19
13.2.... Applicable Law 19
13.3.... Confidentiality 19
13.4.... Intellectual Property 20
13.5.... Incomplete or Misleading Information 20
Appendix A Eligible Organisations. 22
Please refer to the Important Dates page on the ARC website for key dates and updates relevant to these Funding Rules www.arc.gov.au/media/important_dates.htm.
Researchers should direct requests for information to the Research Office within their organisation.
by mail to:
by courier to:
Linkage Projects Coordinator
Australian Research Council
GPO Box 2702
CANBERRA ACT 2601
Linkage Projects Coordinator
Australian Research Council
Level 2, 11 Lancaster Place
CANBERRA ACT 2609
Phone: 02 6287 6600
Fax: 02 6287 6638
Appeals must be addressed and sent:
by mail to:
by courier to:
The Appeals Officer
Australian Research Council
GPO Box 2702
CANBERRA ACT 2601
Or by email to:
RMS User IDs:
The Appeals Officer
Australian Research Council
Level 2, 11 Lancaster Place
CANBERRA ACT 2609
Post-award enquires and report submission:
1. Name of Funding Rules
These Funding Rules are the Australian Research Council Linkage Projects Funding Rules for funding commencing in 2013.
The Funding Rules shall take effect upon registration on the Federal Register of Legislative Instruments.
In these Funding Rules, unless the contrary intention appears:
Adjunct or Emeritus Appointment or equivalent means that an Eligible Organisation has a formal agreement with a researcher which establishes an ongoing association with the Eligible Organisation, of the nature of an Emeritus or honorary academic or visiting fellow. The ARC may seek documentary evidence of such an association if it is considered necessary.
Administering Organisation means an Eligible Organisation which submits a Proposal for funding under the scheme and which will be responsible for the administration of the funding if the Project is approved for funding.
ARC means the Australian Research Council, as established under the ARC Act.
ARC Act means the Australian Research Council Act 2001.
ARC College means a body of scholars appointed to assist the ARC to identify research excellence, moderate external assessments and recommend fundable Proposals.
ARC Fellowship means a named Fellowship position within any ARC scheme where the salary is funded wholly or partly by the ARC.
Australian Postdoctoral Fellow (Industry) (APDI Fellow) means a researcher who satisfies the eligibility criteria for an APDI Fellow, whose salary is wholly or partly funded under an APDI Fellowship (under the Linkage Projects scheme).
Cash Contribution means the cash funding from an organisation which is transferred to and managed by the Administering Organisation.
Chief Investigator (CI) means a researcher who satisfies the eligibility criteria for a CI under these Funding Rules.
Commonwealth means the Commonwealth of Australia.
Commonwealth Fellowship means a position held by a researcher where the salary is funded wholly or partly by the Commonwealth and where the researcher in that position was a named participant in a Proposal.
Conflict of Interest means any conflict of interest, any risk of a conflict of interest and any apparent conflict of interest arising through a party engaging in any activity, participating in any association, holding any membership or obtaining any interest that is likely to conflict with or restrict that party participating in the Project.
Consultancy means the provision of specialist advice, analysis, assistance, services or products to another organisation(s), generally where the consultancy services are for the sole or preferred use of that other organisation(s).
Eligible Organisation means an organisation listed in Appendix A.
Funding Agreement means the agreement entered into by the ARC and the Administering Organisation when a Proposal from that organisation is approved for funding.
GST has the meaning as given in section 195-1 of the A New Tax System (Goods and Services Tax) Act 1999.
In-kind Contribution means a contribution of goods, services, materials or time to the Project from an individual, business or organisation. These are calculated based on the current market rates/valuations/rentals/charges (that is in the financial year of the date of the Proposal’s submission) of the costs of labour, work spaces, equipment and databases. The calculations covering time and costs should be documented by the Administering Organisation. The ARC may require these calculations to be audited from time-to-time.
Medical and Dental Research means research and/or training primarily and substantially aimed at understanding or treating a human disease or health condition, and as defined on the ARC website at www.arc.gov.au/applicants/md_research.htm.
Minister means the Minister responsible for the administration of the ARC Act, or the Minister’s delegate.
National Research Priorities means priority research areas identified by the ARC and advertised on the ARC website at www.arc.gov.au and updated from time-to-time.
NCGP means the National Competitive Grants Program.
Other Eligible Organisation means an Eligible Organisation listed on the Proposal which is not the Administering Organisation.
Other Organisation means an organisation which is listed in a Linkage Projects Proposal and is not an Eligible Organisation or a Partner Organisation.
Partner Investigator (PI) means a researcher who satisfies the eligibility criteria for a PI under these Funding Rules.
Partner Organisation means a national or international organisation, other than an Eligible Organisation, which satisfies the eligibility requirements for a Partner Organisation and is to be a cash and/or in-kind contributor to the Project.
Project means a Proposal approved by the Minister to receive funding from the ARC in accordance with these Funding Rules.
Project Leader means the first-named CI on a Proposal.
Proposal means a request to the ARC for the provision of funding which is submitted in accordance with the Funding Rules.
Research Environment means the laboratory, department, school, centre or institute within an Administering Organisation, Other Eligible Organisation or Partner Organisation where research will be undertaken.
Research Office means a business unit within an Eligible Organisation that is responsible for administrative contact with the ARC regarding Proposals and Projects.
RMS means the ARC’s online Research Management System.
Selection Advisory Committee (SAC) means a group of experts appointed to assist the ARC to identify and evaluate research excellence in Australia.
Start-ups means companies that are commercialising research and development (R&D) activities and have average annual revenue over the previous two years of income that does not exceed $5 million per year. The start-up must have a majority of its employees (by number) and assets (by value) inside Australia.
4.1.1 These Funding Rules are current as at the date of signing and have been prepared in accordance with the requirements of the ARC Act in force then.
4.1.2 The Linkage Projects scheme provides funding to Eligible Organisations to support research and development (R&D) projects which are collaborative between higher education researchers and other parts of the national innovation system, which are undertaken to acquire new knowledge, and which involve risk or innovation.
4.1.3 For the purposes of these Funding Rules, research is defined as the creation of new knowledge and/or the use of existing knowledge in a new and creative way so as to generate new concepts, methodologies and understandings. This could include synthesis and analysis of previous research to the extent that it is new and creative.
This definition of research is consistent with a broad notion of research and experimental development (R&D) as comprising creative work undertaken on a systematic basis in order to increase the stock of knowledge, including knowledge of humanity, culture and society, and the use of this stock of knowledge to devise [innovative] applications.
4.2 Linkage Projects
4.2.1 The objectives of the Linkage Projects scheme are to:
a. initiate and/or develop long-term strategic research alliances between higher education organisations and other organisations, including industry and end-users, in order to apply advanced knowledge to problems and/or to provide opportunities to obtain national economic, social or cultural benefits;
b. enhance the scale and focus of research in National Research Priorities;
c. foster opportunities for researchers to pursue internationally competitive research in collaboration with organisations outside the higher education sector, targeting those who have demonstrated a clear commitment to high-quality research; and
d. produce a national pool of world-class researchers to meet the needs of the broader Australian innovation system.
4.3 Selection Criteria
4.3.1 All Proposals that meet the eligibility criteria will be assessed and merit ranked using the following selection criteria:
a. Investigator(s) (20%)
- research opportunity and performance evidence (ROPE);
- potential to engage in collaborative research with end-users; and
- time and capacity to undertake and manage the proposed research in collaboration with the Partner Organisation(s).
b. Proposed Project (50%) comprising
i. Significance and Innovation (25%)
- Does the research address an important problem?
- How will the anticipated outcomes advance the knowledge base?
- Are the Project aims and concepts novel and innovative?
- Will new methods or technologies be developed?
- Will the proposed research provide economic, environmental and/or social benefit to Australia?
- Does the Project address National Research Priorities?
- Will the Project benefit Partner Organisation(s) and other relevant end-users?
ii. Approach and Training (15%)
- Are the conceptual framework, design, methods and analyses adequately developed, well integrated and appropriate to the aims of the Project?
- Where relevant, is the intellectual content and scale of the work proposed appropriate to a higher degree by research?
- How appropriate is the proposed budget?
iii. Research Environment (10%)
- Is there an existing, or developing, supportive and high-quality Research Environment for this Project, both within the Administering Organisation and in the Partner Organisation(s)?
- Are the necessary facilities to complete the Project available?
c. Commitment from Partner Organisation(s) (30%)
- Is there evidence that each of the Partner Organisation(s) is genuinely committed to, and prepared to collaborate in, the research Project?
- Will the proposed research encourage and develop strategic research alliances between the higher education organisation(s) and other organisation(s)?
- Does the Project represent value for money and is the budget justification for Cash and In-kind Contributions adequate?
5.1 Level and Period of Funding
5.1.1 All amounts referred to in these Funding Rules are to be read as exclusive of GST (if any), unless expressly stated otherwise.
5.1.2 Total funding provided by the ARC under Linkage Projects is a minimum of $50,000 per year to a maximum of $300,000 per year, per Project.
5.1.3 A Project may be applied for and awarded funding for a minimum of two (2) to a maximum of three (3) consecutive years.
5.1.4 The ARC reserves the right to recommend levels of funding for a Project at levels that may differ from those requested in the Proposal.
5.1.5 Funding for approved Projects will commence with effect 1 July 2013, unless other arrangements are approved by the Minister. Any funding awarded will be subject to sufficient funds being available for the Project, the provisions of the ARC Act, and continued satisfactory progress of the Project.
5.2 Budget Items Supported
5.2.1 Budget items that directly support a research project may be funded, including:
a. Domestic and international travel costs (economy) for Chief Investigators (CIs) and Partner Investigators (PIs), including fostering and strengthening collaborations between researchers in Australia and overseas, not exceeding $50,000 over the life of the Project.
b. Expert services of a third party if the services are deemed to be directly related to and necessary for the proposed Project. Such services include, but are not limited to:
i. translation services, transcriptions services;
ii. workshop services, data collection and analysis services; and
iii. purchase of bibliographical or archival material (electronic or hard copy).
c. Maintenance and access to infrastructure and equipment required for the Project. Funding will not be provided for infrastructure or equipment that is deemed to be for broad general use.
i. salary support for research associates and assistants, technicians and laboratory attendants at an appropriate salary level, including 28 per cent on-costs, for the Administering Organisation; and
ii. stipends for postgraduate students, in whole or in part, at an appropriate level for the Administering Organisation or the relevant industry.
e. Publication and dissemination of Project outputs and outreach activity costs may be supported at up to two (2) per cent of total ARC funding awarded to the Project, and excludes fees for patent application and holding. This does not need to be requested as an individual budget item. The ARC encourages publication in publicly accessible outlets and the depositing of data and any publications arising from a Project in an appropriate subject and/or institutional repository.
f. Specialised computer equipment and software essential to the Project.
g. Teaching relief for CIs up to a total value of $40,000 per year.
h. Field or survey research expenses (including travel) for CIs, PIs and research support personnel.
5.2.2 All eligible direct costs must be justified in the Proposal to the satisfaction of the ARC.
5.3 Budget Items Not Supported
5.3.1 Budget items that will not be supported by ARC funding and should not be requested in the budget include:
a. ‘bench fees’ or similar laboratory access fees levied by the institution;
b. capital works and general infrastructure costs, in whole or in part;
c. costs not directly related to research, for example, professional membership fees, fees for patent application and holding, visas, relocation costs, insurance, and mobile phones (purchase or call charges);
d. fees for international students or Higher Education Contribution Scheme (HECS) and Higher Education Loan Programme (HELP) liabilities for students; and
e. salaries and/or on-costs, in whole or in part, for CIs or PIs.
5.3.2 The following basic facilities must be provided and funded by the Administering Organisation:
a. accommodation (for example, laboratory and office space, suitably equipped and furnished);
b. access to film or music editing facilities;
c. access to a basic library collection;
d. provision of basic computer facilities such as desktop computers, portable computer devices, printers, word processing and other standard software;
e. standard reference materials or funds for abstracting services;
f. use of photocopiers, telephones, mail, fax, email and internet services; and
g. web hosting.
5.3.3 The Administering Organisation must ensure that any organisational In-kind Contributions in the budget section of the Proposal do not include basic salary for any Commonwealth Fellowships, unless it is salary over and above the Commonwealth component supported.
5.4 Research /Activities Not Supported
5.4.1 Except where such activities meet the definition of research at subsection 4.1.3, the Linkage Projects scheme does not support production of:
a. descriptive data compilations, catalogues or bibliographies;
b. teaching materials; or
c. compilation of data, computer programs, research aids and tools.
5.4.2 The Linkage Projects scheme does not support:
a. Projects where one or more Partner Organisation(s) is seeking expert external assistance, not available within their own organisation, in order to develop specific applications or outputs which:
i. involve little innovation or are low risk; or
ii. the ARC deems to be essentially contracted research or a Consultancy arrangement.
b. Projects that do not significantly enhance links with organisations outside the Australian publicly-funded research and higher education sectors.
c. Medical and dental research, defined as research and/or training primarily and substantially aimed at understanding or treating a human disease or human health condition. Where a proposal satisfies all other eligibility requirements set out in the Funding Rules, the ARC may support Projects where the primary aim is a commercial outcome in addition to Research and Development and the Project does not include clinical trials.
6. Organisational Types, Roles, Eligibility and Contributions
6.1 Eligible Organisations General Requirements
6.1.1 A Proposal may only be submitted by an Eligible Organisation listed at Appendix A.
6.1.2 The Eligible Organisation that submits the Proposal will be the Administering Organisation and all other Eligible Organisations listed on the Proposal will be Other Eligible Organisations.
6.1.3 The Administering Organisation or Eligible Organisation(s) must demonstrate a significant contribution of cash, in-kind or other material resources, having regard to the total cost of the Project and the relative contribution of each CI.
6.2 Partner Organisations General Requirements
6.2.1 A Proposal must include at least one Australian Partner Organisation.
6.2.2 A Proposal that includes an overseas higher education institution, or a closely associated entity, must include at least one other Partner Organisation in the Proposal.
6.2.3 Partner Organisation participation is required for the duration of the Project.
6.2.4 To be eligible as a Partner Organisation, an organisation cannot be:
a. an Eligible Organisation;
b. a controlled entity of any Eligible Organisation; or
c. an entity (for example a joint venture) where more than 50 per cent is owned by one or more Eligible Organisations.
6.2.5 For each Partner Organisation, three (3) conditions must be met. There must be:
a. evidence of new or on-going collaboration between the Partner Organisation and the Administering Organisation;
b. no duplication of Commonwealth funding for the research and/or activities funded for the Project; and
c. a contribution of cash and/or in-kind or other material resources from each Partner Organisation, having regard to the total cost of the Project and the relative contribution of each PI.
6.2.6 A Proposal should include details of the collaborative arrangements proposed, including how each Partner Organisation is involved in the Project, how the Project fits into each Partner Organisation’s overall strategic plan and how the Project is of value to each of the Partner Organisation(s) involved.
6.2.7 A Proposal submitted in RMS must include a letter of support (of no more than two A4 pages) from each Partner Organisation on its letterhead signed by the Chief Executive Officer, or delegate, including a brief profile of the organisation and details of the Cash and In-kind Contributions.
6.3 Partner Organisation Contribution Requirements
6.3.1 Contributions from Partner Organisation(s), cash and in-kind, must be specific to the Project and must not be part of a broader contribution to an Administering Organisation.
6.3.2 The Proposal must demonstrate that the combined Partner Organisation(s) eligible contributions for a Proposal (i.e. the total of the cash and in-kind eligible contributions of the Partner Organisations) must at least match the total funding requested from the ARC.
6.3.3 Pursuant to subsection 6.3.2, a Proposal may seek a minimum $50,000 and up to $300,000 a year from the ARC.
6.3.4 The combined Partner Organisation(s) eligible Cash Contribution must be at least 25 per cent of the total funding requested from the ARC.
6.3.5 Cash Contributions cannot be sourced from funds awarded or appropriated by the Commonwealth or an Australian State or Territory for the purposes of research nor from funds previously used to leverage government research funding.
6.3.6 Of the required Partner Organisation contribution to match the total funding requested from the ARC, a maximum of 25 per cent can be made up of cash and/or in-kind contributions from one or more Partner Organisation(s) whose funds are appropriated predominantly from Commonwealth or Australian State or Territory funding sources for the purposes of research. This maximum of 25 per cent is the combined eligible contribution from Partner Organisations of this type, and is not the maximum per individual Partner Organisation of this type.
6.3.7 Partner Organisation(s) whose funds are appropriated predominantly from Commonwealth or Australian State or Territory funding sources for the purposes of research can make combined contributions to the Project over and above 25 per cent of the required Partner Organisation contribution, however these additional contributions are not eligible to make up part of the required Partner Organisation contribution.
6.3.8 The Partner Organisation Cash Contribution must not be a contribution to salaries for CIs and PIs on the Project.
6.3.9 The following types of Partner Organisation(s) are exempt from the Cash Contribution requirements:
a. registered charities;
b. not-for-profit community organisations;
c. start-up companies; and
d. museums or herbaria.
6.3.10 Proposals in which all Partner Organisations are exempt from the Cash Contribution requirements do not have to meet the overall Cash Contribution requirement specified at 6.3.4.
6.3.11 Partner Organisation contributions must be specified in Australian dollars and, subject to these Funding Rules, contributed at the specified level regardless of currency fluctuations.
6.3.12 In-kind contributions must be essential and central to the Project. It is the responsibility of the Administering Organisation to establish the merit of the case for recognition of In-kind Contributions.
6.3.13 The ARC reserves the right to determine the levels of Partner Organisation contributions and may determine contributions to be at levels that may differ from those submitted in a Proposal.
6.3.14 Each Partner Organisation’s letter of support must:
a. certify that no part of its Cash Contribution is drawn from funds previously appropriated or awarded from Commonwealth or Australian State or Territory sources for the purposes of research;
b. demonstrate the source of its Cash Contribution; and
c. certify that it will meet the requirements outlined in a standard Funding Agreement, including the requirement to enter into arrangements regarding intellectual property.
6.4 Eligibility for Concessional Treatment
6.4.1 Partner Organisation contributions to the Linkage Projects scheme may be eligible for a R&D Tax Incentive to the extent that the expenditure is incurred by an eligible company in respect of eligible R&D activities and provided that all other relevant requirements are met.
6.4.2 Detailed information on the eligibility requirements for the Australian Government’s R&D Tax Incentive can be found at www.ausindustry.gov.au.
6.5 Other Organisations
6.5.1 Organisations that are not Eligible Organisations and not Partner Organisations but that are listed on a Proposal will be Other Organisations.
7. Roles and Eligibility for Researchers
7.1 Researcher Roles and General Eligibility
7.1.1 Roles that may be nominated in a Proposal are:
a. Chief Investigator (CI); or
b. Partner Investigator (PI).
7.1.2 The following roles must be nominated in a Proposal:
a. at least one (1) CI from an Eligible Organisation. The first named CI must be from the Administrating Organisation and will be the Project Leader; and
b. at least one (1) PI from each Partner Organisation.
All CIs and PIs nominated in a Proposal must satisfy the eligibility criteria for the role they are to perform at 1 July 2013 and for the duration of the Project.
7.1.3 If the ARC considers that a researcher nominated as a CI or PI does not meet the eligibility criteria for the role that researcher is to perform, the Proposal may not be recommended for funding.
7.1.4 At the time of the submission of a Proposal, all obligations regarding previously funded Projects involving the nominated CIs on the Proposal must have been fulfilled to the satisfaction of the ARC. Such obligations include the provision of satisfactory Progress and Final Reports.
7.2 Eligibility Criteria for Chief Investigators (CI)
7.2.1 A researcher nominated on a Proposal as a CI must meet at least one of the following criteria at 1 July 2013 and for the duration of the Project:
a. be an employee for at least half-time (50 per cent of Full Time Equivalent) at one Eligible Organisation; or
b. be a holder of an Emeritus, Adjunct or equivalent appointment at an Eligible Organisation listed in Appendix A and not have a substantive paid position elsewhere.
7.2.2 The CI must take significant intellectual responsibility for the conduct of the Project and for any strategic decisions called for in its pursuit and the communication of results. The CI must have the capacity to make a serious commitment to carrying out the Project and cannot assume the role of a supplier of resources for work that will largely be placed in the hands of others.
7.2.3 The CI must reside predominantly in Australia for the full life of the Project. The CI may seek approval from the Administering Organisation to undertake fieldwork, or study leave, directly related to the Project. Such absences must not total more than half the Project funding period.
7.2.4 A researcher undertaking undergraduate studies or a higher degree by research is not eligible to be a CI on the Project.
7.2.5 If a Proposal has been approved for funding and a CI is, at any time, no longer able to work as proposed on the Project, the Project may be continued provided that any replacement CI is approved by the ARC and meets the CI eligibility criteria.
7.3 Eligibility Criteria for Partner Investigators (PI)
7.3.1 A participant nominated as a PI on a Proposal must not:
a. meet the eligibility criteria for a CI; or
b. be an employee of an Eligible Organisation.
7.3.2 Notwithstanding 7.3.1.b, a researcher who is an employee of an Eligible Organisation listed in Appendix A who does not reside predominantly in Australia may be a PI.
7.3.3 A PI must:
a. take significant intellectual responsibility for the conduct of the Project and for any strategic decisions called for in its pursuit and the communication of results; and/or
b. have the experience and capacity to provide effective supervision, support and mentoring of research personnel associated with the Project; and/or
c. have the relevant skills and experiences to effectively manage a similar scale research Project.
A PI must have the capacity to make a commitment to carrying out the Project and cannot assume the role of a supplier of resources for work that will largely be placed in the hands of others.
7.3.4 If a Proposal has been approved for funding and a PI is, at any time, no longer able to work as proposed on the Project, the Project may be continued provided that any replacement PI is approved by the ARC and meets the PI eligibility criteria.
8.1 Number of Proposals and Cross-Scheme Eligibility
8.1.1 A CI may submit and/or be funded concurrently for a maximum of four (4) Linkage Projects as a CI or APDI.
8.1.2 A CI cannot be involved in more than the maximum number of Projects (including Awards and Fellowships) permitted in 2013. This number is calculated at the closing time of submission of Proposals by totalling the number of Projects receiving funding at 1 July 2013 and the number of Proposals submitted for funding commencing 1 July 2013. A Project is considered to be funded for the years set out in the Funding Agreement.
8.1.3 Researchers will not be permitted to relinquish a CI or APDI role, or existing Linkage Project held on 1 July 2012, to circumvent the limits in this section.
8.1.4 A Proposal may only be submitted once in the same funding round regardless of any variation in the proposed research, the listed researchers and/or Administering Organisation.
8.1.5 Applicants should note the eligibility criteria for access to other funding schemes, as expressed in the funding rules for those schemes. The ARC reserves the right to change these criteria in future funding rounds. Funding Rules for all ARC schemes may be found on the ARC website at www.arc.gov.au.
8.2 Proposal Eligibility and Duplication
8.2.1 The ARC will not duplicate funding for research, including infrastructure funded by the Commonwealth as at 1 July 2013.
8.2.2 The Proposal must list all current funding and requested funding for the CIs and PIs under any ARC schemes, including Projects, Awards and Fellowships, or any other Commonwealth funding scheme.
8.2.3 The Proposal cannot be the same or similar (in whole or in part) to a project described in another current ARC-submitted Proposal.
8.2.4 The ARC will assess whether a Proposal meets the eligibility requirements in these Funding Rules and may recommend that a Proposal that does not meet the requirements be deemed ineligible.
8.2.5 A decision under subsection 8.2.4 may be made by the ARC at any stage during assessment of the Proposal and may result in non-progression of the Proposal to the next level of assessment.
9. Submission of Proposals
9.1.1 The Proposal must be submitted as a mature research plan presenting the proposed research ready for implementation and must contain all the information necessary for its assessment without the need for further written or oral explanation, or reference to additional documentation, unless requested by the ARC.
9.1.2 All details in the Proposal must be current at the time of submission.
9.2 Submission of Proposals in the RMS
9.2.1 Administering Organisations must submit Proposals through the RMS unless otherwise advised by the ARC.
9.2.2 All Proposals must meet the format and content requirements, including certification, as set out in the RMS form and the Instructions to Applicants.
9.3 Closing Time for Proposals
9.3.1 The online form completed within the RMS must be submitted by the closing date on the Important Dates page on the ARC website at www.arc.gov.au/media/important_dates.htm. .
9.3.2 Additions, deletions and modifications will not be accepted after submission, unless invited by the ARC.
9.3.3 Proposals may be withdrawn by the Administering Organisation by notice in writing to the ARC by the withdrawal date on the Important Dates page on the ARC website at www.arc.gov.au/media/important_dates.htm.
9.4 Certification in the RMS
9.4.1 The Administering Organisation must certify a Proposal online in the RMS. Research Offices should ensure that the Research Office delegate role is authorised in the RMS to certify and submit Proposals.
9.4.2 The ARC reserves the right at any point in the process to seek evidence from the Administering Organisation to support the certification of Proposals.
9.5 Conflict of Interest
9.5.1 Each party involved in a Proposal must declare at the date of submission and describe in the application any Conflict of Interest that exists or is likely to arise in relation to any aspect of the Proposal.
9.5.2 If a Conflict of Interest exists or arises, the Administering Organisation must have documented processes in place for managing the Conflict of Interest for the duration of the Project. Such processes must comply with the Australian Code for the Responsible Conduct of Research (2007) and any relevant successor document.
9.5.3 A researcher cannot participate as a CI on a Proposal if they hold a position as a Director, Board Member or have a financial interest (salary, contract or equity) in a proposed Partner Organisation for a Project. This exclusion does not confer PI eligibility under 7.3.1.a.
9.5.4 Notwithstanding subsection 9.5.3, if a researcher has a Conflict of Interest as described in subsection 9.5.3 with a Partner Organisation exempt from the Cash Contribution requirements, this Conflict does not prevent the researcher from participating as a CI on the Proposal. The Conflict of Interest must be declared at the date of submission as per subsections 9.5.1 and 9.5.2.
10. Selection and Approval Process
10.1 Assessment and Selection Process for Proposals
10.1.1 Assessment of Proposals is undertaken by the ARC, which has the right to make recommendations for funding to the Minister based on any number of assessments or solely on the basis of its expertise.
10.1.2 All Proposals will be considered against eligibility criteria and compliance with the Funding Rules.
10.1.3 All Proposals may be:
a. assigned to independent assessors, from a range of organisations, who will assess and report, which may include written comments, on the Proposal against the selection criteria; and
b. ranked and allocated a budget, relative to other Proposals, by the ARC College or other Selection Advisory Committee (SAC), on the basis of the Proposal, any assessors’ reports and any rejoinder.
10.1.4 The ARC has procedures in place for managing organisational and personal Conflicts of Interest for assessors, members of the ARC College or SAC, members of other ARC Committees and ARC staff.
10.2.1 The Administering Organisation will be given the opportunity for a rejoinder to assessors’ written comments, and to provide any additional information requested by the ARC. Names of assessors will not be provided to the Administering Organisation.
10.3 Request Not to Assess
10.3.1 Administering Organisations may name any person or persons whom they do not wish to assess a Proposal by submitting a ‘Request Not to Assess’ form available on the ARC website at www.arc.gov.au/applicants/request_notassesform.htm and received by the ARC by the Request Not to Assess date on the Important Dates page on the ARC website at www.arc.gov.au/media/important_dates.htm.. The ARC will consider the justification put forward to exclude any person as an assessor, but may choose not to give effect to such a request.
10.4 Recommendations and Offer of Funding
10.4.1 In accordance with the ARC Act, the ARC Chief Executive Officer will submit funding recommendations to the Minister for consideration. The Minister will determine which Proposals will be approved and the amount and timing of funding to be paid to Administering Organisations for approved Proposals.
10.4.2 Under the ARC Act, the Minister cannot approve funding for any Proposal that fails to meet the eligibility criteria set out in these Funding Rules.
10.4.3 Administering Organisations whose Proposals are approved will be notified in a letter of offer that will indicate the funding offered; and provided with a copy of a Funding Agreement for signing. Outcomes of the selection process will also be made available on the ARC website.
10.4.4 The Minister may vary the funding approval if the ARC recommends that the particular circumstances of the Project warrant variation. Any variation or change will accord with the Linkage Projects Funding Rules and Funding Agreement.
10.4.5 If the ARC funding approved for a Project varies from the amount requested, pro rata adjustments may be made to the Partner Organisation contributions.
11. Appeals Process
11.1.1 Applicants for funding under the schemes of the NCGP are able to submit an appeal against administrative process issues. The appeals process is designed to ensure that the applicant has been treated fairly and consistently in the context of the selection procedures.
11.1.2 Appeals will be considered only against administrative process issues and not against committee recommendations, assessor ratings and comments or the assessment outcome.
11.1.3 Appeals must be submitted by the Administering Organisation on the ARC Appeals Form on the ARC website at www.arc.gov.au/applicants/appeals.htm, authorised by a Deputy Vice Chancellor (Research), Chief Executive Officer or equivalent. Appeals must be received within 28 days of the date of the notification to the Administering Organisation of the outcome of Proposals. The ARC will not accept appeals later than 5.00 pm (AEST) on the date of submission of the appeal.
11.1.4 Appeals must be addressed and sent to the address advised at the beginning of these Funding Rules. The ARC will accept both electronic and hard copy Appeal submissions.
11.1.5 Applicants for funding may at any time seek to appeal ARC decisions using available external appeal options.
12. Reporting Requirements
12.1 Progress Reports
12.1.1 Years 1 and 2: Report by Exception. A report must only be submitted if significant issues are affecting the progress of the Project. The report must specify the actions being taken to address the issues.
12.1.2 When required, Progress Reports must be submitted by 31 March in the year following each full calendar year for which the funding was awarded as directed by the ARC.
12.2 End of Year Reports
12.2.1 The Administering Organisation must submit an End of Year Report, including details of both the Partner Organisation Cash and In-kind Contributions, by 31 March in the year following each calendar year for which the funding was awarded in accordance with the instructions to be provided by the ARC each year.
12.3 Final Report
12.3.1 A Final Report must be submitted for the Project within six (6) months of the final payment or within six (6) months of the final approved carryover funds as directed by the ARC.
12.3.2 The Final Report must justify why any publications from the Project have not been deposited in appropriate repositories within twelve (12) months of publication. The Final Report must outline how data arising from the Project has been made publicly accessible, where appropriate.
12.3.3 If any reports are not submitted or are not satisfactory to the ARC this will be noted against future Proposals submitted by the associated CIs with the Project.
12.3.4 The ARC may also seek additional information about subsequent publications after submission of the Final Report.
12.4 Audited Financial Statement
12.4.1 In accordance with section 58 of the ARC Act, the Administering Organisation must submit an Audited Financial Statement by 30 June for each year following each calendar year for which the Funding was awarded.
12.4.2 In completing the Audited Financial Statement, the Administering Organisation must ensure that the amount shown in that statement as ‘approved carry forward funds’ is the same as the amount (if any) for which approval was given by the ARC to carry over in the End of Year Report.
13. Fundamental Principles of Conducting Research
13.1 Ethics and Research Practices
13.1.1 All Proposals and ARC-funded research projects must conform to the principles outlined in the following and their successor documents:
a. Australian Code for the Responsible Conduct of Research (2007);
b. as applicable, the National Statement on Ethical Conduct in Human Research (2007); and
c. as applicable, codes on animal research promulgated by the NHMRC.
13.1.2 If there is any conflict between a successor document and its predecessor, then the successor document prevails to the extent of any inconsistency.
13.2 Applicable Law
13.2.1 The ARC is required to comply with the requirements of the Privacy Act 1988 and the Freedom of Information Act 1982.
13.3.1 The ARC will treat information contained in a Proposal as confidential. However, the ARC may disclose information contained in a Proposal, or otherwise provided to the ARC, to the extent that the information is:
a. disclosed by the ARC to its advisers (including external assessors), officers, employees or other third parties in order to assess, evaluate or verify the accuracy or completeness of a Proposal;
b. disclosed to the ARC’s personnel to enable effective management or auditing of the ARC Linkage Projects scheme or any Funding Agreement;
c. disclosed by the ARC to the Minister;
d. shared by the ARC within the agency, or with another Commonwealth Department or agency, where this serves the Commonwealth’s legitimate interests;
e. authorised or required by law to be disclosed;
f. disclosed in accordance with any other provision of these Funding Rules or the Funding Agreement; or
g. in the public domain.
13.3.2 Where information contained in a Proposal is made available to third parties for evaluation or assessment purposes the ARC will require the third parties to maintain the confidentiality of the material.
13.3.3 Notwithstanding the above, and in addition to the exemptions listed at subsection 13.3.1, the ARC may publicise and report offers or awards of funding, including information about the proposed research; the name of nominated CIs or PIs and their organisations; the name of the Administering Organisation and any other parties involved in or associated with the Project; the title and summary descriptions of the Project and its intended outcomes; and the level and nature of financial assistance from the ARC. Administering Organisations should ensure that information contained in the Project title and summaries would not, if released, compromise their own requirements for confidentiality (such as future protection of intellectual property).
13.3.4 In making public information about a Proposal that has been approved for funding, the ARC may use a Project description, including title and summary, which may differ from that provided in the Proposal.
13.4 Intellectual Property
13.4.1 The ARC does not claim ownership of any intellectual property in a Proposal or in any research arising from a Project.
13.4.2 The Administering Organisation must adhere to an Intellectual Property policy, approved by the Administering Organisation’s governing body, which has as one of its aims the maximisation of benefits arising from research. Unless otherwise approved by the Commonwealth, the Administering Organisation’s Intellectual Property policy must comply with the National Principles of Intellectual Property Management for Publicly Funded Research as amended from time to time.
13.5 Incomplete or Misleading Information
13.5.1 It is a serious offence to provide false or misleading information to the Commonwealth.
13.5.2 If the ARC considers that a Proposal is incomplete, inaccurate or contains false or misleading information, the ARC may in its absolute discretion decide to recommend that the Proposal not be approved for funding.
13.5.3 Examples of misleading information and misconduct include:
a. providing fictitious research opportunity and performance evidence;
c. making false claims in publications records (such as describing a paper as accepted for publication when it has only been submitted);
d. making false claims in relation to qualifications and/or appointments;
e. making false certifications in the RMS certification; or
f. failing to disclose to the ARC the existence, and nature, of actual or potential conflicts of interest of any of the parties involved in the Proposal/Project (such as any affiliations or financial interest in any organisation that has a direct interest in the matter or outputs of the Project).
Appendix A Eligible Organisations
The organisations listed below are eligible to apply for funding under these Funding Rules.
New South Wales
Charles Sturt University
Southern Cross University
The University of New England
The University of New South Wales
The University of Newcastle
The University of Sydney
University of Technology, Sydney
University of Western Sydney
University of Wollongong
Australian Catholic University
La Trobe University
MCD University of Divinity
Royal Melbourne Institute of Technology (RMIT University)
Swinburne University of Technology
The University of Melbourne
University of Ballarat
Central Queensland University
James Cook University
Queensland University of Technology
The University of Queensland
The University of the Sunshine Coast
University of Southern Queensland
Curtin University of Technology
Edith Cowan University
The University of Notre Dame Australia
The University of Western Australia
The Flinders University of South Australia
The University of Adelaide
University of South Australia
University of Tasmania
Charles Darwin University
Batchelor Institute of Indigenous Tertiary Education
Australian Capital Territory
The Australian National University
University of Canberra
Australian Institute of Aboriginal and Torres Strait Islander Studies (AIATSIS)
 OECD (2002), Frascati Manual: Proposed Standard Practice for Surveys on Research and Experimental Development, Paris.