Circular 9/2011/tt-Bnv: Regulations On The Time Limit For The Preservation Of Records, Documents And Forms Common In The Agency's Activities, The Organization

Original Language Title: Thông tư 09/2011/TT-BNV: Quy định về thời hạn bảo quản hồ sơ, tài liệu hình thành phổ biến trong hoạt động của cơ quan, tổ chức

Subscribe to a Global-Regulation Premium Membership Today!

Key Benefits:

Subscribe Now for only USD$20 per month, or Get a Day Pass for only USD$4.99.
The CIRCULAR regulates the duration of preservation of records, documents and forms in the common activities of the organs, the Organization _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ pursuant to Decree No. 48/2008/ND-CP on April 17, 2008 of the Government functions, tasks, powers and organizational structure of the Ministry of the Interior;
Pursuant to Decree No. 111/2004/ND-CP dated 8 April 2004 from the Government detailing the implementation of a number of articles of the Ordinance on the national archives;
Proposal of the Director General and the State Archives;
The Ministry of the Interior regulations regarding the time limit for the preservation of records, documents and forms in the common activities of the Agency, held as follows: article 1. Scope and objects 1. This circular stipulates the duration of preservation groups, the document profile form popular in the activities of the Agency, held.
2. This circular is applicable to State agencies, political organizations, social-political organizations, social organizations, social-professional organization, economic organizations and people's armed units (hereinafter referred to as the Agency).
Article 2. Shelf material 1. Document preservation period is the period of time required to keep records, documents from the year end work.
2. The time limit for the preservation of documents form popular in the activities of the Agency, held forth in two levels: a) preserved in perpetuity: The profile, this level in the document is preserved in the archives Agency, then select submit to save to archive the history when due under the provisions of the law on archives.
b) duration: preserving The records and documents in this level is preserved in the archives Agency, until the expiry of preservation will be the statistics the Council determine the value of the document to review Agency decided to continue withholding to preserve or eliminate the destruction. The destruction of material values must be carried out according to the provisions of the law on archives.
Article 3. Table shelf 1 popular material. Table shelf material is lists of groups of records, documents and instructions preserving period.
2. Attached to this circular Table shelf material form popular in the activities of the organs, the Organization (Table shelf common document) apply the unit group record, documents are as follows: Group 1. Synthetic material Group 2. Planning documents, plans, Statistics Group 3. Document organization, HR Group 4. The labour document, salary Group 5. Financial documents, accounting Group 6. Basic building materials Group 7. Materials Science Technology Group 8. The international cooperation group of documents 9. The document inspector and resolve complaints, accusations the group 10. The document, commended the Group of 11. Legal document in Group 12. Administrative documents, public administration Department of the Group 13. Documents the professional field Group 14. The document of the Organization of the party and the unions.
Article 4. Use the shelf common materials 1. Table shelf common documents are used to determine the duration of preservation for the records, document, form popular in the activities of the Agency, held. When determining the value of the document must ensure the following requirements: a defined Level) shelf for each specific document profiles are not lower than the level specified in this circular.
b) when selecting the document delivered to the archives of history, must consider the full extent of the block (fonts) document, at the same time pay attention to the stage, the time history to be able to increase the time limit for the preservation of the materials up higher than the prescribed level.
c) for the record, document expiration, the Board determines the value the Agency's document review, reassess, if need can prolong the duration of preservation.
2. The table shelf common document is used as a base to build the table shelf document specialisations. The body governing the industry in central base on this circular to concretize a full field and the group profile, professional document of industry, at the same time, the shelf for groups of records, corresponding documents.
3. where in fact there are records, the document has not been specified in the table of time preserved the common material agencies, organizations can use the shelf of the group profile, corresponding documents in the table shelf material common to determine.
Article 5. Terms of implementation of this circular effect after 45 days from the date of signing.
This circular repealed term Tables preserved sample documents documents issued under no. 25/NV on 10 September 1975 of Prime Government archives.
Article 6. The Organization made the Ministry, ministerial-level agencies, government agencies, people's committees of provinces and cities under central State organizations, responsible for the popular, tutorial, testing done to this circular.