Circular No. 81/2011/tt-Bca: Prescribed Form Used In Registration, Residence Manager

Original Language Title: Thông tư 81/2011/TT-BCA: Quy định biểu mẫu sử dụng trong đăng ký, quản lý cư trú

Subscribe to a Global-Regulation Premium Membership Today!

Key Benefits:

Subscribe Now for only USD$20 per month, or Get a Day Pass for only USD$4.99.
The CIRCULAR regulates the form used in the register, resident manager _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ pursuant to the law of residence on 29/11/2006;
Pursuant to Decree No. 107/2007/ND-CP dated 25/6/2007, detailing and guiding the implementation of some articles of the law of residence was amended and supplemented by Decree No. 56/2010/ND-CP dated 24/5/2010;
Pursuant to Decree No. 77/2009/ND-CP dated 15/9/2009 regulations on functions, tasks, powers and organizational structure of the Ministry of public security;
The Ministry of public security regulations on the form is used in the registration, management of residence as follows: chapter I GENERAL PROVISIONS article 1. Scope this circular specifies, the request form, the notes to the form and management of the form used in registration, residence Manager.
Article 2. Application object 1. The Agency, the working register, resident manager.
2. Bodies, institutions, households, persons, Vietnam Vietnam nationals residing abroad are still stateless Vietnam back to Vietnam to live.
Article 3. The form is used in the registration, management of residence forms used in registration, residence Manager (here written as form) as HK, including: 1. Affidavit demographics (denoted HK01) is used to enumerate the demographics when permanent registration, registration of staying.
2. press the household changes Votes, demographics (written as HK02) is used to notify when there is a change of demographic, household, such as: permanent registration, registration of staying, adjusting to changes in Hukou, the shared shelter, where the resident registration changes, staying, delete the resident registration , clear register staying, split the Hukou, modified, replace Hukou, temporary Windows stay, granting household transfer, confirm the previously registered permanent residence.
3. The votes verified household demographics, (written as HK03) is used to verify the households, demographics have the information unclear, yet unified ...
4. Information about the household change, demographics (written as HK04) is the registry, resident manager, which are used to exchange information when there is a change in household, demographics.
5. The vote to declare the temporary absence (written as HK05) is used for the temporary absence must declare to the communes, wards, town of residence.
6. household track record Votes (denoted HK06) is the police of the district, County, city, town in the establishment to serve the monitoring, the household record lookups.
7. household transfer Paper (written as HK07) is used to grant the permanent transfer case.
8. Hukou (written as HK08) is used to supply to households or individuals have registered permanent residence.
9. staying Book (written as HK09) is used to give the household or registered personal sojourn.
10. As the household settlement (as HK10) is the registry, resident manager uses to track, process information notes solve the resident registration, register the shelter, where the resident registration changes, staying, adjusting to changes in Hukou, Windows staying , resolve complaints, accusations ...
11. permanent register (sign is HK11) is the registry, management of residence used to record results permanent registration; adjust to changes in the Hukou; granting household transfer, delete the registered permanent residence. HK11 template was created according to hamlet, Hamlet, village, Hamlet, a wholesale, phum, care, street, locality or in collective housing of the body, the organization. When the information changes in the demographics of individual households, the police created window should conduct timely adjustment of content changes. The registry is stored and permanent long-term exploitation.
12. The registry staying (denoted HK12) are the communes, wards and towns use to record the results register staying; adjust the changes in the shared shelter; delete register staying; confirm the shelter; again, change the shared shelter for citizens.
13. the receiving Window stay (denoted HK13) are the communes, wards and towns use to monitor the stay informed as prescribed by the law of residence.
14. household record Bag (denoted HK14) are district, district, town, city in the province used to store household records. Each of the households have registered permanent establishment of a separate household record bag.
15. the household statistics, demographics (denoted HK15) are social public security, district level, provincial level used to household statistics, demographics locally by month, 6 months, year and reported to the police.
Article 4. Management of the form 1. The local public security organizations in, releasing all forms except the form HK08 and form HK09 printed by the Ministry of public security. When printing, public safety, local units doesn't change the content of the form; responsible for managing printing, allocate, use the form and have the books follow.
2. Model HK02, HK03, HK04, HK01, HK07, HK10, HK11, HK12 HK13 HK15 form and printer, paper size 210 mm x 297 mm, printed in black and white. HK05 form printed on paper 205 mm x 145 mm, HK06 form printed on paper 80 mm x 130 mm, model HK14 printed on paper 270 mm x 350 mm, printed in black and white.
HK08 sample (20 pages including the cover) and HK09 (12 pages including the cover) in according to the code of each province, the city of centrally prescribed in Appendix No 1 and 2 of the annex attached to this circular. Model HK08, HK09 print on paper size 120 mm x 165 mm, in color, have a pattern, your security and are closing the number available.
3. Model HK05 and HK07 bound volumes, consisting of 2 parts have the same content, a section for people to declare the temporary absence or granting household transfer, a portion in the police authority.
4. The form of registration, managing the residences are posted on the electronic portal of Ministry of public security. Chapter II RECORDING FORM, article 5. Record request form 1. Write exactly what the content in each form, the written word is clear, write the same kind of ink, not abbreviated.
2. The registration of residence not literate or can't enumerate are the others thanks to declare his testimony under household. The Declaration must declare honestly, sign, stating the name and is responsible for the Declaration of that household.
3. The window must be written continuously in order of each page, not be vacant; keep in full, clear the contents in the cover and the pages of books.
4. The column, the item in the form must be written according to the instructions in the comment form (if any) and the provisions of this circular.
5. Is strictly forbidden to arbitrarily erased, corrected, supplemented falsified content was recorded in the form.
Article 6. General information on form 1. General information in the types of forms include: personal information about residence and address of the competent authority the registration, residence Manager.
2. How to record information about individuals When personal information records are based on the birth certificate and the papers the other Registrar. If none of the documents on the record under Hukou, identity card, passport or other papers in Vietnam by the competent authority.
a) the "full name": print flower, trailing enough;
b) "date of birth": identify by date, month, calendar year and recorded the full 2 digit numbers for the birthday, 2 digits for the month of January and February is the month of birth, 4 digits for year of birth;
c) the "ID CARD number" and "passport number": a full Record of the ID CARD and passport number (if both papers);
d) the item "gender": If the male gender shall record is male, if gender females as Male;
DD) the "birthplace": record place of birth according to the birth certificate;
e) the "native": native Records according to the birth certificate. If this category has no birth certificate shall record as a native of the father or mother's hometown by customs or by agreement of the parents. The case of illegitimate children, if there is no decision to recognize the father to the child, the hometown of the child is determined according to the hometown of his mother. To record the specific administrative landmarks, district level, provincial level. Administrative geographic circumstances had changed then recorded under current Administration places;
g) "citizenship": Vietnam citizenship Records, other nationality (if any);
h) the item "ethnic" and "religion": ethnic, religious Records according to the birth certificate. The absence of a birth certificate shall record as Hukou, identity or other documents by the competent authorities;
I) "occupation, place of work": specify what line of work now and the Agency name, unit, organisation, address, place of work.
3. How to record information about particular Records residence address, full house number, street, city; the nest, Hamlet, Hamlet, village, Hamlet, a wholesale, phum, care; communes, wards and towns; the district, the County, towns and cities in the province; the province, central cities. In the case of foreign resident registration shall indicate the residential address abroad (stating the name transcribed by the Vietnamese).
4. Notes the information on competent authorities register, resident manager of the line on the police records supervisor, line below names the police jurisdiction of registration, residence Manager.
Article 7. How to write A testimony demographics 1. The "academic": specify the highest education level (PhD, masters, universities, colleges, secondary, secondary graduation, secondary graduation ...; If not literate, then specify "non-literate");
2. The "professional level": specify the specialization are trained or skilled level, steps, other technical professional divers are recorded in the diploma, certificate;
3. The item "language": specify the name of the degree, the highest certification granted (I A, I B or France A, B or A, Russia Russian French B ...);
4. The "summary of yourself (from 14 years old enough to date anywhere, do anything)": to specify each time period (from April to October, every year, year) change of accommodation and occupation, place of work).
5. The "Money, money": specify charges, penalties according to the judgment, the day, month, year of the Court; was deleted or not area or project is in the stage of prosecution, investigation, prosecution, trial; have or are penalty; sentenced to imprisonment are entitled to probation; the additional punishment; have been or are currently applying preventive measures of criminal proceedings or be applied to educational measures in commune, Ward, town, taken on the basis of education, healing school facility. Period to apply the measure.
Article 8. Recording the vote report household demographics, change 1. The "name server" and "relations with the" householder write as follows:

a) case of permanent registration or subscription staying on legal accommodation, granted Hukou or temporary Windows stay then the item name, last name, recording the householder to register permanent residence or temporary stay registration, your relationship to the householder record householder.
b) case was agreed for the householder entering into Hukou or temporary Windows stay then they burn them, householder and the householder's name agreed to enter the Hukou or temporary Windows stay, our ties to relationship record householder fact with which the householder.
c) case adjusted to changes in Hukou, the shared shelter; delete permanent registration, delete register staying; separate the Hukou; changes, reissuance Hukou, window or confirmation previously resident registration shall record them, name, relationship to the householder under Hukou, temporary Windows stay.
2. The "household changes content, demographics": Summary Record of the content of family change, demographics. For example, the resident register, a temporary stay; change where the resident register, a temporary stay; separate the Hukou; adjust to changes in the Hukou ...
3. The "comments of households": specify your comments agree householder for permanent registration, sign or agree to separate the Hukou; specify and householder, name, date, month, year.
4. The "confirmation of public security", as follows: a) the case confirm the previously registered permanent residence then the police have the authority to register permanent residence before confirming the content as defined in paragraph 3 article 13 circular No. 52/2009/TT-BCA on November 30, 2010 by the Minister of public security detailing the implementation of some articles of the law of residence , Decree No. 107/2007/ND-CP dated 25/6/2007 and the Decree No. 56/2010/ND-CP dated 24/5/2010 about residence (here written as circular No. 52).
b) where level again by the Hukou police communes, wards, town where the resident registration confirm the loss.
Article 9. Recording the vote of family demography, verification 1. The "Dear": record the Agency name to receive the votes verified, household demographics and the Agency's direct superior. The case sent a verification of the votes for the police outside township-level administrative boundaries, central cities must complete administrative boundary of that Township Police (town, district, province).
2. the verification requirements (front): a) the item "content verified": Summary Record, clearly the need to verify content and information on the demographics (if available);
b) item "Send verification results about...": record the Agency name verification slip up and place the upper level directly by the Agency. The case established the township-level public security organs verified votes sent outside the province, central cities must complete administrative boundary of that Township Police (town, district, province);
c) "police:...": Minister of public security where to send the verification vote must sign, stating them, name, position and seal. For the district, the district, the town of central cities and the towns and cities in the province, the Commander of the police team in the Administration regarding social order sign verified votes within the district level, district level out of range, the head of the police district level sign verified votes.
3. the answer verified (back): a) "verification results": complete results verification request verifying content. The absence of verification objects or information about the incorrect object must also answer;
b) "police:...": Minister of public security where to send answer verification must sign, stating them, name, position and seal.
Article 10. How to record information about the changing household demographics, 1. The "Dear": name registry, management of residence where getting votes and the upper level directly by that agency. Case notification of registered permanent residence are sent directly to the police where the household moving licenses to make registration permanent deletion procedure. If the police place the transfer paper household level (where the old resident registration) is the township-level public security organs must keep full administrative boundary of that Township Police (town, district, province).
2. The "change content": full logging, clear the content changes such as: permanent registration, adjust to changes in the registry, delete the Hukou permanent residence ... Case notification of registered permanent residence, the police agency where the move to keep the following information: full name, date of birth, place of registered permanent residence, where the old name, moved to the enclosed demographic registered permanent residence, household transfer paper (number, date , month, year).
3. The "suggestions and recommendations": specific Notes proposals, recommendations (if any). Case notification of registered permanent residence must then recommend the police where granting household transfer procedures for permanent registration.
Article 11. Recording the vote declared temporarily absent for 1. The "permanent Place/shelter": If the record where the permanent brick shelter and vice versa.
2. The item "temporary reasons": specify the reason to leave the residence.
3. the vote granted to citizens, the Minister of public security, Ward Township, where the level of votes declare a temporary absence must sign, stating them, name and seal; the then Minister of public security, Ward, town and township people declare the just-signed, stating that they, the name.
Article 12. Recording the vote tracking household record 1. The front side a) "household record number": Recorded by number of records in the household household record mail Museum;
b) "list of people in households": full, accurate Records of each person in the household.
2. Rear: Write forward the list of people in households according to the instructions at the front (if the front wasn't enough to burn).
Article 13. How to burn household transfer Paper 1. Number of household transfer paper: according to the Records of the order granting household transfers each year at the police authority.
2. The "household transfer reason": to specify the reason for moving household.
3. The "full name" and "go where the householder relationship with the" householder: burn them, the name, the direct relationship with the householder moved resident registration (where recommended granting household transfers).
4. "people in the same household household transfer": Recorded by the registry permanent Hukou, the information of the person in the same household household transfers.
The case moved both households, the public security agency where the household moving licenses must clearly moved both to inform the police where the resident registration moved to. Before granting new Hukou, police agencies where permanent subscribers moved to reclaim the old Hukou to save at the Museum of the household record message.
Article 14. Recording Hukou 1. In the face of a front cover) "the province": Write or print the name of the province/city centrally;
b) Category "a": each of the Hukou is granted a private number. The modified case, again the Hukou household-level, change window is again the number of the Hukou;
c) "household" profile and the "permanent" registry: records of the household and the number of records in the registry in Museum's permanent household records messages.
2. Home page: "the reason the delete sign usually stay" stating the reason to delete the resident registration as prescribed in clause 1 Article 22 law on residency, such as: death, settled abroad (stating the name of the country), where the resident registration change ...
3. The demographic page with the recording way: householder's home page. Items related to the householder clearly as: He, she, her father, mother, wife, husband, son, brother, sister, children, nephew ... The case was the householder entering into Hukou then scored according to the actual relationship.
4. The tuning page changes: specify the content adjusted as changing server; change them, name, signature mats; day, month, year of birth; change the administrative boundary. The Agency has the authority to regulate changes in Hukou is the competent agency registered permanent residence.
5. the registration officer must sign, stating that they, in the name of the home page, each page demographics and adjust the change (if any). Agency heads are authorized to register permanent residence must sign, stating them, the name and stamp in the face of the front cover, home households, each page has the demographics in the window and adjust page changes (if any).
6. Hukou is used for Every 12 households. The case of demographics in category pages more than the household "relations with the" householder shall record on the surface in the cover is the "Volume number 01" and established "Vol. 2, vol. 3, etc", coincides with the number of volume of 1. The face in the front cover page stating the "Volume 2, Book 3, number etc and seal hanging, home households burn like the book number 01, page left the next demographic records.
7. in case of transfer to all households, before granting the new Hukou, registry, management of residence where moved to the old Hukou and revenue stamp "Cancelled" in the face of the front cover in their record and a name server and where permanent, to save on letter Museum. The case transferred to a person or a number of people in households shall specify to the page adjust change people moved away, granting household transfer time, address where to.
Article 15. How to burn Window staying the way write the information in the shared staying the same recording Hukou and notes some of the following points: 1. The "registry of sojourn": Recorded by number of provisional registry.
2. The "Why delete register staying": stating the reasons as: cancelled the registration results, not staying at the place of registration of staying too 6 months or have a permanent subscription ...
3. The item "adjust change": full Record content changes the information in the shared shelter.
Article 16. How log to track household settlement 1. The "content required to resolve": Write a summary, full content requires resolve.
2. The "attached profiles": a full, accurate Records, the paperwork on file took over.
3. The "receipt": If the same people who receive many records during the day then just burn them, recipient's name, the date, month and year in the receiving line the first profile. If a date of receiving multiple profiles then just record the date, month and year of receipt at the reception of the first profile line. For each case of receiving the profile must specify the time period (days, months, years) will be charged the result.
4. The "Pay for results": record the date, month, year and the results solve (resident registration; adjust the changes; changes, reissuance Hukou; additional procedures, declare records, papers; did not solve the resident registration ...).
Article 17. How to write the registry usually stay 1. The "index": the full Record information form.

2. Content: each page of the book used to record information about a registered resident households. The first line, write the next line write turn the demographics are in households.
a) "household record number": Recorded by number of records stored in the household household record mail Museum;
b) "registration authority": Commander of police administration of social order, public security Chief of the town, Township, district of the province, stating that they, the name. Case register once for many people, the authority need only register, specify them in the name row, write the last demographic;
c) content "section, changed": specify the content such as: change, change them, name, signature, date of birth; change the administrative boundary; delete the resident registration (day, month, year, place of permanent residence registration deleted moved to); granting household transfer (day, month, year of granting household transfer, where moving to); changes, reissuance Hukou...;
d) "Sheet No.": Recorded by order number in the table of contents.
Article 18. How to write the registry to temporarily stay 1. The "shelter": specify the number of houses, streets, villages, hamlets, villages, hamlets, a wholesale, phum, care;
2. The item "name registration officer": If registering for many a times then just specify the name, the registration officer in the row the last demographic records;
3. The item "adjustments, change the content": the content adjust, change and the day, month, year of adjustment, change it.
Article 19. How to receive logging stay 1. "Why stay": stating the reasons such as healing, visiting relatives, travel etc.;
2. The entry "address of stay": specify the number of houses, streets, villages, hamlets, villages, hamlets, a wholesale, phum, care;
3. The item "form, the time the message": specify the form in person or by phone, time, they, who stay informed, phone number (if available);
4. The "notes": officers receive stay recorded the case in question, the case of need due to security requirements, in order, they must immediately report the communes, wards and towns of article 20. How to burn household record bag Items "on deposit": Recorded by day, month and year put into household records stored at the Museum of the household record message.
Article 21. How to burn household statistics, demography 1. Part, the demographics are currently reside (part I) "urban demographic": demographic statistics currently reside in Quan, Ward and town.
2. the types of households, demographics (part II) a) "Go outside the province": the number of households, demographic statistics have registered permanent residence but move out of the province, other central cities;
b) "Go outside the district in the province": the number of households, demographic statistics have registered permanent residence but move out of the district, County, town, another city in the same province, city scope centrally;
c) Items "to go outside in the district": number of households, demographic statistics have registered permanent residence but moved away to another town, Township, ward in the same scope, the district, town or city in the province;
d) "outside the province to": number of households, demographic statistics from the Department, other central cities to sign a temporary stay;
DD) "Outside the district in the province to": number of households, demographic statistics from the district, the County, towns, other cities in the same province, city scope centrally to sign a temporary stay;
e) "outside of the district to": number of households, demographic statistics from wards, communes in the same scope, the district, town or city in the province to register shelter.
3. the results of registration, residence Manager (part III) "outside the province to": number of households, demographic statistics from the Department, other central cities moved to permanent registration.
4. When the statistics must keep accurate, complete information indicators, time reports, statistical officer, stating the full name; the heads of the statistical unit register, specify them, name, stamp.
Article 22. How to calculate the total number of households, the demographics are currently resides (the total number of households currently residing called X; Total population currently residing called Y).
1. for provincial public security organs a) X = the total number of households registered permanent residence-the total number of households do not reside in the registered permanent place to go outside the province + total households staying outside the province to register.
b) Y = the total number of registered resident demographics-demographic total does not reside at the registered permanent place to go outside the province + total demographics sign staying outside the province to.
2. With regard to the police at district level a) X = the total number of households registered permanent residence-(total households do not reside in the registered permanent place to go outside the province + total households do not reside in the registered permanent place to go outside the district in the province) + (total households subscribe staying outside the province to + total households subscribe staying outside the district in the province to).
b) Y = the total number of permanent registration-demographics (total demographics do not reside in the registered permanent place to go outside the province + total demographics do not reside in the registered permanent place to go outside the district in the province) + (total population register staying outside the province to + total demographics sign staying outside the district in the province to).
3. for the grant of a Township) X = the total number of households registered permanent residence-(total households do not reside in the registered permanent place to go outside the province + total households do not reside in the registered permanent place to go outside the district in the total number of non-resident households + in the registered permanent place to go outside in the district) + (total households subscribe staying outside the province to + total households registered in the district in addition to staying + total households registered there staying in the district to).
b) Y = the total number of permanent registration-demographics (total demographics do not reside in the registered permanent place to go outside the province + total demographics do not reside in the registered permanent place to go outside the district in the province + total demographics do not reside in the registered permanent place to go outside the town in the District of) + (total population register staying outside the province to + total demographics staying outside the registration districts in the province to register demographic + total staying outside of town in the District of).
4. The total number of urban demographics; demographics of women; demographics from 14 years of age currently residing as calculating as total population currently reside (Y) above.
5. The column "managed objects": just write the total number of objects in the functional management of the police force of the administrative management of the social order.
Chapter III IMPLEMENTATION Article 23. Effect 1. This circular has effect from the date of 08/02/2011 and replaces decision No 714/2007/QD-BCA-C11 on 01/07/2007 of the Ministry of public security on issuing the form used in registration, residence Manager.
2. The printed forms as defined in decision No 714/2007/QD-BCA-C11 shall be used for the remainder.
Article 24. Responsibility 1. General Directorate of administrative police of order, social security has the responsibility to guide, monitor, test, urging the implementation of this circular.
2. General Director of the Directorate, the heads of subdivisions of the Ministry within the scope of the functions, duties and powers assigned responsibility to coordinate the implementation of this circular.
3 public safety Director for the province, central cities, the Director of the fire and police departments, the Organization, the individual concerned is responsible for the implementation of this circular.
In the process of implementation of this circular, if problems arise, the timely reflection on the Ministry of public security (through the General Department of police administration of order, social security) to timely instructions./.