Circular 21/2012/tt-Bvhttdl: Regulation Of The Criteria And Procedure For Purifying Materials Library

Original Language Title: Thông tư 21/2012/TT-BVHTTDL: Quy định tiêu chí và thủ tục thanh lọc tài liệu thư viện

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The CIRCULAR stipulates the criteria and procedure for purifying materials library _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ based Ordinance library no. 31/2000/PL-UBTVQH10 on 28 December 2000;
Pursuant to Decree No. 68/2002/ND-CP dated 6 August 2002 from the Government detailing the implementation of the Ordinance;
Pursuant to Decree No. 185/2007/ND-CP on December 25, 2007 of the Government functions, tasks, powers and organizational structure of the Ministry of culture, sports and tourism;
At the suggestion of the Director of the library;
The Minister of culture, sports and tourism issued circulars stipulated criteria and procedure of purifying the material library.
Chapter I GENERAL PROVISIONS article 1. Scope and objects 1. This circular stipulates the criteria and procedure for purifying sequencing document library.
2. This circular applies to the type library specified in article 16 of the Ordinance; agencies, organizations and individuals related to Vietnam purification activities document library.
Article 2. Explanation of terms In this circular, the terms below are interpreted as follows: 1. The filter library material is taken out of the warehouse document does not match the library's services, redundant, outdated content, can restore damaged, lost in the process of serving a library user to convert or use to make liquidate the assets in the library.
2. documents in the library's service area is the material with content consistent with the functions and duties of the library, the needs of people who use that library is responsible for serving.
Article 3. Purpose, meaning and principles of library materials the filter 1. The filter material is one of the professional activity, the library profession be made periodically in order to regularly improve the quality of library materials, reduce the time to fetch the document serves the user, the cost savings for the Organization, preservation of library materials and to make use of the value in use of the document.
2. The document library are allowed when the filter contains one of the criteria specified in articles 5, 6, 7 and 8 of this circular.
Article 4. The duration of purification materials library 1. Purification of the document library is conducted periodically, for the times/01 library has materials from 300,000 a back down and 5 years/01 times against the library has materials on the 300,000 copies.
2. in special cases, the purification of library materials are conducted irregularly at the request of the Agency, the organization directly managed library.
Chapter II SELECTION CRITERIA the DOCUMENT LIBRARY to the FILTER 5. The criteria for the content and the timing of publication of documents 1. The document has content, no history, culture, science, practicality; textbooks, textbooks, reference materials used in schools and other educational establishments have been modified, replaced; the regulation expired.
2. valuable documents about the content but not consistent with the library's service area.
3. Newspapers, magazines, scientific formula after 2 year of publication.
4. electronic document has replaced the new version was produced by the higher technology.
5. this criterion does not apply to local documentation is kept in public libraries.
Article 6. Criteria for document status 1. The document is also the value of the content but has broken, crushed during use or due to natural disaster, Hurricane flooding, invasive insects that are no longer capable of restoration; except for the documents belonging to the cultural heritage in accordance with the law.
2. Sound recordings, video recordings, record the broken Word, break during use, the quality is no longer guaranteed.
3. The document is lost in the process of serving users.
Article 7. The criterion of the number of documents the library material purification has more on a document name are specified as follows: 1. for print: there on the 4th of January books Edition.
2. for print newspapers, magazines: there on the 2nd a/01 name newspapers, magazines.
3. this criterion does not apply to documents in the library of the University and other institutions.
Article 8. Document language criteria 1. The documents are published in the languages of minorities do not fit the characteristics of local populations.
2. documents in foreign languages do not use that library users have no need to use during the period of 5 years to the time of the proposal.
3. this criterion does not apply to documents are kept in the National Library of Vietnam.
Chapter III procedure for PURIFYING SEQUENCING DOCUMENT LIBRARY article 9. Purification process of document library 1. Build the project document libraries and purification process of approval of the project (in the form prescribed in annex No. 1 and no. 2 issued under this circular).
2. Make the filter library documents as defined in article 11 of this circular.
3. Evaluation of the documentation library filter bar recommendation and approved the list, form processing library materials allowed the filter as specified in article 13 of this circular.
4. Modify the shared property manager, the retrieval of the library according to the provisions of article 14 of this circular.
5. document processing library is allowed to the filter as specified in article 15 of this circular.
6. Record keeping and preservation of records of library materials the filter as specified in article 16 of this circular.
Article 10. The procedure of purifying the material library 1. The library filter bar request document submitted directly or by post 1 (a) the records suggest that purifies the material to the Agency, the organization directly managed library.
Records suggest that purifies the document library include: a) the decision of the Agency, the organization directly managed the library approval plan the work of the library, which has the task of purifying the material. Cases of sudden purification must have text of the Agency, held direct management of the library;
b) sheets of the library's recommended approval of the project document library filter bar;
c) purification scheme document library.
2. within 3 (three) working days from the date of receipt, the Agency, the organization directly responsible for library management considering the adequacy of the record, valid. Case records are incomplete, invalid, agency, organization, directly manage the library notified in writing to the library to edit the supplement.
3. within 10 (ten) working days from the date of receipt of a valid, full records suggest that purifies the material library, agency, organization directly responsible for library management review, a decision approving the scheme (in the form prescribed in annex No. 3 issued herewith).
Article 11. Make the filter material the Library The library material purification is done as follows: 1. Conducted inventory materials library, mark the documents located in the proposed area of purification.
2. Set the categories and suggest forms of document handling library filter bar suggested (according to the model specified in annex No. 4 issued herewith).
3. Put the document library filter bar recommendation out of the warehouse to the appraisal.
Article 12. Authority documents suggested the library filter bar 1. The Council assessed the document library (hereinafter referred to as the Council) which perform functions documentary evaluation library filter bar proposal to advise the Agency, held directly manage library decision approving the list of document libraries allowed purifying and form handling these materials.
2. The head of the Agency, held directly competent Library Management Council decision (according to the model specified in annex No. 05 issued herewith).
The Council was established by the deadline specified in clause 1 4 of this circular. Particular case, the Board established unexpectedly at the request of the Agency, the organization directly managed library.
3. The composition of the Board: the Board consists of the Chairman, the Vice Chairman of the Board is a representative head, held directly manages the library and members representing the library has the materials suggest that purifies, represented the Unit related to the property management agency affiliated direct management organizations, libraries and who understand the field have suggested material purification.
4. The Council use the seal of the Agency, the organization established the Council decision to seal the documents library document evaluation suggested purification.
Article 13. The evaluation document library suggested purification, approved the list and form of documents processing library allowed the filter 1. The evaluation document library suggest that purification is performed as follows: a) review, reviews directly to documentary suggest the filter contains one of the criteria specified in articles 5, 6 and 8 of this circular;
b) review, reviews on books for individual registration documents suggest the filter contains the criteria stipulated in article 7 of this circular;
c) Set the minutes document assessment results suggest the library filter bar attached to the Board's recommendations on the list of eligible material purification and form processing this material (in the form prescribed in annex No. 06a and 06b issued herewith).
2. on the basis of the results of the evaluation of the Board, agency, organization, directly manage the library decision approving the list of documents to be allowed to form processing and purification of this material (in the form prescribed in annex No. 07a and 07b issued herewith).
Article 14. Modify the shared property manager, the retrieval of the Library The modify shared asset management, the library's lookup is done as follows: 1. Fill out the phrase "have the filter" in the notes column of the registry, in particular the line compatible with the registration number of the document allowed purifying , the corresponding record of the database.
2. Delete individual registration number on the posters described or drawn posters describing the document out of the system index (for documents to be allowed to have a unique version of the purification).
Article 15. Form processing library materials allowed the filter 1. Convert document use: put on the Exchange warehouse inventory or rotated the document library contains the criteria prescribed in clause 2 article 5 and article 7 of this circular, offering to swap or rotation for other libraries.

The offering, Exchange or transfer the materials allowed for purification in other libraries in the library operated by the State budget should follow the provisions of the law on the State property inventory out of the Agency, the State organization.
2. Liquidate the material contained objective criteria specified in the paragraph 1, 3 and 4 Article 5 and article 6 of this circular.
The liquidation documentation in the library operated by the State budget made pursuant to the law on liquidation of State assets.
Article 16. Keep and preserve records of library materials the filter 1. Purification record document library must be stored in a library within a period of at least 5 (five) years from the date the document is purged.
2. purification of the records document library include: a) the material in the record to suggest the filter material library defined in the points a, b and c of article 10 paragraph 1 of this circular;
b) bibliography library filter bar recommendation;
c) decided to establish authority documents suggested the library filter bar;
d) report on the results of the evaluation of library documents suggest the filter;
DD) decided to approve the list of document libraries allowed purifying and form handling these materials.
Chapter IV article 17 ENFORCEMENT TERMS. Guaranteed for the purification of document library 1. Purification of the term base material library defined in article 4 of this circular, the head of the library are responsible for putting material purification activities into the work plan.
2. Funding for the purification of library materials are arranged from the State budget for library operations by the State budget and from the funds of the organization established the library for library operations by the State budget.
The library planned funding for the purification of documents in planning of budget spent on professional activities of the library, the Agency, the competent organization for approval.
Article 18. Implementation 1. Director of the library is responsible for the Organization to track, monitor and examine the implementation of this circular.
2. Heads, held directly responsible for library management directed the library performs document library filter bar under the provisions of this circular and the provisions of other relevant laws.
Article 19. Effect 1. This circular has effect from 1 April 2013.
2. In the process of implementation, if any problem arises, the obstacles, the agencies, organizations, personal reflections in time of the Ministry of culture, sports and tourism (through Service Library) for review, Supplement, modify the./.