Circular 02/2015/ttlt-Bnv-Bng: A Guide To The Functions, Duties, Powers And Organizational Structure Of The Department Of Foreign Affairs Department Of The Provincial People's Committee Of Ủỷ, The Central Cities

Original Language Title: Thông tư liên tịch 02/2015/TTLT-BNG-BNV: Hướng dẫn chức năng, nhiệm vụ, quyền hạn và cơ cấu tổ chức của Sở Ngoại vụ thuộc Ủỷ ban nhân dân cấp tỉnh, thành phố trực thuộc Trung ương

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CIRCULAR guide functions, tasks, powers and organizational structure of the Department of Foreign Affairs Department of the provincial people's Committee of Ủỷ, the central city _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ pursuant to Decree No. 24/2014/ND-CP dated April 4, 2014, the Government's regulation organization of specialized agencies in the provincial people's Committee , central cities;
Pursuant to Decree No. 37/2014/ND-CP dated May 5, 2014, the Government's regulation organization of professional bodies in the district people's Committee, district, town, city in the province;
Pursuant to Decree No. 36/2012/ND-CP dated 18 April 2012 of the Government functions, tasks, powers and organizational structure of ministries, ministerial agencies;
Pursuant to Decree No. 58/2013/NĐ-CP on 11 June 2013 of government functions, tasks, powers and organizational structure of the Ministry of Foreign Affairs;
Pursuant to Decree No. 58/2014/ND-CP dated 16 June 2014 Government's functions, tasks, powers and organizational structure of the Ministry of the Interior;
The Minister of Foreign Affairs and Minister of the Interior instructed the functions, duties, powers and organizational structure of the Department of Foreign Affairs Department of the people's committees of provinces and cities under central (hereafter referred to collectively as the provincial people's Committee) as follows: article 1. The position and function 1. Foreign Affairs Department is the professional body in the provincial people's Committee, whose chief function, helping provincial people's committees to manage the State of affairs and the work of the border the national territory (hereinafter referred to as Foreign Affairs) of the locality; the service works in the scope of the governance of the Department under the provisions of the law.
2. Foreign Affairs Department performs the functions of party committees at provincial level for the Chief, central cities (hereafter referred to as The Committee) through the Board, rolling the provincial people's Committee of the Communist Party of the international integration policy, oriented to expanding relations and comprehensive deployment of local Foreign Affairs; organizations, foreign affairs management in local Party according to the rules of the party.
3. the Foreign Affairs Department has legal personality, a seal and a private account; subject to the direction, management of organization, staffing and operation of the provincial people's Committee; at the same time subjected to steer, guide and check on the professional service of the Foreign Ministry.
Article 2. Duties and powers 1. The provincial people's Committee: a) draft decisions, directives and documents issued under the authority of the provincial people's Committee on Foreign Affairs.
b) draft planning, long term plan, 5 year and every year, the program, project, project on Foreign Affairs; the program, measures the organization performs the tasks of State administration reform of foreign works in the scope of management.
c) draft text stipulates the conditions, standards, the title for the head of unit, Deputy in the Department.
2. The Chairman of the provincial people's Committee: a) draft decisions, directives issued under the authority of the Chairman of the provincial people's Committee in the field of Foreign Affairs.
b) draft decision on the establishment, merger, splitting, dissolution of organizations, units of the Department under the provisions of the law.
3. Implementation of the legal text, planning, plan, program, project, project on local Foreign Affairs after being approved; information, propaganda, popular, tutorial, testing, monitoring the implementation of the field in the scope of management of the Department.
4. Advise The Standing Committee on Foreign Affairs: a) the extended direction of foreign relations, advocates and the local international; construction of steering documents, thematic resolutions, program, plan, project activities of the Committee; periodically or irregularly synthesis and proposed measures related to the work of The Committee of foreign relations.
b) holds and implement policy guidelines and regulations related to Foreign Affairs of the party and the State.
c) tracking and urge the implementation of undertakings of The Foreign Affairs Committee, the Party's foreign activities according to the orientation, advocates and programs have been approved by the Committee.
d) as the focal agency that helps The Commissioner the uniform management of local affairs; coordinating the activities of The Committee, the Fatherland Front, Government and unions, local people's organizations.
5. Regarding the work of the international cooperation: a) advised on partnership work, integration of local international match with the foreign policy of the party and the law of the State.
b) construction, the implementation of the plan of the international integration and cooperation of the local project to establish ties of cooperation with foreign partners, reports the Foreign Ministry under the rules.
c) Do the early relationship of the provincial people's Committee with the diplomatic representations, consular agencies and foreign non-governmental organizations in foreign countries and representatives of international organizations in Vietnam.
6. About foreign economic woes: a) the provincial people's Committee to Help in the work of economic diplomacy, build and deploy the program activities serving social-economic development of the locality.
b) Do the early relationship of the provincial people's Committee with the State Department and Vietnam representative agencies abroad in promoting, introducing potential, local strengths; support the deployment of the Mission in terms of trade, investment, tourism, protect the legitimate rights and interests of the local economic organizations abroad.
7. Regarding the work of the foreign culture: a) the provincial people's Committee Help in cultural diplomacy, build and deploy programs, action plans implemented foreign cultural strategy in each period.
b) Do the early relationship of the provincial people's Committee, with the Foreign Ministry and the Vietnam representative offices abroad in organizing cultural events in local and foreign introduction, promotion, people, local culture overseas.
8. Regarding the work of the overseas Vietnam: a) the implementation of programs, plans and policy for the overseas Vietnam.
b) organize information, advocacy of advocates, policy of the party and State for the Vietnam abroad; mobilize, guide and support the Vietnam abroad and their relatives in employment, business investment, living and studying in the local.
c periodic summation), reviews and suggestions to resolve the problems related to the Vietnam people abroad and their relatives at the local Foreign Ministry reported, according to the regulations.
9. About consular services and protection of citizens: a) immigration activities management of civil servants subject to use diplomatic passport, the Passport service; receiving records, check, manage and grant proposals, renew, modify, supplement the diplomatic passport, the Passport service locally according to the rules.
b) handle the problems arising in the work of protection of the citizen against the Vietnam abroad related to local, protect the interests of local fishermen are related to foreign elements and in the Consulate for foreigners.
c) do the clues and records results suggest consular certificate, legalized the local Consulate when authorized by Ministry of Foreign Affairs; results and records review, allowing use of the APEC business travel card (ABTC card, if the provincial people's Committee).
10. Regarding the work of the border territory of the country: a) Is a permanent organ of the provincial people's Committee on border Affairs, the national territory; the provincial people's Committee to help implement state management functions on the work of the border, the local territory in accordance with the law and the direction, guidance of the Ministry of Foreign Affairs and the ministries concerned.
b) track, aggregate and report the provincial people's Committee and the Foreign Ministry of the implementation of the international treaties on the border, the national territory and issues arising on the land and sea border.
c) organize training, advocacy and dissemination of laws, policies and guidelines of the party and the State on the borders of the national territory; Guide, test and manage the text, documents, maps and records of the border in the scope of local management; test, urging agencies to guide the local unit on issues of governance, territory border.
11. Regarding the work of the foreign front: a) implement state management on the foreign front.
b) proposed, and construction issued the documents regulating the work of local foreign reception; inspect, guide the implementation of the regulations on the foreign front desk in the agencies, local units.
c) host of the reception and logistics for the delegation of provincial leaders visit working abroad; oversee organization in foreign reception, welcoming the foreign delegations to visit working with provincial leaders or local transit.
12. Regarding the work of the foreign information: a) Made the early relationship with the Foreign Ministry and the Vietnam representative offices in foreign countries in implementing the program, planning information propaganda of already local provincial people's Committee for approval.
b) provides local information for the Foreign Ministry, the Foreign Relations Committee of the central agencies and functions to serve the foreign propaganda; in coordination with the Vietnam representative offices abroad implement the foreign information activities, to promote local overseas.
c) uniform management of foreign correspondents operate in local newspapers; build the program activities, the Organization and the leader's interview, the province, providing information oriented, track and manage the activities of foreign reporters under the provisions of the law.
13. About Organization and management of the Corps, the Corps into: a) implement state management for the travel abroad of provincial leaders and agencies, local units (unions) and the International Union to visit working locally (on the crew).

b) held the foreign travel group of provincial leaders; make contact with the Foreign Ministry, foreign Central Committee and Vietnam representative offices abroad to support, guide and manage the group out as specified; evaluation of the project of Union, track, aggregate statistics the group out in the administration of the provincial party Committee and provincial people's Committee.
c) build and organize the implementation of the plan, the project welcomes foreign delegations to visit and work with the leaders of the province; the evaluation of proposals, the recommendations of the departments, the local branches of the sitting provincial leaders; the General statistics on the management of the provincial party Committee and provincial people's Committee.
14. About Organization and management of conferences, international seminars: a) make organization and management of conferences and seminars at the local authority the decision of the Chairman of the provincial people's Committee.
b) clue receiving records, verify the content of the Conference, the International Conference; instructions, check, the local unit of agency implementation of the regulations on the Organization and management of conferences, international seminars.
15. Regarding the work of signing and implementing international agreements: a) make governance about the signing and implementation of international agreements at the local level.
b) track, urging the implementation of the agreements signed; the report and the opinion of the competent level for problems arising in the signing and implementation of international agreements at the local level.
16. Regarding the work of foreign NGOs: a focal agency) do help the provincial people's Committee to implement state management for the operation of non-governmental organizations in local foreign; Commenting on the grant, renewal, amendment and revocation of registration certificate and other activities of the foreign non-governmental organizations locally; Guide and support the foreign non-governmental organizations about the procedure and in the survey, construction and deployment of the project funded under the provisions of the law; check, monitoring the activity of the Organization and the employees working for foreign non-governmental organizations locally; report the Ministry of Foreign Affairs and the Committee on foreign non-governmental work as specified.
b) manage the activities of relations and advocacy non-governmental foreign aid by local; build the program, planning and support agencies, local units, in aid of foreign NGOs.
c) evaluation of programs, projects and grants signed with the foreign non-governmental organizations to ensure foreign political requirements; urge the management and financial reporting for the aid of foreign NGOs.
d) Is the permanent agency to Ban foreign non-governmental work.
17. Regarding the inspection of Foreign Affairs: a) to perform the administrative Inspector and Inspector specializing in locally according to the rules.
b) conduct inspection of the implementation of the policy, the law, the tasks of the agencies, organizations, individuals in the scope of management of the Department.
c) instructions, inspection, complaints, accusations and prevention of corruption; instructions, check the unit in the Department for implementation of the General provisions of the law on the Ombudsman, complaints, accusations and corruption prevention, practice thrift and fight waste according to the regulations; petition to suspend the enforcement or annulment of the regulations contrary to law are detected through inspection.
18. Regarding the training of foreign professional knowledge: a) the proposed construction, and implementation of programmes fostering the knowledge and professional foreign service officers for local officials.
b) clue in coordination with the Foreign Ministry and agencies concerned in the implementation of the program of international integration and foreign staff, local public servants.
19. Make periodic reports and the implementation of prescribed foreign mission.
20. the implementation of administrative reform under the aim and the content of administrative reform program of the provincial people's Committee, the Organization of scientific and technological applications; the construction of information systems, data base hosting service of State management and professional foreign service; in collaboration with the Ministry of Foreign Affairs building a database about local activities.
21. the functions, duties, powers and working relationship of the units of the Department; manage the Organization, staffing, salary regimes, policy, policies, training, appointment, resignation, reward, or discipline for public servants, officers in the scope of management of the Department under the provisions of the law and the hierarchy of the provincial people's Committee.
22. financial management, asset and the implementation of the budget is allocated according to the provisions of the law and the hierarchy of the provincial people's Committee.
23. Perform other duties by the provincial party Committee and provincial people's Committee assignment.
Article 3. Organizational structure and staffing 1. Head of a) Foreign Affairs Department Directors and not more than 3 Associate Director;
b) Director is the head of Department, responsible to the provincial people's Committee, Chairman of the provincial people's Committee and before the law of all activities of the Department; responsible for reporting the work of the provincial people's Committee, Chairman of the provincial people's Committee and the Minister of Foreign Affairs; the report before the provincial people's Council, answered voters ' petitions, questions in the Council of people's deputies of provincial level as required;
c) Deputy Director of the Department's Director, responsible to the Director of the Department and before the law about the tasks assigned;
d) appointing the Director and Deputy Director by the Chairman of the provincial people's Committee decided according to professional standards, professional issued by Ministry of Foreign Affairs and as prescribed by law; the dismissal, resignation, reward, discipline and the mode, different policies with regard to the Director and Deputy Director of the Department to comply to the provisions of the law.
2. Organizational structure a) structure of the Department include:-Office;
-The inspection;
-International cooperation;
-The Rooms-The overseas Vietnam.
-Border management (established only at the Foreign Affairs Department in the province of national border on foot, over the sea).
The establishment of the professional room service in the Department must ensure the full covering the areas of the work of the Department, clearly define the functions and tasks of each room, making sure not to overlap with other units in the Department.
b) appointing, dismissing the head, Deputy head, the Chief Inspector, Deputy Chief Inspector, Chief, Deputy Chief in the Department made under the provisions of the law and the hierarchy of management officers of the provincial people's Committee.
c) base characteristics and actual local requirements, Director of the Foreign Affairs Department coordinated with the Interior Department Director of the provincial people's Committee decided to organize in career Departments according to the master plan was approved by the authorized and prescribed by law.
3. Staffing a) staffing and the number of people employed (career staffing) of the Department are assigned on the basis of job positions associated with the function, mandate, scope of activities and is located in the total payroll, payroll career servants in agencies, administrative organization, business units of the province are authorized or approved.
b) base functions, mission, organizational structure and job placement categories, the categories of public servants, the occupations be competent officials for approval, annual Foreign Affairs Department payroll planning payroll career civil servants, under the provisions of the law ensure the implementation of the tasks assigned.
Article 4. State management of Foreign Affairs in the province have not established Foreign Affairs Department 1. The province has not yet established the Foreign Affairs Department of the Foreign Affairs Office in the Office of the provincial people's Committee.
The room of foreign service under the direction of the provincial people's Committee; The Office of provincial people's committees ensure the facilities and administration for activities of Foreign Service Rooms; Chief of the provincial people's Committee to implement state management functions of the local Foreign Affairs under the authority of the Chairman of the provincial people's Committee.
2. Foreign Service staff, help the Chief of the provincial people's Committee to implement state management functions of local and Foreign Affairs.
Based on the duties specified in article 2 of this circular, Chief of the provincial people's Committee, the provisions of the specific powers, duties of the Department of Foreign Affairs.
3. Foreign Service Rooms have head and Deputy Head of 02. The appointment of Chief, Deputy Head of the foreign service by the Chief of the provincial people's Committee decided according to professional standards, and in accordance with the law; the dismissal, resignation, reward, discipline and other policy regimes for the head, Deputy Head of the foreign service made under the provisions of the law and the hierarchy of the provincial people's Committee.
4. The payroll of Foreign Service officer by the Chief of the provincial people's Committee decision in the total staffing of the Office of the people's Committee of the provincial people's Committee issued the delivery, ensure sufficient staffing to complete assigned tasks.
Article 5. State management of Foreign Affairs for the district-level administrative units of the national border on the land, on the sea, Islands and Islands districts 1. For administrative districts border the national territory on land, on the sea, Islands and the Islands District Office, the people's Council and people's Committee or the people's Committee Office where the pilot not held people's Council (hereinafter referred to as the Office of the people's Committee at district level) staff the people's Committee, to help districts make state management of Foreign Affairs.

2. The payroll dedicated servants of the State management of Foreign Affairs in the Office of the people's Committee at district level located in the total staffing level of servants was approved by the authority. President of the people's Committee at district level are responsible for arranging professional officer responsible for managing the Foreign Affairs Department of the Office of the people's Committee at district level, job placement quota standards and quality, level, the capacity of public officials, ensure complete assigned tasks.
Article 6. Implementation 1. This circular is effective from December 2015 and replacing circular No. 02/2008/TTLT-BNV-BNG on May 27, 2009 by the Foreign Ministry and the Interior Ministry guidance functions, tasks, powers and organizational structure of the Department of Foreign Affairs Department of the provincial people's Committee , central cities.
2. the people's committees of provinces and cities under central: a) specifies the duties, powers, structure of foreign professional bodies under the guidance of the Ministry of Foreign Affairs and the Ministry of the Interior;
b) management of organization, location of employment; staffing structure for categories of public officials, public servants in foreign professional bodies; location of the job, the officer structure according to the occupations and the number of people working in the business units.
3. The President of the people's Committee in the province, central cities have the responsibility to organize the implementation of this circular.
In the process, if any problems arise or difficult problems the provinces and cities under central timely reflection of the Foreign Ministry and the Interior Ministry to consider, resolve according to jurisdiction./.