Rs 171.115 Order Of The Assembly Of October 3, 2003, With Application Of The Law On Parliament And On The Administration Of The Parliament (Ordinance On The Administration Of Parliament, Olpa)

Original Language Title: RS 171.115 Ordonnance de l’Assemblée fédérale du 3 octobre 2003 portant application de la loi sur le Parlement et relative à l’administration du Parlement (Ordonnance sur l’administration du Parlement, OLPA)

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171.115 order of the Federal Assembly with application of the law on the Parliament and relative to the administration of Parliament (Ordinance on the administration of Parliament, OLPA) October 3, 2003 (report September 7, 2015) the Federal Assembly of the Swiss Confederation, view the art. 4, al. 1, 5, al. 2, and 70, al. 1, of the Act of December 13, 2002 on Parliament (PA), saw the report of the Bureau of the Council of States on May 16, 2003, given the opinion of the federal Council on June 6, 2003, stop: Chapter 1 implementing provisions of the law on Parliament Section 1 newsletter official art. 1 content. the official Bulletin contains the full minutes of the deliberations and decisions of the national Council, the Council of States and the Federal Assembly (Chambers). It is published by Parliament's Services.
Apparently immediately in electronic form and, after each session, in print.

Art. 2 rectification texts are presented for review to the speakers, who can make formal changes. No substantive changes are allowed. In case of dispute, the concerned Council Office slice.
If no change is communicated to the affected service within three working days following the receipt of the text, the latter is deemed approved.

Art. 3 Archive sound recordings made for the development of the Official Gazette are archived by the Federal Archives.

Section 2 minutes of the sittings of the committees art. 4 minutes of the sittings of the Parliament Services establish the minutes of the meetings of the committees.
Minutes of commission: a. to prepare the further processing of an object to the Council or commission; b. is the basis for the drafting of reports and provides evidence of the decisions taken by the commission; c. facilitates the later interpretation of an Act enacted by the Federal Assembly or a decision taken by the commission.

The proceedings of the commissions are being an analytical report. Art. 5 is reserved.
The proceedings of the commissions are saved.
Records may be used for any other purpose and are deleted three months after the session. Commissions and delegations of monitoring can keep records for longer than three months if the situation warrants.

Art. 5 minutes of decisions the president of the commission can establish a record of decisions when proceedings are not essential to the later interpretation of an Act enacted by the Federal Assembly or a decision taken by the commission.

Art. 6 minutes recipients commissions are given: a. Members commissions; (b) the President of the commission approved of the other Council; c. to the competent Services of Parliament; d. to representatives of the federal authorities who attended the meeting.

Other people who attended the meeting receive a relative to their intervention and the deliberations that they have attended.
The president of the Council and the commission approved of the other Council members receive the minutes only on request.
Records related to the following items are delivered on request to members of the two Councils: a. projects Act; b. parliamentary initiatives c. initiatives of the cantons; d. motions dealt with by the second Council; e. petitions; f. reports not relating to supervision.

Commissions and delegations for monitoring regulate delivery of records relating to subjects that affect high surveillance.

New content according to chapter I of O of the SSA. fed. March 20, 2009, in force since July 1. 2009 (2009 2795 RO; FF 2008 7459 7467).
2011 3247 2011 3247 2011 3247 Art. RO RO RO 6aExtranet minutes of the committees are made available for consultation on a secure electronic network (extranet), if technology permits.
Access to records made available on the extranet is granted: a. the commissions members; b. to members of the commission on the other Board whose area of expertise is identical or similar (homologous commission); c. competent Services of Parliament employees; d....

Commissions and delegations for monitoring regulate the allocation of rights of access to areas related to supervision.
The president of the commission may, in exceptional circumstances, decide that certain documents are not put online on the extranet justified overriding public or private interests. He then informs the members of the commission.

Introduced by chapter I of O of the SSA. fed. of 6 October. 2006, in force since Jan. 1. 2008 (RO 2008 47; FF 2006 7133 7141).
Repealed by section I of O of the SSA. fed. March 20, 2009, with effect from July 1. 2009 (2009 2795 RO; FF 2008 7459 7467).

Art. 6bacces of the secretariats of the parliamentary groups to the minutes on the extranet the secretariats of the parliamentary groups have access, on the extranet: a. minutes of the commissions on objects referred to in art. 6, al. 4; b. the minutes relating to the internal affairs of the commissions referred to in art. 10, ch. 3-12, of the regulation of 3 October 2003 of the national Council and the art. 7, ch. 3 and 11 of the regulations of 20 June 2003 of the Council of States; c. the minutes relating to the internal affairs of the office of the national Council.

The minutes are given to the secretariats of the parliamentary groups, as long as they are not available on the extranet.
The president of the commission may decide that a report on the Affairs of the commission be either sent or posted on the extranet when overriding public or private interests so warrant.

Introduced by chapter I of O of the SSA. fed. March 20, 2009, in force since July 1. 2009 (2009 2795 RO; FF 2008 7459 7467).
RS 171.13 RS 171.14 art. 7 consultation of the minutes at the end of the deliberations on an object referred to in art. 6, al. 4, or after the final vote, and if it takes place after the expiry of the referendum period or after the referendum, the minutes of the committees are available upon request: a. for the purpose of law enforcement; b. for scientific purposes.

Permission to view a report under para. 1 is granted by the Secretary general of the Federal Assembly.
Before the end of the deliberations on an object referred to in art. 6, al. 4, the president of the commission may exceptionally allow consultation of minutes if important reasons require it.
In the minutes that are not referred to in art. 6, al. 4, the decision rests with the president of the commission. It allows the consultation if no major reason oppose. If so, it consults the interested federal authority.
Anyone visiting a record is held in confidentiality. It is allowed, in particular, make it public, in whole or in part, or to disclose the opinion expressed by the participants during the session concerned.
The consultation may be subject to certain conditions, such as anonymisation of personal data.

Art. 8Documents recipients of the minutes of the committees, to the provision of the documents on the extranet and provisions to consult these documents apply by analogy to documents commissions.
Large documents are given on paper and made available on the extranet.

New content according to chapter I of O of the SSA. fed. of 6 October. 2006, in force since Jan. 1. 2008 (RO 2008 47; FF 2006 7133 7141).

Art. 9 minutes of the sittings of offices and delegations the art. 4 to 8 apply by analogy to the minutes of the sittings of offices and delegations.

Section 3 parliamentary control of the administration art. 10. the parliamentary control of the administration (CPA) has the following on behalf of management fees: a. carry out assessments in the context of parliamentary supervision and report issues that it would be appropriate to study; b. control assessments carried out by the Federal Government and apply them in decision-making processes.

On the proposal of the parliamentary committees, the CPA verifies the effectiveness of the measures taken by the Confederation; art. 54, al. 4, PA is reserved.
He has the same rights as the secretariat of the committees of management information. He can use the services of external experts and grant them the rights required for the accomplishment of their mission.
It has an own credit to finance the use of experts; It shall report annually to the use of this credit to the management fees.
It treats its mandates in full independence. It coordinates its activities with those of other organs of control of the Confederation.
The CPA reports are published, as long as no interest worthy of protection objects. The decision belongs to the committees which have taken the initiative to work.

RO 2010 1257 RO 2010 1257 RO 2010 1257 Section 4 Accreditation of journalists art. 11. the accreditation established by the Federal Chancellery are also valid for the Federal Assembly.
The Services of the Parliament are empowered to establish daily accreditations.

The order of 21 December 1990 on the accreditation of journalists is applicable by analogy.
Regarding the prerogatives granted to accredited journalists and which relate to the Federal Assembly, the administrative Delegation can deprive any journalist who abused seriously the benefits to which accreditation entitles. The person concerned is heard previously.

[1991 210 RO. RO 2007 7011 art. [16]. see currently O nov 30. 2007 on the accreditation of correspondents from media (RS 170.61).

Section 5 Radio and television arts. 12 audiovisual recording of the proceedings of the advice the Services of Parliament in principle ensure the production of a complete audiovisual recording of the debates of the advice.

Art. 13 use of audio-visual recording Services of the Parliament grant the right to use the audiovisual record in broadcasting and television companies.

Art. 14 broadcast on-line discussions members of boards must be informed of the live debates.

Art. 15. other records anyone wishing to record the proceedings of the advice itself is required to request prior approval from the office of the Council concerned.

Section 6 Publications biographical art. 16. the Services of Parliament publish a collection of biographies of the members of the Assembly and the federal Council. Each record includes in particular the following data: a. the name and first name; (b) the date and the place of birth; (c) the place of origin and place of residence; d. training, the titles and the professional activity; e. exercised warrants, including policies; f. the occupied seats in committees; g. a mailing address; h. the military rank; i. a photograph.

The following data can be published only with the written consent of the person concerned: a. private address and his post office box; b. e-mail address; c. marital status; (d) the number of children.

The Services of the Parliament, including biographical publications, may also be published on the Internet.

Section 7right to have local art. 16a access card access to the Palace of Parliament is forbidden to anyone who is not in possession of an access card.
There are two types of access cards: a. access cards of long duration, which are issued to people who work in the Palace of the Parliament or who need to go there regularly; b. the access cards daily, which are issued to people who must travel from time to time to the Palace of Parliament.

Anyone who wants to deliver a long-term access card must apply to the authorization center of his Department, the Federal Chancellery or the Services of Parliament. The service responsible for the security of the Services of Parliament establishes long-term access cards.
Anyone who wants to deliver a daily access card must apply to the service responsible for the security of the Services of Parliament. This service establishes the daily access cards.

Art. 16B data to provide and data protection anyone who wants to deliver a long-term access card is required to provide the following data to the authorization Center: a. full name; b. function; c. address; d. AHV number; e. photography.

The authorization centres check the accuracy of the data referred to in para. 1. anyone who wants to deliver a daily access card is obliged to provide to the security service the following data: a. name and first name; b. address; c. number of official identification or a card of legitimation of the Confederation.

Security service retains the data referred to in paras. 1 and 3 as follows: a. for long-term access card holders: as long as the person is authorized to be in possession of the access card, and then for a year extra; b. about daily access card holders: one year.

The security service is only to have access to all the data.
Data relating to the movement of people within the walls of the Palace of the Parliament are not used, except in an emergency situation. These data are destroyed 30 days at the latest after registration.
For what is the personnel Services of Parliament, the Secretary general of the Federal Assembly can extend the use of the access card of long term for other purposes, including the recording of the hours of presence.

Section 8Traitement of the personal data related to the use of electronic infrastructure art. 16 c legal Bases and skills the order of February 22, 2012 on the treatment of the personal data related to the use of the electronic infrastructure of the Confederation applies by analogy to the members of the Federal Assembly and staff of the secretariats of the parliamentary groups, unless otherwise provided in this order.
For the Federal Assembly and the secretariats of the parliamentary groups, the service designated by the master plan of the federal body on data protection and declared competent by the Ordinance on the treatment of the personal data related to the use of the electronic infrastructure of the Confederation is the delegate to the security of the Federal Assembly.

SR 172.010.442 art. 16 d nominal analysis pertaining to persons in the event of misuse or suspicion of misuse if, in the event of misuse or suspected misuse, a pertaining to persons nominal analysis proposal is filed with the delegate to the security of the Federal Assembly, the latter shall inform in writing the person concerned and requires approval to proceed to the analysis.
The delegate of the administrative Delegation check beforehand that the following conditions are met: a. the concrete suspicion of misuse is motivated in writing of sufficient or misuse is proved; (b) the person has been informed in writing of the existence of a concrete suspicion or evidence of misuse.

If the person concerned does not give its approval, the authorization must be granted: a. by administrative Delegation in terms of members; (b) by the Chair of the group concerned for what is staff of the secretariats of the parliamentary groups.

The delegate to the security of the Federal Assembly charge the Services of Parliament (operator of the system) a rated analysis of data administered or not administered on the person concerned.
Services of the Parliament pass the result of the analysis to the delegate to the security of the Federal Assembly. The latter shall inform the person concerned and either the administrative Delegation or the Chairman of the group concerned.

Chapter 2 Administration of Parliament Section 1 tasks of Services of the Parliament and collaboration art. 17 tasks the Services of Parliament constitute administrative services relies on the Federal Assembly; in this regard, they attend the Federal Assembly and its bodies in the exercise of their duties.
They perform the tasks set out in art. 64 PA.
When a unit of Services of Parliament has a mandate on behalf of a member in particular, it is held to confidentiality regarding his identity.

Art. 18 cooperation with the Federal Parliament's Services deal directly with the services of the Confederation as well as with other bodies entrusted with tasks of the Confederation.
When Parliament's Services are not able to accomplish their own administrative work necessary for the good functioning of the Parliament, they can appeal to the services of the federal administration.
If their duties require it, the Services of Parliament can ask the departments and their services of information on questions of law or fact.

Art. 19 together with third party Services of Parliament are empowered to conclude with third parties to contracts for the provision of certain services.

Section 2 Organization and Management Services of Parliament art. 20 delegation administrative the Administration Delegation is responsible for the overall management of the Services of Parliament. It monitors the conduct of the Affairs and finances of the Parliamentary Services.
Administrative Delegation including has the following powers: a. establish project budget and accounts of the Federal Assembly; b. conclude, modify and terminate the working relationship of the staff of the Parliament under art. 27, al. 1; c. approve the regulation of the Services of the Parliament; d. the modalities of the follow-up and the obligation to report with regard to the staff of Parliament; e. have the premises referred to in art. 69, al. 1, PA; in the absence of administrative Delegation, this right is exercised by the Secretary general of the Federal Assembly; f. deal other Affairs Administrative Services of Parliament and the Federal Assembly, insofar as they do not belong in other organs of the Federal Assembly or the Secretary-General, that the jurisdiction concerned only them has not been delegated.

Art. 21 delegate administrative Delegation nominates a delegate for two years.

The delegate: a. represents the Administration with the Services of the Parliament Delegation; b. reviews and controls the driving business and Finance of the Parliamentary Services;. c verifies the application of guidelines and decisions of administrative Delegation; d. shall report to the administrative Delegation on the achievement of objectives as well as on respect for the Services of the Parliament's budget and present its proposals.

In an emergency, the delegate may exercise the powers conferred on the administrative Delegation personnel, after agreement with the president. The powers referred to in art. 27, al. 1, are excluded.

Art. 22 Secretary-general of the Federal Assembly, the Secretary general of the Federal Assembly directs the Services of Parliament and presides over the Executive.
He heads the secretariat of the national Council and the Federal Assembly (Chambers).

Art. 23 Secretary of the Council of States the Secretary of the Council of States heads the secretariat of the Council of States. He is also the Deputy Secretary of the Federal Assembly.
It provides the substitute of the Secretary-General with respect to the Federal Assembly (Chambers) and Management Services of the Parliament within the meaning of art. 22, al. 1. new content according to chapter I of O of the SSA. fed. 22 June 2007 (Modification of the management structures), in force since August 1, 2007 (RO 2007 3475; FF 2007 4063).

Art. 24 the composition of management direction is defined in the rules of Parliament's Services.
The Branch assists the Secretary general of the Federal Assembly in the performance of the following tasks: a. establishment of the rules governing the organisation and tasks of the Services of the Parliament; b. implementation of personnel policy and allocation of resources; c. development of the financial plan, budget and accounts for administrative Delegation; d. regular reporting from management to the delegate of the administrative Delegation.

Management provided for effective administrative enforcement and the rational use of personnel and resources.

New content according to chapter I of O of the SSA. fed. 22 June 2007 (Modification of the management structures), in force since August 1, 2007 (RO 2007 3475; FF 2007 4063).

Section 3 reports of work art. 25 principle the Services of Parliament staff is subject to the law of 24 March 2000 on the staff of the Confederation. The enforcement provisions of this law also apply to the Services of Parliament staff, unless otherwise provided in this order.

SR 172.220.1 art. 26 appointment of the Secretary-General of the Federal Assembly coordination Conference appoints the Secretary general of the Federal Assembly. This appointment is subject to approval by the Federal Assembly (Chambers).
The term of office is four years. It begins on 1 January following the beginning of the legislature of the national Council and ends on 31 December following the start of the next Parliament.
The Secretary-General is reappointed for a period of four years if the Conference for coordination has not terminated its work reports June 30 of his last year in office.

Art. 27 engagement of the Services of Parliament administrative Delegation staff is responsible for the conclusion, amendment and termination of the employment relationship: a... .b. of the Secretary of the Council of States; the office of the Council of States is understood in advance; b. sector leaders; c. the Secretary of Commissions for management and the Delegation of management; d. the Secretary of Commissions of finance and the finance Delegation. The Delegation of finance confirms the commitment of the Secretary.

Administrative Delegation called the delegate to the security of the Federal Assembly. It is responsible, in all areas of security, the planning and the organisation of measures of protection for members and collaborators of the Services of Parliament.
The Secretary-General is responsible for the conclusion, amendment and termination of the working relationship of personnel other than those referred to in para. 1. the Chairmen of the committees or delegations are heard prior to the commitment of the Secretary of committees and delegations.

Repealed by section I of O of the SSA. fed. 22 June 2007 (Modification of the management structures), with effect from August 1, 2007 (RO 2007 3475; FF 2007 4063).
Introduced by chapter I of O of the SSA. fed. 22 June 2007 (Modification of the management structures), in force since August 1, 2007 (RO 2007 3475; FF 2007 4063).
Introduced by chapter I of O of the SSA. fed. June 19, 2015, in effect since Sept. 7. 2015 (2015 2889 RO; FF 2015 951 961).

Art. 28. other staff skills are competent to take decisions on staff, subject to the art. 26 and 27: a. the delegate of the administrative Delegation, for decisions regarding: 1. the Secretary general of the Federal Assembly, 2 staff whose commitment is the responsibility of the administrative Delegation.

b. the Secretary general of the Federal Assembly, for all other cases.

If the order of 3 July 2001 on the staff of the Confederation (OPers) provides the agreement or the federal Department of finance information, the Secretary-General requested the agreement of the administrative Delegation or informed him of his decision.

SR 172.220.111.3 art. 29 the personnel Committee personnel Committee is heard by management for personnel issues.
The mandate of the members of the personnel Committee is four years. It starts on 1 January following the beginning of the legislature of the national Council.

Art. 30 exceptions to the obligation to conduct interviews with employees the provisions concerning interviews with employees and the assessment of the latter do not apply to the employees of the Services of Parliament which the occupancy rate is less than or equal to 25% or who are engaged under a fixed-term contract.
It is a process at least once every two years with these employees to an interview intended to clarify expectations with respect to them; This interview has no effect on their compensation.
The wages of these employees is raised each year, with effect on 1 January, at least two percent and three percent at most, until it has reached the maximum of the salary grade under their contract of employment to the level of assessment A. The payment of a wage ceiling audit supervisor, or a different salary progression, are excluded.

Art. 31 functions reserved to Swiss citizens access to the following functions is reserved to Swiss citizens: a. Secretary general of the Federal Assembly; b. .. .c. the Secretary of States; d. Secretary of management and the Delegation of management committees; e. Secretary of Commissions of finance and the finance Delegation.

Repealed by section I of O of the SSA. fed. 22 June 2007 (Modification of the management structures), with effect from August 1, 2007 (RO 2007 3475; FF 2007 4063).

Art. 32 Evaluation of functions each function is evaluated and assigned to a class of salary by the competent authorities within the meaning of art. 27, al. 1 and 2.
The competent service personnel for the Services of the Parliament sets out recommendations.
The evaluation criteria provided in the OPers and guidelines of the federal Department of finance are applicable by analogy. The bodies responsible for the evaluation of functions for the Federal Government within the meaning of art. 53, let. a and b, OPers can be consulted.
Administrative Delegation consulted the Delegation of Finance before you assign a function to a class of salary between 32 and 38.

SR 172.220.111.3 art. 33 time of work, vacation and leave the Secretary general of the Federal Assembly may amend and supplement the provisions applicable to the Federal Government and governing working time, holidays and leave, to adapt them to the needs of Parliament and its operation; exceptions are the provisions which concern the annual working time, holidays and maternity leave.

Art. 34. other benefits of the employer the Secretary general of the Federal Assembly may amend and supplement the enforcement provisions enacted by the federal Department of finance about the other benefits of the employer to adapt them to the particular needs of the Services of Parliament.

Art. 35 limitation of the right to strike, the exercise of the right to strike is prohibited to employees the Services of Parliament insofar as they perform the tasks referred to in art. 96 OPers and deemed essential to the work of the commissions and the activity of the Federal Assembly during the sessions.
The delegate of the administrative Delegation considered as appropriate that the exercise of the right to strike is prohibited.

RS 172.220.111.3 Chapter 3 provisions final art. 36 law applicable to federal administrative orders also apply to the Services of the Parliament, unless otherwise decided by the administrative Delegation of the Federal Assembly.

Art. 37 repeal of the law in force


The order of the Federal Assembly of October 7, 1988, on Parliament's Services is revoked.

[RO 1989 334, 1991-482, 1993 3, 1995 4880, 2000 284, 2001 3590]

Art. 38 entry into force this order comes into force at the same time as the Act of Parliament, with the exception of art. 23, al. 2. the coordination conference fixed the date of the coming into force of art. 23, al. 2. transitional provision of the amendment on June 22, 2007 the Under-Secretaries-General in function retain this title until the termination of their employment relationship.

RO 2003 3605 RS 171.10 FF FF 2003 4570, 2003 4595 introduced by chapter I of O of the SSA. fed. June 18, 2004, in force since July 1. 2004 (RO 2004 2993; FF 2004 1497 1503).
Introduced by chapter I of O of the SSA. fed. June 19, 2015, in effect since Sept. 7. 2015 (2015 2889 RO; FF 2015 951 961).
2007 3475 RO; FF 2007 4063 State on 7 September 2015

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