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Regulation (2002:623) Concerning The Processing Of Personal Data In The Employment Policy Activities

Original Language Title: Förordning (2002:623) om behandling av personuppgifter i den arbetsmarknadspolitiska verksamheten

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paragraph 1 of this regulation are given supplementary regulations if

the processing of personal data within the scope of the law

(2002:546) concerning the processing of personal data in the

labour market policy operations.



Personal data may be processed in a labour market policy

database



Limitations of purposes



section 2 of the employment service may provide for

limitations of the purposes set out in section 4 of the Act (2002:546)

concerning the processing of personal data in the

labour market policy operations. Regulation

(2007:926).



Data may be processed to be used in

Employment service activities



section 3 For handling cases, planning, methodology development,

supervision, monitoring, reporting, evaluation and

cooperation in the European Union or the European economic

area under 1, 3 and 5 Act (2002:546) if

the processing of personal data in the employment policy

activities may, in the case of job-seekers and other persons

covered by only the following personal data

treated:



1. name, personal or coordination number, address,

email address, phone number and other contact and

identification data,



2. salary and bank account details,



3. citizenship and country of birth,



4. data on unemployment, the period in which a person is

or have been registered with the public employment service

and affiliation to the unemployment fund under

registration,



5. information on entry date to Sweden, application for

residence permit, registered date, work permits and

residence permit or residence card,



6. Requests for type of work, working time, place of work,

employment type and duration, as well as information on driving licences,

access to a car, education, work experience, previous

employers, language knowledge, special skills and other

information relevant to the search,



7. information on the needs of language-, syn-or sign language interpreter,

job aids or specific adaptation of interventions,



8. information on dates, events and content in

contacts with the public employment service and

additional actors,



9. details of the job-seekers who are reported by a

additional operator, an authority or an employer,



10. information needed as a basis for decisions on instruction

to labour market policy programmes or actions, or for

decisions on new start jobs,



11. information on instruction to labour market policy

programs or initiatives or decisions on new start jobs, type of

application or response, compensation from the unemployment fund

or for participation in labour market policy programmes or

efforts and on the coordination with other benefits,



12. details of the start-up compensation, addition of establishment,

housing allowance, assistance under the Act (1994:137) about

reception of asylum seekers, and others. and other information

importance to the handling of affairs according to law

(2010:197) about start-up efforts for some new arrivals

immigrants, the Regulation (2010:407) on the compensation of certain

newly arrived immigrants, the Regulation (2010:408) if receiving

for the settlement of some new immigrants and regulation

(2010:409) on calls and efforts of establishment

some newly arrived immigrants,



13. information on pending projects, instructions, job search

and the result of instructions,



14. information about the jobseeker effect or has

enforced a prison sentence, whether the execution takes place

or have been in prison or by electronic

intensive supervision, timing of operations under Chapter 11. 1 §

Prison Act (2010:610), timing of parole

and probation for probation, and



15. other information given in a case or who is

absolutely necessary for the conduct of a case.



The first paragraph also applies to the processing of personal data on

a job-seekers ' children, husband, wife or partner or other

related person, if the information is relevant in

a case of establishment according to the regulation on

compensation to some new immigrants, of settlement

According to the regulation on the receipt for the settlement of certain

newly arrived immigrants or provisioning actions under

the regulation on establishment calls and efforts of establishment

some newly arrived immigrants. Personal data referred to in

the first paragraph in respect of a job-seekers ' children, spouse,

spouse or common-law partner or other close person may also

be treated in other cases if the information is absolutely

necessary for the handling of the case. Regulation

(2014:1443).



3 a section for publication of applications for appointment as 4

§ 2 the law (2002:546) concerning the processing of personal data in the

labour market policy activities, only the following

personal information about the applicant treated:



1. name, date of birth, address, e-mail address, phone number

and other contact and identification details, and



2. requests relating to type of work, working time, place of work,

employment type and duration, as well as information on driving licences

and access to a car, education, work experience,

former employer, language knowledge, special skills,

information about the individual self as a part of a personal

letters and other information relevant to the search.



The personal data may be processed in the first subparagraph of this

purposes only if the applicant has consented to the

the treatment. Regulation (2010:2034).



paragraph 4 for the handling of matters, published by

site information and information about additional operators,

for planning, methodology development, supervision, monitoring,

results and evaluation of activities as well as for

cooperation in the European Union or the European economic

area under 1-3 and 5 Act (2002:546) if

the processing of personal data in the employment policy

activities may, in the case of employers, supplemental

actors, contact persons, and other persons covered by the

only the following data:



1. name, code for establishment, address, e-mail address,

phone numbers and other contact and identification details

as well as information on contact persons ' or employees ' function

in a company, an organization or a government agency,



2. for employers and complementary actors,

social security numbers, coordination number or registration number,



3. for employers and complementary actors,

account information and data concerning approval for F-tax,

sales tax registration, liability insurance, business,

credit history and tax liabilities that have been transmitted

to the enforcement authority,



4. data concerning economic activity, place of business, number of employees,

description of the operation and assessment of

employment growth in this, data on

service offerings and special expertise, as well as about the people

who performs the services,



5. details which need to be treated for follow-up and

assessment of quality of service,



6. data on wage costs that are needed as a basis for

calculation of the aid and benefits;



7. data included in the employer's location information,



8. such information about employers, and additional

players who need to be treated for instructions to

labour market policy programmes or for decisions on

new start jobs,



9. data on the number of people for an employer

participating in an employment program or in a

labour market policy action or holding a

new start jobs,



10. information about a labour dispute in progress at

the workplace, and



11. other information given in a case or who is

absolutely necessary for the handling of a case. Regulation

(2011:1463).



§ 5 in the case of employers and workers concerned of

notice if the reduction of activity under the Act (1974:13) on certain

employment promotion measures, in addition to 3-4

§ § the following personal data:



1. data on establishments, industry, municipalities and NACE-code

According to the employers ' task,



2. information on the relevant employers ' and

workers ' organizations, together with contact men,



3. information on the reason for the restriction, its

the scope and the number of workers affected by it,

and

4. information on the relevant workers ' occupation or

task, hire date and date of employment

and notes that are needed to implement

the employment service's mission in dealing with a

Notice case. Regulation (2014:1443).



Data may be processed to provide

information to others



section 6, For the provision of information to

Insurance, CSN, or

unemployment funds according to § 5, 1 Act (2002:546) if

the processing of personal data in the employment policy

business, name, personal or coordination number,

address, email address and telephone number are treated. In addition,

may for this purpose the personal information will be treated as

is apparent from the



1.24 a of the Regulation (1996:1100) if activity support,



2. section 20 of the Ordinance (1997:835) on unemployment insurance,



3. section 16 of the Ordinance (2000:628) of the

labour market policy activities, and



4. Chapter 3. 12 and 14 of the Regulation (2010:407) if compensation

to some new immigrants. Regulation (2010:2034).



6 a of For the provision of information to

The insurance fund under paragraph 5 of the law (2002:546) about treatment

of personal data in the employment policy activities

shall, except as provided in paragraph 6, the following

personal data are processed:



1. information on the persons who are notified that


a person seeking work with the public employment service,



2. details of job seekers registered labour supply,



3. details of the job-seekers who are registered as

completely or partially unemployed;



4. information on the persons who are registered as

fishermen,



5. details of the job-seekers who are registered as

participants in labour market policy programmes eligible

to activity support, development allowance or compensation

from a municipality,



6. information on such programs in accordance with 5 support

start of business activities,



7. details of the job-seekers who are registered as

gainfully employed,



8. information on whether the certificate pursuant to § 48 Act (1997:238)

on unemployment insurance are registered for job seekers,



9. details of the job seekers who according to registration

not to the labour market,



10. information on the persons who are no longer notified

as a job seeker with the public employment service and

whether the reason for this is that they received employment,

suspended contact with the public employment service

or started other education than manpower training,



11. details of job seekers belonging to

unemployment insurance fund according to the registration, and



12. information on from what point in time

the facts of 1 – 10 is subject to registration.

Regulation (2013:685).



section 7 for the provision of information to the Swedish tax agency

in accordance with paragraph 5(2) of the law (2002:546) concerning the processing of

personal data in the employment policy activities

such personal data concerning the instructions to

labour market policy programmes, employment support,

wage subsidies, sheltered workshop and special support at the start of

trade or business. The same applies to the material as needed

for the payment of support to new start jobs by crediting

on an employer's tax account. Regulation (2010:2034).



7 a of For the provision of information to the Inspectorate

for unemployment insurance in accordance with paragraph 5 of 3 teams (2002:546)

concerning the processing of personal data in the

labour market policy activities, the following

personal data are processed for activities relating to oversight:



1. name, personal or coordination number and postcode,



2. indication of whether the applicant is foreign born,



3. indication of unemployment and belonging to

unemployment insurance fund according to the registration,



4. statement of work and residence,



5. preferences for type of work, working time, place of work,

employment type and duration, as well as information on driving licences,

driving licence class and access to a car, education,

work experience, previous employers, special

skills, language skills and other information

role in the job search,



6. information on dates, events and content in

contacts with the employment service or a supplementary

operator,



7. information on instruction to labour market policy

program, type of program, paid compensation from

unemployment fund or for participation in

labour market policy programmes, the time periods

payments and on the coordination with other benefits,



8. information on pending projects, instructions, job search

and the result of instructions,



9. details of the job-seekers ' individual

action plans,



10. information referred to in section 16 of the Ordinance (2000:628) of the

labour market policy activities, with the exception of other

address information than zip codes, and



11. the data otherwise needed to fulfil the

obligation as is apparent from paragraph 24 (d) Regulation

(1996:1100) if activity support, in the part relating to supervision.

Regulation (2015:7).



7 b For the provision of information to the Inspectorate

for unemployment insurance in accordance with paragraph 5 of 3 teams (2002:546)

concerning the processing of personal data in the

labour market policy activities, the following

personal data are processed for activities relating to the issuance

of the certificate:



1. a statement of whether the applicant is enrolled as

a person seeking work with the public employment service and if

date of notification,



2. indication of job seekers belonging to

unemployment insurance fund according to the registration, and



3. the responsible officer in the employment services

and if the employment service's phone number. Regulation

(2013:685).



7 c section For the provision of information to

Enforcement authority under section 5 of the Act 4 (2002:546) if

the processing of personal data in the employment policy

activities, the following personal data:



1. name and personal or coordination number,



2. from the date on which a person is registered or not

longer registered as a jobseeker with the public

the employment service, and



3. the applicant's affiliation to the unemployment fund under

registration. Regulation (2013:685).



section 7 d For the provision of information to a

Social Committee in accordance with paragraph 5 of 5 teams (2002:546) concerning the processing of

personal data in the employment policy activities

the following personal data:



1. name and personal or coordination number,



2. from the date on which a person is registered or not

longer registered as a jobseeker with the public

the employment service,



3. the applicant's affiliation to the unemployment fund under

registration,



4. a person's right to compensation under the law of establishment

(2010:197) about start-up efforts for some new arrivals

immigrants,



5. the amount, the period during which, and in which

scope of the start-up compensation has been granted, and



6. If a decision on remuneration of establishment has changed.

Regulation (2013:685).



7 e §/expires U: 2016-03-01/

For the provision of information to

The Migration Board under paragraph 5 of the 6 teams (2002:546) about treatment

of personal data in the employment policy activities

the following personal data:



1. name and personal or coordination number,



2. applications for compensation have been submitted,



3. the compensation granted, and



4. the period during which and the extent to which compensation

provided or has been provided. Regulation (2010:2034).



7 e section/entry into force: 03/01/2016

For the provision of information to the Migration Board under paragraph 5 of the 6 teams (2002:546) concerning the processing of personal data in the labour market policy activities, the following personal data:



1. name and personal or coordination number,



2. applications for compensation have been submitted,



3. the compensation granted,



4. the period during which and the extent to which compensation is provided or has been provided, 5. to a new arrival who is subject to the law (2016:38) on the receipt of some newly arrived immigrants for settlement, subject to a decision on the instruction under the Act, the designated municipality, the date of the decision and the date when the municipality last will receive the participant for settlement, and



6. a new arrival who is the subject of a decision if the instruction has declined or have not been able to take advantage of an instruction.

Regulation (2016:41).



7 f section For the provision of information to

additional actors in accordance with paragraph 5 of 7 teams (2002:546) if

the processing of personal data in the employment policy

activities, the following personal data:



1. name, personal or coordination number, address,

phone number and email address,



2. indication of labour supply, requests for type of work,

hours of work, place of work, employment status and duration,

indication of the license and access to a car, education,

work experience and previous employers, special

skills, as well as other information relevant in

job search,



3. information on steps to look for work and

labour market policy programmes, as well as information about a

instruction is interrupted,



4. data concerning the needs of language-, syn-or sign language interpreter, or

job aids or if the need for adaptation of the stake of

the basis of disability,



5. details of facts justifying the

additional operator to performance-based compensation,



6. information contained in an individual action plan or

an establishment plan, and



7. other information which is absolutely necessary for the

additional operator should be able to carry out its mission.

Regulation (2013:685).



Separation of information needed for employment service

planning and monitoring of activities, etc.



paragraph 8 of the personal data may be processed in accordance with paragraphs 3 to 7, f,

separated for treatment in a labour market policy database

for the purposes referred to in section 4 (3) and (4) the law (2002:546) if

the processing of personal data in the employment policy

the business.



The personal data shall not be processed for following or

otherwise check the identifiable individual persons.

Regulation (2010:2034).



Limitations of the sensitive personal data, etc. which may

treated in a labour market policy database



Data on health and social conditions



9 § personal information about a job seekers benefit health and social

conditions may be processed in a database where the data

based on the data in a document submitted in a

case concerning the job-seekers.



Personal information about a job seekers benefit health and social

conditions based on oral information may

processed in a database if they have been provided by the applicant

in a case concerning her or him and they are

necessary for the handling of the case. If such

personal information has been provided by someone other than the

job seekers must be treated in a database only if they are

absolutely necessary for the handling of a matter


applies to the job seeker.



The first and second paragraphs also applies to information about the

job-seekers ' children, husband, wife or partner or other

related, if the information is relevant to a case if

start-up compensation under Regulation (2010:407) about

compensation to some new immigrants, of settlement

According to the Regulation (2010:408) on the receipt for the settlement

of some new immigrants or the provisioning operations

According to the Regulation (2010:409) on calls and

provisioning efforts for some newly arrived immigrants.

Personal data referred to in the first and second paragraphs, and that

refers to a job-seekers ' children, husband, wife or partner or

other related person may also be dealt with in other cases if the

the data is absolutely necessary for the handling of

case. Regulation (2014:1443).



Data relating to offences, etc.



9 a § in a database, personal data relating to offences

that includes offenses, criminal convictions, pre-trial

coercive measures or administrative detentions are processed

only when they relate to such tasks as evidenced by paragraph 3 of

first paragraph 14. Regulation (2014:1443).



Information about coercive intervention



section 10 in a database, personal data that reveals that a

registered have been subject to coercive intervention according to

Act (1988:870) for the care of drug users in some cases, the law

(1990:52), with specific provisions on the care of young persons act

(1991:1128) on involuntary psychiatric, Act (1991:1129) on

psychiatric care or Act (2004:168)

is processed only if the data is based on data in a

document submitted in a case concerning the

job seekers. Regulation (2014:1443).



Except for the tasks in a task report



10 a of the limitations in sections 9 and 10 of the personal data

that may be processed in a database does not apply to information that has

submitted by the applicant in a task report according to

Ordinance (2000:628) on the labour market

the business. Regulation (2013:203).



Additional regulations



section 11 of the employment office may, after giving the

The Swedish data inspection Board the opportunity to comment, communicate additional

regulations on the restriction of the personal data that may

processed in a database and if the codes that may be used

for information about health, citizenship and

disability that causes reduced ability to work.

Regulation (2014:1443).



Disclosure of personal data on a medium of automated

treatment



11 a of the personal data may be processed in accordance with paragraph 3 of the 1 and 6

may be disclosed on a medium of automated processing to

employer. Regulation (2014:1443).



section 12 of the personal data may be processed in accordance with section 6 shall be submitted

out on a medium of automated processing to

Insurance, CSN and

unemployment funds.



Personal data may be processed in accordance with paragraph 6 (a) may be disclosed

on a medium of automated processing to

The social insurance agency.



Personal data may be processed according to 7 a and 7 b sections,

on a medium of automated processing to

Inspectorate for unemployment insurance. Regulation

(2014:1443).



12 a of personal data may be processed in accordance with section 7 (e),

on a medium of automated processing to

The Swedish Migration Board. Regulation (2014:1443).



paragraph 13 of the personal data may be processed under section 7 may be

out on a medium of automated processing to

The Swedish tax agency. Regulation (2014:1443).



13 a of the personal data may be processed in accordance with paragraph 7 (c),

on a medium of automated processing to

Enforcement authority. Regulation (2014:1443).



13 b of the personal data may be processed in accordance with paragraph 7 (d),

on a medium of automated processing to

Social Councils. Regulation (2014:1443).



13 (c) § personal information may be processed in accordance with section 7 (f),

on a medium of automated processing to

complementary actors. Regulation (2014:1443).



13 (d) § personal information may be processed in accordance with paragraph 5 of the second

law (2002:546) concerning the processing of personal data in

the labour market policy operations may be released at a

medium for automated processing, if the individual

the case considered appropriate from a privacy point of view. Regulation

(2014:1443).



section 14 of the personal information about an individual which may be treated as

3 to 5 and 9 sections may be disclosed on a medium of automated

treatment to the individual himself. The same is true for

an employer's location information, such data on

additional operators referred to in paragraph 4 of 4 and an

employers or a supplementary operator's name, address,

e-mail address, telephone number and contact person's name,

phone number and function in the company. Regulation

(2014:1443).



section 15 information on vacancies may be disclosed on a medium

for automated processing to countries like Sweden

We partner with in the European Union and the European

economic area and under the agreement the

6 March 1982 on the common Nordic labour market. Regulation

(2014:1443).



Direct access



section 16 of an employer may have direct access to

personal data may be processed in accordance with paragraph 3 (a), under the

prerequisite to the employer of the employment services

been granted specific login credentials to gain access

to the data.



Insurance, CSN, the inspection

for unemployment insurance and unemployment funds,

have direct access to the personal data may be processed

According to 6, 6 a, 7 a and 7 b section, with the exception of data concerning

address and telephone number. The inspection of

unemployment insurance, however, may have direct access to

a statement of the postal code.



The Swedish Enforcement Administration may have direct access to the

personal data may be processed in accordance with paragraph 7 (c).



A social welfare Board shall have direct access to the personal information

which may be treated in accordance with paragraph 7 (d), provided that:

The employment service has ensured that the officer

of the social welfare committee can only take note of the information relating to the

people involved in the cases of the Board.



The Swedish Migration Board shall have direct access to the personal information

which may be treated in accordance with paragraph 7 (e). Regulation (2014:1443).



16 a of an individual may have access to personal data

about him or her self that may be treated as 3 to 5 and 9

§§. An individual may also have direct access to the employer's

location information, such information about additional operators

referred to in paragraph 4 of 4 as well as to information on an employer's

or supplementary operator's name, address, email address, and

phone number. The same is true for data on

the contact person's telephone number and function in the company.

Regulation (2014:1443).



section 17 was repealed by Regulation (2011:179).



Search terms



section 18 of the personal information about the applicant's work phone number or

of a contact person's phone number or function in the company

may not be used as a search term. Regulation (2010:2034).



section 19 of the employment office may, after giving the

The data inspection Board to submit, please let

regulations on further restrictions of the search terms

that may be used. Regulation (2014:1443).



Information to the data subject



section 20 of The information to be provided in accordance with section 25 of the first

subparagraph (c) the personal data Act (1998:204) shall contain

information on the



1. the personal data may be processed,



2. the meaning of that consent to the processing of

personal information shall be provided,



3. what applies in the case of disclosure of a medium for

automated processing, direct access, search terms and

thinning, and



4. the privacy and security regulations

the treatment. Regulation (2014:1443).



Procedures for the safe handling of personal data



20 a of before deciding on new systems for automated

treatment or if any major changes in the existing

systems that are deemed to be dangerous to the infringement of the

personal integrity, the public employment service to obtain

comments from the Swedish Data Inspection Board. When assessing the risks

for invasion of privacy, particular weight

be paid to sensitive or delicate personal data will

to be treated in the system. Regulation (2011:179).



20 b of the employment service shall determine the conditions for

the assignment of permissions for access to personal information.

Such jurisdiction shall be limited to what each one needs

in order to carry out their duties.



When assigning permission should be required to

training in the treatment of the personal data or

experience that has given the equivalent.



The employment service may provide for the award of

permission for access to personal information. Regulation

(2014:1443).



20 c § employment services shall ensure that access to

personal data is documented. The employment service should also

make systematic and periodic checks of whether any

unauthorized access to such information.



The employment service may provide for documentation

and control in accordance with the first paragraph. Regulation (2011:179).



20 d § in addition to the restriction of access to 11

§ lagen (2002:546) concerning the processing of personal data in the

labour market policy activities, the access to

personal information shall be limited to the people who need to get

access to the data in order to carry out its

duties, to the extent deemed necessary with

account of the sensitivity of the information to be processed.

Regulation (2011:181).




20 e § personal information classified as sensitive in section 13

personal data Act (1998:204) and delicate personal data

referred to in the second subparagraph of section 9 or section 10 of the Act (2002:546) if

the processing of personal data in the employment policy

activities, may be processed only in such systems

automated processing where permissions can be restricted

technically to the people that need to take advantage of the data.

In other systems, sensitive and delicate personal data

is processed only if the individual has expressly consented

to the treatment. For the withdrawal of such consent

case of 12 of the Privacy Act. Regulation

(2014:1443).



20 f § employment service is responsible for the Agency's

staff receive training in the handling of personal data.

Regulation (2011:179).



Thinning



section 21 of the national archives may provide for exceptions from the

the provisions relating to the deletion of paragraph 16 of the Act (2002:546) if

the processing of personal data in the employment policy

activities for that information are to be kept for

research needs. Regulation (2011:179).



Additional regulations



section 22 of the employment service shall notify the detailed rules

necessary for the enforcement of the law (2002:546) if

the processing of personal data in the employment policy

activities and this regulation. Regulation (2007:926).



Transitional provisions



2002:623



1. This Regulation shall enter into force on 1 August 2002, when

Ordinance (1994:460) of PES registry expires

to apply.



2. The older regulation does

still in terms of data and documents

added to a PES record and

Labour market Board Central Statistics records prior to the

August 1, 2002.



3. this Regulation shall not apply until 1

October 2007 in the case of such a manual processing of

personal data commenced before or on 24 October 1998

in the case of such a manual processing for a particular

specifically, the purpose of the processing for this purpose commenced

before 24 October 1998.



2002:901



1. This Regulation shall enter into force on 1 January 2003.



2. Older provisions still apply for special

educational contributions relating to the period prior to the entry into force.



2003:604



1. this Regulation shall enter into force on 15 november 2003.



2. Older provisions still apply for special

adult education assistance for the unemployed, which refers to the time before

the entry into force.



2004:268



This Regulation shall enter into force on 1 July 2004. Older

rules still apply for personal information

attributable to measures under the Act

(1988:1472).



2011:1463



1. This Regulation shall enter into force on 1 January 2012.



2. Older provisions still apply for information about

F-tax certificate which has been issued with the support of

Russian tax authority Registration Act (1997:483).