Resolution Of 20 October 2011, Of The Instituto Cervantes, Which Are Created And Deleted Personal Data Files.

Original Language Title: Resolución de 20 de octubre de 2011, del Instituto Cervantes, por la que se crean y suprimen ficheros de datos de carácter personal.

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The article 20, paragraph first, of the law organic 15 / 1999, of 13 of December, of protection of data of character Personal, and the article 52 of the Real Decree 1720 / 2007, of 21 of November, by which is approves the regulation of development of it law organic 15 / 1999, of 13 of December, of protection of data of character Personal established that the creation modification or deletion of files of public administrations can only be through general provision published in the Official Gazette or in the relevant official journal.

He time elapsed from the previous publication of files has determined, hand, the disappearance or total transformation of these files to the have fulfilled them functions that justified its creation, and by another, the creation of new files.

According to article 53.1 of the Royal Decree 1720 / 2007, of 21 December, quoted, the provision or agreement of creation, modification or deletion of the file will take the form of resolution of the owner of the structure or corresponding body.

This resolution has the mandatory report from the Spanish Agency of data protection in accordance with the provisions of paragraph h) of article 37, of the organic law 15/1999, of 13 December, of protection of data of a Personal nature.

Consequently, in order give compliance to the mandate legal, and to guarantee the maximum transparency in the treatment automated and manual of them data of character personal, ensuring thus to them citizens the exercise of their legitimate rights, have: first.

Hereby declares the deletion of files of personal data which are included in annex I to the present resolution. Those responsible for these files shall take appropriate measures to delete and destroy many copies of security had them or appropriate measures for the fulfilment of current legislation, having become obsolete or have been completely replaced or updated by others. Also, is will proceed to the notification of the deletion of these files before the Agency Spanish of protection of data.

Second.

Declaring the creation of the files of the Cervantes Institute, which will be notified by the Agency to the General Register of the Spanish Agency of data protection with the characteristics described in annex II, in application of article 20 of the organic law 15/1999.

Available end only.

The present resolution will enter in force the day following to the of your publication in the Bulletin official of the State.

Madrid, 20 October 2011.-the Director of the Cervantes Institute, Carmen Caffarel Serra.

ANNEX I suppression of files file code of registration target of those files (files of new creation) STUDENTS.





1942345287 academic management give you.





1942345286 management academic TEACHERS.





1942345288 academic and management RR. HH.






SEATS.





1942345289 financial management.






INVENTORY.





1942345295 financial management.






PAYROLL IC.





1942345291 management human resources.






SELECTION.





1942345294 management human resources.






ABSYS.





1942345293 libraries.






CONSUL2.





1942345292 libraries.






TINLIB.





1942345284 libraries.






TABLPART.





1942345283 events and activities.






UNIV.





1942345290 Gestión Cultural.






AGENDA.





1942345285 address book.





These files listed have been deprecated. Current characteristics of these do not correspond with the existing files currently in the organism and therefore shall be the Declaration of suppression in the General Register of the Spanish Agency of data protection.

Reason of deletion: changes in the systems of treatment and update.

Destination of them data: the data of them files that is suppress are migrated to them files of new creation according to the correspondence of the table earlier.

ANNEX II creation of files I. file: Access Control and video surveillance 1. Purpose of the file and applications intended for the same: Control of access physical to the facilities of the organization. Protection of the heritage of the Institute. Prevention of crimes.

2. origin of the data: the own interested or his representative legal.

3. groups or categories of interested: employees. Citizens and residents. Visitors.

4. structure basic of the file: data of character identification: NIF / DNI.

Name and last name.

Image / voice.

Other types of data: the employment details.

5. treatment system: mixed.

6 transfer or communication of data provided for: judicial bodies. Forces and security forces for the investigation of alleged criminal acts that may have been committed and had been captured by the cameras.

7 bodies of administrations responsible for the file: Instituto Cervantes.

8 services or units to which the rights of access, rectification, cancellation or opposition can exercise: Instituto Cervantes, with address Alcala 49, 28014 Madrid.

9. security measures: basic level.

10. international transfers of data: have not been identified.

II. file: Management human resources 1. Purpose of the file and intended uses for the same: management of labour relations of the Institute. Management fellows. Realization of practices of formation in the Institute. Management of the processes of selection of personal.

2. origin of the data: the own interested or his representative legal. Employees. Entities private. Administrations public.

3. groups or categories of interested: employees. Applicants for employment. Fellows.

4. structure basic of the file: data of character identification: NIF / DNI.

No. SS / mutuality.

No. registration of personal.

Name and last name.

Direction.

Phone.

Signature / footprint.

Image / voice.

Other types of data: features personal.

Circumstances social.

Academic and professional.

Details of the job.

Economic, financial and insurance.

Transactions of goods and services.

Especially protected data: Union membership.

Other especially protected data: health.

Data relating to the Commission of offences: administrative offences.

5. treatment system: mixed.

6 assignment or expected data communication: the Social security agencies. Public finance and tax administration. Court of Auditors. General of the administration of the State intervention. Banks, boxes of saving and entities insurance. Trade unions. Mutual. Companies of security, management, and prevention of occupational risks. Training companies. Physical security companies. Public State employment service. Ministry of political Territorial and management public. Other organs of the administration.

7. bodies of the administrations responsible of the file: Instituto Cervantes.

8 services or units to which the rights of access, rectification, cancellation or opposition can exercise: Instituto Cervantes with address Alcala 49, 28014 Madrid.

9. measures of security: level high.

10. transfers international of data: do not you have identified.

III. file: Financial management 1. The file and intended uses for the same purpose: accounting, fiscal and administrative management. Management of suppliers.

2. source of data: the person concerned or his legal representative. Other individuals. Private entities. Public administrations.

3 groups or categories of stakeholders: employees. Suppliers. Legal representatives. Contact persons.

4. basic structure of the file: identifying character data: NIF/DNI.

No. registration of personal.

Name and last name.

Direction.

Phone.

Signature / footprint.

Image / voice.

Other types of data: features personal.

Social circumstances.

Academics and professionals.

Details of employment.

Economic, financial and insurance.

Transactions of goods and services.

5. treatment system: mixed.

6 transfer or communication of data provided for: judicial bodies. Public finance and tax administration. Court of Auditors. General of the administration of the State intervention. Banks and savings banks.

7 bodies of administrations responsible for the file: Instituto Cervantes.

8 services or units to which the rights of access, rectification, cancellation or opposition can exercise: Instituto Cervantes with address Alcala 49, 28014 Madrid.

9. security measures: basic level.

10. international transfers of data: have not been identified.

IV. file: Library 1. Purpose of the file and intended uses for the same: management of the libraries of the Institute. Information regarding the loan of books.

2. source of data: the person concerned or his legal representative.

3 groups or categories of stakeholders: users.

4. basic structure of the file: identifying character data: NIF/DNI.

No. registry staff.


Name and surname.

Direction.

Phone.

Signature/footprint.

Image / voice.

5. treatment system: mixed.

6 transfer or communication of data provided for: not be expected.

7 bodies of administrations responsible for the file: Instituto Cervantes.

8. Services or units to which can exercise is them rights of access, rectification, cancellation or opposition: Institute Cervantes with address Alcala 49, 28014 Madrid.

9. security measures: basic level.

10. transfers international of data: do not you have identified.

V. file: centers accredited 1. Purpose of the file and intended uses for the same: management in the accreditation system of centers of Spanish as a foreign language (ELE centers) of the Institute.

2. origin of the data: the own interested or his representative legal. Employees. Private entities.

3. groups or categories of interested: accredited or members. Employees. Managers responsible for administering the information at the Center.

4. basic structure of the file: identifying character data: NIF/DNI.

No. registration of personal.

Name and surname.

Direction.

Phone.

Signature/footprint.

Image/voice.

Other types of data: personal characteristics.

Circumstances social.

Academics and professionals.

Details of employment.

Economic, financial and insurance.

Transactions of goods and services.

5. treatment system: mixed.

6 transfer or communication of data provided for: not be expected.

7 bodies of administrations responsible for the file: Instituto Cervantes.

8 services or units to which the rights of access, rectification, cancellation or opposition can exercise: Instituto Cervantes with address Alcala 49, 28014 Madrid.

9. security measures: basic level.

10. international transfers of data: have not been identified.

VI. file: Promotion 1. The file and intended uses for the same purpose: set of activities whose aim is to publicise the services and training offered by the Institute.

2. source of data: the person concerned or his legal representative.

3 groups or categories of stakeholders: students. Applicants.

4. basic structure of the file: identifying character data: NIF/DNI.

Name and surname.

Direction.

Phone.

Signature/footprint.

Other types of data: personal characteristics.

Circumstances social.

Academics and professionals.

Details of employment.

5. system of treatment: mixed.

6. transfer or communication of data expected: not is expected.

7. bodies of the administrations responsible of the file: Instituto Cervantes.

8. Services or units to which can exercise is them rights of access, rectification, cancellation or opposition: Institute Cervantes with address Alcala 49, 28014 Madrid.

9. measures of security: level Basic.

10. transfers international of data: do not you have identified.

VII. file: events and activities 1. Purpose of the file and applications intended for the same: management and broadcasting of the events and activities face-to-face that coordinates the Institute.

2. origin of the data: the own interested or his representative legal. Other people physical. Private entities. Public administrations. Publicly available sources.

3 groups or categories of stakeholders: assistants.

4. basic structure of the file: identifying character data: NIF/DNI.

Name and surname.

Direction.

Phone.

Signature/footprint.

Image/voice.

Other types of data: personal characteristics.

Circumstances social.

Academics and professionals.

Details of employment.

5. treatment system: mixed.

6. transfer or communication of data expected: not is expected.

7. bodies of the administrations responsible of the file: Instituto Cervantes.

8. Services or units to which can exercise is them rights of access, rectification, cancellation or opposition: Institute Cervantes with address Alcala 49, 28014 Madrid.

9. measures of security: level Basic.

10. transfers international of data: do not you have identified.

VIII. file: Agenda of contacts 1. Purpose of the file and uses planned for the same: management of the forums and mailboxes of email electronic of the Institute.

2. origin of the data: the own interested or his representative legal.

3. groups or categories of interested: applicants.

4. structure basic of the file: data of character identification: name and surname.

Direction.

Address email.

Phone.

5. treatment system: mixed.

6 transfer or communication of data provided for: not be expected.

7 bodies of administrations responsible for the file: Instituto Cervantes.

8 services or units to which the rights of access, rectification, cancellation or opposition can exercise: Instituto Cervantes with address Alcala 49, 28014 Madrid.

9. security measures: basic level.

10. international transfers of data: have not been identified.

IX. file: Cultural Management 1. Purpose of the file and intended uses for the same: management of cultural activities. Management of participants. Management of contacts who want to receive information about the cultural activities.

2. origin of the data: the own interested or his representative legal.

3. groups or categories of interested: participating. Applicants.

4. structure basic of the file: data of character identification: NIF / DNI.

No. registration of personal.

Name and surname.

Direction.

Phone.

Signature / footprint.

Image / voice.

5. system of treatment: mixed.

6. transfer or communication of data expected: not is expected.

7. bodies of the administrations responsible of the file: Instituto Cervantes.

8 services or units to which the rights of access, rectification, cancellation or opposition can exercise: Instituto Cervantes with address Alcala 49, 28014 Madrid.

9. security measures: basic level.

10. international transfers of data: have not been identified.

X file: Academic management 1. Purpose of the file and intended uses for the same: linguistic certifications. Diplomas of Spanish as a foreign language (DELE). Distance training. Hispanic studies. Teacher training.

2. source of data: the person concerned or his legal representative. Private entities.

3. groups or categories of interested: partners or members. Students. Assistants. Candidates.

4. structure basic of the file: data of character identification: NIF / DNI.

No. registration of personal.

Name and surname.

Direction.

Phone.

Signature / footprint.

Image / voice.

Other types of data: features personal.

Circumstances social.

Academics and professionals.

Details of the job.

Economic, financial and of safe.

Transactions of goods and of services.

Own procedure.

Bless you.

5. treatment system: mixed.

6 transfer or communication of data provided for: Ministry of education Spanish. National factory of the currency and the ring. Boletín Oficial del Estado. Universities and academic institutions, with which the Cervantes Institute collaborates for the development of their academic activities. Other bodies of public administrations.

7 bodies of administrations responsible for the file: Instituto Cervantes.

8 services or units to which the rights of access, rectification, cancellation or opposition can exercise: Instituto Cervantes with address Alcala 49, 28014 Madrid.

9. measures of security: level Basic.

10. transfers international of data: do not you have identified.

XI. file: Registration 1. Purpose of the file and intended for the same uses: logging of input and output documents.

2. source of data: physical persons or their legal representatives. Public administrations. Private entities. Senders and recipients.

3 groups or categories of stakeholders: applicants. Recipients.

4. basic structure of the file: identifying character data: NIF/DNI.

Name and surname.

Direction.

Other data contained in the document submitted.

5. treatment system: mixed.

6 transfer or communication of data provided for: administrative organs recipients of the document in accordance with the provisions of law 30/1992.

7 bodies of administrations responsible for the file: Instituto Cervantes.

8 services or units to which the rights of access, rectification, cancellation or opposition can exercise: Instituto Cervantes with address Alcala 49, 28014 Madrid.

9. security measures: basic level.

10. international transfers of data: have not been identified.

XII. file: Legal Affairs 1. Purpose of the file and intended uses for the same: management of legal records, contracts, powers of Attorney, legal consultations, complaints and judicial procedures of the Instituto Cervantes.

2. source of data: the person concerned or his legal representative. Other people physical. Records public. Entities private. Administrations public.

3. groups or categories of concerned: holders. Representatives legal.

4. structure basic of the file: data of character identification: NIF / DNI.

No. Security Social.

Mutuality.

Name and surname.

Direction.

Phone.

Signature / footprint.

Image/voice.

Other types of data: personal characteristics.

Circumstances social.

Academics and professionals.

Details of employment.

Economic, financial and insurance.

Transactions of goods and services.

Commercial information.

Own procedure.

5. treatment system: mixed.


6. transfer or communication of data provided for: organs judicial. Law of the State. Notaries. Lawyers. Attorneys. Entities banking and financial. Other bodies of public administrations.

7. bodies of the administrations responsible of the file: Instituto Cervantes.

8 services or units to which the rights of access, rectification, cancellation or opposition can exercise: Instituto Cervantes with address Alcala 49, 28014 Madrid.

9. measures of security: level Basic.

10. international transfers of data: have not been identified.

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