Resolution Of February 23, 2012, Of The Direction Of The Spanish Institute Of Oceanography, Which Approves The Creation, Modification And Deletion Of Personal Data Files.

Original Language Title: Resolución de 23 de febrero de 2012, de la Dirección del Instituto Español de Oceanografía, por la que se aprueba la creación, modificación y supresión de ficheros de datos de carácter personal.

Subscribe to a Global-Regulation Premium Membership Today!

Key Benefits:

Subscribe Now for only USD$20 per month, or Get a Day Pass for only USD$4.99.
Article 20 of the organic law 15/1999, of 13 December, of protection of data of Personal character (LOPD), establishes that the creation, modification or deletion of files of the public administrations must be performed by means of a general provision published in the «Official Gazette» or corresponding official journal.

The Spanish Institute of Oceanography is a public research organization, in accordance with the provisions of the law 14/2011, 01 June, of the science, technology and innovation, attached by means of Royal Decree 345/2012, from 10 February to the Secretariat of State for research, development and innovation of the Ministry of economy and competitiveness. (Its nature legal is the of body autonomous, of conformity with it willing in the paragraph to) of the article 43.1 of the law 6 / 1997, of 14 of April, of organization and operation of the Administration General of the State. Endowed with legal personality and own patrimony, is at the service of scientific and technological policy of the State, in the field of Oceanography and marine fisheries.

The rules of development of the Organic Act, approved by Royal Decree 1720 / 2007, of 21 December, regulating, in its article 53, the form of the arrangement or agreement of creation, modification or deletion of files public, establishing ownership than when the provision refer entities or organizations linked or dependent on the General Administration of the State , must take the form of order ministerial or resolution of the holder of it entity or organism corresponding.

(Attending to it planned in said article, the present resolution comes to regular them files of the scope of the cited body, having been informed by the Agency Spanish of protection of data in compliance of it willing in the paragraph h) of the article 37, of the law organic 15 / 1999, of 13 of December.

Therefore, in order give compliance to the mandate legal of the article 20 of the cited law organic 15 / 1999, of 13 of December, as well as to them articles 52 and 54 of its regulation of development, as set on the creation, modification and suppression of files automated that contain data of character personal, have: article 1. Creation of files.

Is create the files of data of character personal in the field of the Institute Spanish of Oceanography, that are described in the annex I of this resolution. These files are subject to the scope of the organic law 15/1999, of 13 December, as well as its development regulations.

Article 2. Modification of files.

Modifies the data file of a personal nature that is related in annex II to the present resolution.

Article 3. Deletion of files.

The files of personal data listed in annex III of this order shall be deleted. Them data personal that appear in such files will be incorporated to others files indicated in the said Annex.

Sole additional provision. Responsibility for the files.

He Institute Spanish of Oceanography, as organ responsible of their files, will adopt them measures necessary for ensure that them data of character personal existing in them same is use for the purposes and functions of right public that has entrusted, in relation to it law organic 15 / 1999, of 13 of December.

Sole final provision. Entry in force.

This resolution shall enter into force the day following its publication in the "Official Gazette".

Madrid, February 23, 2012.-the Director of the Spanish Oceanography Institute, Eduardo Balguerías Guerra.

ANNEX I list of newly created files with personal data of the Spanish Institute of Oceanography 1. Management of resource human.

2. schedule control.

3. contests and calls time.

4. economic control of payroll.

5. management of training.

6. General Register.

7. control of access visits.

8. video surveillance.

9 research projects.

10. accounting management.

11. Administrative contracting.

1. name: Purpose human resources management: management of personnel performing functions in the IEO.

Types of data: the personal information contained in the database is structured in the following way:-identification data: NIF/DNI, SS/mutuality, no. staff registration No., name and surname, address, telephone, signature, image.

-Personal characteristics data: data from marital status, date of birth, place of birth, sex, family details, nationality.

-Data of social circumstances: licenses, permits and authorizations.

-Data academic and professional: training, qualifications, experience professional.

-Data of details of employment: body / scale, category / grade, positions of work, data not economic of payroll, history of the worker.

-financial and insurance information: bank details, plans of pension, retirement, economic data of payroll, income, income, subsidies and benefits.

-Data of offences criminal or administrative: those relating to the Commission of offences administrative.

-Data of character especially protected: membership of Association, health.

Origin and provenance of the data: the own interested, administrations public.

Procedure collected data: forms on paper, mail electronic, other applications of the AGE (Badaral, Peje) or of the IEO.

Collective: staff that provides its services in the Institute Spanish of Oceanography.

Responsible of the file: Institute Spanish of Oceanography.

Treatment system: mixed. Part it contains in paper and part in format automated.

Measures of safety applicable: high.

Assignments: organisms public, entities banking, trade unions.

Exercise of those rights BOW: Institute Spanish of Oceanography. Heart of Mary, no. 8. 28002 Madrid.

2 file of schedule control purpose: schedule and Control the IEO staff absences.

Types of data: the personal information contained in the database is structured in the following way:-identification data: NIF/ID, name and surname, fingerprint.

Source and origin of the data: the person concerned.

Procedure data collection: Data Base of human resources of the IEO.

Collective: Personnel providing services in the IEO.

Responsible for the file: Spanish Institute of Oceanography.

Treatment system: mixed. Part is contained in paper and part in automated format.

Security measures: Basic.

Assignments: No.

Exercise of the rights ARCO: Spanish Institute of Oceanography. Heart of Mary, no. 8. 28002 Madrid.

3 contests and calls temporary purpose: information of the candidates who present documentation to participate in contests for provision of jobs and research projects in the IEO.

Types of data: the information of character personal contained in the file is structure of the following way:-data identifying: NIF / DNI, no. registration of Personal, name and surname, address, phone, signature, image.

-Data of features personal: data from family, date of birth, place of birth, sex, nationality.

-Data academic and professional: training, qualifications, experience professional.

-Data of details of employment: body / scale, category / grade, positions of work, data not economic of payroll, history of the worker.

-Data of offences criminal or administrative: those relating to the Commission of offences administrative.

-Data particularly protected according to article 81.5 and 81.6 of the RLOPD: health (degree of disability or invalidity of the affected for the fulfilment of public duties).

Source and origin of the data: the person concerned.

Procedure collected data: forms on paper.

Collective: staff that provides its services in the Institute Spanish of Oceanography; employees public of out of the IEO that bids; Contracted temporary of the IEO to participate, as well as any person that participates in the process of selection.

Responsible of the file: Institute Spanish of Oceanography.

Treatment system: mixed. Part it contains in paper and part in format automated.

Measures of safety applicable: medium.

Assignments: No.

Exercise of the rights ARCO: Spanish Institute of Oceanography. Heart of Mary, no. 8. 28002 Madrid.

4. economic control of payroll purpose: economic Control of the concepts of temporary disability, arduousness, campaigns, etc., for the calculation of payroll.

Types of data: the personal information contained in the database is structured in the following way:-identification data: NIF/ID, name and surname, signature.

-Specially protected data: health.

-Other information: duration of the arduousness.

Source and origin of the data: the person concerned, Spanish Institute of Oceanography, Social Security.

Procedure data collected: paper, official forms and email forms.

Collective: Personnel providing services in the IEO.

Responsible for the file: Spanish Institute of Oceanography.

Treatment system: mixed. Part is contained in paper and part in automated format.

Security measures: high.

Assignments: No.

Exercise of the rights ARCO: Spanish Institute of Oceanography. Heart of Mary, no. 8. 28002 Madrid.

5 management of training purpose: adjudication of courses for the staff of the IEO and grants for the training of research personnel.


Data types: the personal information contained in the database is structured in the following way:-identification data: NIF/DNI, SS/mutuality No., name and surname, address, email, phone, signature.

-Information about personal characteristics: marital status, data on family details, date of birth, sex, nationality.

-Data academic and professional: training, qualifications, history of student, experience professional.

-Commercial information data: technical, scientific, literary or artistic creations.

-Data financial and of insurance: data bank, subsidies, benefits.

-Data of offences criminal or administrative: those relating to the Commission of offences criminal; those relating to the Commission of administrative offences.

Source and origin of the data: the person concerned, the National Institute of public administration and external training companies.

Procedure data collection: forms on paper and the Internet.

Collective: citizens with it training adequate to perform studies of postgraduate in the University, Personal that lends their services in the IEO; Teachers who give courses (autonomous, belonging to external training companies, INAP).

Responsible for the file: Spanish Institute of Oceanography.

Treatment system: mixed. Part is contained in paper and part in automated format.

Measures of safety applicable: medium.

Assignments: No.

Exercise of those rights BOW: Institute Spanish of Oceanography. Heart of Mary, no. 8. 28002 Madrid.

6. record General purpose: record General of the organism where is recorded all those documents that enter and leave of the IEO.

Types of data: the information of character personal contained in the file is structure of the following way:-data identification: name and surname, address.

Source and origin of the data: the person concerned, public administrations, private entities.

Procedure collected data: delivery of documents by mail, pouch or in person.

Collective: Personnel providing its services at the Spanish Institute of Oceanography or other external, transmitters or receivers of documents.

Responsible for the file: Spanish Institute of Oceanography.

Treatment system: mixed. Part it contains in paper and part in format automated.

Security measures: Basic.

Assignments: No.

Exercise of those rights BOW: Institute Spanish of Oceanography. Heart of Mary No. 8. 28002 Madrid.

7. control of access of visits purpose: Control of access to the body of the staff external to the IEO.

Types of data: the information of character personal contained in the file is structure of the following way:-data identification: NIF / DNI, name and surname.

Source and origin of the data: the person concerned.

Procedure data collection: the ID of the interested parties.

Group: Stakeholders that have access to the premises of the IEO.

Responsible for the file: Spanish Institute of Oceanography.

Treatment system: non-automated.

Security measures: Basic.

Assignments: No.

Exercise of those rights BOW: Institute Spanish of Oceanography. Heart of Mary, no. 8. 28002 Madrid.

8 surveillance purpose: Video surveillance installations, visual control by means of cameras and detectors in the building.

Types of data: the personal information contained in the database is structured in the following way:-identification data: image.

Source and origin of the data: the person concerned.

Procedure collected data: security cameras, found in the entrances to the building, corridors, staircases and garages, with beeps.

Collective: People that they are recorded by cameras.

Responsible for the file: Spanish Institute of Oceanography.

Treatment system: automated.

Security measures: Basic.

Assignments: The police or the courts, after a complaint or injunction.

Exercise of those rights BOW: Institute Spanish of Oceanography. Heart of Mary, no. 8. 28002 Madrid.

9. research purpose projects: management and development of research projects of the IEO.

Types of data: the personal information contained in the database is structured in the following way:-identification data: NIF/ID, name and surname.

-Details of employment data: body/scale, category/grade, jobs.

Source and origin of the data: the person concerned and the Spanish Institute of Oceanography.

Procedure collected data: application in Intranet.

Collective: Researchers and workers of the organism (the IEO researcher staff).

Responsible for the file: Spanish Institute of Oceanography.

Treatment system: automated.

Security measures: Basic.

Assignments: No.

Exercise of those rights BOW: Institute Spanish of Oceanography. Heart of Mary, no. 8. 28002 Madrid.

10. management accounting purpose: management accounting and control of suppliers of the IEO.

Types of data: the personal information contained in the database is structured in the following way:-identification data: NIF/ID, name and surname, address and phone.

-Financial and insurance data: bank account details.

-Transaction data: financial transactions.

Source and origin of the data: the person concerned, the Spanish Institute of Oceanography, public administrations.

Procedure data collection: data from invoices issued by the IEO; for other uses of the public administrations.

Collective: Personnel providing services in the Spanish Institute of Oceanography, citizens and entrepreneurs.

Responsible for the file: Spanish Institute of Oceanography.

Treatment system: mixed. Part is contained in paper and part in automated format.

Security measures: Basic.

Assignments: administrations public.

Exercise of those rights BOW: Institute Spanish of Oceanography. Heart of Mary, no. 8. 28002 Madrid.

11. procurement administrative purpose: management administrative and budget of contracts of the IEO.

Types of data: the information of character personal contained in the file is structure of the following way:-data identifying: NIF / ID, name and surname, address, phone, signature.

-Data of features personal: data of State civil, date of birth.

-Data academic and professional: training, qualifications, experience professional, belonging to schools or associations professional.

-Data financial and of insurance: credits, loans, guarantees; Data Bank.

-Transaction data: goods and services provided by the affected Party, goods and services received by the affected.

Source and origin of the data: the person concerned or his legal representative, other public administrations, private entities.

Procedure collected data: administrative recruitment procedures.

Group: Suppliers, employees of companies.

Responsible for the file: Spanish Institute of Oceanography.

Treatment system: mixed. Part is contained in paper and part in automated format.

Security measures: Basic.

Assignments: Agencia Tributaria, Social Security, banks, courts and Court of Auditors.

Exercise of those rights BOW: Institute Spanish of Oceanography. Heart of Mary, no. 8. 28002 Madrid.

ANNEX II list of files modified with the Spanish Institute of Oceanography 1 personal data. Payroll code register data protection General: 1943292375.

(Modifies the purpose, data types, data collection procedure, collective, responsible for the file, assignments and exercise of the right ARCH.)

Purpose: processing of payroll of the staff of the Agency.

Types of data: the personal information contained in the database is structured in the following way:-identification data: NIF/DNI, no. SS/mutuality, no. registry staff, name and surname, address, signature.

-Information about personal characteristics: marital status, data on family details, date of birth, place of birth, sex, nationality.

-Details of employment data: body/scale, category/grade, jobs, history of the worker.

-Financial and insurance data: income, incomes, credits, loans, guarantees, bank details, plans of pension, retirement, payroll, tax/tax deductions data economic data, mortgage.

-Data particularly protected according to article 81.5 and 81.6 of the RLOPD: health (degree of disability or invalidity of the affected for the fulfilment of public duties); Union membership (cash transfer associations).

Procedure data collected: paper, official forms and email forms.

Collective: Staff providing services at the Spanish Institute of Oceanography.

Responsible for the file: Spanish Institute of Oceanography. Heart of Mary, no. 8. 28002 Madrid.

Assignments: Agency tax, Social Security, MUFACE, State employment, banks, trade unions public service.

Exercise of those rights BOW: Institute Spanish of Oceanography. Heart of Mary No. 8. 28002 Madrid.

ANNEX III relationship of files deleted with data of character personal of the Institute Spanish of Oceanography 1. Badaral code register General's protection of data: 1943292376.

The information passed to form part of the file «management of resources human».

2. Management economic code register General's protection of data: 1943293277.


The information passed to form part of the file «hiring administrative».

Related Laws