Order Def/917/2012, 23 Of April, By Which Personal Data Files Are Created In The Scope Of The Military Clinic In Cartagena.

Original Language Title: Orden DEF/917/2012, de 23 de abril, por la que se crean ficheros de datos de carácter personal en el ámbito de la Clínica Militar en Cartagena.

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The organic law 15/1999, of 13 December, of protection of Personal character data, a set of measures to guarantee and protect, with regard to the processing of personal data, the liberties and fundamental rights of individuals, and especially their honor and personal and family privacy.

He article 20.1 of the referred law determines that the creation, modification or suppression of files of the administrations public only may make is by means of available general posted in the newsletter official of the State or daily official corresponding. In the same way, the first additional provision of this law instructs the public administrations responsible for files approve the creation of the same provision.

In the Ministry of defence, the military clinic in Cartagena manages certain files that were created on the basis of the Royal Decree 1332 / 1994 of 20 June, by which develop certain aspects of the organic law 5/1992 of 29 October, regulation of the treatment automated of data of a Personal nature and of Royal Decree 994/1999 , of 11 June, which approves the regulation of measures of security of the computerized files containing data of a Personal nature.

The entry in force of the regulation of development of it law organic 15 / 1999, of 13 of December, approved by the Real Decree 1720 / 2007, of 21 of December, that repeals them cited real decrees, forces to the Ministry of Defense to adapt these files to it provisions in this regulation.

Finally, in accordance with article 26 of the organic law 15/1999, of 13 December, this project has been informed previously by the Spanish Agency of data protection.

In his virtue, I have: article only. Creation of files.

Is create the files of data of character personal of the clinical military in Cartagena, that are described in the annex I of this order.

Sole repeal provision. Repeal legislation.

All provisions of equal or lower rank who oppose provisions of this ministerial order are hereby repealed.

Available end only. Entry into force.

The present order ministerial will enter in force the day following to the of your publication in the «Bulletin official of the State».

Madrid, 23 of April of 2012.-the Minister of defence, Pedro Morenés Eulate.

ANNEX I relationship of files with data of character personal of the clinical military in Cartagena 1. Military contacts clinical Executive file in Cartagena.

2 Exp file. Militares-Secretaria of military Direccion-clinica in Cartagena.

3 file of book register JMP military clinic in Cartagena.

4. file of Planning Personal-area of military Enfermeria-clinica in Cartagena.

5. file's archive of X-rays-JMP and URM-military clinic in Cartagena.

6 log file of Clinica-area of military Enfermeria-clinica in Cartagena.

7. file of Spirometers - Area of military Enfermeria-clinica in Cartagena.

8. file history Personal-area of military Direccion-clinica in Cartagena.

9 file of Informes-area psychology and military Psiquiatria-clinica in Cartagena.

10 book file record military clinical URM in Cartagena.

11. file of medical honors military clinical URM in Cartagena.

1 file of contacts, Secretariat of direction, military clinic in Cartagena.

(a) purpose of the file and the intended uses for the same: keep communication or correspondence of civilian and military personnel, stationed in the military clinic in Cartagena, as well as civil and military authorities.

(b) persons or groups over which is intended to obtain personal data or that they are obliged to provide them: employees and past the military clinic in Cartagena and public office.

(c) the personal data collection procedure: the person concerned or his legal representative, directories of public administrations, publicly available sources.

(d) the basic structure of the file and a description of the personal data included therein: description of data types: 1 Identificativos: name and surname, NIF/DNI, address, telephone and image.

2nd job details: profession, job.

Treatment system: automated.

(e) transfers of data of a personal nature and, where appropriate, data transfers that provide for third countries: not be provide for transfers.

f) organ of the Administration responsible for file: General inspection of health defense. Military clinic in Cartagena.

(g) services or units to which are can exercise the rights of access, rectification, cancellation and opposition: clinical military in Cartagena. Hospital Universitario Santa Maria of the Rosell, 5th floor, C / Paseo Alfonso XIII, 61, 30203 Cartagena, Murcia.

(h) measures of security with indication of the level required: level medium.

2. file of Exp. Militares-Secretaria of Direccion-clinica military in Cartagena.

(to) purpose of the file and them uses planned for the same: operations of control and custody of the information concerning to the evaluation periodic of them military in active or in the book intended in the clinical military in Cartagena.

(b) people or groups on which is intends to get data of character personal or that are forced to supply them: Personal military intended in the clinical that evaluates or is object of evaluation.

(c) procedure of collection of the data of character personal: the own interested and/or their representative legal.

(d) structure basic of the file and description of the data of character personal included in the same: description of them types of data: 1 identifying: name and surname, NIF / DNI, image / voice.

2nd social circumstances: military situation.

3rd academics and professionals: training, qualifications, professional experience.

4th job details: profession, job, history of the worker.

5 criminal offences or administrative.

6 data: health.

Treatment system: automated.

(e) transfers of data of a personal nature and, where appropriate, data transfers that provide for third countries: legitimate stakeholders.

f) organ of the Administration responsible for file: General inspection of health defense. Military clinic in Cartagena.

(g) services or units to those who can exercise their rights of access, rectification, cancellation and opposition: military clinic in Cartagena. Hospital Universitario Santa María del Rosell, 5th floor, C / Paseo Alfonso XIII, 61, 30203 Cartagena, Murcia.

(h) measures of security with indication of the level required: level medium.

3 file of book register JMP military clinic in Cartagena.

(a) purpose of the file and the intended uses for the same: Control and check-in and departure of documentation relating to the expert medical board records.

(b) persons or groups over which is intended to obtain personal data or that they are obliged to provide them: belonging or related to armed forces personnel subject to appraisal.

(c) procedure for collection of data of a personal nature: legitimate interested parties or their legal representative.

(d) the basic structure of the file and a description of the personal data included therein: description of data types: 1 Identificativos: name and surname, NIF/DNI, address, number of registry staff.

2nd job details: profession, job.

3rd another data type: origin of the writing and/or place where was referred.

Treatment system: mixed.

(e) transfers of data of a personal nature and, where appropriate, data transfers that provide for third countries: not be provide for transfers.

f) organ of the Administration responsible for file: General inspection of health defense. Military clinic in Cartagena.

(g) services or units to those who can exercise their rights of access, rectification, cancellation and opposition: military clinic in Cartagena. Hospital Universitario Santa Maria of the Rosell, 5th floor, C / Paseo Alfonso XIII, 61, 30203 Cartagena, Murcia.

(h) measures of security with indication of the level required: level medium.

4. file of Planning Personal-area of Enfermeria-clinica military in Cartagena.

(to) purpose of the file and the uses planned for the same: calendar of shifts of work, holiday, absences and assists of the personal civil intended in the clinical military in Cartagena.

(b) people or groups on which is intends to obtain data of character personal or that are forced to supply them: employees civil of the clinical.

(c) procedure of collection of the data of character personal: the own interested or his representative legal.

(d) structure basic of the file and description of the data of character personal included in the same: description of them types of data: 1 identifying: name and surname, NIF / DNI.

2nd details of employment: profession, place of work, history of the worker.

Treatment system: mixed.

(e) transfers of data of a personal nature and, where appropriate, data transfers that provide for third countries: not be provide for transfers.

f) organ of the Administration responsible for file: General inspection of health defense. Clinical military in Cartagena.

(g) services or units to which are can exercise the rights of access, rectification, cancellation and opposition: clinical military in Cartagena. Hospital Universitario Santa María del Rosell, 5th floor, C / Paseo Alfonso XIII, 61, 30203 Cartagena, Murcia.


(h) measures of security with indication of the level required: level medium.

5. file's archive of X-rays-JMP and URM-military clinic in Cartagena.

(to) purpose of the file and the uses planned for the same: storage of them plates radiological derived of them awards made to the personal military.

(b) persons or groups over which is intended to obtain personal data or that they are obliged to provide them: employees or patients subject to recognition.

(c) procedure of collection of the data of character personal: the own interested or his representative legal.

(d) structure basic of the file and description of the data of character personal included in the same: description of them types of data: 1 identification: name and surnames, no. registration of Personal.

2nd especially protected data: health.

Treatment system: mixed.

(e) transfers of data of character personal and, in his case, the transfers of data that is provide to countries third: organs judicial.

f) organ of the Administration responsible for file: General inspection of health defense. Military clinic in Cartagena.

(g) services or units to which are can exercise the rights of access, rectification, cancellation and opposition: clinical military in Cartagena. Hospital Universitario Santa Maria of the Rosell, 5th floor, C / Paseo Alfonso XIII, 61, 30203 Cartagena, Murcia.

(h) measures of security with indication of the required level: high.

6 log file of Clinica-area of military Enfermeria-clinica in Cartagena.

(a) the file and the intended uses for the same purpose: book register of patients who have been evaluated by nurses in different medical tests or medical examinations.

(b) persons or groups over which is intended to obtain personal data or that they are obliged to provide them: employees or patients.

(c) procedure of collection of the data of character personal: the own interested or his representative legal.

(d) structure basic of the file and description of the data of character personal included in the same: description of them types of data: 1 identifying: name and surname, NIF / DNI.

2nd features personal: sex, age, anthropometric.

3rd job details: profession, job.

4th especially protected data: health.

Treatment system: mixed.

(e) transfers of data of a personal nature and, where appropriate, data transfers that provide for third countries: not be provide for transfers.

f) organ of the Administration responsible for file: General inspection of health defense. Military clinic in Cartagena.

(g) services or units to which are can exercise the rights of access, rectification, cancellation and opposition: clinical military in Cartagena. Hospital Universitario Santa Maria of the Rosell, 5th floor, C / Paseo Alfonso XIII, 61, 30203 Cartagena, Murcia.

(h) measures of security with indication of the level required: level high.

7. file of Spirometers - Area of military Enfermeria-clinica in Cartagena.

(a) purpose of the file and the intended uses for the same: record of the trials carried out in personal recognition order.

(b) people or groups on which is intends to obtain data of character personal or that are forced to supply them: employees or patients.

(c) procedure of collection of the data of character personal: the own interested or his representative legal.

(d) structure basic of the file and description of the data of character personal included in the same: description of them types of data: 1 identifying: name and surname, NIF / DNI.

2nd features personal: sex, age, anthropometric.

3rd details of employment: profession, place of work.

4th especially protected data: health.

Treatment system: mixed.

(e) transfers of data of a personal nature and, where appropriate, data transfers that provide for third countries: not be provide for transfers.

f) organ of the Administration responsible for file: General inspection of health defense. Military clinic in Cartagena.

(g) services or units to which are can exercise the rights of access, rectification, cancellation and opposition: clinical military in Cartagena. Hospital Universitario Santa Maria of the Rosell, 5th floor, C / Paseo Alfonso XIII, 61, 30203 Cartagena, Murcia.

(h) measures of security with indication of the required level: high.

8. file history Personal-area of military Direccion-clinica in Cartagena.

(to) purpose of the file and them applications intended for the same: records of leaves of service of the personal military, vicissitudes labour of the personal both civil as military that form or has formed part of the template of personal of the clinical military.

(b) persons or groups over which is intended to obtain personal data or that they are obliged to provide them: staff who previously or currently form part of the staff of the military clinic in Cartagena.

(c) procedure of collection of the data of character personal: the own interested or his representative legal.

(d) structure basic of the file and description of the data of character personal included in the same: description of them types of data: 1 identifying: name and surname, NIF / DNI.

2nd details of employment: profession, place of work, history of the worker.

3rd academics and professionals: training, qualifications, professional experience.

4th economic financial and insurance: economic data of payroll.

5 data relating to the Commission of offences criminal or administrations.

6 data: health.

Treatment system: mixed.

(e) transfers of data of a personal nature and, where appropriate, data transfers that provide for third countries: judicial bodies. Legitimate stakeholders.

f) organ of the Administration responsible for file: General inspection of health defense. Military clinic in Cartagena.

(g) services or units to which are can exercise the rights of access, rectification, cancellation and opposition: clinical military in Cartagena. Hospital Universitario Santa Maria of the Rosell, 5th floor, C / Paseo Alfonso XIII, 61, 30203 Cartagena, Murcia.

(h) measures of security with indication of the required level: high.

9 file of Informes-area psychology and military Psiquiatria-clinica in Cartagena.

(a) purpose of the file and the intended uses for the same: medical or expert reports drawn up by the psychology service and the service of Psychiatry of civilian and military personnel at the request of interested, expert or judicial organs.

(b) persons or groups over which is intended to obtain personal data or that they are obliged to provide them: employees. Patients. ISFAS beneficiaries.

(c) procedure of collection of the data of character personal: the own interested or his representative legal.

(d) structure basic of the file and description of the data of character personal included in the same: description of them types of data: 1 identifying: name and surname, NIF / DNI.

2nd personal characteristics: age, sex, family, date and place of birth, marital status data data.

3rd social circumstances: military situation.

4th job details: profession, job.

5 data: health.

6 the Commission of criminal offences or administrative data.

Treatment system: automated.

(e) transfers of data of a personal nature and, where appropriate, data transfers that provide for third countries: judicial bodies. Legitimate stakeholders.

f) organ of the Administration responsible for file: General inspection of health defense. Military clinic in Cartagena.

(g) services or units to which are can exercise the rights of access, rectification, cancellation and opposition: clinical military in Cartagena. Hospital Universitario Santa Maria of the Rosell, 5th floor, C / Paseo Alfonso XIII, 61, 30203 Cartagena, Murcia.

(h) measures of security with indication of the required level: high.

10 book file record military clinical URM in Cartagena.

(a) purpose of the file and the intended uses for the same: registration of medical examinations carried out in the military clinic in Cartagena.

(b) persons or groups over which is intended to obtain personal data or that they are obliged to provide them: employees.

(c) procedure of collection of the data of character personal: the own interested or his representative legal.

(d) the basic structure of the file and a description of the personal data included therein: description of data types: 1 Identificativos: name and surname, DNI/NIE.

2nd job details: profession, job.

Treatment system: mixed.

(e) transfers of data of a personal nature and, where appropriate, data transfers that provide for third countries: not be provide for transfers.

f) organ of the Administration responsible for file: General inspection of health defense. Military clinic in Cartagena.

(g) services or units to which are can exercise the rights of access, rectification, cancellation and opposition: clinical military in Cartagena. Hospital Universitario Santa Maria of the Rosell, 5th floor, C / Paseo Alfonso XIII, 61, 30203 Cartagena, Murcia.

(h) measures of security with indication of the required level: high.

11. file of awards medical URM-JMP clinical military in Cartagena.


(to) purpose of the file and the uses planned for the same: facilitate to the unit of destination, command of personal that it requests or to request of the interested the recognition medical of personal related with them forces armed. Follow-up visits and awards. Minutes of the meetings held in the JMP.

(b) persons or groups over which is intended to obtain personal data or that they are obliged to provide them: employees and/or military patients. Beneficiaries of the ISFAS. Bodies of security of the State (police officers).

(c) procedure of collection of the data of character personal: the own interested or his representative legal.

(d) structure basic of the file and description of them data of character personal included in the same: description of them types of data: 1 identification: name and surname, NIF / DNI, no. of registration of Personal.

2nd personal characteristics: age, sex, date of birth, family data.

3rd social circumstances: military situation.

4th details of employment: profession, place of work.

5 data: health.

Treatment system: mixed.

(e) transfers of data of character personal and, in his case, the transfers of data that is provide to countries third: interested legitimate, bodies judicial.

f) organ of the Administration responsible for file: General inspection of health defense. Military clinic in Cartagena.

(g) services or units to which are can exercise the rights of access, rectification, cancellation and opposition: clinical military in Cartagena. Hospital Universitario Santa María del Rosell, 5th floor, C / Paseo Alfonso XIII, 61, 30203 Cartagena, Murcia.

(h) measures of security with indication of the required level: high.

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