REGULATION
MINISTER OF LABOUR AND SOCIAL POLICY ¹⁾

of 29 January 2013

on claims for a staff member employed by a State or local government unit of the budget sphere of business travel

• Metric
• Codified text

On the basis of art. 77 ⁵ § 2 of the Act of 26 June 1974. -Labour Code (Dz. U. 1998 r. No 21, pos. 94, z późn. 1. ²⁾ ) The following shall be managed:

Chapter 1

General provisions

§ 1. [ Regulatory scope] The Regulation shall determine the amount and the conditions for determining the amount of receivables entitled to a staff member employed in the State or local government unit of the budget sphere for the business trip:

1) in the area of the country, hereinafter referred to as "national travel";

2) outside the country, hereinafter referred to as "foreign travel".

§ 2. For domestic travel and for foreign travel to be held at the date and place specified by the employer, the staff member shall be entitled:

1) diets;

2. reimbursement of costs:

(a) crossings,

(b) commuting by local means of communication,

(c) accommodation,

(d) other necessary documented expenditure, defined or recognised by the employer as appropriate to the legitimate needs of the employer.

§ 3. 1. The means of transport competent to make a domestic trip or foreign travel, and also its type and class, shall be defined by the employer.

2. The worker shall be entitled to reimbursement of the costs of the journey in the amount documented by tickets or invoices covering the price of the ticket of the means of transport, together with associated additional charges, including locals, taking into account the attendant costs of the journey, including the an employee of a relief for a given means of transport, irrespective of the title of the relief.

3. At the request of the employee, the employer may consent to the passage on domestic travel or travel by a foreign passenger car, motorbike or moped, not owned by the employer.

4. In the cases referred to in paragraph. 3, the worker shall be entitled to reimbursement of the costs of the journey in the amount of the number of kilometres travelled by the rate for one kilometre of the run, determined by the employer, which may not be higher than that specified in the provisions issued on the basis of art. 34a par. 2 of the Act of 6 September 2001. o road transport (Dz. U. 2012 r. items 1265 and 2013 items 21).

§ 4. 1. An employee who, during a national trip or a foreign trip, has incurred other necessary expenses relating to this travel, specified or recognised by the employer, shall be returned in a documented amount.

2. The expenditure referred to in paragraph 2. 1, include baggage fees, toll roads and motorways, a stop in a paid parking zone, parking spaces, and other necessary expenses involving directly with a national trip or a foreign trip.

§ 5. 1. The employee shall settle the costs of domestic travel or foreign travel no later than within 14 days from the date of completion of this trip.

2. To settle the travel costs referred to in paragraph. 1, the employee shall attach documents, in particular bills, invoices or tickets confirming the individual expenses; this does not apply to the allowances and expenses covered by the lump sums. If the presentation of the document is not possible, the staff member shall make a written statement of the expenditure and the reasons for his failure to document it.

3. In justified cases, the employee shall submit a written statement about the circumstances affecting the right to the diet, lump sum, reimbursement of other travel expenses or their height.

Chapter 2

Domestic travel

§ 6. [ Place of departure and completion of national travel] 1. The place of the start and end of the national journey shall be defined by the employer.

2. The employer may consider as a city the commencation or termination of the domestic journey of a permanent or temporary stay of a worker.

§ 7. 1. The Diet during domestic travel is intended to cover increased food costs and amounts to 30 PLN per day of travel.

2. The charge for diets shall be calculated for the time from the start of the national trip (departure) for the return (arrival) after the performance of the service task in the following way:

1) if the journey takes no more than a day and is:

a) less than 8 hours-the diet is not entitled,

(b) 8 to 12 hours-a 50% diet is available,

(c) more than 12 hours-a full-height diet;

2) if the journey takes longer than a day, each day is entitled to a full-height diet, and for the incomplete but commenced day:

a) up to 8 hours-a 50% diet is available,

(b) more than 8 hours-a full-height diet.

3. The Diet shall not be entitled:

1) for the time of posting to the locality of the permanent or temporary staff member and in the cases referred to in § 10;

(2) if the worker has been provided free of daily meals.

4. The amount of the diet referred to in the mouth. 1, it shall be reduced by the cost of the free meal provided, assuming that each meal is as appropriate:

1) breakfast-25% of the diet;

2) lunch-50% of the diet;

3) dinner-25% of the diet.

5. In the case of the use by the employee of the hospitality service, in the framework of which the food is provided, the provisions of the paragraph. 4 shall apply mutatis mutandis.

§ 8. 1. For the accommodation of a domestic travel in the accommodation facility, the accommodation provider shall be entitled to reimbursement of expenses in the amount of the account found, but not more than 20 times the rate of the allowance per night.

2. In justified cases, the employer may consent to the reimbursement of the accommodation costs recorded in the amount exceeding the limit referred to in paragraph. 1.

3. An employee who has not been provided free accommodation and who has not submitted the account referred to in paragraph. 1, there is a lump sum for each night of 150% of the diet.

4. The lump sum for the accommodation shall be entitled if the accommodation lasts at least 6 hours between hours 21 and 7.

5. The reimbursement of accommodation costs or lump sum for the accommodation shall not be valid for the duration of the journey, as well as if the employer considers that the employee has the possibility of a daily return to the locality of permanent or temporary stay.

§ 9. 1. For every day of stay on a national trip, a staff member shall have a lump sum to cover the costs of commuters with a local communication of 20% of the subsistence allowance.

2. The lump sum referred to in the paragraph. 1, shall not be entitled if the staff member does not bear the costs of the commutes.

3. The provision of the paragraph. 1 shall not apply if, at the request of the employee, the employer agrees to cover the documented costs of commuting by local means of communication.

§ 10. A worker who is on a national journey of at least 10 days shall be entitled to reimbursement of the cost of the journey on a non-working day, the means of transport specified by the employer, to the locality of stay or temporary stay and back.

§ 11. At the request of the employee, the employer shall grant an advance payment on the necessary national travel expenses in the amount resulting from the initial calculation of the costs.

Chapter 3

Foreign travel

§ 12. [ Travel time of foreign travel] The time of foreign travel shall be counted in the event of its means of communication:

1) land-from the moment of crossing the state border on the way abroad until it is overrun on the way back to the country;

2) aviation-from the time of the departure of the aircraft en route from the last airport in the country until the landing of the aeroplane on the way back at the first airport in the country;

3) Maritime-from the moment of the departure of the ship (ferry) from the last Polish port until the entry of the vessel (ferry) on the return journey to the first Polish port.

§ 13. 1. The Diet during a foreign trip is intended to cover the costs of nutrition and other minor expenses.

2. The Diet shall be entitled to the applicable foreign travel country. In the case of a foreign trip to two or more countries, the employer may fix more than one target country.

3. The charge on diets shall be calculated as follows:

1) for each day a foreign trip shall be entitled to a full-height diet;

2) for a non-full day of foreign travel:

a) up to 8 hours-1/3 of the diet is available,

(b) more than 8 to 12 hours-a 50% diet is entitled,

(c) more than 12 hours-a full-height diet.

4. The height of the daily subsistence allowance in individual countries is set out in the Annex to the Regulation.

§ 14. 1. An employee who has been provided during a foreign trip free of charge, daily meals, shall be entitled to 25% of the diet determined in accordance with § 13. 3.

2. The amount of the diet shall be reduced by the cost of the free meal provided, accepting that each meal shall be as appropriate:

1) breakfast-15% of the diet;

2) lunch-30% of the diet;

3) dinner-30% of the diet.

3. In the case of the use by the employee of the hospitality service, in the framework of which the food is provided, the provisions of the paragraph. 2 shall apply mutatis mutandis.

4. An employee who receives a foreign exchange of money during a foreign trip to board a diet shall not be entitled to a diet. If the amount of money is less than a diet, the employee shall be entitled to an adjustment to the amount of the diet due.

§ 15. Every day (day) of stay in a hospital or other treatment facility during a foreign trip, the worker is entitled to a 25% diet.

§ 16. 1. For the accommodation during a foreign trip, the employee shall be entitled to reimbursement of the costs in the amount of the account found, within the limit of the limit set in the individual countries in the Annex to the Regulation.

2. In the event of failure to submit an account for the accommodation, the staff member shall be entitled to a lump sum of 25% of the limit referred to in paragraph. 1. The lump sum shall not be due for the duration of the journey.

3. In justified cases, the employer may agree to the reimbursement of the costs for the accommodation, established by the account, in the amount exceeding the limit referred to in paragraph. 1.

4. The provisions of the paragraph. 1 and 2 shall not apply if the employer or the foreign party provide a free accommodation to the employee.

§ 17. 1. The worker shall be entitled to a lump sum to cover the costs of commuting from and to the railway station, bus, airport or sea port in the amount of one diet in the destination abroad and in any other locality abroad, in which the employee has used the accommodation.

2. Where the staff member bears the cost of the commute referred to in paragraph 1, 1, only one way, there is a lump sum of 50% of the diet.

3. To cover the costs of commuting by local staff, the staff member shall have a lump sum of 10% per day per day of his/her stay on a foreign trip.

4. The lump sums referred to in paragraph. 1-3, they shall not be entitled if the worker:

1) takes place a foreign service or private car vehicle, motorbike or moped;

2) has provided free commute;

3) shall not bear the costs for which these lump sums are intended.

§ 18. The employer may consent to the reimbursement of the costs of carriage by plane of personal luggage weighing up to 30 kg, including the weight of the baggage paid in the ticket price, if the foreign trip takes more than 30 days or if the country is the country of destination. non-European.

§ 19. 1. In the case of an illness arising during a foreign travel, the worker shall be entitled to reimbursement of the documented necessary costs of treatment abroad.

2. The reimbursement of the costs referred to in paragraph. 1, shall take place by the employer, with the exception of the benefits guaranteed in accordance with the provisions on the coordination of social security systems in the European Union, as referred to in Article 3. 5 point 32 of the Act of 27 August 2004. on health care services financed from public funds (Dz. U. of 2008 Nr 164, pos. 1027, of late. 1. ³⁾ ).

3. Non-reimbursable costs of purchase of medicines, the acquisition of which abroad was not necessary, costs of plastic surgery and cosmetic surgery and the cost of acquisition of orthopaedic, dental or spectacle prostheses.

4. In the event of death of an employee abroad, the employer shall cover the cost of transporting the body to the country.

§ 20. 1. The employee shall receive an advance in foreign currency on the necessary foreign travel expenses, in the amount resulting from the initial calculation of these costs.

2. With the consent of the employee, the advance payment may be paid in the Polish currency, in the amount equivalent to the employee's advance payment in foreign currency, according to the average of the zloty rate against the foreign currency specified by the National Bank Polish from the day of payment of the advance

3. The settlement of foreign travel costs shall be made in the currency of the received advance, in the currency convertible or in the Polish currency, at the average rate from the date of its payment.

§ 21. In the case of a foreign trip in conjunction with the country's departure, the provisions of Chapter 2 shall apply mutatis mutandis.

Chapter 4

Final provisions

§ 22. [ Repealed provisions] They are hereby repealed:

1) Regulation of the Minister of Labour and Social Policy of 19 December 2002. on the amount and the conditions for determining the amounts owed to a worker employed by a State or local government unit of the budget sphere on a business trip within the country (Dz. U. No 236, pos. 1990, 2004 No 271, pos. 2686, 2005 No. 186, item. 1554 and 2006 No. 227, pos. 1661);

2) the Regulation of the Minister of Labour and Social Policy of 19 December 2002. on the amount and the conditions for determining the amounts owed to a staff member employed in a State or self-government unit of the budget sphere for a business trip outside the national territory (Dz. U. No 236, pos. 1991, 2003 Nr 199, pos. 1951, 2004 No 271, pos. 2687 and 2005 No. 186, item. 1555).

§ 23. This Regulation shall enter into force on 1 March 2013.

Minister of Labour and Social Policy: W. Kosiniak-Kamysz

¹⁾ The Minister of Labour and Social Policy heads the government administration-work, pursuant to § 1 paragraph. 2 point 1 of the Regulation of the Prime Minister of 18 November 2011 on the detailed scope of the action of the Minister of Labour and Social Policy (Dz. U. Nr. 248, pos. 1485).

²⁾ Amendments to the text of the single law have been announced in the Dz. U. 1998 r. No. 106, pos. 668 i Nr 113, poz. 717, 1999 Nr 99, pos. 1152, of 2000 No 19, pos. 239, Nr 43, pos. 489, No. 107, pos. 1127 and No. 120, pos. 1268, 2001 No 11, pos. 84, Nr 28, pos. 301, Nr 52, pos. 538, Nr 99, pos. 1075, Nr 111, poz. 1194, No 123, pos. 1354, Nr 128, poz. 1405 and No. 154, pos. 1805, of 2002. No. 74, item. 676, No. 135, pos. 1146, No. 196, item. 1660, Nr 199, pos. 1673 and No. 200, pos. 1679, 2003 Nr 166, pos. 1608 i Nr 213, poz. 2081, 2004 Nr 96, pos. 959, Nr 99, pos. 1001, Nr 120, poz. 1252 and No. 240, pos. 2407, of 2005 Nr 10, pos. 71, Nr 68, poz. 610, Nr 86, pos. 732 and No 167, pos. 1398, of 2006. Nr 104, pos. 708 and 711, No. 133, pos. 935, Nr 217, poz. 1587 and No. 221, pos. 1615, 2007 No. 64, pos. 426, Nr. 89, pos. 589, Nr 176, pos. 1239, Nr 181, pos. 1288 and No. 225, pos. 1672, 2008 Nr 93, pos. 586, Nr 116, pos. 740, No. 223, pos. 1460 and No. 237, pos. 1654, of 2009 Nr 6, pos. 33, Nr 56, poz. 458, Nr 58, poz. 485, Nr. 98, pos. 817, Nr 99, poz. 825, No. 115, pos. 958, Nr 157, poz. 1241 and No. 219, pos. 1704, of 2010 Nr 105, pos. 655, Nr 135, poz. 912, Nr 182, poz. 1228, No 224, pos. 1459, Nr 249, poz. 1655 i No 254, pos. 1700, of 2011 No. 36, pos. 181, Nr 63, poz. 322, No 80, pos. 432, No 144, pos. 855, Nr 149, poz. 887 i No 232, pos. 1378, of 2012 items 908 and 1110 and 2013 items 2.

³⁾ Amendments to the text of the single law have been announced in the Dz. U. of 2008 No. 216, item. 1367, Nr 225, pos. 1486, Nr 227, poz. 1505, No 234, pos. 1570 and No. 237, pos. 1654, of 2009 Nr 6, pos. 33, Nr 22, pos. 120, Nr 26, poz. 157, Nr 38, pos. 299, Nr 92, pos. 753, Nr 97, pos. 800, Nr. 98, pos. 817, Nr 111, poz. 918, Nr 118, poz. 989, Nr 157, pos. 1241, Nr 161, poz. 1278 and Nr 178, pos. 1374, of 2010. Nr 50, poz. 301, Nr 107, pos. 679, Nr 125, poz. 842, Nr 127, poz. 857, Nr. 165, pos. 1116, Nr 182, pos. 1228, No. 205, pos. 1363, Nr 225, pos. 1465, Nr 238, poz. 1578 and No 257, pos. 1723 and 1725, of 2011 Nr 45, poz. 235, Nr. 73, pos. 390, No. 81, pos. 440, No. 106, pos. 622, Nr 112, poz. 654, No 113, pos. 657, No. 122, pos. 696, Nr 138, pos. 808, No. 149, pos. 887, No. 171, pos. 1016, Nr 205, poz. 1203 and No. 232, pos. 1378, of 2012 items 123, 1016, 1342 and 1548 and of 2013 items 154.

Annex 1. [ HEIGHT OF THE DIET PER DAY OF FOREIGN TRAVEL AND ACCOMMODATION LIMIT PER COUNTRY]

Annex to the Regulation of the Minister of Labour and Policy
Social date of 29 January 2013 (pos. 167)

THE HEIGHT OF THE DAILY SUBSISTENCE ALLOWANCE AS WELL AS THE PER-COUNTRY LIMIT

Seq.	Country	Currency	Amount of diet	Amount of the accommodation limit
1	2	3	4	5
1	Afghanistan	EUR	47	140
2	Albania	EUR	41	120
3	Algeria	EUR	50	200
4	Andorra	As in Spain
5	Angola	USD	61	180
6	Saudi Arabia	EUR	45	180
7	Argentina	USD	50	150
8	Armenia	EUR	42	145
9	Australia	AUD	88	250
10	Austria	EUR	52	130
11	Azerbaijan	EUR	43	150
12	Bangladesh	USD	50	120
13	Belgium	EUR	48	160
14	Belarus	EUR	42	130
15	Bosnia and Herzegovina	EUR	41	100
16	Brazil	EUR	43	120
17	Bulgaria	EUR	40	120
18	Chile	USD	60	120
19	China	EUR	55	170
20	Croatia	EUR	42	125
21	Cyprus	EUR	43	160
22	Czech Republic	EUR	41	120
23	Denmark	DKK	406	1 300
24	Egypt	USD	55	150
25	Ecuador	USD	44	110
26	Estonia	EUR	41	100
27	Ethiopia	USD	55	300
28	Finland	EUR	48	160
29	France	EUR	50	180
30	Greece	EUR	48	140
31	Georgia	EUR	43	140
32	Spain	EUR	50	160
1	2	3	4	5
33	India	EUR	38	190
34	Indonesia	EUR	41	110
35	Iraq	USD	60	120
36	Iran	EUR	41	95
37	Ireland	EUR	52	160
38	Iceland	EUR	56	160
39	Israel	EUR	50	150
40	Japan	JPY	7,532	21,000
41	Yemen	USD	48	160
42	Jordan	EUR	40	95
43	Cambodia	USD	45	100
44	Canada	CAD	71	190
45	Qatar	EUR	41	200
46	Kazakhstan	EUR	41	140
47	Kenya	EUR	41	150
48	Kyrgyzstan	USD	41	150
49	Colombia	USD	49	120
50	Congo, Democratic Republic of the Congo	USD	66	220
51	South Korea	EUR	46	170
52	Korea, Democratic People's Republic of	EUR	48	170
53	Costa Rica	USD	50	140
54	Cuba	EUR	42	110
55	Kuwait	EUR	39	200
56	Lao	USD	54	100
57	Lebanon	USD	57	150
58	Libya	EUR	52	100
59	Liechtenstein	As in Switzerland
60	Lithuania	EUR	39	130
61	Luxembourg	As in Belgium
62	Latvia	EUR	57	132
63	Macedonia	EUR	39	125
64	Malaysia	EUR	41	140
65	Malta	EUR	43	180
66	Morocco	EUR	41	130
67	Mexico	USD	53	140
68	Moldova	EUR	41	85
1	2	3	4	5
69	Monaco	As in France
70	Mongolia	EUR	45	140
71	Netherlands	EUR	50	130
72	Germany	EUR	49	150
73	Nigeria	EUR	46	240
74	Norway	NOK	451	1 500
75	New Zealand	USD	58	180
76	Oman	EUR	40	240
77	Pakistan	EUR	38	200
78	The Palestinian National Authority	as in Israel
79	Panama	USD	52	140
80	Peru	USD	50	150
81	Portugal	EUR	49	120
82	South Africa	USD	52	275
83	Russia	EUR	48	200
84	Romania	EUR	38	100
85	San Marino	As in Italy
86	Senegal	EUR	44	120
87	Republic of Serbia and the Republic of Montenegro	EUR	40	100
88	Singapore	USD	56	230
89	Slovakia	EUR	43	120
90	Slovenia	EUR	41	130
91	United States of America (USA), of which:	USD	59	200
	-New York -Washington			350 300
92	Syria	USD	50	150
93	Switzerland	CHF	88	200
94	Sweden	SEK	459	1 800
95	Tajikistan	EUR	41	140
96	Thailand	USD	42	110
97	Tanzania	USD	53	150
98	Tunisia	EUR	37	100
99	Turkey	USD	53	173
100	Turkmenistan	EUR	47	90
101	Ukraine	EUR	41	180
102	Uruguay	USD	50	80
103	Uzbekistan	EUR	41	140
104	Venezuela	USD	60	220
105	Hungary	EUR	44	130
1	2	3	4	5
106	United Kingdom	GBP	35	200
107	Vietnam	USD	53	160
108	Italy	EUR	48	174
109	Côte d' Ivoire	EUR	33	100
110	Zimbabwe	EUR	39	90
111	United Arab Emirates	EUR	39	200
112	Countries other than those mentioned in lp.1-111	EUR	41	140

On travel to:

-The Gibraltar diet and the amount of the accommodation limit is as in the United Kingdom,

-the Hong Kong diet is $55, and the amount of the $250 per night limit,

-Taiwan's diet is EUR 40 and the amount of the limit for the accommodation of EUR 142.