Regulation Of The Minister Of Labour And Social Policy Of 29 January 2013 On Receivables The Rights Worker Employed At The State Or Local Government Budgetary Sphere Unit For Business Trips

Original Language Title: ROZPORZĄDZENIE MINISTRA PRACY I POLITYKI SPOŁECZNEJ z dnia 29 stycznia 2013 r. w sprawie należności przysługujących pracownikowi zatrudnionemu w państwowej lub samorządowej jednostce sfery budżetowej z tytułu podróży służbowej

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On the basis of article. 775 § 2 of the Act of 26 June 1974-labour code (Journal of laws 1998, No 21, item 94., as amended. 2)) are managed as follows: Chapter 1 General provisions § 1. [Range] The regulation specifies the amount and terms of fixing royalties the rights worker, employed at the State or local government unit of the budgetary sphere, for a business trip: 1) inside the country, hereinafter referred to as "domestic journey";

2) outside the country, hereinafter referred to as "foreign travel".

§ 2. For domestic travel and travel abroad, done in the time and place specified by the employer, the employee is entitled to: 1) diet;

2) reimbursement: a) crossings, b) commute by local, c), (d)) other necessary documented expenses, as defined or recognized by the employer up to justified needs.

§ 3. 1. The means of transport relevant to travel or travel abroad, as well as its type and class, specifies the employer.

2. An employee shall be entitled to reimbursement of travel expenses in the amount of documented tickets or invoices covering the ticket price of the means of transport, along with related charges, including numbered reserved seats, taking into account held by the employee discounts for the means of transportation, no matter what title relief.

3. At the request of an employee, the employer may agree to travel in a national or foreign travel by car, motorcycle or moped that is not owned by the employer.

4. In the cases referred to in paragraph 1. 3, an employee shall be entitled to reimbursement of travel expenses in the amount of which is the product of the distance by the rate per kilometre course, as determined by the employer, which may not be higher than the one specified in the regulations issued on the basis of art. 34A paragraph. 2 of the Act of 6 September 2001 on road transport (OJ of 2012.1265, and from 2013, item 21).

§ 4. 1. A worker who during the journey of a national or foreign travel has suffered other necessary expenses related to the travel, as defined or recognized by the employer, returns to them in documented.

2. the expenditure referred to in paragraph 1. 1, include baggage fees, toll roads pay and highways, stop in the paid parking area, parking and other necessary expenditure directly from the serving domestic travel or travel abroad.

§ 5. 1. the staff member shall make settlement of travel expenses of national or foreign travel not later than within 14 days from the date of termination of this journey.

2. The settlement of travel expenses referred to in paragraph 1. 1, employee shall be accompanied by documents, in particular the Bills, invoices or tickets proving the individual expenditure; This does not apply to diet and ryczałtami expenditure. If the representation of the document is not possible, the employee shall consist of a written statement of expenditure and reasons for lack of evidence.

3. In justified cases, the worker consists of written statement of the circumstances affecting the right to a lump-sum refund, diet, other travel costs or their height.



Chapter 2 domestic voyage § 6. [Is a commune in the start and end of the national travel] 1. place the start and end of the journey the national specifies the employer.

2. An employer may be considered as a start or end a national travel town is a commune in the permanent residence or temporary employee.

§ 7. 1. diet during national travel is intended to cover the increased costs of food and is 30 zł for night travel.

2. the Amount of diet is calculated by the time from the start of the tour (departure) to return (arrival) when the task is complete, work as follows: 1) if the trip takes no more than a day and is: (a)) less than 8 hours – diet is not entitled, b) from 8 to 12 hours-50% diet, c) over 12 hours is entitled to the full amount of the diet;

2) if the journey takes longer than a night for each night are entitled to the full amount of the diet, and incomplete, but started night: and) to 8 hours is entitled to 50% of the diet, (b)) more than 8 hours – have a diet in full.

3. diet is not entitled to: 1) for posting to the village of permanent or temporary residence of the employee and in the cases referred to in § 10;

2) If employee free full Board.

4. the amount of the subsistence allowance, referred to in paragraph 1. 1, shall be reduced by the cost of the provided free food, assuming that every meal is: 1) breakfast-25% of the diet;

2) lunch – 50% of the diet;

3) dinner – 25% of the diet.

5. in the case of the use by an employee of the hotel services, which provides food, the provisions of paragraph 1. 4 shall apply mutatis mutandis.

§ 8. 1. For a place to stay while traveling in at providing hotel services to an employee shall be entitled to reimbursement of the cost of the Bill, however, found no higher for one hotel night than twenty times per diem rates.

2. In justified cases, the employer may agree on reimbursement identified account in excess of the limit referred to in paragraph 1. 1.3. The employee, who is not provided with free accommodation and who did not submit the Bill referred to in paragraph 1. 1, is entitled to a lump sum for each bed of 150% of the diet.

4. A lump sum for a place to stay, if the night lasts at least 6 hours between 21 and 7.

5. Reimbursement or a lump sum for a place to stay is not entitled for travel time, and if the employer believes that the employee has the option of daily return to a permanent or temporary residence.

§ 9. 1. For each commenced day of residence in the national travel to an employee shall be entitled to a lump sum to cover the cost of travel by the local in 20% of the diet.

2. the lump sum referred to in paragraph 1. 1, is not entitled, if the employee does not bear the costs of commuting.

3. The provisions of paragraph 1. 1 shall not apply if at the request of an employee, the employer agrees to cover the cost of local transportation travel documented.

§ 10. The worker residing in domestic travel lasting at least 10 days shall be entitled to reimbursement of travel expenses on a non-working, means of transport specified by the employer, to the village of permanent or temporary residence and back.

§ 11. At the request of an employee, the employer shall grant an advance on the necessary travel expenses in the amount resulting from the initial calculation of these costs.



Chapter 3 Foreign Travel § 12. [Time travelling abroad] Time travelling abroad counts in the case of its means of communication: 1) land-from the moment of crossing the border of the State on the road abroad until her cross on the way back to the country;

2 flight from the moment the aircraft take-off –) by abroad from the last airport in the country until landing the plane on the way back to the first airport in the country;

3) sea-from the time of departure of the vessel (shuttle) with the last Polish port until the entry of the vessel (shuttle) on the way back to the first Polish port.

§ 13. 1. diet during foreign travel is intended to cover the cost of food and other small expenses.

2. diet is enjoyed in the amount applicable to the Member State of destination travel. In the case of their trip abroad to two or more Member States, the employer may establish more than one State.

3. the Amount of diet is calculated as follows: 1) for each night of traveling abroad have diet in full;

2) for an incomplete day: a trip abroad) to 8 hours is entitled to 1/3 diet, b) over 8 to 12 hours-50% diet, c) over 12 hours-have diet in full.

4. the amount of the diet for a day trip to foreign countries is set out in the annex to the regulation.

§ 14. 1. A worker who is available at the time of the free trip abroad, full Board, are entitled to 25% of the diet determined in accordance with § 13 para. 3.2. The amount of the diet is reduced by the cost of the provided free food, assuming that every meal is: 1) breakfast – 15% of the diet;

2) lunch – 30% of the diet;

3) dinner – 30% of the diet.

3. in the case of the use by an employee of the hotel services, which provides food, the provisions of paragraph 1. 2 shall apply mutatis mutandis.

4. The employee who receives during the trip of foreign monetary amount on the Board, diet is not entitled. If the monetary amount is lower than the subsistence allowance, the employee is entitled to the amount payable.

§ 15. Per day (night) stay in the hospital or other treatment facility at the time of the employee trip abroad are entitled to 25% of the diet.

§ 16. 1. For a place to stay when travelling abroad to an employee shall be entitled to reimbursement of the cost of known account, within the limit specified in the individual countries in the annex to the regulation.


2. In case of not submitting the Bill for accommodation, the employee shall be entitled to a lump sum of 25% of the limit referred to in paragraph 1. 1. A lump sum this is not entitled for the travel time.

3. In justified cases, the employer may authorize the reimbursement of accommodation, the identified account in excess of the limit referred to in paragraph 1. 1.4. The provisions of paragraphs 2 and 3. 1 and 2 shall not apply if the employer or the foreign party shall provide the employee a free night.

§ 17. 1. An employee is entitled to a lump sum to cover the costs of travel to and from the train station, bus station, port or airport in the amount of one diet at the destination abroad, and in any other village abroad, in which the employee made use of.

2. in the case where the worker has to bear the costs, referred to in paragraph 1. 1, only in one direction, shall be entitled to a lump sum of 50% of the diet.

3. To cover the cost of travel by the local employee is entitled to a lump sum equal to 10% of the diet for each started day stay in foreign travel.

4. Lump sums as referred to in paragraph 1. 1-3, if the employee is not entitled to: 1) foreign travel business or private vehicle, a motorcycle or a moped;

2) has provided free travel;

3) does not bear the costs for which are for these lump sums.

§ 18. The employer may agree on reimbursement of the carriage by air personal baggage up to 30 kg, gross, including the weight of baggage paid in ticket price, if the foreign trip lasts more than 30 days or if the destination country is a non-European State.

§ 19. 1. In the event of illness resulting when travelling abroad to an employee shall be entitled to reimbursement of documented costs of treatment abroad.

2. the refund referred to in paragraph 1. 1, follows from the resources of the employer, with the exception of guaranteed benefits provided in accordance with the provisions on coordination of social security systems in the European Union, referred to in article 1. 5 section 32 of the Act of 27 August 2004 about health care benefits financed from public funds (Journal of laws 2008 No. 164, item. 1027, as amended. 3)).

3. Non-refundable costs of buying drugs, whose acquisition abroad was not necessary, the cost of treatments of plastic surgery and cosmetic and orthopedic prostheses in the acquisition cost, dental or glasses.

4. In the event of death of the employee abroad, the employer pays the costs of transport of corpses to the country.

§ 20. 1. the staff member shall receive an advance in foreign currency in foreign travel expenses, in the amount resulting from the initial calculation of these costs.

2. With the consent of the employee, the advance may be paid in Polish currency, at a rate equivalent to the applicable employee advances in foreign currency, according to the average of the zloty in relation to foreign currencies specified by the Polish National Bank of an advance payment.

3. Settlement of foreign travel expenses is made in the currency of the received advance payments in freely convertible currency or in the currency of Poland, according to the average exchange rate of disbursement.

§ 21. In the case of foreign travel in conjunction with the journey on the territory of the country, the provisions of Chapter 2 shall apply mutatis mutandis.



Chapter 4 final provisions § 22. [The provisions of the repealed] The following shall be repealed: 1) the regulation of the Minister of labour and social policy of 19 December 2002 on the amount and terms of fixing royalties the rights worker employed at the State or local government budgetary sphere unit for business trips in the area of the country (Journal of laws No. 236, poz. 1990, 2004 # 271, poz. 2686, 2005 # 186, item 1554 and 2006 # 227 , item. 1661);

2) Regulation of the Minister of labour and social policy of 19 December 2002 on the amount and terms of fixing royalties the rights worker employed at the State or local government unit of budgetary sphere in respect of trips outside the country (Journal of laws No. 236, poz. 1991, 2003, # 199, poz. 1951, 2004 # 271, poz. 2687 and 2005 # 186 , item. 1555). § 23. The regulation shall enter into force on March 1, 2013.



Minister of labour and social policy: Kosiniak-Kamysz 1) Minister of labour and social policy directs Government Administration Department – work under § 1 para. 2 paragraph 1 of the regulation President of the Council of Ministers of 18 November 2011 on the detailed scope of the Minister of labour and social policy (OJ No 248, poz. 1485).

2) Changes the consolidated text of the said Act were announced in the journal of laws of 1998, no. 106, item. 668 and # 113, item. 717, with 1999 No. 99, item. 1152, 2000 No 19, item. 239, no. 43, item. 489, no. 107, item. 1127 and No. 120, item. 1268, 2001 # 11. 84, no. 28, item. 301, no. 52, item. 538, No 99, item. 1075, no. 111, item. 1194, # 123, poz. 1354, no. 128, item. 1405 and # 154, poz. 1805, 2002 No. 74, item. 676, No 135, item. 1146, # 196, poz. 1660, # 199, item. 1673 and # 200. 1679, from 2003 No 166, item. 1608 and # 213. 2081, 2004, no. 96, item. 959, no. 99, item. 1001, no. 120, item. 1252 and # 240. 2407, 2005 No. 10, item. 71, # 68, item. 610, no. 86, item. 732 and # 167, item. 1398, 2006, no. 104, item. 708 and 711, no. 133, item. 935, no. 217. 1587 and # 221, item. 1615, with the 2007 No. 64, item. 426, no. 89, item. 589, No 176, item. 1239, # 181, item. 1288 and # 225, item. 1672, from 2008, no. 93, item. 586, Nr 116, poz. 740, no. 223, item. 1460 and # 237. 1654, from 2009. # 6, item. 33, no. 56, item. 458, no. 58, item. 485, no. 98, item. 817, No 99, item. 825, no. 115, item. 958, No 157, item. 1241 and # 219. 1704, 2010 No. 105, item. 655, No 135, item. 912, no. 182, item. 1228, # 224, item. 1459, no. 249, item. 1655 and # 254. 1700 with 2011 # 36, item. 181, no. 63, item. 322, no. 80, item. 432, No 144, item. 855, # 149. 887 and # 232, poz. 1378, from 2012. 908 and 1110 and from 2013. 2.3) a change in the consolidated text of the said Act were announced in the journal of laws 2008 No. 216, item. 1367, no. 225, item. 1486, # 227. 1505, No 234, poz. 1570 and # 237. 1654, from 2009. # 6, item. 33, no. 22, item. 120, Nr 26, poz. 157, no. 38, item. 299, no. 92, item. 753, Nr 97, poz. 800, no. 98, item. 817, no. 111, item. 918, no. 118, item. 989, No 157, item. 1241, # 161, item. 1278 and # 178, poz. 1374 2010, # 50, poz. 301, no. 107, item. 679, no. 125, item. 842, no. 127, item. 857, # 165, item. 1116, no. 182, item. 1228, # 205, item. 1363, # 225, item. 1465, # 238, item. 1578 and # 257, item. 1723 and 1725, with the 2011 No. 45, item. 235, no. 73, item. 390, # 81, item. 440, no. 106, item. 622, # 112, item. 654, # 113, item. 657, no. 122, item. 696, no. 138, item. 808, # 149. 887, # 171, poz. 1016, # 205, item. 1203 & # 232, poz. 1378, from 2012. 123, 1016, 1342 and 1548, and from 2013. 154. Annex 1. [HEIGHT DIET PER DAY TRAVELLING ABROAD AND LIMIT ON A PLACE TO STAY IN EACH COUNTRY]

The annex to regulation of the Minister of labour and social policy of 29 January 2013 (item 167) the amount of the DIET for a DAY TRIP and stay in the LIMIT PER COUNTRY Lp.

State Currency the amount of diet Amount limit for a 1 2 3 4 5 1 Afghanistan Albania Algeria 41 120 3 EUR 47 140 2 EUR EUR 50 200 4 Andorra as in Spain 5 Angola USD 61 180 6 Saudi Arabia EUR 45 180 7 Argentina Armenia Australia 42 145 9 € 50 150 8 USD AUD 88 250 10 Austria EUR 52 130 11 Azerbaijan EUR 43 150 12 Bangladesh USD 50 120 13 Belgium EUR 48 160 14

Belarus EUR 42 130 15 Bosnia and Herzegovina Brazil Bulgaria 43 120 17 41 100 16 EUR EUR EUR 40 120 18 Chile USD 60 120 19 China EUR 55 170 20 Croatia Cyprus Czech Republic 43 160 22 42 125 21 EUR EUR EUR 41 120 23 Denmark DKK 406 1 300 24 Egypt USD 55 150 25 Ecuador USD 44 110 26 Estonia EUR 41 100 27 Ethiopia Finland France 48 160 29 EUR 55 300 28 USD EUR

50 180 30 Greece EUR 48 140 31 Georgia EUR 43 140 32 Spain EUR 50 160 1 2 3 4 5 33 India EUR 38 190 34 Indonesia EUR 41 110 35 Iraq USD 60 120 36 Iran EUR 41 95 37 Ireland EUR 52 160 38 Iceland 56 160 39 EUR EUR JPY Japan 50 150 40 Israel 7 532 22 000 41 Yemen USD 48 160 42 Jordan EUR 40 95 43 Cambodia USD 45 100 44

Canada CAD 71 190 45 Qatar EUR 41 200 46 Kazakhstan EUR


41 140 47 Kenya EUR 41 150 48 Kyrgyzstan USD $ Colombia 41 150 49 49 120 50 Congo, Democratic Republic of Congo USD 66 220 51 South Korea EUR 46 170 52 Korean people's Democratic Republic EUR 48 170 53 Costa Rica USD 50 140 54 Cuba EUR 42 110 55 Kuwait EUR 39 200 56 Laos USD 54 100 57 Lebanon Libya Liechtenstein 52 100 59 EUR 57 150 58 USD as in Switzerland 60 Lithuania EUR 39 130 61 Luxembourg

as in Belgium 62 Latvia 57 132 63 EUR EUR EUR Malaysia 39 125 64 Macedonia Malta 41 140 65 EUR 43 180 66 Morocco EUR 41 130 67 Mexico USD 53 140 68 Moldova EUR 41 85 1 2 3 4 5 69 Monaco as in France 70 Mongolia EUR 45 140 71 Netherlands EUR 50 130 72 Germany EUR 49 150 73 Nigeria EUR 46 240 74 Norway NOK 451 1 500 75 New Zealand USD 58 180

76 EUR Oman Pakistan Palestinian National Authority 38 200 78 EUR 40 240 77 as Israel 79 Panama USD 52 140 80 Peru USD 50 150 81 Portugal EUR 49 120 82 South Africa USD 52 275 83 Russia EUR 48 200 84 Romania EUR 38 100 85 San Marino as Italy 86 Senegal EUR 44 120 87 Republic of Serbia and Republic of Montenegro EUR 40 100 88 Singapore USD 56 230 89 Slovakia EUR 43 120 90

Slovenia EUR 41 130 91 United States of America (USA), including: $59 200 – New York – Washington 350 300 92 Syria USD 50 150 93 Switzerland CHF 88 200 94 Sweden SEK 459 1 800 95 Tajikistan EUR 41 140 96 Thailand USD 42 110 97 Tanzania USD 53 150 98 Tunisia Turkey 37 100 99 EUR USD 53 173 100 Turkmenistan EUR 47 90 101 Ukraine Uruguay Uzbekistan 50 80 103 USD 41 180 102 EUR EUR 41 140

Venezuela 104 USD EUR GBP United Kingdom 44 130 1 2 3 4 5 106 Hungary 60 220 105 Viet Nam 35 200 107 USD 53 160 108 Italy EUR 48 174 109 Ivory Coast EUR 33 100 110 Zimbabwe EUR 39 90 111 U.A.E. EUR 39 200 112 Member States other than those mentioned in REF 1-111 EUR 41 140 By travel to :-Gibraltar diet and amount limit for a place to stay is as in the UK, is a Hong Kong diet is $55, and the amount of the limit to 250 USD,-Taiwan diet is 40 EUR and the amount of the limit for a 142.

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