Key Benefits:
Decision of 12 January 2015, No 2015000006, establishing a selection list for the precipitation of action (primary and institutional matters) of the actors National and Child Ombudsman (National Ombudsman from 1998; Child Ombudsman from 2011 onwards)
We Willem-Alexander, at the grace of God, King of the Netherlands, Prince of Orange-Nassau, etc. etc. etc.
On the nomination of Our Minister of Education, Culture and Science of 12 December 2014, attribute NA/14/14680, agency National Archives;
Having regard to Article 5 (2), second paragraph, introductory wording and point (a) of the Archive Act 1995 ;
Have found good and understand:
Attached to this Decision ' Selection list for the precipitation of actions (primary and institutional matters) of the actors National and Child Ombudsman (National Ombudsman from 1998 onwards; Child Ombudsman from 2011) ' and the explanatory notes accompanying it are adopted.
This Decision shall enter into force on the second day following the day of the Official Journal of the Official Journal.
Our Minister of Education, Culture and Science is in charge of the implementation of this decision which will be placed in the State Gazette.
Wassenaar, 12 January 2015
TheMinister
of Education, Culture and Science,J. Bussemaker
An instrument for the selection of the administrative fallout from the actions of the National and Child Ombudsman
Doc-Direkt
Edward New Church
Adopted by Royal Decree of 12 January 2015, No 2015000006.
BNo: Office of National Ombudsman
BSD: Base selection document
KB: Royal Decree
Come: Children's Ombudsman
ISO: International Organization for Standardization
NA: National Archive
IN: Netherlands Standardisation Institute
No: National Ombudsman
NORA: Dutch Government Reference Architecture
OCW: Minister (ie) of Education, Culture and Science
PIVOT: Project Introduction Shortening Of The Transfer Period
PWAA: Project Away Archive backlog
RIO: Institutional Research Report
So: Ombudsman substitutes
Stb.: State Sheet
Stcrt: Official Gazette
The selected selection list is a selection list as specified in Article 5 of the Archives Act 1995 (Stb. 276) and, for the most part, consists of a list of acts or 'work processes'. An act shall mean a complex of activities carried out by an actor for the performance of a task or on the basis of a power.
This selection list is organisation specific and applies to both the National Ombudsman (No) and the Children's Ombudsman (Kom). The Children ' s Ombudsman is a substitute ombudsman with a separate task package, see Chapter 4.5. The Ombudsman's teaching of the National Ombudsman enables the Children's Ombudsman to make use of the expertise already available to the Office of the National Ombudsman in the internal handling of cases.
The actions of the Child Ombudsman are set out separately in Chapter 6. The Child Ombudsman does not carry out any supporting tasks.
The list is in line with the Basic Selection Document (BSD) National Ombudsman, which was adopted by Royal Decree of 12 November 1999, on a proposal from the Minister for OCW. 1 This BSD is still valid for archives in the period (1980) 1982-1997.
This new selection list shall apply to the archive documents as from 1 January 1998.
The archives of the National Ombudsman (the Office of the Office of the National Ombudsman) consist of an extensive research archive and constitutes the administrative fallout from the primary process of the Office National Ombudsman (BNo).
The acts listed in this list may, in principle, be selected for the selection of the entire research archive, as well as an important part of the file-sharing aspects relating to institutional matters.
The administrative fallout of the 'as supportive' tasks (personnel, finance, housing, office building, automation, documentary information provision, other facilities and cultural matters for what is needed) The archive manager cannot be edited using this selection list. These acts are addressed in a number of 'horizontal' selection lists, which apply in principle to all bodies of the state government.
For the National Ombudsman, the following 'horizontal' selection lists have been established:
-Selection list for the actions of the National Ombudsman in the policy area Management of the State Budget for the period 1945-2000, Stcrt. 19 April 2006, No 76
-Selection list for the National Ombudsman in the policy area of personnel matters, i.e. the personnel file, Stcrt. 20 November 2007, no. 225
For the National Ombudsman, there is also the following:
-Selection list for the actions of the National Ombudsman in the 'Cultural Management' policy area for the period 1945-2000, Stcrt. 18 April 2006, No 75
Here, too, it is a question of supporting processes.
The National Ombudsman is independent and impartial. He is doing his job together with some 170 employees and three substitute ombudsmen. The National Ombudsman not only helps citizens who have a problem with the government but also explains government organisations on how to act. In the case of problems or complaints, the National Ombudsman shall launch an inquiry. All those involved are obliged to cooperate in an investigation.
This new selection list has been made at the request of the National Ombudsman and-as has been said-only concerns the actors National and Child Ombudsman and the fallout from their actions.
In 1997, an institutional inquiry was carried out at the National Ombudsman, leading to the Report on Institutional Research (RIO). Proper Treatment, an institutional inquiry into the actors and activities of the National Ombudsman in the period (1964) 1982-1997. On the basis of this RIO, the Basic Selection Document (BSD) National Ombudsman for 1982-97 was later adopted.
Over time, it appeared that this BSD did not fully meet due to adjustments in the tasks of the National Ombudsman. For example, the Children's Ombudsman is part of the National Ombudsman Institute on 1 April 2011.
Since October 2012, the National Ombudsman has also been empowered to deal with complaints about the local authorities on the islands of Bonaire, Sint Eustatius and Saba. [ N.B. See for further changes in the tasks of the National Ombudsman chapter 3.3 "Development", paragraph "Changes after 1999".]
The reason for creating a new selection list is that some of the descriptions in the selection list were too specific and that the actions for the actor Child Ombudsman were yet to be described.
The present selection list, further to be referred to as the 'Selectilist Nationale-en Kinderombudsman 1998-', is based on the 1999 BSD review of the current working method of the National Ombudsman. It has been examined whether it is possible to cluster acts contained therein by using a more generic description, for example in the case of the actions relating to the introduction of an investigation by the National Ombudsman. On the basis of the children's Ombudsman's tasks, it has been assessed whether specific actions for the Child Ombudsman should be included in the selection list.
The Institutional Research Report (RIO) 'Properly Handled' from 1997, annual reports of both the National and Child Ombudsman, recent interviews 2 has served as the basis for this new selection list with staff of the National Ombudsman and an investigation in the files from the central repository.
This selection list of the National Ombudsman is determined by Royal Decree on the proposal of the Minister of OCW.
The aim of selection is to distinguish between storage (i.e. to transfer to the National Archives) and to destroy archive documents (in the long term). In a letter dated 17 December 2010 with attribute (NA) 2010 /S&B/6.639 of the Secretary of State for OCW to the Second Chamber, the formal selection objective is formulated as follows:
Appreciation, selection and acquisition of archives aims to bring together and secure resources that make it possible for individuals, organizations and civic groups to discover their history and understand the past of state and to reconstruct society (and their interaction). To that end, those archives or parts of archives shall be kept safe:
(a) are representative of what has been established in society;
b. are representative of the activities of members (persons and organisations) of a society;
c. are considered to be significant, special or unique by observers because they reflect the important, special and unique societal developments, activities, individuals and organisations over a given period of time.
This selection objective will be operationalised for the National Ombudsman in a wharer selection criteria (see Chapter 5 above).
Archive documents are used in this selection list as well as paper-based and digital documents.
In 2012 and 2013, the National Ombudsman devoted a lot of attention and time to preparing for the digitisation of work processes, with the result that the organisation will deal with all complaints based on digital files in 2013. The granting of retention periods to these files shall be carried out in retrospect. In the creation of a new file, it is not clear how a case will have an impact on the retention period to be granted. The final aim is to inform the files in such a way that the allocation of a period of destruction can as far as possible be made in advance at the level of the document.
The National Ombudsman archives his archival documents in a document management system (DMS). The system complies with the EN ISO standards in the field of information management, metadata and security. These standards are:
-Nines-ISO 15489
-nen 2082
-Nora
The National Ombudsman is a Constitution set up and further to the office established by law, which maintains a link with the Parliament, deals with complaints from citizens directly to the office, in independence and with impartiality, has the power to proceed to the -the substance of these complaints is to be examined, to assess them in public terms and, where necessary, to make recommendations and also have the power to conduct their own-initiative inquiry into government action. 3
This selection list is organisation specific and, in addition to the primary one, describes some institutional processes for the actors National and Child Ombudsman in the policy area of the National Ombudsman.
Aspects of the National Ombudsman as an Institute are the development of laws and regulations relating to the office and his task 4 , appointment and dismissal of the office holders, as well as the management of the institution as High College of State.
The main players involved in the development of the institutional framework (Institute of National Ombudsman) are: the Minister for the Interior, the Parliament and (since the appointment of the first official in October 1981). National Ombudsman himself.
In addition to the description of the primary process National Ombudsman is the task field of the National Ombudsman. The task field shall concern the action of the National Ombudsman for the performance of his task and the action of the actors concerned to the extent that such task is carried out.
On the task field, a foursome (categories) of actors play an important role:
• the Institute itself;
• the administrative organ to which the National Ombudsman is responsible for a public conduct;
• the applicant, the person responsible for questioning the conduct of conduct;
• the Second Chamber and other actors belonging to the States General.
With regard to an important part of the mission of the National and Child Ombudsman, the issuing of an annual report and annual letters and otherwise informing the States-General, the Second Chamber is an important actor, particularly as regards: monitoring body in relation to the administrative organ (i.c., a minister or State Secretary) involved in an investigation of the National and Child Ombudsman.
On the basis of Article 16 Law National Ombudsman (WNo), the National and Child Ombudsman shall send the annual reports not only to both Chambers of the States General, but also to other representative bodies (e.g. City Council, Provincial Council) and to the boards of common regulations. An express difference between the National and Child Ombudsman is that the latter may also determine the governing bodies and private bodies governed by private law, which he shall send the annual report to.
The policy area National Ombudsman
In 1964, the 'ombudsman issue' is becoming a separate issue on the political agenda. This creates (looking back) the policy area. The main line of policy in the period up to the end of 1981 is to establish a national body to investigate public conduct of public behaviour towards citizens ('governs ').
Milestones in development have been:
• 1969: to issue a policy paper by the Minister of Home Affairs on the desirability of setting up a National Ombudsman;
• 1976: presenting the draft of a statutory scheme (initially called Law Commissioner for Research);
• 1979/80: parliamentary examination and amendment of the proposed law;
• 1982: preparation and implementation of the practical introduction of the proposed law, which received its seizure by 1 January 1982; that date is also the starting date of the Institute of the National Ombudsman (also the effective date of his work). After the appointment of the first Ombudsman in October 1981).
The process of the National Ombudsman's work has in fact been a long-term dossier. A process started with a policy-based agenda formation, which has led to a variety of but directly interconnecting products as a law, an (first) appointment and an own organisation (the Office National Ombudsman).
In 1982 the development of the institute is central. The WNo. had deliberately cast the National Ombudsman into a 'growth model'. The question of extending the competence of the National Ombudsman to public authorities other than ministers and local corporates is, since 1982, a key aspect of the policy.
The development in this area, coordinated by the Minister for the Interior, has now led to the fact that, in addition to the communes and the common regulations, almost all the governing bodies (within the meaning of the Awb ) within the competence of the National Ombudsman.
Another key line in the policy area is the creation of optimal conditions and frameworks for the proper functioning of the institute.
This concern in the early years was mainly a predictive development of the effectiveness of the still-still-pried institution. The growing experience of practical experience has quickly led to proposals for legislative change on certain points. This involved different issues such as the introduction of the identification requirement as an element of the process and the arrangement of the observation and replacement of the official. As far as the office carriers are concerned, this is the implementation of a careful procedure for the appointment of officials. The National Ombudsman is appointed by the Second Chamber, who is unique in our state, from a proposal prepared by a special appointment advisory committee.
Post-1999 changes
With effect from 25 March 1999, the Institute of the National Ombudsman is in the Constitution . A new article has been inserted, which describes the main task of the National Ombudsman and the main line of his appointment procedure. The constitutional amendment marks the maturity of the citizens ' rights of complaints against the government, and the anchoring of the National Ombudsman's Institute in the Dutch state system.
At the beginning of 2005 the External Complaintlaw Law of power (Stb.116). This is governed by law that all the governing bodies of a local authority will be automatically within the competence of the National Ombudsman as of 1 January 2006, unless the body represented has decided to set up (or connection to) another provision of ombudsman. There is now a national system of independent complaints (the National Ombudsman and all local and regional ombudsmen and public sector ombudsmen) for the governing bodies and of all municipalities, provinces, and waterboards and common arrangements.
The National Ombudsman has become more accessible to the citizen through the introduction of a private website in December 2010, where people can submit their complaint digitally, and digital information has been made available about the National Ombudsman.
Since 1 April 2011, the Netherlands has been a Child Ombudsman. The Children ' s Ombudsman is a national functioning institute that independently raises the question of respecting the rights of children and young people. The Children's Ombudsman is assigned to the Office National Ombudsman. Formally, he is a substitute ombudsman of the National Ombudsman, with his own work area and a responsibility of his own to the First and Second Chamber.
With the setting up of the Child Ombudsman, the Netherlands is the Children ' s Rights Committee 5 met. The Committee recommended that a national system be set up for the collection and analysis of data in all areas covered by the Convention on the Rights of the Child (IVRK) as a basis for measuring progress in the case of the children. the implementation of the rights of children and the development of the policy for the implementation of the Treaty.
In December 2011, the First Chamber agreed to the Veterans law (Stb. 2012, 133). This means that the Ombudsman will be brought to the National Ombudsman for veterans.
In addition to the question of whether the National Ombudsman has achieved its 'natural limits', the scope of the Institute (or the delimitation of its competence to other bodies) will continue to be a matter of course in the future. bring them to the attention of the legislator and the government.
From 10 October 2012, the National Ombudsman is also competent to deal with complaints about the local authorities on the islands of Bonaire, Sint Eustatius and Saba.
The main task of the National Ombudsman is to conduct impartial inquiries into the merits of complaints lodged with him of 'any' about public conduct. There are various methods of treatment (interventions, ombudsmen, etc.). The reports provided by the National Ombudsman shall be public, with recommendations where necessary.
In addition, the National Ombudsman is empowered to conduct inquiries, on his own initiative, on the good of public intervention in a particular matter.
As regards the complaint investigation, it must be stressed that each person has direct access to the National Ombudsman and that, subject to the admissible and the applicant's admissible in the case, the latter is also required to carry out an examination of a the conduct of which has been discussed.
The implementation of the abovementioned tasks shall constitute the primary process of the Office National Ombudsman. That primary process is formally made up of three parts: the entrance to the investigation, the investigation itself and the assessment. The last two parts are actually strongly intertwining to a single working process. That framework also highlights the role of the administrative body involved in an investigation. Various functions are distinguished from the office of the National Ombudsman. In relation to the citizen, the function of the institute as an additional provision for administrative legal protection is evident.
To carry out research on its own initiative, to make recommendations to management bodies and to report to the European Parliament (including, inter alia), to a preventive or controlling function vis--vis the general government. its implementation practice. Derived functions are an informative function vis-a-vis the citizen, which is given, inter alia, the referral of complaining citizens, and a normative function with regard to governance, with regard to the setting up and the making accept standards for 'proper' behaviour in the contacts of government organisations with citizens.
In the WNo. has been described as the power of the No on governing bodies. In Title 9.2. General administrative law shall lay down provisions on the implementation of the research task. The extent to which and in what way the derivative functions are developed depends on the language perception of the National Ombudsman. Similarly, the Institute determines its own research policy, the Ombudsman decides which application it gives to its legal powers (for example, to doing research on his own initiative) and how it sets out its process. From the outside, the National Ombudsman takes shape in his primary process through procedural arrangements with the governing bodies within his competence and with a multitude of other complaint treatment bodies, such as the Commission for the Petitions from the Second Chamber and the First Chamber.
These and other activities of the National Ombudsman, which condition the execution of his main task, shall be considered in Chapter 3 of the RIO. In addition, the organisational and procedural activities of the administrative organ have also been addressed by the administrative and procedural aspects. Chapter 6 of 'Quite treated' describes a multiplicity of activities carried out in the context of the secondary task carried out in that field. For example, an important statutory task of the National Ombudsman is to release an annual public report of his work.
Public access and publicity are, in general, important conditions for the proper functioning of the National Ombudsman. Consequently, it places a relatively high emphasis on an active information and information policy, both in relation to the general public and to certain target groups, including (categories of) civil servants. This concerns, on the one hand, the publication of the National Ombudsman as a provision (function, powers, procedure), on the other hand, to make public what has delivered the primary process to effects and insights. Here again, the various aspects of the post of the National Ombudsman are again being taken into account: in particular, the provision of information to civil servants is a strong focus on the prevention of complaints and the carrying out of standards of conduct and opinions.
The Ombudsman's task is to promote the rights of young people to be respected by administrative bodies and by private-law organisations.
In any event, he shall do so by:
• To provide information and information on the rights of young people;
• Requested and unsolicits advice to the government and the two Chambers of the States-General on legislation and policies which affects the rights of young people;
• To set up research to ensure respect for the rights of young people in the wake of complaints or on their own initiative;
• To monitor the way in which complaints from young people or their legal representatives are dealt with by the competent authorities, other than the Ombudsman.
In carrying out its duties, the Child Ombudsman shall take as much as possible into account the views of young people themselves in accordance with Article 12 of the Child Treaty, with the interests of young people and their experience.
In order to understand the extent to which children's rights are respected, a child rights monitor has been developed and prepared with the involvement of the University of Leiden and the Social and Cultural Planning Bureau (SCP).
The Children's Rights monitor has a signal function. In addition to checking that children 's rights are adequately respected, it is also intended to appoint with which children' s rights in the Netherlands it has been well established. The Children's Rights monitor is a document in which numerous Dutch investigations are being put in a row where the observance of children's rights is directly or indirectly addressed.
Like the National Ombudsman, the Child Ombudsman is required to provide an annual report of its work ( WNo. ) to send to the two Chambers of the States-General, the Ministers, and to the other administrative and private bodies for which he considers it appropriate.
This selection list covers only the actor National and Child Ombudsman. However, a large number of other players are active in the field of the National Ombudsman.
A comprehensive overview of this, provided for the necessary explanation, can be found in Section 1.3 of the RIO.
The main players are:
• the Second Chamber and other actors belonging to the States-General;
• the Minister of Internal Affairs;
• an Administrative Board of the kind referred to in Article 1, since 1993 Art. 1a of the WN ;
• any one intended for use in art, 9:18 of the Awb ;
• other ministers;
• The Commission of Recommendations (National Ombudsman) (CANO).
The archives management of the National Ombudsman and the Children's Ombudsman is the subject of archichlaw under the care of the National Ombudsman.
In order to achieve the selection objective, the actions in the selection list are valued using the following: General selection criteria. These criteria were established and accorded by PC DIN and KNHG in 1997 by the State Archive of State Archivaries.
The general selection criteria shall apply to all acts of the actors, irrespective of the policy area of the government of which these acts are carried out. The general criteria are listed below. Chapter 6 lists the actions of the National and Child Ombudsman. Following the selection valuation, the criterion on which this valuation is based shall be indicated. It shall also indicate the period for which the act concerned was carried out, the product of the act and the trading number.
General Selection Criteria
Transactions that are valued with B (ewere)
General selection criterion
Explanatory notes
| 1. Actions relating to the preparation and definition of policies . |
This means agenda formation, analyzing information, formulating opinions for future policy, designing policies or planning that policy, as well as making decisions about the content of policies and policies. feedback from policy. This includes the choice and specification of the purposes and the instruments |
| 2. Actions related to the evaluation of policies |
This means describing and assessing the content, the process, or the effects of policy. This does not necessarily draw any consequences such as in the case of a feedback policy |
| 3. Actions relating to the responsibility of policies on the main lines of other actors |
This includes reporting on the main lines of policy to other actors or publishing the report. |
| 4. Acts relating to (re) establishment of organisations responsible for policies |
The following definitions shall apply: the establishment, amendment or elimination of organs, organisations or components thereof |
| 5. Actions which determine the direction of policy implementation |
Policy implementation means the application of instruments to achieve the chosen objectives. |
| 6. Acts relating to policy implementation on the main and direct related or direct result of special time conditions and incidents for the Kingdom of the Netherlands |
For example, in the case of ministerial responsibility and/or when there is a state of war, martial law or application of emergency legislation. |
The terms of destruction in this selection list are based on the existing selection list of the action in the policy area National Ombudsman (1980) 1982-1997. The National Ombudsman reviewed the actions in relation to the correctness of the allotted time limits.
Due Article 5 (e) of the Archive Decision 1995 may be excluded from destruction of certain valued acts of a particular cultural or social interest which are to be destroyed, as to be destroyed.
Organisation-specific selection list for the National Ombudsman and the Child Ombudsman.
The operations are processed in unique numbered data blocks that are structured as follows:
- Action: a complex of activities carried out by an actor for the performance of a task or on the basis of a power. In practice, an act usually corresponds to a procedure or a work process.
- Period: This represents the years in which the act was taken. -Basis: this is the (statutory) basis on the basis of which the actor carries out the act.
- Source : where there is no legal basis for an act, the source shall be referred to as stated in the relevant act.
- Product: this is the representation of the legal-administrative level of the final product of the act. If it is not clear in what kind of documentary precipitation an action has resulted, or if the description of the measure is already clear which product is the result of the act, this item is missing.
- Note: such additional information shall only be provided where the scope of the act requires clarification or otherwise additional information is useful.
- Rating: The abbreviation 'B' stands for 'storage', i.e. after the expiry of the statutory transfer period, transfer to the National Archives of the documentary precipitation (regardless of the data medium) of the act. In the case of a 'B' measure, the selection criterion has been identified as the selection criterion applied. The abbreviation 'V' stands for' destroy (in term) ', or' do not transfer '. The duration of the period of destruction shall be specified in the transactions in question. This period covers the full number of years that must have elapsed since the end of the year in which an archive component (file, register, data file) belonging to the precipitation of the measure was completed.
Office upholstery and general operation
| 1 |
|
| Action |
It (again) steps into the office, as well as taking the oath or statement and promise |
| Period |
1998- |
| Basis |
WNo. |
| Note |
The office-bearer in question may also be a Substitute Ombudsman (So) |
| Rating |
B (5) |
| 2 |
|
| Action |
Preparation of (re) appointment, extension, observation or termination of the post Nationale (substitute) ombudsman |
| Period |
1998- |
| Basis |
WNo. |
| Rating |
B (5) |
| 3 |
|
| Action |
To bring a matter or position on the functioning of the institute or of the law of office by consulting the (fixed) Chamber Committee |
| Period |
1998- |
| Source |
Archive BNo |
| Product |
Minutes, correspondence |
| Note |
since 1994 with the Standing Committee for Internal Affairs |
| Rating |
B (2) |
| 4 |
|
| Action |
The (contributions to the) answering of Chamber questions and otherwise informing on request of members of, or commissions from the Chamber of the States-General on a matter relating to the (functioning) of the institute |
| Period |
1998- |
| Source |
Chamber pieces |
| Rating |
B (2) |
| 5 |
|
| Action |
Failure to carry out a request, offer or communication intended for the holding-holder in relation to the function of the office or to the performance of duties |
| Period |
1998- |
| Source |
Archive BNo |
| Note |
For example, concerns expressions of support and requests for (either moral or moral) support or participation in a social action |
| Rating |
V 1 year |
| 6 |
|
| Action |
Accepting or not accepting and pursuing a secondary function by the (substitute) ombudsman |
| Period |
1998- |
| Source |
Annual Reports No |
| Note |
Upholstery of office for the post office (substitute) ombudsman is not a necessary condition |
| Rating |
B (5) |
| 7 |
|
| Action |
Advising the Minister of Home Affairs on a proposed change of the WNo. as well as with regard to the developments of the Institute |
| Period |
1998- |
| Source |
Archive BNo |
| Rating |
B (3) |
| 8 |
|
| Action |
Commenting on the proposed law and regulations relating to the National Ombudsman |
| Period |
1998- |
| Source |
Archive BNo |
| Rating |
B (3) |
| 9 |
|
| Action |
Preparing, examining or establishing new policies for the performance of duties, or (do) review or alter the policy pursued |
| Period |
1998- |
| Basis |
[ Independence of office] |
| Source |
Annual Reports No; Archive BNo |
| Product |
Internal reports, notes, policy notes, reports, |
| Rating |
B (1) |
| 10 |
|
| Action |
Establishment or modification of duties of a staff member of the Office National Ombudsman |
| Period |
1998- |
| Basis |
WNo. |
| Product |
Internal decision of the National Ombudsman |
| Rating |
B (4) |
| 11 |
|
| Action |
Preparing, establishing or evaluating a change of organisational nature of the Office National Ombudsman |
| Period |
1998- |
| Basis |
WNo. |
| Product |
Internal decision of the National Ombudsman |
| Note |
For example, a (organizational decision where a part of the BNo such as a department, section, or specific (staff) function is set (for example, forlighter will be set up or the job package of which is substantially changed) |
| Rating |
B (4) |
| 12 |
|
| Action |
Drafting of internal policy rules, implementing directives and regulations |
| Period |
1998- |
| Basis |
[ Independence of office] |
| Source |
Annual Reports No; Archive BNo |
| Product |
For example, policy notes and (working group) reports on; hearing and rehearing; principles of truth; translation inquisitory powers into research instruments; |
| modes of intervention; good body standards; (public) reports. Implementing rules: for example list of petitions for petitions, list of assessment criteria, handbook of BNo, (sub) procedures, such as for correspondence with embassies, treatment (internal) complaints. |
|
| Rating |
B (5) |
| 13 |
|
| Action |
Collection of data for the purpose of the performance of tasks |
| Period |
1998- |
| Source |
Archive BNo; demand talks BNo |
| Product |
Pieces relating to the BNo library, internal reports |
| Note |
It is useful to think about practical information about government bodies and other organisations, but also reports of meetings, internships, etc. |
| Rating |
V 5 years |
| 14 |
|
| Action |
The development, manufacture and maintenance of a (registration) system for recording data for the purpose of the performance of tasks |
| Period |
1998- |
| Source |
Annual reports No; archive BNo, interviews BNo |
| Product |
registration system (application) with accessories (criteria for input, use instruction, etc.) |
| Rating |
B (5): Final products |
| V 5 years: Other documents (Proposed, drafts, correspondence) |
|
| 15 |
|
| Action |
The making of (work) appointments or advice of a governing body, institute or third parties in the (policy) field of the National Ombudsman |
| Period |
1998- |
| Basis |
WNo. |
| Source |
Annual reports No; archive BNo, interviews BNo |
| Rating |
B (5): For agreements at the highest administrative or administrative decision level, opinions |
| V 5 years: Other (work) appointments |
| 16 |
|
| Action |
The undoing of an out-of-court petition |
| Period |
1998- |
| Basis |
WNo. |
| Source |
Annual Reports No; Manual BNo; interviews BNo |
| Product |
Reasoned write-out, if possible with a reference, further information or a (general) opinion |
| Note |
A petition is not legal if it does not relate to any governing body or conduct within the competence of the National Ombudsman. |
| Rating |
V 5 years |
| B (5): product with precedentations or normative meaning for further job fulfillment. |
|
| 17 |
|
| Action |
Deciding not to set up or not to proceed with an inquiry on request |
| Period |
1998- |
| Basis |
WNo. |
| Product |
Reasoned letter, letter of reply, communication or telephone note, if necessary with, referral, further information, (general) advice to the applicant and a transmission letter to administrative or administrative bodies; |
| Repeated rappel with reasoned rejection at the prescribed time |
|
| Rating |
V 5 years |
| B (5): product with precedentations or normative meaning for further job fulfillment. |
|
| 18 |
|
| Action |
Deciding not to set up or not to pursue an inquiry on its own initiative |
| Period |
1998- |
| Basis |
WNo. |
| Product |
Reasoned letter, letter of reply, communication or telephone note, if necessary with, referral, further information, (general) advice to the applicant and a transmission letter to administrative or administrative bodies; |
| Repeated rappel with reasoned rejection at the prescribed time |
|
| Rating |
V 5 years |
| B (5): product with precedentations or normative meaning for further job fulfillment. |
| 19 |
|
| Action |
Decisions to set up and carry out an inquiry on request |
| Period |
1998- |
| Basis |
WNo. |
| Product |
Report (with assent formula), recommendation (s), letters, call report |
| Rating |
B (5) |
| 20 |
|
| Action |
Decisions to set up and carry out an own-initiative inquiry |
| Period |
1998- |
| Basis |
WNo. |
| Product |
Report (with assent formula), recommendation (s), letters, call report |
| Rating |
B (5) |
| 21 |
|
| Action |
The conduct of the defence or dismissal of a complaint about a conduct of (an employee of the Office of) the National Ombudsman |
| Period |
1998- |
| Source |
Interviews BNo |
| Rating |
B (2) |
| 22 |
|
| Action |
To promote, by means of consultations with one or more (representatives of) governing bodies, the following: |
| -removal of identified structural weaknesses, bottlenecks or problems; |
|
| -the acquisition of the own pattern of standards and the prevention of complaints. |
|
| Period |
1998- |
| Product |
Reports consultations, correspondence |
| Source |
Annual Reports No; Archive BNo |
| Rating |
B (5) |
| V 5 years: Other documents (Proposed, drafts, correspondence) |
|
| 23 |
|
| Action |
The implementation of information activities |
| Period |
1998- |
| Basis |
WNo. |
| Source |
Annual Reports No; Archive BNo |
| Product |
Information materials and publications |
| Note |
This act also covers: |
| -the precipitation of activities such as participation in, or carrying out, a course, meeting, or campaign; |
|
| -the provision of information (including through the website). |
|
| -the information on the website; a paper copy of each digital folder or document is also kept. |
|
| Rating |
B (3, 5) Own publications |
| V 5 years: Other precipitation |
|
| 24 |
|
| Action |
Maintaining contacts with related institutions and with foreign professional relationship (s) |
| Period |
1998- |
| Source |
Annual reports No; interviews BNo. |
| Rating |
B (5): Reports and programmes |
| V 5 years: Documentation |
| 25 |
|
| Action |
Preparation of periodic reports |
| Period |
1998- |
| Basis |
WNo. |
| Source |
Annual reports No; interviews BNo |
| Product |
Annual public report by letter of presentation, letters of annual publication |
| Rating |
B (3) |
| 26 |
|
| Action |
It (again) steps into the office, as well as taking the oath or statement and promise |
| Period |
2011- |
| Basis |
WNo. |
| Rating |
B (5) |
| 27 |
|
| Action |
Through consultation with the (permanent) Chamber of Appeal committee, on a matter or position on the functioning of the institute or of the officialwork of the Chamber |
| Period |
2011- |
| Source |
Archive BNo |
| Product |
Minutes, correspondence |
| Note |
since 1994 with the Standing Committee for Internal Affairs |
| Rating |
B (2) |
| 28 |
|
| Action |
The (contributions to the) answering of Chamber questions and otherwise informing on request of members of, or commissions from the Chamber of the States-General on a matter relating to the (functioning) of the institute |
| Period |
2011- |
| Source |
Chamber pieces |
| Rating |
B (2) |
| 29 |
|
| Action |
Failure to carry out a request, offer or communication intended for the holding-holder in relation to the function of the office or to the performance of duties |
| Period |
2011- |
| Source |
Archive BNo |
| Note |
For example, concerns expressions of support and requests for (either moral or moral) support or participation in a social action |
| Rating |
V 1 year |
| 30 |
|
| Action |
Whether or not to accept and carry out a secondary function by the Child Ombudsman |
| Period |
2011- |
| Source |
Archive BNo |
| Note |
Upholstery of the post for the post office of the Child Ombudsman is not a necessary condition |
| Rating |
B (5) |
| 31 |
|
| Action |
Advising the Minister of Home Affairs on a proposed change of the Law of the Child Ombudsman as well as with regard to the developments of the Institute |
| Period |
2011- |
| Basis |
Law of the Child Ombudsman |
| Rating |
B (3) |
| 32 |
|
| Action |
Commenting on proposed laws and regulations relating to the Child Ombudsman |
| Period |
2011- |
| Source |
Archive BNo |
| Rating |
B (3) |
| 33 |
|
| Action |
Drafting of internal policy rules, implementing directives and regulations |
| Period |
2011- |
| Basis |
[ Independence of office] |
| Source |
Interviews BNo |
| Product |
For example, policy notes and (working group) reports on; hearing and rehearing; principles of truth; translation inquisitory powers into research instruments; |
| modes of intervention; good body standards; (public) reports. Implementing rules: for example list of petitions for petitions, list of assessment criteria, handbook of BNo, (sub) procedures, such as for correspondence with embassies, treatment (internal) complaints. |
|
| Rating |
B (5) |
| 34 |
|
| Action |
Collection of data for the purpose of the performance of tasks |
| Period |
2011- |
| Source |
Archive BNo; demand talks BNo |
| Product |
Pieces relating to the BNo library, internal reports |
| Note |
It is useful to think about practical information about government bodies and other organisations, but also reports of meetings, internships, etc. |
| Rating |
V 5 years |
| 35 |
|
| Action |
The development, manufacture and maintenance of a (registration) system for recording data for the purpose of the performance of tasks |
| Period |
2011- |
| Source |
Archive BNo, interviews BNo |
| Product |
registration system (application) with accessories (criteria for input, use instruction, etc.) |
| Rating |
B (5): Final products |
| V 5 years: Other documents (Proposed, drafts, correspondence) |
|
| 36 |
|
| Action |
The making of (work) appointments or advice of a governing body, institute or third parties in the (policy) field of the Child Ombudsman |
| Period |
2011- |
| Basis |
WNo. |
| Source |
Annual reports No; archive BNo, interviews BNo |
| Rating |
B (5): For agreements at the highest administrative or administrative decision level, opinions |
| V 5 years: Other (work) appointments |
| 37 |
|
| Action |
The undoing of an out-of-court petition |
| Period |
2011- |
| Basis |
WNo. |
| Source |
Handbook BNo; interviews BNo |
| Product |
Reasoned write-out, if possible with a reference, further information or a (general) opinion |
| Note |
A petition is not legal if it does not relate in any way to any governing body or conduct within the competence of the Child Ombudsman |
| Rating |
V 5 years |
| B (5): product with precedentations or normative meaning for further job fulfillment. |
|
| 38 |
|
| Action |
Deciding not to set up or not to proceed with an inquiry on request |
| Period |
2011- |
| Basis |
WNo. |
| Product |
Reasoned letter, letter of reply, communication or telephone note, if necessary with, referral, further information, (general) advice to the applicant and a transmission letter to administrative or administrative bodies; |
| Repeated rappel with reasoned rejection at the prescribed time |
|
| Rating |
V 5 years |
| B (5): product with precedentations or normative meaning for further job fulfillment. |
|
| 39 |
|
| Action |
Deciding not to set up or not to pursue an inquiry on its own initiative |
| Period |
2011- |
| Basis |
WNo. |
| Product |
Reasoned letter, letter of reply, communication or telephone note, if necessary with, referral, further information, (general) advice to the applicant and a transmission letter to administrative or administrative bodies; |
| Repeated rappel with reasoned rejection at the prescribed time |
|
| Rating |
V 5 years |
| B (5): product with precedentations or normative meaning for further job fulfillment. |
| 40 |
|
| Action |
Decisions to set up and carry out an inquiry on request |
| Period |
2011- |
| Basis |
WNo. |
| Product |
Report (with assent formula), recommendation (s), letters, call report, child rights monitor |
| Rating |
B (5) |
| 41 |
|
| Action |
Decisions to set up and carry out an own-initiative inquiry |
| Period |
2011- |
| Basis |
WNo. |
| Product |
Report (with assent formula), recommendation (s), letters, call report, child rights monitor |
| Rating |
B (5) |
| 42 |
|
| Action |
To promote, by means of consultations with one or more (representatives of) governing bodies, the following: |
| -removal of identified structural weaknesses, bottlenecks or problems; |
|
| -the acquisition of the own pattern of standards and the prevention of complaints. |
|
| Period |
2011- |
| Product |
Reports consultations, correspondence |
| Source |
Annual Reports Come; Archive BNo |
| Rating |
B (5) |
| V 5 years: Other documents (Proposed, drafts, correspondence) |
|
| 43 |
|
| Action |
The implementation of information activities |
| Period |
2011- |
| Basis |
WNo. |
| Source |
Annual Reports Come; Archive BNo |
| Product |
Information materials and publications |
| Note |
This act also covers: |
| -the precipitation of activities such as participation in, or carrying out, a course, meeting, or campaign; |
|
| -the provision of information (including through its own website). |
|
| -the information on the website; a paper copy of each digital folder or document is also kept. |
|
| Rating |
B (3, 5) Own publications |
| V 5 years: Other precipitation |
|
| 44 |
|
| Action |
Maintaining contacts with related institutions and with foreign professional relationship (s) |
| Period |
2011- |
| Source |
Annual Reports Come; Call Calls BNo. |
| Rating |
B (5): Reports and programmes |
| V 5 years: Documentation |
| 45 |
|
| Action |
Preparation of periodic reports |
| Period |
2011- |
| Basis |
WNo. |
| Source |
Annual Reports Come; interviews BNo |
| Product |
Annual public report by letter of presentation, letters of annual publication |
| Rating |
B (3) |
The " Selection list for the precipitation of action (primary and institutional matters) of the actors National and Child Ombudsman (National Ombudsman from 1998 and Children's Ombudsman from 2011) is by letter dated 11 October 2013, attribute 20121064U submitted by the National Ombudsman to the General Driving Archivist. The selection list has been established under the so-called transitional arrangement. That transitional arrangement means that it is not checked whether the categories of archive documents constituting the selection list are in line with the planning structure of the care media-National Ombudsman and Children's Ombudsman-on the information apply or have applied.
The prescribed (triangular) consultation on the list was conducted in the period July 2013-February 2014.
The selection list and the (preliminary) report of the triangular consultation dated 17 April 2014 were sent to Mr drs on the same day. P.R. at Slaa, historian and publicist te Amsterdam, with the request to be as an external expert as intended Art. 3, first paragraph, point (d) of the Archive Decision 1995 of the following opinions. Mr Te Slaa sent his opinion to the 20 th st April next to the National Archives. On the same day, the opinion was forwarded to the National Ombudsman and the Children's Ombudsman with a request for a response. That response arrived at the National Archives on 18 July 2014.
The external expert had a number of comments to the list, which led to several minor changes and adjustments in both the list and the explanatory statement. A more fundamental change concerned the addition of a number of actions of the Child Ombudsman (only at a later stage had it considered to be a separate actor).
From 1 September 2014, the selection list and the report of the (triangular) consultations were available for a period of six weeks for public access to the registration desk of the seminar room and on the website of the National Archives (referred to above) from the Website of the Ministry of Education, Culture and Science), which was announced in the Official Gazette. From (historical) organizations or individual citizens, no comments were received on the selection list.
The selection list is set by Royal Decree of 12 January 2015, no. 201500000.
