Key Benefits:
Decision of 21 July 2007, No 07.002324, establishing a selection list of the Council of State in the policy area of personnel matters, i.e. personnel files
We Beatrix, at the grace of God, Queen of the Netherlands, Princess of Orange-Nassau, etc. etc. etc.
On the nomination of Our Minister of Education, Culture and Science, dr. R.H.A. Plastrongly of (d. d. 5 July 2007, attribute C/S&A/07/1722) done in accordance with the Council of State;
Having regard to Article 5 (2), second paragraph, introductory wording and point (a) of the Archive Act 1995 ;
Having regard to the opinion of the Council for Culture of 14 April 2006, No Arc-200602834/3;
Have found good and understand:
Attached to this Decision ' Selection list for the Council of State in the policy area of personnel matters, i.e. personnel file ' and the explanatory notes accompanying it are adopted.
This Decision shall enter into force on the second day following the day of the Official Journal of the Official Journal.
Our Minister of Education, Culture and Science has been entrusted with the implementation of this Decision which will be selection list and explanatory memorandum in the Official Gazette.
Tavarnelle, 21 July 2007
TheMinister
of Education, Culture and Science,R.H.A. Plastrong
ABD: General Administration
BSD: Basic selection document
DBZV: Foreign office supply system
IF: Interim function
IKAP: Individual choices in the labor conditionspackage
KNHG: Royal Dutch Historical Society
NA: National Archive
PCDIN: Standing Committee on Documentary Information Care
PIVOT: Introduction Of Shortening Of The Transfer Period
RAI: National Archives Inspection
RvC: Council for Culture
Stcrt.: Official Gazette
WAO: Incapacity for work insurance
Wbp: Personal data protection law
WIA: Law employment and income to work (replaces per 1/1/2006 the WAO )
Actor: Public body or private organisation or person who plays a role or is active in a policy area. An actor has formal jurisdiction to carry out legal acts. These powers are based on attribution and delegation. In the case of PIVOT, a public actor is the same as a public body.
Act: An operation is a complex of activities, aimed at establishing a product, that the actor carries out a task or on the basis of a power.
Rating: Detering the retention period of a document.
Formal activity: an activity within the selection process of determining the categories of archive documents for temporary or permanent preservation by examining the context of archibe documents, whether or not subject to the grant of a temporary or permanent storage Retention periods.
Minister responsible for technical matters and not with the political aspects of, in this case, the personnel file.
After this, the selection list for the proceedings of the Council of State is in the policy area of personnel matters, i.e. the personnel file.
This selection list is based on the basic selection document 'P-file is human-and-work'. This basic selection document (BSD) has been established in the context of the creation of a Rijksbroadly Shared Service Center resulting from the cabinet decision of 4 July 2003. This shared service organisation for the state department has the name P-Direkt and will focus on the execution of registration and administrative tasks for staff and salary. One of the tasks is the management of the personnel file (short-page P file). The basic premise for the service of P-Direkt is that the P-files are managed in a clear, efficient and uniform manner. The complexity of the structure, the division of the policy area into six sub-policy areas, the many overlapping actions and the varying level of abstraction of the actions of the existing P-BSD are in the way of this. Therefore, it has been decided to develop a single, simpler and more ambiguous BSD-wide BSD.
From the development described above, the following command is formulated for the preparation of a uniform row wide BSD:
On 1 January 2006, a row-wide BSD established by the Minister of OCW and care-holders should be established, laying down the document and destruction policy for 130,000 personnel files of the Ministries, so that a uniform archiving policy should be established. can be run by P-DirektCare carriers are themselves responsible for the content of the P file, and thus also for the drafting of a BSD. Practical considerations have been chosen to entrust the P-Direkt with the execution. The BSD applies to all care media that make use of the service of P-Direkt. In other words, P-Direkt drafted the BSD on behalf of the care carrier (the Minister of Internal Affairs and Kingdom Relations), and the Ministries are in charge of the formal adoption of the BSD. All the actors have been given the opportunity to be involved in the drafting of the BSD and the formal adoption from the beginning of this section. The policy experts and archive experts in the field of P-file of the Ministries were represented in separate working groups in which this BSD has been discussed.
Thus, the BSD refers to the policy area of government personnel, and applies to the Ministries who make use of the service provided by P-Direkt. These are all the Ministries except the Ministry of Defence. Also, all agencies and independent administrative bodies with no legal personality of these Ministries are subject to the operation of this BSD. In addition, the High Colleges of State (excluding the First and Second Chamber) are designated as a separate group which fall under the functioning of the BSD. Specifically, this means that all the P files of the organizations (see Annex 3) that are going to take services from P-Direkt under the functioning of the BSD are covered. The BSD refers to the period from 1945 onwards.
Replace the actions in this BSD That acts in the BSD below of which the deposition is due to enter the P file (see Annex 1):
-BSD 72 Part policy area Labour relations at the government (Stcrt. 16-10-2001, No 200).
-BSD 73 Division Of Working Conditions State Personnel (Stcrt. 16-10-2001, No 200).
-BSD 74 Part-of-sector working conditions (Stcrt. 13-12-2004, No 240).
-BSD 75 Policy area Formation policy, labour market policy and human resources development and mobility Stcrt. 17-10-2001, nr. 201).
-BSD 76 Part-policy area Working conditions in the government (Stcrt. 17-10-2001, No 201).
-BSD 77 Participating information and administration policy area Stcrt. 17-10-2001, nr. 201).
This means that the remaining operations (thinking of policy operations, legislative acts, regulatory acts etc.) of the above sub-policy are outside the scope of this BSD and are thus maintained.
-For the elaboration of the BSD, the focus is on developing a BSD for the so-called P file. That means that:
• Those P-work processes which do not have an interface with the P-file (think of policy) were beyond the scope of the project.
• No RIO has been developed.
-In the drafting of the BSD, efforts have been made to formulate acts as far as possible.
-The drafting of the BSD takes place on the basis of the customer processes supported by P-Direkt and the corresponding work processes whose precipitation amounts to in the P dossier. Law and regulation are, in this case, a framework and not a guiding principle.
-The uniform Rijkswide-ranging BSD replaces all acts in the existing BSD's with the same operating area.
-The processes relating to the service of P-Direkt are translated into generic actions in BSD. As a result, the link to the P file is improved and the BSD is being updated more easily.
-For drawing up the BSD itself (not the content) are mainly the Archive law , the Archive Decision , the Wbp and the Wbp Exemption Decision of interest, the remaining legislation for this section is not taken into account.
-For BSD, the principle has been used of selection at source. This means that file formation is linked to the actions mentioned in a selection list and that it is clear in advance what the retention period of an information is given. This method ensures that only documents with the same retention period are included in a folder folder. The advantage is that no selection is required within the file folders. The destruction of documents may then immediately after the expiry of their retention period, which means that the selection is no longer necessary.
-In the P file, there is the precipitation of the farm feed processes in the area of P-work processes. The record of policy development is not stored in the P file. Thus, the culture historical value of the documents in the P file is limited.
The objective in the selection of government archives is that the main sources of Dutch society and culture are kept safe for permanent preservation. The material to be stored must allow for a reconstruction of the action of the State government in relation to its environment, but also of the most important historical-societal events and developments, as far as possible. these are to be reconstructed from government archives.
In order to achieve the selection objective, the actions in the BSD are valued according to the general selection criteria set out below. These criteria were established and accorded by PC DIN and KNHG in 1997 by the State Archive of State Archivaries.
The general selection criteria used are as follows:
Transactions that are valued using B (Beweres)
1. Acts relating to the preparation and determination of policies
Comments: This means agenda formation, analyzing information, formulating opinions for future policy, designing policies or planning that policy, as well as taking decisions on the content of policies and policies. feedback from policy. This includes the choice and specification of the purposes and the instruments.
2. Acts relating to the evaluation of policy on the main lines
Comments: This means describing and assessing the content, the process, or the effects of policy. This includes the review and monitoring of policies. This does not necessarily draw any consequences, such as in the case of a feedback policy.
3. Acts relating to the responsibility of policies on the main lines of other actors
Comments: This includes reporting on the main lines of policy to other actors or publishing them.
4. Acts relating to (re) establishment of organisations responsible for policies
Comments: This means setting up, changing, or disclosing organs, organizations or parts thereof.
(5) Acts which determine the direction of the policy implementation
Comments: Policy implementation means the application of instruments for the purpose of achieving the chosen objectives.
(6) Acts relating to 'policy implementation' and 'direct' relating to or directly arising from the Kingdom of the Netherlands 'special time conditions and incidents'
Comments: For example, the ministerial responsibility has been removed and/or when there is a state of war, martial law or application of emergency legislation.
Due Article 5 (e) of the Archive Decision 1995 may be excluded from destruction of certain valued acts of a particular cultural or social interest which are to be destroyed, as to be destroyed.
A separate measure has been formulated for the preservation of certain dossiers. This act, number 27, concerns files of civil servants who have been of special significance for the field of activity of the department or other area or of which the documents for the understanding of the development of a function and of the which is considered to be of particular importance and which is therefore permanently preserved. The files to be designated for storage may be assessed on the basis of the criteria set out in the act.
On 25 January 2006, the draft BSD was presented by the Minister of the Interior and Kingdom Relations to the Minister of Education, Culture and Science, after which he submitted it to the Council for Culture (RvC) for the opinion. A report of the triangular consultations between 2005 and 2006 on the valuations of the transactions was made, which was sent to the RvC at the same time as the BSD.
From 1 February 2006, the selection list for eight weeks was available for public inspection at the registration desk of the National Archives, as well as in the libraries of the Ministries, the Ministry of OCW and the regional historical centres, which was announced in the Official Gazette and in the Archievenblad.
On 15 March, prof. Dr. Albert E. Kersten, together with others, submitted a view. This view has led to the inclusion of act 27 which describes the preservation of certain dossiers.
On 14 April 2006, the RvC gave its opinion [ characteristic arc-2006.02834/3]which gave rise to the following changes to the draft selection list:
-the list applies to all archive files from 1945;
-an action has been added for the files to be kept;
-the valuation of the measure in respect of assesment is 3 years.
Then, on June 19, 2007, the BSD was published by the general state archivist, on behalf of the Minister for Education, Culture and Science, and the Minister of General Affairs (attribute C/S&A/07/1511), the Minister of Internal Affairs and Kingdom Relations. (C/S&A/07/1512), the Minister for Foreign Affairs (C/S&A/07/1513), Minister for Economic Affairs (C/S&A/07/1514), Minister of Finance (C/S&A/07/1515), Minister of Justice (C/S&A/07/1516), Minister of Agriculture, Nature Management and Food Quality (C/S&A/07/1517), the Minister of Education, Culture and Science (C/S&A/07/1518), the Minister of Social Affairs and Employment (C/S&A/07/1519), the Minister for Housing, Spatial Planning and the Environment (C/S&A/07/1521), the Minister for Transport and Water State (C/S&A/07/1520), the Minister for the Environment (C/S&A/07/1521), Minister for the Ministry of Housing and the Ministry of the Environment (C/S&A/07/1521). Public Health, Welfare and Sport (C/S&A/07/1522) established.
(X): This is the serial number of the act.
Act: This is a complex of activities that an actor carries out in the performance of a task or on the basis of a power. In practice, an act usually corresponds to a procedure or a work process.
Period: The period is shown during which years the act was taken. If no end-year is stated, the operation is still carried out.
Comments: This will give details of the above-mentioned weather.
Rating: Valuation of the act in B (storage) or V (destroy).
If destroyed, then indication of the period of destruction.
If retained, then indication of the selection criterion used.
Any further explanation of the valuation.
A few comments in advance:
-These acts shall apply to all officials and employees of the State.
-The "thread of red thread" in the story is the distinction between acts that have legal positional or no legal positional consequences.
The following subprocesses are not (yet) managed by P-Direkt.
(1.)
Act: To employ temporary staff.
Period: 1945-
Comments: This is about employees who are not appointed as officialservice, such as agency workers, hiring workers, interns, etc.
Valuation V 7 years after end of contract
(2.)
Act: To employ the so-called 'local staff'.
Period: 1945-
Comments: It is a question of staff recruited by embassies, etc., and for which the actor builds pension provision.
Rating: V 75 years after birth date
(3.)
Act: Denouncing job applicants.
Period: 1945-
Comments: Include job applicants who have made an open application.
Rating: V 1 month after rejection
V 1 year if the personal data is kept with the consent of the data subject after the termination of the application
(4.)
Operation: The creation of new employees.
Period: 1945-
Comments: This is a document which covers, inter alia:
-The (open-) application itself,
-Fitness Tests (antecedents, service, and health studies, etc.);
-Labour-term interview (notes, diplomas, etc.);
-Appointment (letter, order, oath/promise, confidentiality, etc.);
-Reintegration disabled people.
Please note that psychological reports and assessment are not covered by this act. For this purpose, see Action 20.
Rating: V 7 years after administrative handling of the dismissal
(5.)
Operation: Registration or modification of person and appointment information.
Period: 1945-
Comments: It is a question of classification, promotion, safety investigations, ABD, ancillary functions, special functions (e.g. confidence person) or powers (e.g. investigating powers).
Rating: V 7 after administrative handling of the dismissal
(6.)
Operation: Registration of place location data.
Period: 1945-
Rating: V 75 years after birth date
(7.)
Act: Overposting, moving or reposting of civil servants.
Period: 1945-
Comments: It is a question of documents related to secondment, IF, outplacement and international functions.
Rating: V 7 years after administrative handling of the dismissal
(8.)
Act: To grant, reject, modify, or revoke leave.
Period: 1945-
Comments: Below are all forms of leave such as leave, special leave, maternity leave, move leave etc.
Rating: V 7 years after the granting of leave
(9.)
Operation: To establish or modify individual working time arrangements.
Period: 1945-
Comments:
Rating: V 7 years after administrative handling of the dismissal
(10.)
Operation: The recording of individual working hours and rest periods.
Period: 1945-
Comments: It is a question of modalities, data source data etc.
Evaluation: R 1 year after end of operation
(11.)
Operation: The accompanying of short-term absenteeism.
Period: 1945-
Comments: Short absence means a maximum of 6 weeks of absence due to sickness.
Rating: R 3 years after beter notification
(12.)
Operation: The accompanying of long-term absenteeism.
Period: 1945-
Comments: This is a matter for the Gatekeeper, WAO, etc., but also on the provision of facilities and the adjustment of activities related to illness or disability.
Rating: V 15 years after beternotification
(13.)
Operation: The registration of individual employees who have been exposed to harmful substances.
Period: 1945-
Comments: This is the subject of documents or registers or files which, inter alia, refer to exposure to asbestos and vinyl chloride monomer.
Rating: V 75 years after birth date
(14.)
Operation: To shut down, change, or revoke a loan agreement.
Period: 1945-
Comments: It is a question of documents relating inter alia to loan contracts for ICT tools, teleworking, car and mobile phone.
Rating: V 7 years after end of loan agreement.
(15.)
Operation: The imposition of and compliance by civil servants of obligations.
Period: 1945-
Comments: Among other things, it is a requirement to carry a uniform or mandatory transfer to the place of employment, or to report, for example, gifts and fees.
Rating: V 7 years after administrative handling of the dismissal
(16.)
Act: Treating delicate matters.
Period: 1945-
Comments:-It is a question of documents which include, inter alia, (non-financial) disciplinary measures, investigations, intimidation, integrity, suspension etc.
-Documents relating to financial disciplinary measures, attachment of attachment, etc., are covered by action 23.
Rating: V 7 years after administrative handling of the dismissal
(17.)
Operation: The conduct of operation talks.
Period: 1945-
Valuation: V 3 years after the operation report is held.
(18.)
Operation: The conduct of assessment calls.
Period: 1945-
Rating: V 7 years after administrative handling of the dismissal
(19.)
Action: The conduct of a psychological examination or assessment.
Period: 1945-
Evaluation: R 3 years after examination of assessment
(20.)
Operation: The guiding of individual career development.
Period: 1945-
Comments: It is a question of courses which include courses, retraining or retraining, coaching and career advice.
Rating: V 7 years after administrative handling of the dismissal
(21.)
Act: To grant, reject, modify or revoke primary working conditions.
Period: 1945-
Comments: This is a matter for the salary course, among others.
Rating: V 7 years after administrative handling of the dismissal
(22.)
Act: To pay out, withhold or to recover primary conditions of employment.
Period: 1945-
Comments: This is a document which covers, inter alia, pay or inaction or recovery due to a financial penalty (e.g. seizures).
Rating: V 7 years after payout or recovery
(23.)
Act: To grant, reject, modify or withdraw secondary working conditions with legal positional consequences.
Period: 1945-
Comments: This is a document (for example, IKAP, deliberately rewarding) which, among other things, deals with (typically structural) concessions in health and care costs.
Rating: V 7 after administrative handling of the dismissal
(24.)
Act: To grant, reject, modify or revoke secondary working conditions without legal positive effects.
Period: 1945-
Comments: This is a document which covers, inter alia, (usually one-off) bonuses, declarations, surcharges, DBZV related matters, travel expenses and removal expenses.
Rating: V 7 years after payout
(25.)
Act: To decide on a decision of officials submitted by officials, and to carry out the defence of administrative procedures in respect of administrative bodies.
Period: 1945-
Comments: It is a question of documents relating to all matters relating to personnel matters.
Valuation: V7 years after administrative (N.B. this is thus inclusive of legal proceedings, i.c. after being irrevocable from the court ruling) handling of the dismissal.
N.b. This sub-process is not managed by P-Direkt.
(26.)
Act: The termination of the service.
Period: 1945-
Comments: It is a question of both voluntary and forced dismissal and (pre) pension schemes.
Rating: V 7 years after administrative handling of the dismissal
(27.)
Act: To allocate personnel files to permanent custody
Period: 1945-
Rating: B 5
Comments: This act concerns files of civil servants who have been of special significance for the field of activity of the department or other area, or of which the pieces for the understanding of the development of a function and the which is considered to be of particular importance and which is therefore permanently preserved. The files to be designated for storage may be assessed on the basis of the criteria set out below.
In order to gain an understanding of the nature of the files in an organization, it is advisable to carry out research into the way in which the personnel administration has been conducted over the years (for example, central or decentralised) and how the dossiers have been built up over the years (interim scolders, many copies of pieces elsewhere) and what were added for pieces. This can be processed in an archive operation plan.
In principle, the choice of retention of a file shall apply to any official who falls within the criteria, irrespective of his position and remuneration,
In practice, more frequent files of officials at scale 14 and higher and/or officials in General Administrative Service, or of civil servants in equivalent functions and/or equivalent scales for the period from 1945 for preservation will be selected.
Until 1981, officials had grades. Nowadays pay scales.
These were the official ranks. The current pay scales are in parentheses.
Deputy clerks (1)
Clerk (2)
Clerks A (3)
Head clerk (4)
Deputy commies (5)
Deputy commies A (6)
Commies (7)
Commies A (8)
Main commies (9)
Headcommies A (10)
Headcommies B (10A)
Referendaris (11)
Referendaris A (11A)
Referendaris B (12)
Administrator (13)
Administrator A (14)
Master Administrator (15)
Master Administrator A (16)
Director (17)
Chief Executive Officer (18)
Files of the officials mentioned below may also be selected for detention: officials involved in an incident involving the position of the Minister and/or the name of the Ministry (Jamby affair OCW); questions on asylum seekers IND; dismissal Doctors of Leeuwen, Schiphol disaster), civil servants whistleblowers, civil servants who have been in publicity, (former) officials, who have been speaking in the context of another function of have attracted social attention (e.g. politicians), civil servants in which have played a role in their operation and/or dismissal and files of officials in the immediate vicinity of the custodians: comrades, secretaries and secretaries and drivers.
If a (part of a) organization has lost the task execution archive or caused severe damage, the personnel files can serve as a replacement knowledge source.
It is also appropriate to draw attention to the selection of files that deviate from the average personnel files in terms of content and structure. An average personnel file contains the only documents that are covered by the operations of this BSD. A different thickness of a file, the presence of personal letters, or letters from third parties, may be a designation to assess the file on the criteria below.
Criteria relating to the nature of the data
1. information about influential persons.
2. information about striking persons.
3. information on special events.
4. information on work processes and implementation aspects.
5. information on aspects of the organisation which for one reason or another in the P file has ended up.
Criteria relating to the relative information value
6. degree of uniqueness of information.
7. degree of diversity and comprehensiveness of information.
Ad 1 and 2 include files of civil servants who are, in themselves and not necessarily, influential and prominent as officials, but where the information in the file complets (may) forms a well-known picture or biography. from the person. These include, for example, senior officials who have made a move to business, an international organisation, a non-governmental organisation (NGO) or other sectors within the government (municipalities, provinces, ZBOs)
The information on the important (decisive) involvement of an official in a particular event is to be taken into account in the case of the main (decisive) involvement.
Ad 4 should be based on data on design, updating or termination of work processes that represent an important part of the tasks of a department and to implementation aspects, such as special assignments and instructions, or aspects that have led to an uptick in politics and/or society.
Ad 5 Here you can think of personal archive, office archive, instructions, etc.
Ad 6 Here is the point of whether the documents contain unique information given the nature of personnel files. For example, documents relating to pay are not unique, documents relating to a different salary may be that. Or an instruction, which is nowhere else to be found and is unique to that one official, or that period.
Ad 7 This is about whether the information contained in the personnel records comes from more sources. There are also annexes, reports, reports, correspondence from sources other than a staff department or the direct management.
(including concordans)
The above BSD replaces a number of actions of the BSD below:
-BSD 72 Part policy area Labour relations at the government (Stcrt. 16-10-2001, No 200).
-BSD 73 Division Of Working Conditions State Personnel (Stcrt. 16-10-2001, No 200).
-BSD 74 Part-of-sector working conditions (Stcrt. 13-12-2004, No 240).
-BSD 75 Policy area Formation policy, labour market policy and human resources development and mobility Stcrt. 17-10-2001, nr. 201).
-BSD 76 Part-policy area Working conditions in the government (Stcrt. 17-10-2001, No 201).
-BSD 77 Participating information and administration policy area Stcrt. 17-10-2001, nr. 201).
Therefore, the acts referred to in column A may be repealed:
(in column B, state/are the trading number (s) in place (s).)
76.72 has been deleted, therefore remains valid
BSD 72
BSD 73
BSD 74
BSD 75
BSD 76
BSD 77
| A |
B |
A |
B |
A |
B |
A |
B |
A |
B |
A |
B |
| 36 |
26 |
06 |
26 |
31 |
27 |
06 |
26 |
5 |
26 |
8 |
26 |
| 32 |
3, 5, 20 |
32 |
27 |
63 |
26 |
56 |
6 |
61 |
11 |
||
| 34 |
5 |
37 |
25, 27 |
69 |
26 |
59 |
26 |
||||
| 37 |
3, 5 |
64 |
25, 27 |
113 |
13 |
123 |
14 |
||||
| 42 |
3, 6 |
65 |
24 |
132 |
8 |
129 |
14 |
||||
| 55 |
3, 6 |
84 |
27 |
142 |
26 |
157 |
6 |
||||
| 64 |
3, 5 |
85 |
27 |
154 |
21 |
160 |
6 |
||||
| 65 |
5 |
90 |
23 |
179 |
26 |
161 |
6 |
||||
| 66 |
6 |
94 |
23 |
205 |
6 |
172 |
11 |
||||
| 67 |
5 |
100 |
18 |
206 |
6 |
||||||
| 68 |
5 |
101 |
9 |
207 |
21 |
||||||
| 70 |
18 |
102 |
9 |
208 |
21 |
||||||
| 77 |
19 |
125 |
23 |
211 |
8 |
||||||
| 81 |
20 |
126 |
23 |
213 |
6 |
||||||
| 104 |
22 |
135 |
24 |
214 |
21 |
||||||
| 105 |
23 |
136 |
23 |
218 |
6 |
||||||
| 114 |
22 |
165 |
25 |
219 |
8 |
||||||
| 115 |
22 |
169 |
24, 25 |
220 |
21 |
||||||
| 116 |
22 |
170 |
24 |
222 |
3, 5 |
||||||
| 117 |
25 |
175 |
22 |
||||||||
| 128 |
25 |
176 |
25? |
||||||||
| 130 |
24 |
177 |
22 |
||||||||
| 132 |
24 |
179 |
24 |
||||||||
| 137 |
24 |
180 |
25 |
||||||||
| 138 |
24 |
190 |
26 |
||||||||
| 141 |
24 |
214 |
6, 8 |
||||||||
| 153 |
9, 25 |
||||||||||
| 173 |
24 |
||||||||||
| 174 |
24 |
||||||||||
| 191 |
25 |
||||||||||
| 192 |
25 |
||||||||||
| 196 |
25 |
||||||||||
| 197 |
25 |
||||||||||
| 198 |
25 |
||||||||||
| 199 |
25 |
||||||||||
| 201 |
25 |
||||||||||
| 202 |
25 |
||||||||||
| 212 |
25 |
||||||||||
| 213 |
25 |
||||||||||
| 238 |
25 |
||||||||||
| 248 |
25 |
||||||||||
| 251 |
25 |
||||||||||
| 260 |
25 |
||||||||||
| 261 |
25 |
||||||||||
| 263 |
25 |
||||||||||
| 264 |
25 |
||||||||||
| 270 |
10 |
||||||||||
| 272 |
10 |
||||||||||
| 273 |
10 |
||||||||||
| 275 |
10 |
||||||||||
| 284 |
9 |
||||||||||
| 285 |
9 |
||||||||||
| 286 |
9 |
||||||||||
| 288 |
9 |
||||||||||
| 289 |
9 |
||||||||||
| 296 |
12, 13 |
||||||||||
| 297 |
13 |
||||||||||
| 298 |
13 |
||||||||||
| 299 |
13 |
||||||||||
| 300 |
13 |
||||||||||
| 301 |
13 |
||||||||||
| 308 |
25 |
||||||||||
| 309 |
25 |
||||||||||
| 310 |
13 |
||||||||||
| 321 |
24 |
||||||||||
| 332 |
9 |
||||||||||
| 341 |
8 |
||||||||||
| 342 |
8 |
||||||||||
| 343 |
8 |
||||||||||
| 345 |
8 |
||||||||||
| 346 |
8 |
||||||||||
| 347 |
8 |
||||||||||
| 350 |
27 |
||||||||||
| 353 |
16 |
||||||||||
| 363 |
8 |
||||||||||
| 364 |
16 |
||||||||||
| 365 |
8 |
||||||||||
| 366 |
16 |
||||||||||
| 372 |
6 |
||||||||||
| 375 |
16 |
||||||||||
| 376 |
17 |
||||||||||
| 379 |
17 |
||||||||||
| 380 |
17 |
||||||||||
| 384 |
16 |
||||||||||
| 389 |
17 |
||||||||||
| 390 |
23 |
||||||||||
| 391 |
27 |
||||||||||
| 397 |
27 |
||||||||||
| 404 |
27 |
||||||||||
| 426 |
27 |
||||||||||
| 431 |
27 |
||||||||||
| 445 |
27 |
||||||||||
| 446 |
27 |
||||||||||
| 447 |
27 |
||||||||||
| 450 |
27 |
||||||||||
| 451 |
27 |
||||||||||
| 453 |
27 |
||||||||||
| 454 |
27 |
||||||||||
| 455 |
27 |
||||||||||
| 456 |
27 |
||||||||||
| 465 |
27 |
||||||||||
| 474 |
27 |
||||||||||
| 475 |
27 |
||||||||||
| 476 |
27 |
||||||||||
| 477 |
27 |
||||||||||
| 478 |
27 |
||||||||||
| 481 |
27 |
||||||||||
| 482 |
27 |
||||||||||
| 483 |
27 |
||||||||||
| 484 |
27 |
||||||||||
| 485 |
27 |
||||||||||
| 486 |
27 |
||||||||||
| 514 |
23/24 |
||||||||||
| 519 |
6 |
||||||||||
| 522 |
27 |
||||||||||
| 537 |
27 |
||||||||||
| 540 |
27 |
||||||||||
| 541 |
27 |
||||||||||
| 625 |
8 |
The following act is amended:
Act: Together with the Prime Minister, Minister for General Affairs and the Minister for the Interior, nominate a KB on the grant of an allowance to a group of civil servants on grounds other than those mentioned in the BBRA 1984.
Period: 1984-
Rating: B (5)
In the drafting of this BSD, the following persons have been involved:
-Flo Binnendijk (Ministry of Transport and Water State)
-Hugo Butter (P-Direkt)
-Geert Beks (Ministry of Justice)
-Pieter van Bemmel (P-Direkt)
-Han Cuijpers (Ministry of Defence)
-Christien Dohmen (Ministry of Economic Affairs)
-Ilona Dorrestein (Ministry of Transport and Water State)
-Pim Fdeputy (Ministry of Finance)
-Nico Gietema (Ministry of Internal Affairs and Kingdom Relations)
-Tineke van Grinsven (Ministry of Foreign Affairs)
-Cora de Gooijer (Ministry of Economic Affairs)
-Niels of Heezik (Ministry of Economic Affairs)
-Wilbert Hoffstadt (Ministry of Economic Affairs)
-Lute Humbert (Ministry of Health, Welfare and Sport)
-Michiel de Koning (Ministry of Health, Welfare and Sport)
-Peter Lamboo (Ministry of Finance)
-Nienke Meijer (Ministry of Foreign Affairs)
-Margriet van der Sluys (Ministry of Foreign Affairs)
-Petra Schrauwen (Ministry of Education and Science)
-Chiel Solar Field (Ministry of Social Affairs and Employment)
-Anne Weyers-the Ruiter (P-Direkt/Tax Office)
Ministries
| General Affairs (AZ) |
|
| Home Affairs and Kingdom Relations (BZK) |
|
| High Colleges of State |
Court of Auditors -Cabinet of the Queen -Chancellery of the Dutch Orden -National Ombudsman -Council of State |
| Foreign Affairs (BZ) |
|
| Economic Affairs (EZ) |
|
| Finance |
|
| Justice |
|
| Agriculture, Nature and Food Quality (LNV) |
|
| Education, Culture and Science (OCW) |
|
| Social Affairs and Employment (SZW) |
|
| Popularisation, Spatial Planning and Environmental Management (VROM) |
|
| Traffic and Water State (VenW) |
|
| Public Health, Welfare and Sport (VWS) |
Health care carrier (s):
Minister for Home Affairs and Kingdom Relations
Minister for General Affairs
High Colleges of State
Court of Auditors
Queen's Private Office
Canselarij der Nederlandse Orden
National Ombudsman
Council of State
Minister for Foreign Affairs
Minister for Economic Affairs
Minister of Finance
Minister of Justice
Minister for Agriculture, Nature and Food Quality
Minister for Education, Culture and Science
Minister for Social Affairs and Employment
Minister for Housing, Spatial Planning and the Environment
Minister for Transport and Water State
Minister for Health, Welfare and Sport
Basic selection document on the policy area of personnel matters, i.e. the personnel file.
1 February 2007
ABD: General Administration
BSD: Basic selection document
DBZV: Foreign office supply system
IF: Interim function
IKAP: Individual choices in the labor conditionspackage
KNHG: Royal Dutch Historical Society
NA: National Archive
PCDIN: Standing Committee on Documentary Information Care
PIVOT: Introduction Of Shortening Of The Transfer Period
RAI: National Archives Inspection
RvC: Council for Culture
Stcrt.: Official Gazette
WAO: Incapacity for work insurance
Wbp: Personal data protection law
WIA: Law employment and income to work (replaces per 1/1/2006 the WAO )
Actor: Public body or private organisation or person who plays a role or is active in a policy area. An actor has formal jurisdiction to carry out legal acts. These powers are based on attribution and delegation. In the case of PIVOT, a public actor is the same as a public body.
Action: An operation is a complex of activities, aimed at establishing a product, that the actor carries out a task or a power.
Rating: Determines the retention period of a document.
Formal: an activity within the selection, whereby examination of the context of archichdocuments makes provision for the categories of archive documents for temporary or permanent preservation, whether or not subject to retention periods.
Minister: Minister concerned with the technical aspects, and not with the political aspects of, in this case, the personnel file.
For you, the basic selection document 'P-file is human-and-work'. This basic selection document (BSD) has been established in the context of the creation of a Rijksbroadly Shared Service Center resulting from the cabinet decision of 4 July 2003. This shared service organisation for the state department has the name P-Direkt and will focus on the execution of registration and administrative tasks for staff and salary. One of the tasks is the management of the personnel file (short-page P file). The basic premise for the service of P-Direkt is that the P-files are managed in a clear, efficient and uniform manner. The complexity of the structure, the division of the policy area into six sub-policy areas, the many overlapping actions and the varying level of abstraction of the actions of the existing P-BSD are in the way of this. Therefore, it has been decided to develop a single, simpler and more ambiguous BSD-wide BSD.
From the development described above, the following command is formulated for the preparation of a uniform row wide BSD:
On 1 January 2006, a state-wide BSD established by the Secretary of State for OCW and care-holders should be established, laying down the document and destruction policy for 130,000 ministry personnel files, so that a uniform archiving policy should be established. can be run by P-DirektCare carriers are themselves responsible for the content of the P file, and thus also for the drafting of a BSD. Practical considerations have been chosen to entrust the P-Direkt with the execution. The BSD applies to all care media that make use of the service of P-Direkt. In other words, P-Direkt drafted the BSD on behalf of the care carrier (the Minister of Internal Affairs and Kingdom Relations), and the ministries are in charge of the formal adoption of the BSD. All the actors have been given the opportunity to be involved in the drafting of the BSD and the formal adoption from the beginning of this section. The policy experts and archive experts in the field of the ministries ' P file were represented in separate working groups in which this BSD has been discussed.
Thus, the BSD refers to the policy area of government personnel, and applies to the ministries who use the service of P-Direkt. These are all ministries excluding the Department of Defense. Also, all agencies and the independent administrative bodies with no legal person from these ministries are subject to the operation of this BSD. In addition, the High Colleges of State (excluding the First and Second Chamber) are designated as a separate group which fall under the functioning of the BSD. Specifically, this means that all the P files of the organizations (see Annex 3) that are going to take services from P-Direkt under the functioning of the BSD are covered. The BSD refers to the period from 1945 onwards.
Replace the actions in this BSD That acts in the BSD below of which the deposition is due to enter the P file (see Annex 1):
-BSD 72 Part policy area Labour relations at the government (Stcrt. 16-10-2001, No 200).
-BSD 73 Division Of Working Conditions State Personnel (Stcrt. 16-10-2001, No 200).
-BSD 74 Part-of-sector working conditions (Stcrt. 13-12-2004, No 240).
-BSD 75 Policy area Formation policy, labour market policy and human resources development and mobility Stcrt. 17-10-2001, nr. 201).
-BSD 76 Part-policy area Working conditions in the government (Stcrt. 17-10-2001, No 201).
-BSD 77 Participating information and administration policy area Stcrt. 17-10-2001, nr. 201).
This means that the remaining operations (thinking of policy operations, legislative acts, regulatory acts etc.) of the above sub-policy are outside the scope of this BSD and are thus maintained.
-For the elaboration of this BSD, the focus is on developing a BSD for the so-called P file. That means that:
• Those P-work processes which do not have an interface with the P-file (think of policy) were beyond the scope of the project.
• No RIO has been developed.
-In the drafting of the BSD, efforts have been made to formulate acts as far as possible.
-The drafting of the BSD takes place on the basis of the customer processes supported by P-Direkt and the corresponding work processes whose precipitation amounts to in the P dossier. Law and regulation are, in this case, a framework and not a guiding principle.
-The uniform Rijkswide-ranging BSD replaces all acts in the existing BSD's with the same operating area.
-The processes relating to the service of P-Direkt are translated into generic actions in BSD. As a result, the link to the P file is improved and the BSD is being updated more easily.
-For drawing up the BSD itself (not the content) are mainly the Archive law , the Archive Decision , the Wbp and the Wbp Exemption Decision of interest, the remaining legislation for this section is not taken into account.
-For BSD, the principle has been used of selection at source. This means that file formation is linked to the actions mentioned in a selection list and that it is clear in advance what the retention period of an information is given. This method ensures that only documents with the same retention period are included in a folder folder. The advantage is that no selection is required within the file folders. The destruction of documents may then immediately after the expiry of their retention period, which means that the selection is no longer necessary.
-In the P file, there is the precipitation of the farm feed processes in the area of P-work processes. The record of policy development is not stored in the P file. Thus, the culture historical value of the documents in the P file is limited.
The objective in the selection of government archives is that the main sources of Dutch society and culture are kept safe for permanent preservation. The material to be stored must allow for a reconstruction of the action of the State government in relation to its environment, but also of the most important historical-societal events and developments, as far as possible. these are to be reconstructed from government archives.
In order to achieve the selection objective, the actions in the BSD are valued according to the general selection criteria set out below. These criteria were established and accorded by PC DIN and KNHG in 1997 by the State Archive of State Archivaries.
Selection criteria for transactions to be valued with B (ewares)
1. Acts relating to preparation and definition of policies Basic
Comments: This means agenda formation, analyzing information, formulating opinions for future policy, designing policies or planning that policy, as well as making decisions about the content of policies and policies. feedback from policy. This includes the choice and specification of the purposes and the instruments.
2. Acts relating to evaluation of policy Basic
Comments: This means describing and assessing the content, the process, or the effects of policy. This does not necessarily draw any consequences, such as in the case of a feedback policy.
3. Acts relating to Accountability Policies on the main lines of other actors
Comments: This includes reporting on the main lines of policy to other actors or publishing them.
4. Acts relating to (re) establishment of organisations Responsible for policy on main lines
Comments: This means setting up, changing, or disclosing organs, organizations or parts thereof.
5. Acts which determine the manner in which policy implementation Broad outlines
Comments: Policy implementation means the application of instruments for the purpose of achieving the chosen objectives.
6. Acts relating to policy implementation Main lines and direct related or direct result of special time conditions and incidents for the Kingdom of the Netherlands
Comments: For example, in the case of ministerial responsibility and/or when there is a state of war, martial law or the application of emergency legislation.
Due Article 5 (e) of the Archive Decision 1995 may be excluded from destruction of certain valued acts of a particular cultural or social interest which are to be destroyed, as to be destroyed.
A separate measure has been formulated for the preservation of certain dossiers. This act, number 27, concerns files of civil servants who have been of special significance for the field of activity of the department or other area or of which the documents for the understanding of the development of a function and of the which is considered to be of particular importance and which is therefore permanently preserved. The files to be designated for storage may be assessed on the basis of the criteria set out in the act.
In August, September and October 2005, the draft BSD was published by the Court of Auditors, the Queen's Office, the Chancellery of the Netherlands, the National Ombudsman, the Council of State, the Minister for General Affairs, the Minister for the Interior and the Secretary of State, the Minister for the Interior and the Minister for the Development of the European Communities. Kingdoms relations, the Minister of Foreign Affairs, the Minister for Economic Affairs, the Minister of Finance, the Minister of Justice, the Minister of Agriculture, Nature Management and Food Quality, the Minister of Education, Culture and Science, the Minister for Social Affairs and Employment, the Minister for Employment Popularisation, Regional Planning and Environmental Management, the Minister for Transport and Water, the Minister for Health, Welfare and Sport, offered to the Secretary of State of OC&W, after which he submitted it to the Council for its opinion. Culture (RvC). A report has been drawn up from the triangular consultations on the valuations of the transactions, which have been sent to the RvC at the same time as the BSD. From 1 February 2006, the selection list for six weeks was available for public inspection at the registration desk of the National Archives as well as in the libraries of the relevant care carriers, the Ministry of OC&W and the state archives in the Province/regional historical centres, which had been announced in the Official Gazette and in the Archievenblad.
On 24 April, the general state archivist received a view of 15 March 2006 from prof. Dr. A. E, Kersten and co-signatories, which has led to a change in the criteria of Article 5 e of the Order of Archives . These criteria are described in action 27 of the selection list.
On 14 April 2006, the RvC issued its opinion (arc-200602834/ 3), which gave rise to the following amendments to the draft selection list:
-The V-period of operation 19 has been set at 3 years.
-of the acts of which the V-instalments differed by department and which distinguished in time limits for staff which entered service before 1 January 2006 and which had been employed as from 1 January 2007 or later, are the time limits for all health care carriers, including after consultation with the ABP.
Subsequently, on 16 August 2007, the 'BSD' was adopted by the general public archivist, acting on behalf of the Minister for OCW and [ attribute decision].
Then, on August 16, 2007, the BSD was given by the general state archivist, on behalf of the Minister for Education, Culture and Science, attribute C/S&A/07/1518; and the Minister for the Interior and Kingdom Relations, attribute C/S&A/07/1512; the Minister of Foreign Affairs, attribute C/S&A/07/1513; the Minister of Economic Affairs, attribute C/S&A/07/1514; the Minister of Finance, attribute C/S&A/07/1515; the Minister of Justice, attribute C/S&A/07/1516; the Minister of Agriculture, Nature Management and Food quality, attribute C/S&A/07/1517; the Minister of Social Welfare and Employment, hallmark C/S&A/07/1519; Minister for Housing, Spatial Planning and Environmental Management, Attribute C/S&A/07/1521; Minister of Transport and Water State, attribute C/S&A/07/1520; Minister of Health, Welfare and Sport, Attribute C/S&A/07/1522; and on 18 October 2007, adopted by the General Service Archivist, on behalf of the Minister for Education, Culture and Science and the Minister of General Affairs, attribute C/S&A/07/1511.
The current BSD is separate from the above mentioned selection lists, by Royal Decree of 21 July 2007, no. 07.002320 for the General Court of Auditors; by Royal Decree of 21 July 2007, No 07.002321 for the Queen's Office; by Royal Decree of 21 July 2007, No 07.002322 for Chancellery of the Netherlands Orden, by Royal Decree of 21 July 2007, No 07.002323 For the National Ombudsman; by Royal Decree of 21 July 2007, No 07.002324 for the Council of State, adopted.
(X): This is the sequence number of the operation.
Action: This is a complex of activities that an actor carries out in the performance of a task or on the basis of a power. In practice, an act usually corresponds to a procedure or a work process.
Period: It shall specify the period during which years the act was carried out. If no end-year is stated, the operation is still carried out.
Comments: This will give details of the above-mentioned weather.
Rating: Valuation of the act in B (retain) or V (destroy).
If destroyed, then indication of the period of destruction. If retained, then indication of the selection criterion used. Any further explanation of the valuation.
A few comments in advance:
-These acts shall apply to all officials and employees of the State.
-The "thread of red thread" in the story is the distinction between acts that have legal positional or no legal positional consequences.
The following subprocesses are not (yet) managed by P-Direkt.
(1.)
Act: To employ temporary staff.
Period: 1945-
Comments: This is about employees who are not appointed as officialservice, such as agency workers, hiring workers, interns, etc.
Valuation V 7 years after end of contract
(2.)
Act: To employ the so-called 'local staff'.
Period: 1945-
Comments: It is a question of staff recruited by embassies, etc., and for which the actor builds pension provision.
Rating: V 75 years after birth date
(3.)
Act: Denouncing job applicants.
Period: 1945-
Comments: Include job applicants who have made an open application.
Rating: V 1 month after rejection
V 1 year if the personal data is kept with the consent of the data subject after the termination of the application
(4.)
Operation: The creation of new employees.
Period: 1945-
Comments: This is a document which covers, inter alia:
-The (open-) application itself,
-fitness tests (antecedents, service, and health care, etc.);
-Labour-term interview (notes, diplomas, etc.);
-Appointment (letter, order, oath/promise, confidentiality, etc.);
-Reintegration disabled people.
Please note that psychological reports and assessment are not covered by this act. For this purpose, see Action 19.
Rating: V 7 years after administrative handling of the dismissal
(5.)
Operation: Registration or modification of person and appointment information.
Period: 1945-
Comments: It is a question of classification, promotion, safety investigations, ABD, ancillary functions, special functions (e.g. confidence person) or powers (e.g. investigating powers).
Rating: V 7 after administrative handling of the dismissal
(6.)
Operation: Registration of place location data.
Period: 1945-
Comments:
Rating: V 75 years after birth date
(7.)
Act: Overposting, moving or reposting of civil servants.
Period: 1945-
Comments: It is a question of documents related to secondment, IF, outplacement and international functions.
Rating: V 7 years after administrative handling of the dismissal
(8.)
Act: To grant, reject, modify, or revoke leave.
Period: 1945-
Comments: Below are all forms of leave such as leave, special leave, maternity leave, move leave etc.
Rating: V 7 years after the granting of leave
(9.)
Operation: To establish or modify individual working time arrangements.
Period: 1945-
Comments:
Rating: V 7 years after administrative handling of the dismissal
(10.)
Operation: The recording of individual working hours and rest periods.
Period: 1945-
Comments: It is a question of modalities, data source data etc.
Evaluation: R 1 year after end of operation
(11.)
Operation: The accompanying of short-term absenteeism.
Period: 1945-
Comments: Short absence means a maximum of 6 weeks of absence due to sickness.
Rating: R 3 years after beter notification
(12.)
Operation: The accompanying of long-term absenteeism.
Period: 1945-
Comments: This is a matter for the Gatekeeper, WAO, etc., but also on the provision of facilities and the adjustment of activities related to illness or disability.
Rating: V 15 years after beternotification
(13.)
Operation: The registration of individual employees who have been exposed to harmful substances.
Period: 1945-
Comments: This is the subject of documents or registers or files which, inter alia, refer to exposure to asbestos and vinyl chloride monomer.
Rating: V 75 years after birth date
(14.)
Operation: To shut down, change, or revoke a loan agreement.
Period: 1945-
Comments: It is a question of documents relating inter alia to loan contracts for ICT tools, teleworking, car and mobile phone.
Rating: V 7 years after end of loan agreement.
(15.)
Operation: The imposition of and compliance by civil servants of obligations.
Period: 1945-
Comments: Among other things, it is a requirement to carry a uniform or mandatory transfer to the place of employment, or to report, for example, gifts and fees.
Rating: V 7 years after administrative handling of the dismissal
(16.)
Act: Treating delicate matters.
Period: 1945-
Comments:-It is a question of documents which include, inter alia, (non-financial) disciplinary measures, investigations, intimidation, integrity, suspension etc.
-Documents relating to financial disciplinary measures, attachment of attachment, etc., are covered by action 23.
Rating: V 7 years after administrative handling of the dismissal
(17.)
Operation: The conduct of operation talks.
Period: 1945-
Comments:
Valuation: V 3 years after the operation report is held.
(18.)
Operation: The conduct of assessment calls.
Period: 1945-
Comments:
Rating: V 7 years after administrative handling of the dismissal
(19.)
Action: The conduct of a psychological examination or assessment.
Period: 1945-
Comments:
Evaluation: R 3 years after examination of assessment
(20.)
Operation: The guiding of individual career development.
Period: 1945-
Comments: It is a question of courses which include courses, retraining or retraining, coaching and career advice.
Rating: V 7 years after administrative handling of the dismissal
(21.)
Act: To grant, reject, modify or revoke primary working conditions.
Period: 1945-
Comments: This is a matter for the salary course, among others.
Rating: V 7 years after administrative handling of the dismissal
(22.)
Act: To pay out, withhold or to recover primary conditions of employment.
Period: 1945-
Comments: This is a document which covers, inter alia, pay or inaction or recovery due to a financial penalty (e.g. seizures).
Rating: V 7 years after payout or recovery
(23.)
Act: To grant, reject, modify or withdraw secondary working conditions with legal positional consequences.
Period: 1945-
Comments: This is a document (for example, IKAP, deliberately rewarding) which, among other things, deals with (typically structural) concessions in health and care costs.
Rating: V 7 after administrative handling of the dismissal
(24.)
Act: To grant, reject, modify or revoke secondary working conditions without legal positive effects.
Period: 1945-
Comments: This is a document which covers, inter alia, (usually one-off) bonuses, declarations, surcharges, DBZV related matters, travel expenses and removal expenses.
Rating: V 7 years after payout
(25.)
Act: To decide on a decision of officials submitted by officials, and to carry out the defence of administrative procedures in respect of administrative bodies.
Period: 1945-
Comments: It is a question of documents relating to all matters relating to personnel matters.
Valuation: V7 years after administrative (N.B. this is thus inclusive of legal proceedings, i.c. after being irrevocable from the court ruling) handling of the dismissal.
N.b. This sub-process is not managed by P-Direkt.
(26.)
Act: The termination of the service.
Period: 1945-
Comments: It is a question of both voluntary and forced dismissal and (pre) pension schemes.
Rating: V 7 years after administrative handling of the dismissal
(27)
Act: To allocate personnel files to permanent custody
Period: 1945-
Rating B 5
Comments: This act concerns files of civil servants who have been of special significance for the field of activity of the department or other area, or of which the pieces for the understanding of the development of a function and the which is considered to be of particular importance and which is therefore permanently preserved. The files to be designated for storage may be assessed on the basis of the criteria set out below.
In order to gain an understanding of the nature of the files in an organization, it is advisable to carry out research into the way in which the personnel administration has been conducted over the years (for example, central or decentralised) and how the dossiers have been built up over the years (interim scolders, many copies of pieces elsewhere) and what were added for pieces. This can be processed in an archive operation plan.
In principle, the choice of retention of a file shall apply to any official who falls within the criteria, irrespective of his position and remuneration,
In practice, more frequent files of officials at scale 14 and higher and/or officials in General Administrative Service, or of civil servants in equivalent functions and/or equivalent scales for the period from 1945 for preservation will be selected.
Until 1981, officials had grades. Nowadays pay scales.
These were the official ranks. The current pay scales are in parentheses.
Deputy clerks (1)
Clerk (2)
Clerks A (3)
Head clerk (4)
Deputy commies (5)
Deputy commies A (6)
Commies (7)
Commies A (8)
Main commies (9)
Headcommies A (10)
Headcommies B (10A)
Referendaris (11)
Referendaris A (11A)
Referendaris B (12)
Administrator (13)
Administrator A (14)
Master Administrator (15)
Master Administrator A (16)
Director (17)
Chief Executive Officer (18)
Files of the officials mentioned below may also be selected for detention: officials involved in an incident involving the position of the Minister and/or the name of the Ministry (Jamby affair OCW); questions on asylum seekers IND; dismissal Doctors of Leeuwen, Schiphol disaster), civil servants whistleblowers, civil servants who have been in publicity, (former) officials, who have been speaking in the context of another function of have attracted social attention (e.g. politicians), civil servants in which have played a role in their operation and/or dismissal and files of officials in the immediate vicinity of the custodians: comrades, secretaries and secretaries and drivers.
If a (part of a) organization has lost the task execution archive or caused severe damage, the personnel files can serve as a replacement knowledge source.
It is also appropriate to draw attention to the selection of files that deviate from the average personnel files in terms of content and structure. An average personnel file contains the only documents that are covered by the operations of this BSD. A different thickness of a file, the presence of personal letters, or letters from third parties, may be a designation to assess the file on the criteria below.
Criteria relating to the nature of the data
1. information about influential persons.
2. information about striking persons.
3. information on special events.
4. information on work processes and implementation aspects.
5. information on aspects of the organisation which for one reason or another in the P file has ended up.
Criteria relating to the relative information value
6. degree of uniqueness of information.
7. degree of diversity and comprehensiveness of information.
Ad 1 and 2 include files of civil servants who are, in themselves and not necessarily, influential and prominent as officials, but where the information in the file complets (may) forms a well-known picture or biography. from the person. These include, for example, senior officials who have made a move to business, an international organisation, a non-governmental organisation (NGO) or other sectors within the government (municipalities, provinces, ZBOs)
The information on the important (decisive) involvement of an official in a particular event is to be taken into account in the case of the main (decisive) involvement.
Ad 4 should be based on data on design, updating or termination of work processes that represent an important part of the tasks of a department and to implementation aspects, such as special assignments and instructions, or aspects that have led to an uptick in politics and/or society.
Ad 5 Here you can think of personal archive, office archive, instructions, etc.
Ad 6 Here is the point of whether the documents contain unique information given the nature of personnel files. For example, documents relating to pay are not unique, documents relating to a different salary may be that. Or an instruction, which is nowhere else to be found and is unique to that one official, or that period.
Ad 7 This is about whether the information contained in the personnel records comes from more sources. There are also annexes, reports, reports, correspondence from sources other than a staff department or the direct management.
(including concordans)
The above BSD replaces a number of actions of the BSD below:
-BSD 72 Part policy area Labour relations at the government (Stcrt. 16-10-2001, No 200).
-BSD 73 Division Of Working Conditions State Personnel (Stcrt. 16-10-2001, No 200).
-BSD 74 Part-of-sector working conditions (Stcrt. 13-12-2004, No 240).
-BSD 75 Policy area Formation policy, labour market policy and human resources development and mobility Stcrt. 17-10-2001, nr. 201).
-BSD 76 Part-policy area Working conditions at the government (Scr. 17-10-2001, No 201).
-BSD 77 Participating information and administration policy area Stcrt. 17-10-2001, nr. 201).
Therefore, the acts referred to in column A may be repealed:
(in column B, state/are the trading number (s) in place (s).)
76.72 has been deleted, therefore remains valid
BSD 72
BSD 73
BSD 74
BSD 75
BSD 76
BSD 77
| A |
B |
A |
B |
A |
B |
A |
B |
A |
B |
A |
B |
| 36 |
26 |
06 |
26 |
31 |
27 |
06 |
26 |
5 |
26 |
8 |
26 |
| 32 |
3, 5, 20 |
32 |
27 |
63 |
26 |
56 |
6 |
61 |
11 |
||
| 34 |
5 |
37 |
25, 27 |
69 |
26 |
59 |
26 |
||||
| 37 |
3, 5 |
64 |
25, 27 |
113 |
13 |
123 |
14 |
||||
| 42 |
3, 6 |
65 |
24 |
132 |
8 |
129 |
14 |
||||
| 55 |
3, 6 |
84 |
27 |
142 |
26 |
157 |
6 |
||||
| 64 |
3, 5 |
85 |
27 |
154 |
21 |
160 |
6 |
||||
| 65 |
5 |
90 |
23 |
179 |
26 |
161 |
6 |
||||
| 66 |
6 |
94 |
23 |
205 |
6 |
172 |
11 |
||||
| 67 |
5 |
100 |
18 |
206 |
6 |
||||||
| 68 |
5 |
101 |
9 |
207 |
21 |
||||||
| 70 |
18 |
102 |
9 |
208 |
21 |
||||||
| 77 |
19 |
125 |
23 |
211 |
8 |
||||||
| 81 |
20 |
126 |
23 |
213 |
6 |
||||||
| 104 |
22 |
135 |
24 |
214 |
21 |
||||||
| 105 |
23 |
136 |
23 |
218 |
6 |
||||||
| 114 |
22 |
165 |
25 |
219 |
8 |
||||||
| 115 |
22 |
169 |
24, 25 |
220 |
21 |
||||||
| 116 |
22 |
170 |
24 |
222 |
3, 5 |
||||||
| 117 |
25 |
175 |
22 |
||||||||
| 128 |
25 |
176 |
25? |
||||||||
| 130 |
24 |
177 |
22 |
||||||||
| 132 |
24 |
179 |
24 |
||||||||
| 137 |
24 |
180 |
25 |
||||||||
| 138 |
24 |
190 |
26 |
||||||||
| 141 |
24 |
214 |
6, 8 |
||||||||
| 153 |
9, 25 |
||||||||||
| 173 |
24 |
||||||||||
| 174 |
24 |
||||||||||
| 191 |
25 |
||||||||||
| 192 |
25 |
||||||||||
| 196 |
25 |
||||||||||
| 197 |
25 |
||||||||||
| 198 |
25 |
||||||||||
| 199 |
25 |
||||||||||
| 201 |
25 |
||||||||||
| 202 |
25 |
||||||||||
| 212 |
25 |
||||||||||
| 213 |
25 |
||||||||||
| 238 |
25 |
||||||||||
| 248 |
25 |
||||||||||
| 251 |
25 |
||||||||||
| 260 |
25 |
||||||||||
| 261 |
25 |
||||||||||
| 263 |
25 |
||||||||||
| 264 |
25 |
||||||||||
| 270 |
10 |
||||||||||
| 272 |
10 |
||||||||||
| 273 |
10 |
||||||||||
| 275 |
10 |
||||||||||
| 284 |
9 |
||||||||||
| 285 |
9 |
||||||||||
| 286 |
9 |
||||||||||
| 288 |
9 |
||||||||||
| 289 |
9 |
||||||||||
| 296 |
12, 13 |
||||||||||
| 297 |
13 |
||||||||||
| 298 |
13 |
||||||||||
| 299 |
13 |
||||||||||
| 300 |
13 |
||||||||||
| 301 |
13 |
||||||||||
| 308 |
25 |
||||||||||
| 309 |
25 |
||||||||||
| 310 |
13 |
||||||||||
| 321 |
24 |
||||||||||
| 332 |
9 |
||||||||||
| 341 |
8 |
||||||||||
| 342 |
8 |
||||||||||
| 343 |
8 |
||||||||||
| 345 |
8 |
||||||||||
| 346 |
8 |
||||||||||
| 347 |
8 |
||||||||||
| 350 |
27 |
||||||||||
| 353 |
16 |
||||||||||
| 363 |
8 |
||||||||||
| 364 |
16 |
||||||||||
| 365 |
8 |
||||||||||
| 366 |
16 |
||||||||||
| 372 |
6 |
||||||||||
| 375 |
16 |
||||||||||
| 376 |
17 |
||||||||||
| 379 |
17 |
||||||||||
| 380 |
17 |
||||||||||
| 384 |
16 |
||||||||||
| 389 |
17 |
||||||||||
| 390 |
23 |
||||||||||
| 391 |
27 |
||||||||||
| 397 |
27 |
||||||||||
| 404 |
27 |
||||||||||
| 426 |
27 |
||||||||||
| 431 |
27 |
||||||||||
| 445 |
27 |
||||||||||
| 446 |
27 |
||||||||||
| 447 |
27 |
||||||||||
| 450 |
27 |
||||||||||
| 451 |
27 |
||||||||||
| 453 |
27 |
||||||||||
| 454 |
27 |
||||||||||
| 455 |
27 |
||||||||||
| 456 |
27 |
||||||||||
| 465 |
27 |
||||||||||
| 474 |
27 |
||||||||||
| 475 |
27 |
||||||||||
| 476 |
27 |
||||||||||
| 477 |
27 |
||||||||||
| 478 |
27 |
||||||||||
| 481 |
27 |
||||||||||
| 482 |
27 |
||||||||||
| 483 |
27 |
||||||||||
| 484 |
27 |
||||||||||
| 485 |
27 |
||||||||||
| 486 |
27 |
||||||||||
| 514 |
23/24 |
||||||||||
| 519 |
6 |
||||||||||
| 522 |
27 |
||||||||||
| 537 |
27 |
||||||||||
| 540 |
27 |
||||||||||
| 541 |
27 |
||||||||||
| 625 |
8 |
The following act is amended:
Act: To jointly with the Prime Minister, Minister for General Affairs and the Minister of the Interior nominate a KB on the grant of an allowance to a group of civil servants on grounds other than those mentioned in the BBRA 1984 .
Period: 1984-
Rating: B (5).
In the drafting of this BSD, the following persons have been involved:
-Flo Binnendijk (Ministry of Transport and Water State)
-Hugo Butter (P-Direkt)
-Geert Beks (Ministry of Justice)
-Pieter van Bemmel (P-Direkt)
-Han Cuijpers (Ministry of Defence)
-Christien Dohmen (Ministry of Economic Affairs)
-Ilona Dorrestein (Ministry of Transport and Water State)
-Pim Fdeputy (Ministry of Finance)
-Nico Gietema (Ministry of Internal Affairs and Kingdom Relations)
-Tineke van Grinsven (Ministry of Foreign Affairs)
-Cora de Gooijer (Ministry of Economic Affairs)
-Niels of Heezik (Ministry of Economic Affairs)
-Wilbert Hoffstadt (Ministry of Economic Affairs)
-Lute Humbert (Ministry of Health, Welfare and Sport)
-Michiel de Koning (Ministry of Health, Welfare and Sport)
-Peter Lamboo (Ministry of Finance)
-Nienke Meijer (Ministry of Foreign Affairs)
-Margriet van der Sluys (Ministry of Foreign Affairs)
-Petra Schrauwen (Ministry of Education and Science)
-Chiel Solar Field (Ministry of Social Affairs and Employment)
-Anne Weyers-the Ruiter (P-Direkt/Tax Office).
General Affairs (AZ)
Home Affairs and Kingdom Relations (BZK)
High Colleges of State
Court of Auditors
-Cabinet of the Queen
-Chancellery of the Dutch Orden
-National Ombudsman
-Council of State
Foreign Affairs (BZ)
Economic Affairs (EZ)
Finance
Justice
Agriculture, Nature and Food Quality (LNV)
Education, Culture and Science (OCW)
Social Affairs and Employment (SZW)
Popularisation, Spatial Planning and Environmental Management (VROM)
Traffic and Water State (VenW)
Public Health, Welfare and Sport (VWS).
