National Archives Act 2003

Original Language Title: National Archives Act 2003

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Laws of MALAYSIA Act REPRINTING 629 National Archives Act 2003 Contains all amendments to 1 January 2006 1National Archive PUBLISHED by the COMMISSIONER of law revision, UNDER the AUTHORITY of law REVISION ACT 1968 in COLLABORATION with PERCETAKAN NASIONAL MALAYSIA BHD 2006 laws of Malaysia ACT 6292 National Archives Act 2003 the date of Royal Assent.................. July 29, 2003, the date of publication in the Gazette............ 7 August 2003 REPRINT BEFORE Reprinting the first............ 2004 National Archives of 3 laws of MALAYSIA Act National Archives Act 2003 629 ARRANGEMENT of SECTIONS part I preliminary section 1. Short title, application and commencement 2. Interpretation 3. Declaration of federal standards PART II NATIONAL ARCHIVES and DIRECTOR GENERAL 4. The Establishment Of The National Archives 5. Appointment Of Director General 6. Appointment of officers 7. The Functions Of Director-General 8. Power to review 9. Delegation of power of 10. Appointment Of Experts PART III ADVISORY BOARD 11. The Establishment Of The Board 12. Functions Of The Board 13. Power to deviate from the advice of the Board 14. Membership Of The Board 15. Secretary to the laws of Malaysia ACT 6294 Section 16. The term of Office 17. Revocation of appointment and resignation of members 18. Vacation of post 19. Filling vacancy 20. Remuneration or allowance 21. Board 22. The Board may invite others to attend 23. Minutes 24. Procedure PART IV RECORDS MANAGEMENT 25. Prohibition against the destruction of public records 26. Disposal of public records 27. Records disposal schedule 28. Transfer of public records to the national archives 29. Public records shall be submitted when requested 30. Custody and control of public records public office does not work again 31. Acquisition is not public record 32. Lodgement record 33. The establishment of a Records Center records center and Agency 34. The Establishment Of A Records Center Limbo 35. Return of public records part V ARCHIVES ADMINISTRATION 36. Processing and preservation of public archives 37. Access to public archives of 38. Access to classified records 39. Prohibition against reproduction and publication of public archives the national archives 5 PART VI ESTABLISHMENT of ARCHIVES MANAGEMENT and the MINISTER and the MEMORIAL ARCHIVES section 40. The establishment of the archives of Ministers and 41 memorial archives. Materials to be lodged in the archives of the Minister and the memorial archives PART VII AM 42. The validity of the legal copy of photography and extract of 43. Confirmation copy of photography and extract 44. 45. Prohibition against export Regulations 46. Annual report 47. PART VIII repeal and saving 48 STATE ARCHIVES. The establishment of the State Archives laws of Malaysia ACT 6296 national archives 7 laws of MALAYSIA Act 629 National Archives Act 2003 an act to provide for the establishment, acquisition, custody, maintenance, use and management of public archives and public records; and other matters relating thereto.
[October 10, 2003, P.U. (B) 300/2003]
Enacted by the Parliament of Malaysia as follows: part I preliminary short title, application and commencement 1. (1) this Act may be cited as the National Archives Act 2003.
(2) this Act shall apply — (a) in Peninsular Malaysia and the Federal territory of Kuala Lumpur, Labuan and Putrajaya; (b) in the entire States of Sabah and Sarawak but only in respect of government public records exist on or after * Malaysia day.
(3) this Act shall come into force on such date as the Minister may, by notification in the Gazette.
(4) except as otherwise provided for expressly by this Act, the provisions of this Act do not affect any of the provisions in relation to records made by or under any other written law.
* NOTE — Malaysia day is the date of Malaysia Act 1963 [Act No. 26/1963], namely 16 September 1963 — see section 2 of Act No. 26/1963.
Laws of Malaysia ACT 6298 interpretation 2. (1) in this Act, unless the context otherwise requires — "archives" means records maintained for national values or its permanent and enduring or both;
"public archives" means — (a) public records — (i) determined by the Director General as having national or historical value and enduring or both; and (ii) that have been transferred to the national archives or any other place authorized by the Director General from time to time; and (b) any private records or other materials as may be determined by the Director General as having national or historical value and enduring or both obtained for the national archives by the Director General;
"memorial archives" means an institution which is operated by the national archives to House, conserve and display any historical material to commemorate an event or a person or other aspects of history and archives housed in it;
"archives Minister" means material related to any Minister of the Federal Government and maintained for the purpose of research and understanding of the policies and actions that have been implemented;
"The national archives" means the national archives established under section 4;
"the revenue" means faxed a record in terms of content and form but not necessarily in terms of size and appearance;
"Director General" means the Director General of the national archives is appointed under section 5;
The national archives 9 "Board" means the Advisory Board established under section 11;
"appropriate officer" means a Warhol who perform on behalf of the Director General in the records management and archives administration;
"public office" means an Office of the Federal Government or the Government of any State or any Office of any local government, statutory authorities or Government Enterprise;
"public servants" means a person who holds office or employment in any public service;
"disposal" means separating records for the purpose of destruction, transfer or otherwise;
"expansion" means the revenue greater than original or intermediary used to make the results thereof;
"maintenance" means the entire process and handling involved in the physical protection of public records and public archives from damage or deterioration and in recovery or repair records and the archives;
"acquisition" means getting through a transfer of title, purchase, donations, bequests, gift or otherwise;
"destruction" means acts destroy or delete any record in any way;
"public service" means — (a) any public service referred to in article 132 of the Federal Constitution; (b) any service of local government; and (c) the service of any statutory authority which exercise of the powers vested to it through federal law or State;
"Government enterprise" means any enterprise which the whole or part of his capital came from the Federal Government or the Government of any State;
Laws of Malaysia ACT 62910 "statutory authority" means any statutory body incorporated by any written law for the purposes of the Federal Government or the Government of any State;
"The records center" means the dryer, which is operated by the national archives for the purpose of storing, processing and maintain records of non-current assets pending disposal on the record;
"Central Agency Records" means records center operated by non-Government archives and Government records which maintained and preserved;
"Limbo Records Center" means a building designed and built for storage, maintenance and storage of low-cost current partial records pending disposal on the record;
"recording of microfilm" means the result of a record on the film or other material was the product of photography or of any other similar process and generally cannot be seen with the naked eye;
"records" means material in the form of written or other form stating fact or event or otherwise record information and includes papers, documents, register, printed materials, books, maps, plans, drawings, photographs, microfilm, film sinematograf, recording sounds, electronically generated records regardless of form or physical characteristics, and any copy thereof;
"public records" means records which officially accepted or issued by any public office for travel Affairs or by any public servants or public office workers in the exercise of his official duties and includes records of any Government and enterprises also includes all records that, on the commencement of this Act, is in the custody or under the control of the national archives, which was established under the National Archives Act 1966 [Act 511];
"the Minister's records" means records relating to any Minister of the Federal Government in respect of the period of Office, events in their personal and official life;
The national archives 11 "personal records" means records of individuals and agencies, institutions and non-governmental organizations;
"classified records" means public records classified as official secrets within the meaning of the Official Secrets Act 1972 [Act 88];
"copy photography" means any copies of records made by reprography;
"end", in respect of public record, it means no further action required to be taken on the record.
(2) for the purposes of this Act, a record shall be deemed to be in the custody or under the control of national archives if the records are in his possession according to sections 28, 29, 30 and 31 or if the National Archives has the power to give directions to the custody of the record.

(3) if the records are created on different dates are stored in a file or in the other group, for the purpose of administration, all records in the file or other groups shall be deemed for the purposes of this act as having been established when the last record in the file or group has been established.
Declaration of federal status 3. (1) all archives in the custody or under the control of the national archives on or after the commencement of this Act is declared as the Federal Archives.
(2) all public records in the custody or under the control of public office on or after the commencement of this Act is declared as federal public records.
(3) the Minister may, from time to time, on the advice of the Director-General may, by order published in the Gazette, declare any archives or records, as the case may be, as the Federal Archives or Federal records.
Laws of Malaysia ACT 62912 PART II NATIONAL ARCHIVES and DIRECTOR GENERAL of the national archives Establishment 4. There shall be established the national archives declared a federal archive, for the purpose to provide guidelines in the creation, acquisition, storage and preservation of records and provides facilities for reference, research or other purposes.
Appointment Of Director General 5. (1) the Yang di-Pertuan Agong shall appoint a Director General for the purpose of carrying out the powers and functions granted to the Director General under this Act.
(2) the appointment of the Director-General shall diberitahukan in the Gazette.
(3) the Director General shall have an official seal for confirmation of public archives be required for the purposes of the authority and its functions under this Act.
Appointment of officers 6. (1) the Minister may, from time to time, appoint such number of officers necessary to assist the Director General in the performance of its functions and exercise of its powers under this Act.
(2) all officers appointed under subsection (1) shall be subject to the supervision, direction and control of the Director General.
(3) an officer may perform functions and carry out all the powers granted to the Director General under this Act.
National Archives Director-General Function 13 7. Director General's functions are as follows: (a) examine the records in the custody or under the control of public offices, identify records that have a national or historical permanent or enduring or both and give advice on the establishment, maintenance, storage, use and disposal of such records;
(b) take appropriate measures in safeguarding any record in the custody or under the control of the national archives;
(c) acquire records and materials which in the opinion of the Director General was or may have national or permanent history and enduring or second-common;
(d) to establish, maintain and operate the Centre records and Records Center Limbo;
(e) destroy or otherwise dispose of or authorize the destruction or disposal of public records;
(f) advise the public office on the establishment of a records center of the Agency;
(g) advise the public office in the planning, implementation and evaluation of their records management programs;
(h) prescribing the standards and procedures for repair of the records management program and public archives;
(i) provide training in the management of public records and archives administration;
(j) organize, classify and preserve public archives; (k) providing navigation search for public archives; (l) determine the access and use of public archives;
(m) providing facilities for research and perujukan; (n) subject to the terms and conditions for its revenue, and subject to the law relating to copyright, reproduce or publish any public archives or any part of the archive;
Laws of Malaysia ACT 62914 (o) to establish, maintain and operate the archive Minister and memorial archives;
(d) do any thing which it considers necessary or expedient to enable the public archives are used adequately;
(q) to identify and make copies of vital records necessary for survivorship function or restructuring an organization during and after the emergency and also records necessary for the protection of the rights and interests of organizations and individuals directly affected by the activities of the Organization;
(r) confirm the copy or extract of the public archives;
(s) prepare, publish, sell or distribute related publications with public archives or in connection with, or relating to activities and facilities provided by the national archives;
(t) collect and disseminate historical information;
(u) to do any matter incidental to or arising from the execution of the powers and functions.
Power to review 8. (1) the Director General shall from time to time review or cause to review any classified records that are in the custody or under the control of the national archives.
(2) for the purposes of subsection (1) and subject to subsection (3), the Director General shall have the authority to examine the contents of any classified records and to reclassify or delete classification classified records that are in the custody or under the control of the national archives.
(3) review and reclassification or removal of the classification of any classified records shall be carried out in accordance with the Official Secrets Act 1972.
The national archives 15 Delegation of powers 9. (1) the Director may, in writing, delegate any of its functions under this Act, subject to such conditions, limitations or restrictions as it thinks fit, to any person or class of persons and person or class of persons to whom such functions delegated can perform such functions in the same manner and with the same effect as-by such functions have been delegated to him or them under this Act.
(2) a person purporting to act pursuant to a delegation made under this section shall, in the absence of evidence to the contrary, be deemed to be acting in accordance with the terms of such delegation.
(3) a delegation made under this section may at any time be revoked by the Director General.
(4) a delegation made under this section shall not preclude the Director-General of the duties or functions that have been delegated such.
Appointment Of Experts 10. (1) the Director General may, from time to time, as and when necessary, appoint any person in possession of the ability or expertise to carry out historical research and documentation become Experts.
(2) the period of appointing a Experts shall be such period as may be determined by the Director General at the time of his appointment.
(3) the functions of Experts are as follows: (a) assist in the documentation; (b) identify, ensure and otherwise verify the information or facts concerning the history of Malaysia; (c) conduct research for the purpose of, and organize and produce, publication history; and (d) assisting in such activities undertaken by the national archives.
Laws of Malaysia ACT 62916 PART III ADVISORY BOARD Board 11. There shall be established an Advisory Board for the purpose of advising the Director-General in the performance of its functions and exercise of its powers under this Act.
Functions Of The Board 12. Functions of the Board are as follows: (a) to advise the Director General on any matter referred to by the Director General to him from time to time; and (b) to advise the Director General on any matter deemed fit by the Board.
Power to deviate from the advice of the Board 13. Notwithstanding section 12, the Director General may, after consultation with the Minister, deviated from the advice given by the Board, but if the Director-General to do that — (a) he shall be recorded in full in writing for inclusion in the minutes of Board meetings early after the decision is made, the reasons for its decision; and (b) any member of the Board has the authority to require the recorded in the minutes of the Board meetings early after the decision is made any advice or opinions given by the members on the issue in dispute and the reason therefor.
Membership Of The Board 14. (1) the Board shall consist of the following members: (a) the Chairman, appointed by the Minister;
National Archives of 17 (b) Director General; and (c) not less than three but not more than ten members, appointed by the Minister.
(2) members of the Board other than the Director-General shall be appointed according to their areas of expertise and, subject to sections 16 and 17, hold office subject to the terms and conditions specified by the Minister.
Secretary 15. There shall be a Secretary to the Board who shall be appointed from amongst the officials of the national archives.
The term of Office 16. Subject to section 17, a member of the Board other than the Director-General shall, unless he resigns beforehand or his appointment is cancelled in advance, hold office for a term not exceeding three years as determined by the Minister at the time of his appointment and shall be eligible for re-election.
Revocation of appointment and resignation of members 17. (1) the appointment of a member of the Board in addition to the Director-General may at any time be revoked by the Minister.
(2) a member of the Board in addition to the Director-General may at any time resign his Office by giving notice in writing fourteen days devoted to the Minister.
Vacation of Office 18. Office of a member of the Board other than the Director-General shall be vacated if — (a) he dies; (b) has been proved against him, or he has been convicted

top, a charge in respect of — (i) an offence involving fraud, dishonesty or moral turpitude;
Laws of Malaysia ACT 62918 (ii) an offence under any law relating to corruption; or (iii) any other offence punishable with imprisonment (whether imprisonment only, or in addition to a penalty or in lieu of a fine) for more than two years;
(c) he becomes bankrupt; (d) he is not of unsound mind or otherwise unable to meet its obligations; (e) he fails to attend meetings of the Board three times consecutive-also without the permission of the Chairman; (f) resignation accepted by the Minister; or (g) his appointment is revoked by the Minister.
Filling vacancy 19. If a member other than the Director-General is no longer a member of the Board, the Minister may appoint another person to fill the vacancy for the balance of the period for which the members clear the posts were appointed.
Remuneration or allowance 20. Member of the Board and any other person invited to attend a meeting or discussion Board under section 22 may be paid such remuneration or allowance as may be determined by the Minister, after consultation with the Minister of finance.
Meetings Of The Board 21. (1) the Board shall meet as frequently as necessary in a year for the performance of its functions.
(2) the Chairman shall preside at all meetings of the Board.
The national archives 19 (3) a meeting of the Board shall be called by the Chairman by written notice to the other Member and meetings shall be held at such time and at the place specified in the notice.
(4) a quorum of the Board is five people.
(5) the decision of the Board shall be a majority vote through, and if there is an equality of votes, the Chairman shall have the casting vote.
The Board may invite others to attend meetings 22. The Board may invite someone who is not a member of the Board to attend any meetings or discussion Board for the purpose of advising it on any matter under discussion but person so attending shall not be entitled to vote at the meeting or deliberation.
Minute 23. (1) the Board shall cause minutes of all its meetings to be maintained and stored in a proper form.
(2) any minutes made of meetings of the Board shall, if duly signed by the Chairman, be admissible as evidence of the facts stated therein in any legal proceedings without further proof and every meeting of the Board in respect of the proceedings thereon: such has been made shall be deemed to have been duly convened and held and all members at a meeting duly qualified to act.
Procedure 24. Subject to this Act, the Board shall determine its own procedure.
Laws of Malaysia ACT 62920 PART IV RECORDS MANAGEMENT Prohibition against the destruction of public records 25. (1) Notwithstanding any law to the contrary, no person shall, except with the prior written approval of the Director General, destroy or allow destruction of any record in the custody or under the control of that person.
(2) a person who intends to destroy or allow destruction of any public records shall be — (a) to notify the Director-General in the prescribed form of intention to do so; and (b) in the notification, stating the nature of the records in question.
(3) the Director General may require any public record described in the notification under subsection (2) made available to it for its inspection and he can examine the record.
(4) the Director General may, in accordance with section 26, allowing destruction of public records as specified in the notification under subsection (2).
(5) any person who contravenes subsection (1) and (2) or who do not make available any public records as required by the Director General under subsection (3) commits an offence and shall on conviction be liable to a fine not exceeding five thousand ringgit or to imprisonment for a term not exceeding one year or to both.
Disposal of public records 26. (1) the Director General may authorize the disposal of any public records or classes of records — (a) by reason of the number, type or routine nature of the record, in its opinion does not have any national or historical value and enduring or second-common;
The national archives 21 (b) is not required for the purposes of reference in any public office after — (i) action on public records has expired; (ii) the expiration of the agreed between the Director-General with the Chief Administrator of the Office of the public; or (c) physical condition does not permit continuous maintenance.
Records disposal Schedule 27. (1) the Chief Administrator of a public office shall prepare and submit the records disposal schedule in the prescribed form for disposal of public records to the Director General for his approval.
(2) the Director General may approve the records disposal schedule submitted under subsection (1) and, in approving any such schedule, may impose such requirements or conditions as he thinks fit.
(3) for the purposes of this section, "records disposal schedule" means the schedule that identifies records archival value to preserved and allow the destruction left after the expiration of the specified retention period.
Transfer of public records to the national archives 28. (1) subject to subsection (2), the following public records in the custody or under the control of a public office must be transferred by the Chief Administrator of public offices to the custody and control of the National Archives: (a) any public record that has been terminated for the period of more than five years;
(b) any record generated electronically; and (c) any public records not present in the opinion of the Director-General having national or historical remains and enduring or both.
Laws of Malaysia ACT 62922 (2) electronically generated Records must be transferred immediately when the record is no longer active.
(3) the Director may defer the transfer of any public record if he is satisfied that by reason of the nature of the applicable public records, the public records Instant transfer will affect the administration of any public office or contrary to the public interest.
(4) no nothing in this section shall be deemed to authorize the transfer of classified records except with the prior written approval of the Minister charged with the responsibility for the public offices concerned.
(5) no nothing in this section shall be construed as affecting or extending the law relating to copyright.
Public records shall be submitted when required 29. (1) a person who, as a people who are not public servants with special permission to store and handle records in the course of his official duties, has any public records — (a) over the age of twenty years; or (b) is not a public record upon which in the opinion of the Director General was or may have national or permanent history and enduring or both, shall, upon request made by the Director General or an officer fit, submit public records to the custody and control of the national archives.
(2) public records that their delivery is requested under subsection (1) need not be submitted if the Head Office of the enterprise general public or Government has allowed the person referred to in that subsection for continued to have the record.
(3) any person who, without the consent referred to in subsection (2), does not deliver public records required under subsection (1) commits an offence and shall on conviction be liable to a fine not exceeding five thousand ringgit or to imprisonment for a term not exceeding one year or to both.
The national archives 23 (4) of this section shall apply to all public records regardless of whether the public records were taken belonged to before or after the commencement of this Act.
Custody and control of the public records Office of the public no longer function 30. (1) the national archives shall, unless otherwise expressly provided by any other written law, have custody of or control over all public records public office does not work anymore.
(2) of section 8 shall apply for the purposes of the review of classified records to public office does not work anymore.
(3) for the purposes of this Act, a public office shall be deemed to no longer work if the public office is no longer in operation and there is no substitute for the duties and functions of the Office of the public.
Acquisition is not public record 31. The Director General can obtain any records that are not public record which in his opinion is or may have national or historical value and enduring or both.
Lodgement record 32. (1) all records required under this Act that transferred or delivered to, or stored with the national archives shall be lodged in the national archives or at any other place as directed by the Director General.
(2) in any case when any kind of records lodged in the national archives in accordance with this Act, the Director General shall receive and keep a record of it in the manner and for the purposes authorized by this Act, and shall make any notes or records on, and give acknowledgement of receipt in respect of the record as may be necessary.
Laws of Malaysia ACT 62924 Centre records and Records Center Agency

33. (1) For the purposes of this Act, the Director-General may establish, maintain and operate the centers records.
(2) a Records Center shall be responsible for storing, processing and maintenance of records in the records center.
(3) the Director General may advise and allow the establishment of the Agency for records center operated by public office shall be responsible for the maintenance and preservation of the records of the Office of the public records center in the Agency.
The Establishment Of A Records Center Limbo 34. (1) the Director General may establish records center Limbo for the purpose of storing and maintaining the records of the current partial disposal on while waiting for the partial records.
(2) record keeping in records center Limbo shall in the manner prescribed by the Director General.
(3) for the purposes of this section, "current partial records" means records which are not often needed in the course of business while in public office.
Return of public records 35. (1) the Director General shall, on request in writing the Chief Administrator of a public office, returning to public office that any public records that have been transferred from public office for such period as may be agreed between the Director-General with the Chief Administrator of the public office and upon such conditions as it thinks fit by the Director General.
(2) No there's nothing in this section shall be deemed to require the Director General so that return any public record that the circumstances did not warrant his transfer from the custody or control of the national archives.
The national archives 25 part V ADMINISTRATION ARCHIVE Processing and preservation of public archives of 36. All public archives shall be — (a) be kept; (b) are sorted, classified and described to facilitate reference to it; (c) where necessary, repaired, restored or otherwise preserved;
and (d) if necessary, transferred to the recording in the form of microfilm, photographic copy or any other form of storage.
Access to public archives 37. (1) subject to this Act and the conditions under which public archives are made available to or lodged in the national archives, public archives shall be made available to the public after twenty-five years from the expiry date of the records or materials that make up the public archives or such period as may be determined by the Director General.
(2) the Director General shall, subject to any conditions, restrictions or prescribed procedure, provide reasonable facilities to enable people to make reference to and obtain a copy of or extract from a public archive.
(3) the proper Officer may make available to the public, subject to any conditions, restrictions or prescribed procedure, any public archive for reference, research or other purposes.
(4) any other requirements imposed by any other written law that any kind of public archives in the custody or under the control of the national archives shall be made available for reference is filled with preparation for the reference recording of microfilm, photographic copies of the classified records or any other form of storage of the public archives.
Laws of Malaysia ACT 62926 (5) No person shall make copies of or take extracts from any public archives except in accordance with this Act.
(6) any person who contravenes subsection (5) commits an offence and shall on conviction be liable to a fine not exceeding five thousand ringgit or to imprisonment for a term not exceeding one year or to both.
(7) without prejudice to the generality of subsection (1), (2), (3), (4) and (5), access to public archives shall be as prescribed.
Access to classified records 38. (1) classified records in the custody of the national archives cannot be made available for reference of the public except as provided under this section.
(2) the Director General may authorize a person makes reference to classified records if such person has acquired special permission in writing for that purpose from the head office administrator responsible for classified records that.
(3) the Director General shall, subject to any conditions, restrictions or prescribed procedure, provide reasonable facilities to enable people to make references to classified records.
(4) the proper Officer may make available to the public, subject to any conditions, restrictions or prescribed procedure, any classified records for reference, research or other purposes.
(5) any requirements imposed by any other written law that any type of classified records in the custody or under the control of the national archives shall be made available for reference is filled with preparation for the reference recording of microfilm, photographic copies of the classified records or any other form of storage of classified records that.
The national archives 27 (6) No person shall make copies of or take extracts from any classified records except with the prior written approval of the Chief Office administrator responsible for classified records and in accordance with this Act.
(7) any person who contravenes subsection (6) commits an offence and shall on conviction be liable to a fine not exceeding five thousand ringgit or to imprisonment for a term not exceeding one year or to both.
(8) without prejudice to the generality of subsection (2), (3), (4), (5) and (6), access to classified records shall be as prescribed.
Prohibition against reproduction and publication of public archives 39. (1) No person shall reproduce or publish the whole or any part of the contents of any public archives except — (a) with the prior written approval of the Director General;
(b) in accordance with such terms and conditions as may be prescribed; and (c) on payment of the prescribed fee.
(2) there is nothing in this section shall be construed as affecting or extending the laws related to copyright.
PART VI ESTABLISHMENT of ARCHIVES MANAGEMENT and the MINISTER and the establishment of MEMORIAL ARCHIVES and memorial Archives Archives Minister 40. (1) the Director General shall, after consultation with the Minister, establish archives Minister and memorial archives.
(2) the Minister and the memorial archives Archive established under subsection (1) shall be maintained and operated by the national archives as may be prescribed.
Laws of Malaysia ACT 62928 Materials to be lodged in the archives the Minister and 41 memorial archives. For the purposes of this section, there shall be lodged — (a) in the archive of the Minister, all the records of the Minister concerned and any material or other objects provided by this Act or any other written law; or (b) in the memorial archives, all memorial archives and any material or other objects provided by this Act or any other written law.
PART VII GENERAL Validity in legal copies of photographic and 42 draws. (1) in any legal proceedings, a recording of microfilm and photographic copies or extracts of — (a) any record in the custody or under the control of the national archives; or (b) any record or any part of the record that has been destroyed or otherwise disposed of the custody of or under the control of the national archives, which have been inspected and certified as authentic by the Director General and sealed or stamped with the official seal of the Director-General shall be received in evidence without any further evidence or other evidence if the original records are admissible as evidence in the proceedings.
(2) the Court before which a recording of microfilm, photographic copy or extract is submitted in evidence under subsection (1) may, if the original copy of any, require the submission of a copy of the original and thus subsection (1) shall cease to apply to the recording, a copy or extract that.
(3) for the purposes of this section, a recording of microfilm that has been brought up for record shall be deemed to be a copy of the record photography.
The national archives photographic copy of Confirmation 29 draw and 43. (1) any recording of microfilm, photographic copy or extract of the Director-General is authorized or required under this Act may confirm an officer or appropriate for the Director-General and shall be sealed or stamped with the official seal of the Director General.
(2) any recording of microfilm, photographic copy or extract purporting to contain the signature of the appropriate officer and the official seal of the Director-General shall, until the contrary is proved, be deemed to have been duly certified by the authority of the Director General.
(3) there shall be paid the fee prescribed for verification under this section any recording of microfilm, photographic copy or an extract upon the application of any person.
Prohibition against export 44. (1) No person shall, in addition to the appropriate officer, can bring or send outside Malaysia any archives except — (a) with the prior written approval of the Director General; and (b) in accordance with the terms and conditions specified.
(2) any person who contravenes subsection (1) commits an offence and shall on conviction be liable to a fine not exceeding five thousand ringgit or to imprisonment for a term not exceeding one year or to both.
Regulations 45. (1) the Minister may make regulations for carrying out the provisions of this Act.
(2) without prejudice to the generality of subsection (1), the Minister may make regulations for all or any of the following purposes: (a) establish a procedure for the establishment, classification and management of current public records;
Laws of Malaysia ACT 62930 (b) establish a procedure for review, reclassification or removal of the classification of any record in the custody or under the control of the national archives;
(c) prescribing forms for the purposes of this Act;

(d) prescribing the fees payable under this Act;
(e) prescribing the procedure to be followed in relation to access to public archives and classified records;
(f) prescribing the archives management Minister and memorial archives and any other property of the national archives and auditing its accounts;
(g) prescribing the terms and conditions for imposed on usage, reproduction and publication archive;
(h) prescribing the terms and conditions to apply to the exported archive;
(i) prescribing the management of public records in the custody or under the control of public office included supervision of the records management program at the Office of the public;
(j) prescribing the matters about the establishment of a Records Center Agency for maintaining and preserving his own; and (k) prescribing any other matter required under this Act that may be prescribed.
46 annual report. (1) the Director General shall, as soon as practicable after the end of each year, cause to be made and sent to the Minister a report on the activities of the national archives in the previous year.
(2) the Minister shall cause a copy of the report under subsection (1) are set out in both the Parliamentary Council.
Repeal and saving of 47. (1) the National Archives Act 1966 repealed.
National Archives of 31 (2) a person who, immediately before the coming into operation of this Act, holds a position that his appointment may be made under this Act shall continue to hold office and deemed for the purposes of this Act have been appointed under this Act.
PART VIII STATE ARCHIVES Establishment Of 48 State Archives. (1) a State Government may, with the approval of the Yang di-Pertuan Agong, by order, establish a State archive.
(2) the provisions of sections 4 to 47 of this Act shall apply mutatis mutandis for the State Archives as may apply to the national archives, in particular and subject to the following: (a) should be read for the word "ten" in paragraph 14 (1) (c), the word "six";
(b) references to the Minister shall be construed as references to the Chief Minister or, as the case may be, the Chief Minister for the State; and (c) references to every Parliament in subsection 46 (2) shall be construed as references to the State Assembly for a State.
Laws of Malaysia ACT 62932 laws of MALAYSIA Act National Archives Act 2003 629 LIST AMENDMENT law short title force amend from — NO — national archives 33 laws of MALAYSIA Act National Archives Act 2003 629 LIST SECTION AMENDED Section Power amend with effect from — NO —

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