Amendments To The Cabinet Of Ministers Of 2 March 2004, Regulations No 117 "rules On The Electronic Evaluation Form And Transfer To The Custody Of The State Archives"

Original Language Title: Grozījumi Ministru kabineta 2004.gada 2.marta noteikumos Nr.117 "Noteikumi par elektronisko dokumentu izvērtēšanas veidu un nodošanu valsts arhīvam glabāšanā"

Read the untranslated law here: https://www.vestnesis.lv/ta/id/103994

Cabinet of Ministers Regulations No. 176 in Riga, 15 March 2005 (pr. No 14 1) amendments to the Cabinet of Ministers of 2 March 2004, regulations No 117 "rules on the electronic evaluation form and transfer to the custody of the national archives" Issued under the electronic Act, article 6 of the fifth 1. make Cabinet 2 March 2004, regulations No 117 "rules on the electronic evaluation form and transfer to the custody of the national archives" (Latvian journal, 2004, no. 36) the following amendments: 1. to complement the name after the word "way" with the words "save order"; 1.2. adding to paragraph 1, after the word "way" with the words "save order"; 1.3. replace paragraph 17, the word "()" with a number and the word "(annex 1); 1.4. to supplement the provisions of Chapter VII, the following wording: "(VII). Electronic document storage vault in 26 institutions according to national archives hold lasting and permanent preservation of electronic documents and funding for retention authority creates an electronic document repository that meets this provision 2. the requirements set out in the annex, or contracts with the service provider for the archive to be electronic document and data storage to transfer to the national archives. 27. If the law provides that the institution of the national archives and permanent long-term marketable stored electronic documents and data are kept for more than five years, the institution creates a permanent storage facility that meets this provision 3. the requirements set out in the annex, or contracts with the service providers concerned about the prolonged and permanent preservation of electronic documents stored until transfer to the national archives. 28. the institution shall periodically, but not less frequently than every five years, the National Archives a copy of marketable and keep lasting electronic documents stored in or transferred to new media. After copying check the quality of the new copy and re-evaluate relevant documents. 29. the institution shall make the Archives hold lasting and permanent monitoring of electronic documents stored, each year, checking the quality of 10-12% of the total number of documents. "; 1.5. to replace the name in the annex "Annex" to the number and the word "annex 1"; 1.6. to supplement the provisions of annex 2 as follows: "2. the annex to Cabinet of Ministers of 2 March 2004, regulations No 117 claims to be sustained and the archives permanently stored electronic document storage facilities, if the documents are stored in the body for two to five years 1. Rooms are separated from the institution premises made available to visitors. Rooms are secured against any unauthorized access to, the archives of deliberate tampering and unauthorized acquisition. 2. Storage facilities are provided for the media to the appropriate microclimate: 2.1 magnetic media: 2.1.1. temperature 17-22 ° C, the permissible fluctuation of ± 1 ° C/24 h; 2.1.2. relative air humidity 35-45%, the acceptable variation ± 5%/24 h; 2.2. the optical media: 2.2.1. the temperature 18-20 ° C, the permissible variation ± 3 ° C/24 h; 2.2.2. relative air humidity 35-45%, the acceptable variation ± 3%/24 h. 3. To control the temperature and relative air humidity of storage facilities in the press, some measuring (thermometer and hygrometer or psychrometers). Measuring set in the gangway off the shelves and places where the climate can vary considerably (e.g. to ventilation hatches, heating device nearby, at the exterior walls). 4. Measuring equipment, scores are read every day. Air-conditioned rooms readings twice a week. 5. the special log notes the measuring equipment indicators, measuring equipment, the results of the measures taken to stabilize microclimate. Once a year, check the accuracy of the measuring equipment. 6. the depository is protected from emergency conditions (such as the ram, floods, fires) according to the legislation on fire safety. Following the design of the vault, et seq according to protection class C, D or R 60 60 D (LVS EN 1047-2:2001 "Safe storage room-fire classification and methods of test — part 2: data storage facilities and container"). 7. If the archived documents stored online, provides logical protection to them. The premises, which operates the servers that provide the same level of physical protection as a short-term storage facility. "; 1.7. to supplement the provisions of annex 3 with the following: "3. the Cabinet of Ministers of 2 March 2004, regulations No 117 claims to be sustained and the archives permanently stored electronic document storage facilities, if the documents are stored in the body for longer than five years 1. Rooms are separated from the institution premises made available to visitors. Rooms are secured against any unauthorized access to, the archives of deliberate tampering and unauthorized acquisition. 2. the Repository does not have a window. Vault uses air heating systems with forced ventilation or air conditioning equipment. 3. the depository is protected from emergency conditions (such as the ram, floods, fires) according to the legislation on fire safety. Following the design of the vault, et seq according to protection class C, D or R 60 60 D (LVS EN 1047-2:2001 "Safe storage room-fire classification and methods of test — part 2: data storage facilities and container"). 4. set up the repository in a security and fire alarm systems. If used for heating water heating system, the storage area shall be equipped with an alarm that reacts to water leakage. 5. Storage facilities are provided for the media to the appropriate microclimate: 5.1. magnetic media: 5.1.1 the temperature 5-10 ° C, the permissible fluctuation of ± 1 ° c/24 h; 5.1.2. the relative air humidity 30% allowable variation ± 5%/24 h; 5.2. the optical media: 5.2.1 temperature 10-11 ° C, the permissible fluctuation of ± 1 ° c/24 h; 5.2.2. the relative air humidity 30% allowable variation ± 3%/24 h. 6. To control the temperature and relative air humidity of storage facilities in the press, some measuring (thermometer and hygrometer or psychrometers). Measuring set in the gangway off the shelves and places where the climate can vary considerably (e.g. to ventilation hatches, heating device nearby, at the exterior walls). 7. Measuring equipment, scores are read every day. Air-conditioned rooms readings twice a week. 8. the special log notes the measuring equipment indicators, measuring equipment, the results of the measures taken to stabilize microclimate. Once a year, check the accuracy of the measuring equipment. 9. Store the regular control of air quality, not less than twice a year checks to determine the acid and oxidizing gases and dust in the air. 10. fresh air supply the storage facilities used by the filter system. The filters use the materials that are not harmful. Maximum outdoor air volume total air flow in summer and in winter up to 10% of the total quantity of air, transitional periods-up to 25%. Filters cleaned twice a year. 11. Store the electronic documents stored on magnetic media, the maximum permitted magnetic intensity is 400 A/m and AC DC < < 800 A/m. 12. Allowable light level optical media is 42000 lx x h/year, magnetic media, 600000 lx x h/year. 13. Archived electronic documents stored in this way: 13.1. optical storage media – oriģināliepakojum or placed in special containers; shelf insert vertically; 13.2. Ribbon magnetic storage media — the cassettes or specially manufactured containers; shelf insert vertically; 13.3. the shelf shall be not less than 0.7 m away from walls, the one meter distance between rows of shelves; 13.4. the distance between the container and the next shelf is 25-50 mm 13.5 magnetic media archived data stored in cabinets that are made from materials;. 14. If the storage media used in safety, they comply with protection class S 120 DIS on bass (LVS EN 1047-2:2001 "Safe storage room-fire classification and methods of test — part 1: data storage lockers"). " 2. the rules shall enter into force on January 1, 2006.
Prime Minister a. Halloween cultural demakova, Minister H.