Cabinet of Ministers Regulations No. 598 Riga, 16 august 2005 (pr. No 46 13) the order in which to prepare and submit reports to the financial instrument of the European Union PHARE program and the program "transition facility" for the strengthening of the administrative capacity of implementing and monitoring of the released under Cabinet installations article 14 of the law, first paragraph, point 3 (I). The general question 1. determines the order in which to prepare and submit reports to the European Union's financial instruments and the PHARE programme "means the programme of transition to the strengthening of the administrative capacity" (hereinafter referred to as the program) to ensure the implementation and monitoring.
II. In earlier reports of the official sector. Senior officials of the sector 2:2.1 to the next quarter's fifteenth working day provides progress report (annex 1) preparation for the period until the end of the previous quarter and submit it to the program officer (in writing and electronically to officers specified electronic mail address);
2.2. two times a year in accordance with the Pro-gramm Joint Monitoring Committee approved the monitoring work plan for the current year provides monitoring report (annex 2) and submit it to the national coordinator of the foreign financial assistance (in writing and electronically to the national coordinator of the foreign financial assistance matters specified electronic mail address).
3. Senior industry officials that review laid down in paragraph 2 shall be accompanied by a cover sheet with the assurance that all the information given therein is true.
4. If the senior industry officer receives the program officers or the national coordinator of the foreign financial assistance on request (in writing and electronically to the oldest industry officials designated electronic mail address), it supports the provision in question 2.1 or 2.2. submission of the report referred to in another fixed period of not less than seven working days from the receipt of the request.
III. Overview of programme officers 5. Program Officer shall prepare and submit to the national officer (in writing and electronically to national officers designated electronic mail address) following reports: 5.1 to the third working day of each month, the program's payment plan (annex 3), which contains information about the payments made up to the end of the preceding month, and the payment forecasts for the next eight months;
5.2. the twentieth working day of each quarter of the program's progress report (annex 1) for the period up to the end of the previous quarter;
5.3. by the fifth working day of each month – an overview of contracts and amounts of payments (annex 4) for the period prior to the end of the month šēj;
5.4. before the second month of each quarter to the first working day – review of irregularities (annex 5) for a period up to the end of the previous quarter, where it is established that a violation of the European Commission decision on the financing of the transition of the European Union or the European Commission and the Republic of Latvia agreed on financing and the use of the PHARE programme and in the implementation of the infringement involved institutions or their employees ' acts or omissions of whether it has or may have adverse effects on the budget of the European communities, as well as if the budgetary and financial regulatory legislation of infringement or unjustified expenditure heading, fraud or conflict of interest (not matched).
6. If the implementation of the programme (for the period up to the end of the quarter) has not detected any discrepancies, programs officer until the next quarter first second month working day inform the National Executive.
7. If in the next two months the planned payments exceed 20% of the application of the financial resources provided for the total, program officer of these rules specified in point 5.1 programs payment plan adds an explanation of the additional financial resources required and submit to the European Commission.
8. If the changes that may affect the financial period at the request of the European Commission, the program officer within one working day after receipt of the request submitted to the national official responsible for the program's progress, updated report (annex 1) and the payment plan program (annex 3).
9. the competent authority within a period of six weeks after the implementation of the programme shall be submitted to a national officer (in writing and electronically to national officers designated electronic mail address): 9.1. program progress report (annex 1);
9.2. information on programmes repayable financial resources (contract number and title, reimbursable financial resources), if the financial means kept in special warranty accounts or during the implementation of programmes established failure to comply with, which requires repayment of financial resources;
9.3. the information on the audits carried out in the framework of the programme (project or contract number and the name of the reviewer, the audit has found non-compliance or not, financial resources that is identified as non-compliant);
9.4. proof that all unused program funds are repaid and all the data on contracts are renewed, the European Commission's financial accounting information system.
10. the competent authority shall prepare and submit to the national coordinator of the foreign financial assistance (in writing and electronically to the national coordinator of the foreign financial assistance matters specified electronic mail address) following reports: 10.1 to the twentieth working day of each quarter of the program's progress report (annex 1) for the period up to the end of the previous quarter;
10.2. by the fifth working day of each month – an overview of contracts and amounts of payments (annex 4) for the period prior to the end of the month šēj;
10.3. two times a year in accordance with a program approved by the Joint Monitoring Committee of supervisory work plan for the current year – program monitoring report (annex 2) for those pro gramm projects of technical management of the implementation of the programme officer.
11. programme officer this rule 5, paragraphs 9 and 10 of the report specified in the Add statement that the cover sheet with all the information therein is true.
12. If the designated officer receives national officer or the national coordinator of the foreign financial assistance on request (in writing and electronically to officers or designated electronic mail address), it supports the provision in question 5 and 9 or 10 in the report referred to in paragraph in another submission within a prescribed period which shall not be less than 10 working days from receipt of the request.
IV. National officers for reports 13. National Officer within five working days after receipt of the request submitted to the national coordinator of the foreign financial assistance (in writing and electronically to the national coordinator of the foreign financial assistance matters specified electronic mail address) financial overview of the utilisation of funds (annex 6).
14. The National Executive shall evaluate this rule 5.4 of that program officers filed a report about the non-compliance and, if necessary, contact a program officer to provide additional information, as well as to ensure that the program is eligible for the responsible measures taken in the detection and prevention of non-compliance. National Officer to each quarter in the second to the last working day of the month collect this rule 5.4 below reports referred to in paragraph 1 and shall submit to the European Commission and the European anti-fraud Office.
15. If the implementation of the program has not detected any discrepancies in the National Executive until next quarter, second to the last working day of the month shall inform the European Commission and the European anti-fraud Office.
16. The national officer collects this provision the information referred to in paragraph 9, prepare the final Declaration of expenditure and in the two months following the end of the implementation of the programme shall be submitted to the European Commission in accordance with the final Declaration of expenditure specified in the form.
17. The National Executive shall prepare program information financial resources planned and actual expenditure and shall present to the European Commission in accordance with the deadlines and the amount of information requested.
V. the national coordinator of the foreign financial assistance matters reports 18. National Coordinator of the foreign financial assistance matters in accordance with the approved monitoring plan of work submitted In the Joint Monitoring Committee: 18.1. implementation status report;
18.2. in the evaluation of sector interim reports and program evaluation final report about the country.
Vi. Report updating

19. programme implementation and monitoring officials involved in that report has been submitted in accordance with these rules, you can request a review to clarify the report preparer (sending a request in writing and electronically to review drafts of the specified electronic mail address), if it contains any errors found. Review drafts submitted five working days during the clarify the statement in writing and electronically to program implementation and monitoring by officials involved in the specified e-mail address.
Prime Minister a. Halloween Finance Minister o. Spurdziņš Editorial Note: rules shall enter into force on the 20 august 2005.
 
1. the annex to Cabinet of 16 august 2005, regulations No 598 Finance Minister o. Spurdziņš annex 2 Cabinet on 16 august 2005, regulations No 598 Finance Minister o. Spurdziņš annex 3 Cabinet on 16 august 2005, regulations No 598 Finance Minister o. Spurdziņš annex 4 Cabinet of 16 august 2005, regulations No 598 Finance Minister o. Spurdziņš annex 5 Cabinet of 16 august 2005, regulations No 598 Finance Minister o. Spurdziņš annex 6 Cabinet of 16 august 2005, regulations No 598

Minister of finance Spurdziņš o.